Information Technology Department

Information Technology Department

FY 2015/2016 BUDGET PRESENTATION TIM DUPUIS, CIO/REGISTRAR OF VOTERS APRIL 2015

Mission Statement

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

Provide Alameda County with Technology Services focused on:

 Strategic Planning and Consulting

 Infrastructure and Cloud Services

 Application Services

 Radio and Telephony Services

 _{Web/Mobile Technologies}

 Project/Portfolio Management

 Open Data

Mandated Services

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

The Information Technology Department provides support

services to departments in carrying out their mandated services.

2014-2015 Accomplishments

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2014 Merit Award Recipient

2014 Achievement Award 2014 Achievement Awards Socrata Magazine 2014 Innovation Award 2014 Integrator Award

Stone Soup - Best Recipe Award 7th _Place

2014-2015 Accomplishments

Rethink AC 2014

Office of Emergency Services

Mini-Hackathons

EDP

Refreshed Data Portal

New Open Budget Website

2014-2015 Accomplishments

2014-2015 Accomplishments

.

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

Modernization of Core Systems:

 Completed exemptions, exclusion and input modules of of the Assessor’s IMPROVE.NET.

 Completed the Event Phase of the eCRIMS Modernization Project.

2014-2015 Accomplishments

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

Re-engineered Inefficient Processes:

 Implemented the Assessor Canvassing App resulting in a 50% increase of properties canvassed in one-half the time.

 In partnership with the Auditor-Controller, implemented an

automated invoicing system reducing verification time by 80% and reducing scanning/storage costs by $500k annually.

 Automated the DUI, Ramey and Stegald warrants

process, reducing approval time by 95% and allowing approvals anywhere/anytime.

2014-2015 Accomplishments

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

Implemented the County’s Technology Efficiency Initiative

:

 Implemented a Tech Reuse program to ensure data loss prevention and enhance lifespan of existing technology investments.

 Implemented DocuSign, an enterprise eSignature and eForms solution as a tool to reduce paper and streamline business processes.

 Captured aerial photography of Alameda County and integrated images with GIS.

2014-2015 Accomplishments

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

Implemented and Expanded Collaboration Tools

:

 Consolidated Microsoft Office 365 (Enterprise Agreement) Licensing.

 Deployed LYNC Countywide for employee collaboration.

 Promoted the use of video conferencing supporting the Climate Initiative.

 Increased the use of SharePoint 2013 providing new avenues for collaboration, team building,

2014-2015 Accomplishments

.

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

Expanded and supported a secure, reliable infrastructure for

Alameda County

:

 Migrated the County’s disaster recovery site to Sonoma County.

 Enhanced the wireless network services of many County facilities.

 _{Upgraded Lawnet Infrastructure.}

2014-2015 Accomplishments

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

Enhanced Telephony and Radio Services

:

 Enhanced monitoring and alert notifications for the Public Radio System.

 Assessed viability of implementing soft radio interoperability with EBRCSA.

 Upgraded the Tactical Interoperable Communication Kits.

 Implemented new telephony call center system to enhance customer service.

2014-2015 Accomplishments

2015-2016 Goals

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

Improve Alameda County Services and Information Delivery

:

 Implement a new Salesforce Constituent Tracking System for the Board of Supervisors.

 Partner with Human Resource Services to design and build an

automated onboarding solution that will eliminate paper and automate approval workflow.

 Partner with the District Attorney to design and implement a Human Trafficking Mobile/Web application that will be used to enforce SB1193 compliance.

2015-2016 Goals

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

Implement the Countywide Efficiency Initiative

:

 Continue to modernize legacy systems:

 _{Implement the Docket Phase of the eCRIMS Modernization Project.}  Proceed with the ALCOLINK Financials and HRMS 9.2 Upgrade.

 Support the Courts new Case Management System and the Sheriffs new Jail Management System.

 Develop Office 365 OneDrive for County agencies/departments.

 _{Continue building new imaging applications to reduce paper and}

improve workflow.

 Complete the transfer of the SSA technical staff to the Information Technology Department.

2015-2016 Goals

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

Continue focus on the Alameda County Data Sharing Initiative and

Citizen Engagement

:

 Coordinate both internal (Rethink AC) and external hackathons (Apps Challenges) to promote open data, transparency and collaboration.

 Continue to use Social Media for two-way communication.

 Build and or refresh County Websites for easy access to County information.

 Continue to develop mobile web applications to support internal

business practices and meet the needs of citizens doing business with the County.

Changes to Policy and Human Impact

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

The Information Technology Department:

 _{Is an Internal Services Fund.}

 Depends on budget from department revenues.

 Performs Technology Services for departments and agencies to improve efficiencies.

 Provides indirect support for the public.



Reductions in department IT funding will impact our ability to

provide technology solutions that benefit the employees and

constituents of Alameda County.

Financial Summary 2015-2016 MOE OVERVIEW

Change from 2014-2015 Budget Amount %

Appropriations $51,852,813 $57,254,629 $5,401,816 10.42% Intra Fund Transfer -$1,590,500 $0 $1,590,500 -100.00% Net Appropriations $50,262,313 $57,254,629 $6,992,316 13.91% Revenue $50,262,313 $57,254,629 $6,992,316 13.91% Net $0 $0 $0 0.00% FTE – Mgmt 121.83 128.59 6.76 5.55% FTE – Non Mgmt 67.92 65.92 -2.00 -2.94% Total FTE 189.75 194.51 4.76 2.51%

Salaries & Employee Benefits $32.2M

(56.2%)

Discretionary Services & Supplies

$18.7M (32.7%)

Contingency Fund $0.6M

(1.1%)

Depreciation & Indirect Cost $3.4M

(6.0%)

Non-Discretionary Services & Supplies

$2.3M (4.0%)

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Intra Fund Transfers - $0

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Major Components Net County Cost Change

Component Net Change

Increased Salary & Employee Benefits $1,556,066

Increased Discretionary Services & Supplies $2,807,203

Increased Non-Discretionary Services & Supplies $30,325

Increased Other Charges (Indirect Cost & Depreciation) $1,008,222

Decreased Intra Fund Transfer $1,590,500

TOTAL APPROPRIATION CHANGE $6,992,316

Increased Charges for Services, Sales of Goods, Sales of Services $6,992,316

TOTAL REVENUE CHANGE $6,992,316

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Financial Summary 2015-2016 MOE Overview

CORPUS 2014-2015 Approved Budget 2015-2016 Maintenance Of Effort

Change from 2014-2015 Budget Amount %

Appropriations $4,636,097 $3,397,454 -$1,238,643 -26.72%

FTE – Mgmt 1.00 1.00 0.00 0.00% FTE – Non Mgmt 0.00 0.00 0.00 0.00% Total FTE 1.00 1.00 0.00 0.00%

ITD FY 2015/2016 Budget Presentation

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