CARBON MANAGEMENT PLAN

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0 CARBON MANAGEMENT PLAN

Department

Estates

Author

Paul Wright & Fiona Williams - Carbon Management Team

Authorised By:

Lynda Powell

Implementation By:

Carbon Management Team

Policy Reference:

PLEST1415008

Policies Replaced:

Carbon Management Plan 09.11.12 (Minute no. 13.30)

Version No:

Version 1

2014

Approval Committee:

Vice – Chancellor’s Board

Strategy and Finance

Committee

Date approved:

21.11.14 Minute no:

14.30 Status:

Approved

Implementation Date:

15.11.14

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3 Foreword from the Vice-Chancellor

Glyndŵr University is committed to implementing energy conservation practices and measures, reducing our carbon footprint and preserving environmental resources. We will endeavour to contribute to a sustainable energy future and invest in our planet.

We are closely monitoring our energy consumption in all of the University’s buildings and are dedicated to understanding how our operations contribute to our carbon footprint. By undertaking detailed monitoring and analysis of energy use across our various sites we have been able to identify where and how the University consumes energy which has led to the creation of our five year carbon management plan. This Carbon Management plan commits the University to a reduction in carbon emissions of 18% by 2020.

To ensure current and future energy conservation, our Carbon Management Team is continually investigating potential projects and schemes that will enable us to achieve our objectives to reduce our carbon consumption. Projects, practices and measures are being implemented to reduce our Carbon Footprint and conserve environmental resources wherever achievable and feasible.

The issue of energy consumption is now higher up the agenda for staff, students and other stakeholders than ever before and we continue to develop our plans to reduce our energy consumption for the long-term. By involving all individuals, we are confident we can make a huge difference in reducing our impact on the environment. As well as making carbon savings for Wales and the UK, our financial savings where we are not spending unnecessarily on energy can be ploughed back into improved services for our students.

By implementing long-term ‘invest to save’ measures and working closely with Higher Education Funding Council for Wales and in conjunction with Carbon Trust Wales we aim to continue to make excellent progress in reducing energy and water consumption in our buildings.

I remain confident that we will be successful in meeting our targets and achieving our vision.

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4 Management Summary

This Carbon Management Plan provides the details of the steps required to measure, reduce and monitor Glyndŵr University’s carbon footprint over the next five years. It is intended to provide the basis for the detailed work which will be implemented both in terms of infrastructure improvement but also by achieving efficiency savings from engaging the University’s stakeholders and changing working practise.

The University has a carbon emissions baseline calculated using data from 2009/10 for its plan to the year 2020.

The University’s target is to reduce carbon emissions in absolute terms from its energy, water, waste, fleet and travel by 18% by 2020 compared to a 2009/10 baseline, which is the end of the University’s ten year plan.

In determining the University’s carbon footprint analysis of gas, electricity and water consumption has been undertaken, together with quantification of its waste streams and an estimation of travel conducted. This produced an estimated carbon footprint of 3,882 tonnes CO2, Scope 1, 2 & 3 combined in 2009/10.

This plan will aim to demonstrate the carbon savings likely to be achieved, assuming that an 18% reduction in emissions against the 2009/10 baseline is achieved by 2020.

Glyndŵr University has outlined a number of projects to reduce energy consumption and consequently its carbon emissions. These projects range from ones which require capital investment through to no and low cost measures. All projects are examined on agreed criteria with calculations of savings (both in cost and energy consumption) and the payback of any projected capital costs used to decide feasibility of the project. The report will also detail projects which have already been implemented to achieve carbon savings.

Under the heading of Operational Projects the University will be focusing on the key areas:  Energy Efficiency Projects

 Water Efficiency Projects  Utility Sub-Metering Project  Awareness Campaign

 Communication and Learning

Whilst focusing on future targets the University will also recognise key areas such as projects already in place, estate changes and the impact these have on future energy targets.

Glyndŵr University’s Carbon Management Team identified in Section 6, report periodically to the Sustainability Advisory Forum (SAF). The SAF reports through to the Executive group. Whilst the effective delivery of projects identified in the programme is essential, the need for continued funding approval has been identified. The development and implementation of this Carbon Management Plan and its endorsement by the Vice-Chancellor will demonstrate that the University takes seriously its corporate and social responsibilities and aims to reduce the impact of Glyndŵr University’s carbon emissions, mitigating climate change.

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5 1. Introduction

1.1 Purpose and Ambition of this Carbon Management Plan

This Carbon Management Plan provides the details of the steps required to measure, reduce and monitor the University’s carbon footprint over the next five years. It is intended to provide the basis for the detailed work which will be implemented both in terms of infrastructure improvement but also by achieving efficiency savings from engaging the University’s stakeholders and changing working practice. Despite a difficult economic climate it is an exciting time for the University, and it remains confident about the future. This Carbon Management Plan is therefore timely, as it corresponds with the review of Estates Strategy and development plans.

The University’s target is to reduce carbon emissions in absolute terms from its energy, water, waste, fleet and travel by 18% by 2020 compared to a 2009/10 baseline, which is the end of its ten year plan.

1.2 Process of producing the Carbon Management Plan

The University has worked through a process in producing this carbon management plan comprising:

1. Mobilisation - cross-cutting teams, including the Carbon Management Team, within the Estates Department, along with the Safety, Health & Environment Department have been developed within the University to drive carbon reduction activities within their respective areas.

2. Carbon Footprint - a carbon footprint has been produced which reflects the activities of the University. This demonstrates that the level of emissions reduction is in line with Government Policy and targets were chosen accordingly. Projections of the levels of emissions reduction required to achieve the target were produced.

3. Options to reduce carbon emissions - a programme of carbon reduction measures have been produced by the Carbon Management Team covering all areas of the University’s activities, providing a cost effective route to emissions reduction.

4. Carbon Management Plan - this Carbon Management Plan has been produced to summarise the above steps and provide a record of the University’s carbon reduction activities.

2. Carbon Footprint

3. Options to reduce Carbon Emissions

4. Carbon Management Plan

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6 2. Carbon Management Strategy

Glyndŵr University has developed this Carbon Management Plan to respond to a range of drivers, both internal and external. These are outlined in this section and their significance discussed. Also outlined are strategic themes, which explain the key areas in which the University will respond to the drivers for Carbon Management. Finally, the target it will adopt for carbon reduction which quantifies its response is explained.

2.1 Context and drivers for Carbon Management

Climate Change

The scientific evidence indicates that global average temperature is continuing to rise in a manner that is causally related to elevated atmospheric concentrations of “greenhouse” gases, most notably carbon dioxide, (CO2). This threat to global climate posed by increasing CO2 emissions is already defining new policy, regulation and legislation locally, nationally and internationally, a trend the University can expect to accelerate. The UK Government has set legally binding targets through the Climate Change Act 2008 to help the UK reduce greenhouse gas emissions by at least 80% (from the 1990 baseline) by 2050. Moving to a more energy efficient, low-carbon economy will help the UK meet this target and to be less reliant on imported fossil fuels and less exposed to higher energy prices in the future.

Sustainable Resources

In addition to Climate Change, another factor influencing Carbon Management concerns resource depletion. The depletion of resources such as oil, gas and coal has emphasised the importance in developing alternative ways to generate energy which are not dependant on fossil fuels.

Energy Prices

Over recent years energy prices have risen significantly. This is as a result of a number of factors but primarily the volatility of the world’s oil and financial markets. These accompanied by the continued depletion of oil and other energy resources provide a long-term market outlook where prices are only expected to increase placing a greater financial burden on the end-users. There are therefore significant economic benefits to be achieved by organisations if they can control their energy consumption so that it is consumed in a more efficient manner going forward.

Carbon Reduction Commitment (CRC)

The CRC Energy Efficiency Scheme is a mandatory emissions trading scheme that is run by the Environment Agency which is aimed at improving energy efficiency and cutting emissions in large public and private sector organisations. The scheme came into force in April 2010 with any organisation that consumed more than 6,000 Mega Watt hours of half hourly monitored electricity during 2008 has been legally obliged to participate in the CRC.

As the University purchased less than 6,000 MWh of electricity through half hour meters in 2008, this then exempts the University to be entered into the Carbon Reduction Commitment Scheme, although the University is registered within the scheme. The qualification rules apply to the highest parent company in a corporate group and consumption is calculated taking into account all majority owned subsidiaries.

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7 Climate Change Levy (CCL)

This is a levy imposed by the Government which is payable on gas and electricity consumption. The current Climate Change Levy rate for electricity 1st_{April 2012 – 31}st_March 2013 is 0.509 pence per kilowatt hour and 0.177 pence per kilowatt hour for gas which is charged on the utility invoices issued by suppliers.

EU Energy Performance of Building Directive (EPBD)

EPBD came into force on 4th January 2006. The Directive sets out to “promote the

improvement of the energy performance of buildings within the EU through cost effective measures” and to “promote the convergence of building standards towards those Member

States which already have ambitious levels” implemented through specific measures and standards in the UK.”

There is a set methodology for calculating the energy performance of buildings, the introduction of regular inspections of cooling, heating and boiler installations, a set of performance standards applicable to both new and existing buildings, and a certification scheme for both new and existing buildings.

Energy Performance certification is required for all new buildings and when existing buildings are rented out or sold on. There is also a requirement for larger public buildings which are over 1000m2_{(with effect from January 2013 to also include floor areas over 500m}2_{) to show a} display energy certificate (DEC) in a prominent position within the building. This certificate must be renewed annually.

Building Regulations 2013 – Part L

These regulations, which come into force August 2014, apply to both new buildings, conversions, refurbishments and change of use. They set out requirements for energy efficiency and the effective control of buildings and associated plant.

Waste management

Policy levers such as site waste management plans, the landfill tax escalator and the need to manage Waste Electrical & Electronic Equipment and batteries are designed to drive the management of waste up the “waste hierarchy”. The Waste Policy sits with the Campus Management and Commercial Services Department. The waste hierarchy prioritises Waste Reduction, followed by Reuse, Recovery (recycling, composting and energy from waste) then disposal in landfill as the least preferred option.

HEFCW / Future Funding

HEFCW’s Carbon Management Policy, circular dated 27.03.14, sets out the minimum requirements on universities to develop and maintain a publically available Carbon Management Strategy. It incorporates a number of changes arising from the responses to the earlier consultation circular W13/38HE and individual reports on University performance in this area. Extracts as below:

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The Welsh Government has already established policies and ambitions around carbon reduction, which are consistent with the carbon budget approach adopted by the UK Government as part of the Climate Change Act 2008 with an intention of securing a reduction of 80% in carbon emissions by 2050 based on 1990 levels. The requirement to reduce carbon emissions and improve energy efficiency is being developed through increased taxation, reporting requirements and the introduction of green levies to support the development of low carbon energy sources. These initiatives have perhaps been over shadowed by significant increases in energy cost with expenditure on energy in Welsh universities increasing from £11m in 2003/04 to over £20m in 2010/11.

A sector wide report was also produced principally for consideration by HEFCW and the Welsh Government. This report was presented to HEFCW Council in September 2013 which made the following recommendations:

i. HEFCW should include carbon management as part of the institutional risk review processes from 2014-15 as part of the estates assessment.

ii. Institutions should be required to have an appropriate carbon management strategy, published on their website, including identified targets, prioritised potential projects, annual reporting and identified resources.

iii. HEFCW would expect institutions to identify improvements to their metering infrastructure as part of their carbon management strategies, with an aspiration to achieve directly metered energy use for all buildings greater than 1000 square metres.

iv. HEFCW should continue to work in partnership with Carbon Trust Wales and other bodies to provide support and to signpost external public and private funding sources available to the sector.

Raising Awareness

The idea of raising the awareness of energy, carbon and waste minimisation, works in tandem with corporate and social responsibility commitment. In order to fulfil this commitment, it is necessary to raise awareness and educate staff, students and visitors on these issues. Measures to achieve this are included in this plan. The University’s teaching and learning strategy 2011 to 2014 has been developed to include sustainability and ensure that curriculum is developed which addresses these issues.

Value for money

As the public sector finances tighten, it is important that efficient use of public funds is made and cost savings are introduced wherever possible. Many carbon reduction measures correspond to efficiency improvements, yielding cost savings.

Reputation and Image

It is important that institutional reputation and appeal for future recruitment of both students and staff is considered. Further, the reputation to external stakeholders in taking action to reduce carbon emissions should be promoted going forward through effective communication of a coherent strategy.

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9 2.2 Strategic themes

The strategic themes in reducing the University’s carbon emissions are:

 Ensuring planned new developments are as low carbon as possible.

 Ensuring that retained existing building stock is maintained so that the buildings emissions are minimised.

 Raising awareness across the University so that everyone can play their part in reducing emissions.

 Integration of carbon reduction into the University’s existing Strategic Plan, policies and procedures and development of new ones where required.

3. Emissions baseline and projections

Data was collected to cover the emissions sources of the University and the corresponding carbon emissions calculated to produce its carbon footprint. The effect of reducing emissions to meet the reduction target was then evaluated providing an estimate of the value at stake to the University if the emissions could be reduced.

3.1 Scope

The emissions sources included in the baseline carbon footprint are:  gas consumption

 electricity consumption  water consumption

 waste disposal and recycling  owned vehicle fuel use  business travel

Additionally the scope of emissions will be expanded to cover staff and students’ commuting once data is collected by the University. *The quality of the data used is sufficient for the purposes of producing this Carbon Management Plan. However, there are known to be areas in which data capture procedures can be improved.

*NB. 2009/10 Scope 3 waste and business travel figures have been replicated each year up to 2013/14 due to data capture procedures that need improving.

3.2 Sources of data

The following table outlines the data and its source used to produce the baseline emissions footprint:

Data type Source 2009/10 Data used 2009/10

Gas Energy Management System (EMS) returns

7,367,708 kWh

Electricity EMS returns 5,105,105 Kwh

Water EMS returns 34,863 m3

Waste disposal and recycling

EMS returns 25.16 tonnes waste *

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10 3.3 Assumptions

The following table outlines the emissions factors used to produce the baseline emissions footprint.

Scope 1 & 2 Data Type

Unit

Emissions

conversion

factor

Natural Gas

kwh

0.18366

Electricity

kwh

0.44238

Burning Oil

kwh

0.24437

Scope 3 Data Type

Unit

Emissions

conversion

factor

Water Supply

cubic meters

0.3441

Water Treatment

cubic meters

0.7085

Waste Disposal

activity dependant

*

21.00 Average UK Car (Pool Car, petrol)

miles - petrol

0.318827

Average UK Car (Pool Car, diesel)

miles - diesel

0.294864

Diesel (Maintenance vans & Mini buses)

kwh

0.24512

Petrol (Maintenance vans & Mini buses)

kwh

0.23394

* not including

Metal - Scrap Metal Metal - Steel Cans Batteries

Source:

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11 3.4 Baseline

The baseline carbon footprint which the University is using for academic year 2009/10 is 3,882 tCO2, calculated, as this is the latest year for which complete data is available. The following table illustrates the composition of the carbon footprint:

Emissions source Emissions (tonnes CO2) 2009/10 Percentage 2009/10

Electricity 2258 58.17

Gas 1554 40.04

Water 37 0.95

Waste and recycling 7 0.18

Business Travel 26 0.66

Total 3882 100

The majority of emissions relate to electricity, with emissions arising from gas and water as the second and third largest sources respectively, as tabulated below and graphically illustrated in the following bar charts.

0 500 1000 1500 2000 2500

Electricity Gas

Glyndwr UniversityScope 1 & 2 Emissions

(tonnes CO2) 2009/10

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Chart 1, below, shows the emissions sources increased between 2009/10 and 2012/13, substantially due to the acquisitions of Wrexham Football Stadium, Colliers Park Training Ground and an additional two new builds at Plas Coch Campus, Centre for the Child, Family and Society and Centre for the Creative Industries. (Nb. The Carbon Management Team came into Post in August 2011*.)

CHART 1

Emissions source

Emissions (tonnes CO2) 2009/10

Emissions (tonnes CO2)

2012/13 with

additional buildings

Emissions (tonnes CO2)

2013/14 with

Electricity 2258 2419 2388 2492 2472

Gas

1554 1526 1253 1435 1316

Gas- oil ₄₈ ₃₁

Sub Total Scope

1& 2 3812 3945 3641 3974 3818

Water 37 30 22 28 31

Waste and

recycling 7 7 7 7 7

Business

Travel 26 26 26 26 26

Sub Total

Scope 3 70 63 55 61 64

Grand

Total

3,882 4,008 3,697

*

4,035 3,882

0 5 10 15 20 25 30 35 40

Water Waste and recycling

Business Travel

Glyndwr UniversityScope 3 Emissions

(tonnes CO2) 2009/10

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Without these new building acquisitions the above chart would change to Chart 2.This demonstrates the actual impact that our new acquisitions have had on our emissions.

CHART 2

Emissions source

without

Electricity 2258 2419 2388 2319 2276

Gas

1554 1526 1253 1435 1316

Gas- oil

Sub Total Scope

1& 2 3812 3945 3641 3754 3592

Water 37 30 22 21 26

Waste and

recycling 7 7 7 7 7

Business

Travel 26 26 26 26 26

Sub Total

Scope 3 70 63 55 54 59

Grand

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To summarise our emission progression effect from our base line figure 2009/10 over four years to 2014, the below chart illustrates the actual % increase / decrease.

co2 % Against 09-10 co2 % Against 09-10 (all yrs. 1st

April to 31st March)

2009/10 3,882 BASE

YR

2010/11 4,008 3.24% increase

2011/12 (Carbon

Management Team came into Post)

3,697 4.76% decrease

2012/13 NOT INCLUDING ADDITIONAL SITES

3,808 1.90% decrease

2012/13 INCLUDING ADDITIONAL SITES

4,035 3.94% increase

2013/14 NOT INCLUDING ADDITIONAL SITES

3,651 _5.95%

**

decrease 2013/14 INCLUDING ADDITIONAL SITES

3,882 _0.00%

*

same

This demonstrates that up to the most recent data of 2013/14, including the additional sites acquired from 2012 our emissions remained the same, 0 % difference. * If we look at the same period not including the acquired additional sites we would have decreased our baseline figure by 5.95%. **

3.5 Emission projections

There is tendency for emissions from a building to increase over time due to increasing pressure for more energy intensive services, such as air conditioning, and also through increasing use of electrical items to assist in day to day work. The Business As Usual (BAU) growth, i.e. if the business continues operations without a concerted effort to reduce energy consumption, the University assumes that there will be 3.24 % increase in CO2 emissions per annum, if the trend over the years 2009/10 – 2010/11 continues. The continuing applicability of this assumption should be reviewed annually.

Both the projected carbon emissions for the BAU scenario, 2009/10 to 2020 (Graph A/ Table A) have been calculated for the following reasons;

By using 2009/10 most recent figures the University is actually setting accurate targets. For accuracy purposes and taking into consideration newly acquired buildings from 2009 onwards it is using Graph A as its target figures and as already reported, for its ten year plan.

Using its 2009/10 baseline figure the University is setting a target of reducing carbon consumption by 696 CO2 tonnes by the year 2020.

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Graph A -The graph compares Business as Usual with the reductions required to achieve a 18% 2020 target, using 2009/10 statistics.

CO2 Tonnes BAU - assuming a 3.24% BAU growth rate, (as occurred in 2009/10 – 2010/11) the figures illustrate how the emissions increased to the year 2020 if that trend continued. (The business produced 3,882 tonnes CO2 in 2009/10)

CO2 Tonnes TARGET

This shows target emission reduction required of 18% from the 2009/10 base year by 2020. CO2 Tonnes SAVING

This shows the amount of CO2 saving (3% p.a.)

-500 1,500 3,500 5,500

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20

Graph A

Glyndwr University- 2020 CO2

Target Analysis

CO2 Tonnes BAU (3.24% Increase p.a.) CO2 Tonnes TARGET (3% decrease p.a.)

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Table A below is a reflection of Graph A figures and lists the yearly targets and saving objectives from 2009 to 2020.

Table A

YEAR

CO2 Tonnes BAU (3.24% Increase p.a.)

CO2 Tonnes TARGET (3% decrease p.a.)

2009/10 3,882 3,882

2010/11 4,008 4008 (actual)

2011/12 4,138 3697 (actual)

2012/13 4,272 4035 (actual)

2013/14 4,410 3882(actual)

3,882

CO2 Tonnes Percentage

Decrease

CO2 Tonnes SAVING

2014/15 4,553 _3,766 3% 116

2015/16 4,701 3,649 3% 116

2016/17 4,853 3,533 3% 116

2017/18 5,010 3,416 3% 116

2018/19 5,173 3,300 3% 116

2019/20 5,340 3,183 3% 116

TOTAL 1,458 18% 696

NB. Graph A starts at the actual baseline figure of 3,882 CO2 tonnes with a BAU 3.24 % increase each year from 2009 to 2020. It also takes into account the actual CO2 tonne usage from 2010/11 to 2013/14. The CO2 tonnes target reduction of 18% is then evenly spread from this period to 2020.

4. Carbon Management Projects

Glyndŵr University has outlined a number of projects to reduce energy consumption and consequently its carbon emissions. These projects range from ones which require capital investment through to low cost measures. All projects are examined on agreed criteria with calculations of savings (both in cost and energy consumption) and the payback of any projected capital costs used to decide feasibility of the project.

4.1 Operational Projects

Energy Efficiency Projects

Glyndŵr University has identified various areas where small energy efficiency projects can be implemented to achieve tangible energy usage savings across a short and medium payback period. These projects will be carried out on an on-going basis to supplement the additional energy saving projects across the various campuses. These are detailed in Appendix D: Project Analysis.

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17 Water Efficiency Projects

Glyndŵr University has identified various areas where water efficiency projects can be implemented to achieve tangible water usage savings across a short and medium payback period. These water projects will be implemented on an on-going basis to supplement the additional energy saving projects across the various campuses.

Utility Sub-Metering Project

The University has begun a project to install electricity sub-metering across the Plas Coch Campus. The installation of this equipment will allow Glyndŵr to identify consumption in relation to more specific areas across the campus. This information can then be used to make assessments as to whether various consumption is excessive or to identify any trends or anomalies which may have developed. The additional metering will allow the University to gain a greater understanding of the electricity consumption on site which will be a key asset when aiming to reduce usage in the future.

Awareness Campaign

There is a campaign in place across all campuses encouraging students and staff to use energy efficiently. This covers all utilities and information is freely circulated regarding reducing energy consumption and how savings can be achieved. Other measures such as encouraging the use of on-line media as opposed to hard copies have been promoted where possible.

Communication and Learning

The University feels it is important that all stakeholders are provided with information on how to aid the carbon emissions reduction targets. Stakeholders should be involved in an on-going process of consultation regarding the reduction of Carbon Emissions and success stories disseminated to all parties to reinforce the targets.

Training in energy efficiency and carbon management should be provided to all relevant members of staff to integrate it into job roles and functions. All students on induction will be provided with information to encourage energy saving activities and help achieve the University’s targets.

Renewable Projects

The University will continually evaluate the opportunities in relation to renewable energy and also other emerging technologies. These include solar thermal and photovoltaic (PV) installations on various accommodation, biomass heating and wind turbines. However, the financial justification for these at the present time is uncertain. Any external grant funding which is available or preferential tariff arrangements will be key factors in assessing whether these projects can move forward.

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18 4.2 Projects implemented

The University has been investing to achieve efficient building fabric and undertaking measures to improve the efficiency of its operations and reduce its carbon emissions on an on-going basis. Projects which have already been implemented include:

 Installation of energy efficiency measures as part of building refurbishments, new builds (lighting upgrades, Thermostatic Radiator Valves, energy efficient kitchen equipment ‘A’ rated fridges and freezers, boiler replacements).

 Installation of water efficiency measures as part of refurbishments (toilets, kitchens).  Energy efficiency measures were included in the building of Centre for the Creative

Industries (awarded BREEAM Excellent Rating

)

and Centre for The Child and Family.  Recycling of cardboard, paper and glass introduced.

 A range of IT improvements including charging students for printing, the introduction of new printers, and software to control computers on standby and switch them off overnight.

 Reduction in production of marketing materials including a switch to electronic distribution of the prospectus, the use of CDs/USB drives as alternative methods of distribution and reducing giveaways. These measures have significantly reduced by postage and freight costs as well as resource usage.

 Online applications, online payments, online ordering.

4.3 Estate change

Since our baseline target of 2009/10, the following Estate change has occurred:  Plas Coch Hostel is closed as residences from 1st_{August 2011}

 Plas Coch Hostel refurbished as the Leonard and Marilou Goldstein Library academic offices. Academic offices to follow.

 New build, Centre for the Creative Industries, March 2011  New build, Centre for the Child, Family & Society, March 2011

 New acquisition of Glyndŵr University Racecourse Stadium, July 2011  New acquisition of Glyndŵr Colliers Park Training Ground, July 2011  New acquisition of Glyndŵr University London

, 2011

4.4 Energy Targets

The University target is to reduce carbon emissions in absolute terms from its scope 1 and 2 energy emission, including Scope 3 water by 18% by 2020, compared to a 2009/10 baseline. In addition we will endeavour to improve our data collections with regards to scope 3 aspects of waste and travel and continue to reduce our emissions in these areas.

This adheres to HEFCW’s Carbon Management Policy, circular dated 27.03.1, which states;

‘The minimum specification requires the inclusion and consideration of all carbon emissions arising from scope 1 and 2 data reported within the Estate Record. Where there are known gaps these should be clearly identified. Institutions are encouraged to include scope 3 data where this is available’.

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19 4.5 Projects to be implemented

The University aims to continue undertaking measures to improve the efficiency of its operations and reduce its carbon emissions on an on-going basis.

More information on the proposed future projects can be located in Appendix C: Project Briefs.

5. Implementation Plan Financing

There is a significant risk of rapidly increasing costs to the University if this plan is not implemented. As noted previously the energy market is becoming increasingly volatile, leading to sudden fluctuations in price which sees price increases at a rate much higher than inflation, and this is set to continue for the foreseeable future. In addition, increasing amounts of legislation and publicity will also have an impact on operations and reputation. The HE Sector is becoming a highly competitive marketplace and keeping overheads down to a minimum will enable more funding to be applied to student facing activities to help keep the University competitive.

5.1. Benefits/Savings – Quantified and Unquantified

It should be recognised that whilst a degree of flexibility is necessary in the scheduling of the projects identified in section 4 of this document, those identified have been included because they are likely to be cost effective to implement, efficient and have wider positive benefits to the campus environment.

5.1.1. Quantified Benefits/Savings

Financial saving and carbon reductions are the main benefits achieved through the implementation of the Carbon Management Plan. This plan will require capital investment to be agreed and implemented over five years. This will be reviewed on an annual basis. The payback period for the capital cost of the measures is approximately five years. However, some projects will require a longer payback period. It is anticipated that the funding will be provided principally by Glyndŵr University plus taking advantage of any commercially available incentive.

5.1.2. Unquantified Benefits/Savings

Whilst financial savings and carbon reductions are the key benefits to be achieved through the implementation and marketing of this plan there are a number of benefits which are not as easy to quantify. The anticipated unquantified benefits from participation in the programme include:

 To improve the University’s reputation and competitiveness in the HE sector

 To improve individual staff / student perception of how the University’s carbon emissions are being managed

 To improve the aesthetic quality of the University’s built environment  To enable the University to reduce its adverse impacts on the environment

 To enable the University to fully understand its current impact on the environment through the emission of carbon, by quantifying them and setting targets for their reduction

 To develop a measured programme of initiatives to ensure progress is made to achieve these targets

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To ensure that the University takes a strategic approach to reducing carbon emissions and environmental impacts in future activities, it needs to increase awareness of carbon emissions and their impact on climate change amongst staff and students in order to move to a more sustainable University culture.

5.2 Sources of Funding

It is anticipated that participation in the Carbon Management Plan will have substantial financial and environmental benefits for the University and that the projects listed in this plan are a sensible investment which will help the University future proof itself against unexpected eventualities arising in the energy market.

5.2.1 Internal Sources of Funding

For the year 2014/15 a budget has been allocated to financing Carbon Management. Funding has been given for previous energy saving / carbon reduction projects on the basis of a submitted business plan / case. In the cases where a project requires a large capital investment, the costs being outside the scope of this allocation, projects will be considered on a case-by-case basis with thorough feasibility proposals and business cases being submitted to senior management for consideration. It is anticipated that those projects with the shortest paybacks will be given the highest priority. However it should be noted that the best time to implement carbon management measures, especially energy and water related projects is at the time of major refurbishment and new build when they can be incorporated into the design phase. This should be incorporated into the project budgets.

5.2.2 External Sources of Funding

In some cases there may be the potential of some external assistance to support internal funding commitments, especially those requiring considerable capital investments. Information is to be sought on some of the financial risks and issues associated with the funds such as application windows and criteria. It should be noted that these funds are generally based on a percentage contribution per project or initiative so a financial commitment from the University will still be required. In addition to the financial commitment the administration of the application process will need to be managed as the funding application procedures are often lengthy and there will be requirements on performance and reporting.

5.3 Awareness Raising Activities

The Carbon Management Team will ensure communication and awareness to all staff, students and visitors by holding regular Energy & Sustainability Awareness Campaigns. A Plan Launch, a week-long event, was held at the end of October 2011 which demonstrated the work being completed in Energy & Sustainability at Glyndŵr University, including the energy reviews being undertaken, how it is investigating and developing various carbon reduction strategies and renewable energy solutions. In addition to this, Glyndŵr Green Champions staff volunteers have been recruited to help educate others in becoming more environmentally aware in the work place.

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21 6. Actions to Embed Carbon Management in the Organisation

The University has carried out an assessment to identify the level where Carbon Management is embedded within the organisational structure. Appendix A contains the Carbon Management embedding matrix and the highlighted entries summarise the current status of Glyndŵr University for each area in relation to Carbon Management. This plan aims to improve the rating in each area as follows:

Appendix A Area

Current Status

Anticipated status by end of plan

Policy 4 5

Organisation 4 5

Information and data 4 5

Communication and training 2 5

Finance 2 5

Monitoring and evaluation 4 5

6.1 Corporate Strategy

The University will demonstrate the commitment of the Executive Group at Glyndŵr University to carbon reduction by making this plan publicly available on the website and linking it to awareness raising activities outlined in section 5.3. The University will also ensure that its carbon reduction targets are included within the University’s Strategic Plan when it is next reviewed. Similarly, when operational department or academic department strategic plans are reviewed, the University will ensure that carbon reduction is included within relevant areas. This will ensure that local commitment to action is achieved by finding specific relevant carbon reduction priorities and ensuring that it is appropriately resourced.

6.2 Data Management

There are actions that the University plans to undertake which will improve data management:  Electricity, gas and water data capture will be improved by the provision of Automatic

Meter Reading which makes accessible meter readings every half-hour.

 Waste and recycling data will be improved by conducting an audit of the composition of the waste.

 Actions are required to improve travel data capture.

A complete data set will be collected annually for use by the Sustainability Advisory Forum by the Carbon Management Team. The Carbon Management Team is responsible for leading the data collection process, of Scope 1, Scope 2 and water. Scope 3 elements of waste and travel processes, as listed above, all need to be defined and improved. The data will be used to monitor carbon reduction projects and ensure that they remain on target to deliver the savings expected. It will be the Director of Operations and the Director of Finance who will monitor and review this process.

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22 6.3 Policy Alignment

It is important that key policies for the University include Carbon Management, where appropriate, so that it can be fully integrated as best practice in the University’s day to day operations. There will be an on-going review of these policies by the Sustainability Advisory Forum, to ensure that they remain fit for purpose.

The Carbon Management Team has produced this Carbon Management Plan. The Team have been tasked with reducing Glyndŵr University’s carbon emissions in line with Government policy by the Vice-Chancellor, Professor Michael Scott and therefore have been mandated the authority to address the issue across all aspects of Glyndŵr University’s activities. The Team brings together in one place all the carbon reduction projects and the key individuals involved in their implementation. This will ensure that carbon reduction activities are coherent and coordinated across Glyndŵr University. It will also encourage those responsible through sharing of achievements and problems, together with Executive Group support to assist with removal of potential impediments to progress

6.4 Sustainability Advisory Forum

The Sustainability Advisory Forum (SAF) meets on a quarterly basis to review environmental and sustainability issues and drive forward its plans in this area. Within its remit, the SAF, as a group, encourages staff, students and visitors to help the University become more sustainable and to develop its environmental focus. The SAF Forum comprises:

Sustainability Advisory Forum Membership

Director of Operations (Chair)

Energy & Maintenance Manager Student Guild President

Energy & Sustainability Assistant Academic Lead - Natural & Built Environment Safety, Health and Environmental

Manager

Web Marketing Officer Safety, Health and Environmental

Assistant

Head of IT Campus Services Manager

Carbon Management Team Membership

Energy & Maintenance Manager Energy & Sustainability Assistant

The Sustainability Advisory Forum group is chaired by the Director of Operations, who will also undertake reporting to the Executive Group and to the Board of Governors as required for monitoring the plan’s progress and for approval of any measures required to implement carbon reduction projects. The Carbon Management Team will report to the Director of Operations and will meet quarterly to undertake an annual review each Financial Year End of progress against the plan’s objectives.

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23

The review will cover the cost and all benefits from the Plan:  financial savings;

 CO2 savings against the target reductions; and

 less quantifiable benefits, such as raising awareness and improving Glyndŵr University’s profile.

The review will assess the current level of progress for each carbon reduction project against its planned level of achievement. A register of progress will be maintained for the projects ensuring that problems can be addressed in a timely manner. In addition, any further measures to deal with unforeseen events or to mitigate any significant risks to the plan will also be addressed in the review to ensure that the plan remains on track to achieve its target emissions reduction. The results of the review will be reported by the Director of Operations (SAF Chair) to the Group Executive.

6.5 On-going stakeholder management

An initial stakeholder analysis was conducted to determine the key stakeholders for Glyndŵr University and estimate their current level of engagement in Carbon Management issues. This is summarised in Appendix B. It shows that in general there is a high level of existing support within Glyndŵr University.

The success of this plan will be measured by the Carbon Management Team and reported through to the Sustainability Advisory Forum in their annual review and changes will be made to ensure continued engagement of all stakeholders as required for the achievement of Glyndŵr University’s carbon reduction target.

Conclusion

This Carbon Management Plan for Glyndŵr University is to reduce its carbon emissions over the period to 2020. Implementing this plan will ensure that the University remains on track to achieve its target of an 18% reduction by 2020 compared to 2009/10 levels. In addition, this plan outlines the internal structures to ensure that the carbon reduction projects and the awareness raising and stakeholder engagement measures which will deliver this reduction are achieved and good Carbon Management embedded across the University.

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24 Appendix A: Carbon Management Matrix – Embedding.

Current status highlighted.

POLICY ORGANISATION INFORMATION AND

DATA

COMMUNICATION AND TRAINING FINANCE MONITORING & EVALUATION

5 Specific sustainability / climate change policy with targets signed off and implemented. Action plan with clear goals and regular reviews to confirm actions undertaken and targets achieved/being progressed.

Accountabilities for sustainability /climate change defined at senior level, e.g. senior Sustainability / climate change responsibilities integrated into responsibilities of relevant people in different

departments, e.g. Teaching, Finance, Estates

CO2 emissions compiled for all main HEI sources for a baseline year and regular collation of annual emissions data. Data externally verified.

Formalised communication and training plan for all staff on carbon and energy related matters, including integration in induction and other normal training processes.

Communication on carbon and energy related matters with the academic and student body and other key business partners.

Use of innovative external funding mechanisms for carbon related projects. Development of internal financing mechanisms, e.g. self-sustaining fund, specifically for carbon related projects.

Management review of Carbon Management process by senior management. Regular reviews by core team on progress with Carbon

Management.

4 Specific sustainability / climate change policy with targets developed and signed off, but not implemented.

Sustainability / climate change responsibilities integrated into responsibilities of relevant people in different departments, e.g. Teaching, Finance, Estates.

CO2 emissions compiled for all main HEI sources for a baseline year (i.e. buildings, transport and commuting, etc.). Data internally reviewed.

Formalised communication and training plan for all staff on carbon and energy related matters, including integration in induction and other training, and awareness raising.

Strategic plan for developing internal financing

mechanisms and obtaining funds from external sources.

Regular reviews on progress with Carbon Management (e.g. review of actions, check against emissions profile and targets, addition of new opportunities etc.).

3 Sustainability / Climate change included in wider policy documents.

Sustainability / climate change/ Carbon Management is responsibility of moderate ranking personnel, e.g. Energy & Maintenance Manager, Energy & Sustainability Assistant.

CO2 emissions data compiled for some sources for a baseline year (e.g. buildings) and source data available for other sources (e.g. transport).

Ad hoc communication and training delivered to all staff/students on carbon and energy related matters.

Some internal financing on an ad hoc basis for carbon and/or energy efficiency related projects. Review conducted on applicable external funding sources.

Ad hoc assessment of all aspects of carbon/energy policies/strategies, targets and action plans.

2 Sustainability / Climate change as an aspiration in non-policy documents.

Sustainability / climate change/Carbon Management responsibility of low ranking personnel.

No CO2 emissions data compiled for any sources but energy data compiled on a regular basis.

Communication and training to specific groups in the HEI (e.g. environment team) on carbon/energy related matters.

Some internal financing on an ad hoc basis for carbon and/or energy efficiency related projects.

Ad hoc reviews of specific aspects of carbon/energy policies/strategies, targets and action plans.

1 No sustainability / climate change policy or strategy and no mention of climate change in

policy/strategy documents.

No individual with responsibility for sustainability / climate change issues.

No CO2 emissions data compiled for any sources and energy data not compiled on a regular basis.

No communication or training to

staff/students on carbon or energy related matters.

No internal financing or funding for carbon and/or energy efficiency related projects.

No monitoring of carbon/energy policies/strategies, targets and action plans.

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25 Appendix B: Stakeholder Management

Stakeholder Method of engagement Frequency of

communications

Person responsible for communications

Training required Staff – teaching

and support

Launch of Carbon Management Plan. Rolling awareness campaign.

Direct engagement via local green champions. Including carbon reduction into the staff induction process.

Inclusion of carbon reduction as part of job descriptions or performance management objectives where appropriate. Dedicated point of contact for suggestions and reporting inefficiencies.

Inclusion of updates on progress on a quarterly basis

Monthly reminder of actions that staff can take (posters, e-mail, web and meetings).

- Director of Operations - Energy & Maintenance Manager - Energy & Sustainability Assistant - Green Champions

- Web Marketing Manager

General awareness training.

Green Champions will require more detailed training in engagement in carbon reduction.

Academic Teaching staff

Development of resources to be used in student induction process relating to simple actions that they can take to reduce carbon emissions. Inclusion of sustainability and carbon reduction into validation documentation for HE so that it is integrated across course modules starting in each academic year.

Provision by student services of resources to be used in HE tutorial system relating to sustainability and carbon reduction for each academic year.

Aiming for these aspects to become fully integrated throughout the whole of the course.

Heads of Academic Business Division Staff developing materials will require training in sustainability and carbon reduction as they may have to advise staff delivering in these areas. Annual refreshing will be required to ensure that materials stay up to date.

Students Launch of Carbon Management Plan. Rolling awareness campaign Including carbon reduction into the student induction process. Dedicated point of contact for suggestions and reporting inefficiencies. Plus, direct engagement through a detailed programme agreed between Student Guild and Student Services.

Inclusion of updates on progress on a quarterly (or old term) basis. Monthly reminder of actions that staff can take (posters, e-mail, web and meetings).

- Director of Operations - - Energy & Maintenance Manager - Energy & Sustainability Assistant - Green Champions

- Web Marketing Manager - Guild President

General awareness training.

Student Guild Direct engagement through a detailed programme agreed between the Student Guild and Student Services.

On-going. - Guild President

- Student Guild - Student Services

Key members of the Student Guild may require training as Green Champions.

Local community Ensure that Glyndŵr University’s achievements are communicated via publication of this CMP, the website and marketing materials used.

On-going. - Marketing & Press

- Energy & Maintenance Manager - Energy & Sustainability Assistant - Green Champions

Not applicable.

Government Agencies

Ensure that Glyndŵr University’s achievements are communicated via CMP, website and statutory data returns.

As required. - Estates- statutory data returns. Not applicable.

Marketing Ensure that Glyndŵr University’s achievements are communicated via website and marketing materials used.

On-going. - Marketing Manager

Not applicable.

Purchasing Direct engagement via local Green champions with regular updates of progress. Quarterly. - Purchasing officer Sustainable procurement training, especially in relation to tender process.

Suppliers For significant suppliers briefing that carbon reduction is a priority and discussion of measures that could be taken.

On-going engagement process. - Energy & Maintenance Manager - Energy & Sustainability Assistant - Purchasing Officer

Not applicable.

Cleaners Reminders of items to be reported to Estates via cleaning supervisors and opportunity for suggestions.

Use of half-hourly data to illustrate effect of cleaners switching lights on. Review of contract to embed carbon reduction.

Weekly / Occasional / At contract renewal.

- Campus Management & Commercial Services – have responsibility for contract implementation.

- Campus Services Manager for contract improvements when it is renewed.

Not applicable.

Security Reminder system for items to be checked and plant control changes. Updates on utilities consumption and potential use of half-hourly data.

Weekly / Review / Monthly. - Campus Management & Commercial Services – have responsibility for contract implementation.

–Campus Services Manager for contract improvements when it is renewed.

Detailed awareness training so that they understand the significance of their role in controlling plant and ensuring items are off.

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26 Appendix C: Project Briefs



COMPLETED PROJECTS

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27 

COMPLETED PROJECTS

Completed Project Reference:

CP1

Main Boiler House Insulation to Valves & Flanges & Pipe Work within the Hot Water Heating System

Owner (Person): Energy & Maintenance Manager Department: Estates

Description: Supply and fit fully lined tailor made muff covers complete with Velcro fastenings and tie cords to fit heat exchanger, valves and flanges within the boiler house and adjacent plant room.

Estimated Annual Gas Saving = 66,639 kWh (@2.33p/kWh = £1,553 p.a.) Benefits:  Financial Savings :£1,553 per annum

 Payback period: 1.91 years

 CO2 Emissions reduction: 12.34 t/CO2 per annum Funding:  Project cost, £2,967

 Salix Funding obtained

Resources: Management resource required during installation

Ensuring Success: Success will be measured through future consumption monitoring in relation to historical consumption monitoring

Measuring Success: Monthly Gas monitoring is in place which will enable savings to be identified monthly based on regression analysis to account for weather/temperature.

Timing: Action FY 2012/13

CP2

Blocks A, B, C & D Insulation of Valves & Flanges & Pipe Work within the Hot Water Heating System

Description: Insulation of Valves, Flanges & Pipework for Block A, B, C and D Plas Coch Estimated Annual Gas Saving = 376,246 kWh’s (@2.33p/kWh = £8,766 p.a.) Benefits: _{Financial Savings :£8,766 per annum}

 CO2 Emissions reduction: 88.9 t/CO2 per annum Funding: _{Project cost, £23,007}

Resources: Management resource required during installation

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CP3

Plas Coch Campus Library Building

Owner (Person):

Energy & Maintenance Manager Department: Estates

Description: Lighting replacement/Upgrade within the Plas Coch Campus Library Building. Replace existing lighting with energy efficient T5 and LED lighting

Estimated Annual Saving – 142,031 kWh’s Benefits: _{Financial Savings :£12,783 pa}

 Payback period: LED = 6.71 years plus T5 = 1.97 years  CO2 Emissions reduction: 73.91 t/CO2 per annum Funding: _{Project cost, £35,047}

Resources: Management resource required during installation.

Measuring Success: Monthly electricity monitoring is in place which will enable savings to be identified monthly based on historical consumption profiles

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29 

CURRENT / FUTURE PROJECTS

Project Reference:

P1 Monitoring & Targeting, All Campuses

Owner (Person): Energy & Maintenance Manager & Energy & Sustainability Assistant Department: Estates

Description: Monitoring and Targeting system has been established to monitor individual site and total Glyndŵr University consumption of:

 Electricity  Gas  Water

 Estimated Annual Saving of 5% Benefits: _{Financial Savings: £38,000pa}

 Payback period: 4 months

 CO2 Emissions reduction: 183 t/CO2 per annum  5% saving ( 5% of target)

Funding: _{Project cost, £10,500}

 Operational Costs: Maintenance (Non in first year) Resources: Management resource required during installation.

Measuring Success: Monthly monitoring is in place which will enable savings to be identified monthly based on historical consumption profiles

P2 Awareness Campaign ,All Campuses

Owner (Person): Energy & Maintenance Manager & Energy & Sustainability Assistant Department: Estates

Description: The Energy Team will ensure communication and awareness to all staff, students and visitors by holding regular Energy & Sustainability Awareness Campaigns across all University campuses.

Estimated Annual Saving of 5% Benefits:  Financial Savings: £38,000pa

 Payback period: 4 Months

 CO2 Emissions reduction: 183 t/CO2 per annum  5% saving ( 5% of target)

Funding:  Project cost, £2,000

 Operational Costs: Maintenance (Non in first year)  Funding to be obtained

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Measuring Success: Monthly monitoring is in place which will enable savings to be identified monthly based on historical consumption profiles

Timing: Action FY 2012/20 Project Reference:

P3 Plas Coch Campus, Water Controls

Owner (Person):

Energy & Maintenance Manager Department: Estates

Description: Install and upgrade existing Water controls at the Main Plas Coch Campus, including :  Install controls on Toilets

 Install/upgrade Urinal Flush Controls  Install/Upgrade Water Taps

 Upgrade Shower Heads

Estimated Annual Saving of 14 % = 1433.04 m3 Benefits:  Financial Savings: £4,030.88

 CO2 Emissions reduction: 1.5 t/CO2 per annum  14% saving ( 7% of target)

Funding:  Project cost, £18,552  Operational Costs: None  Funding to be obtained

Measuring Success: Monthly Water monitoring is in place which will enable savings to be identified monthly. Timing: Action FY 2014/20

P4 Plas Coch Campus, Decentralisation of Heating for William Aston Hall

Description: Installation of Heating Boiler for William Aston Hall, Plas Coch Campus Estimated Annual Gas Saving = 204,000kWh (@2.5p/kWh = £5,100p.a.) Benefits: _{Financial Savings: £5,100pa}

 Payback period: 5 years

 CO2 Emissions reduction: 37.46 t/CO2 per annum  5% saving ( 2.5 % of target)

Funding: _{Project cost, £25,000 (Estimate)}

 Operational Costs: None (General Maintenance)  Funding to be obtained

CARBON MANAGEMENT PLAN

0

CARBON MANAGEMENT PLAN

Department

Estates

Author

Paul Wright & Fiona Williams - Carbon Management Team

Authorised By:

Lynda Powell

Implementation By:

Carbon Management Team

Policy Reference:

PLEST1415008

Policies Replaced:

Carbon Management Plan 09.11.12 (Minute no. 13.30)

Version No:

Version 1

2014

Approval Committee:

Vice – Chancellor’s Board

Strategy and Finance

Committee

Date approved:

21.11.14

Minute no:

14.30

Status:

Approved

Implementation Date:

15.11.14

1

2

Contents

3

Foreword from the Vice-Chancellor

4

Management Summary

5

1. Introduction

1.1 Purpose and Ambition of this Carbon Management Plan

1.2 Process of producing the Carbon Management Plan

6

2. Carbon Management Strategy

2.1 Context and drivers for Carbon Management

Climate Change

Sustainable Resources

Energy Prices

Carbon Reduction Commitment (CRC)

7

Climate Change Levy (CCL)

EU Energy Performance of Building Directive (EPBD)

Building Regulations 2013 – Part L

Waste management

HEFCW / Future Funding

8

Raising Awareness

Value for money

Reputation and Image

9

2.2 Strategic themes

3. Emissions baseline and projections

3.1 Scope

3.2 Sources of data

10

3.3 Assumptions

Scope 1 & 2 Data Type

Unit

Emissions

conversion

factor

Natural Gas

kwh

0.18366

Electricity

kwh

0.44238

Burning Oil

kwh

0.24437

Scope 3 Data Type