CANTON Co mmunity. Please click the link below to join the webinar:

(1)

REGULAR MEETING OF THE BOARD OF TRUSTEES March 9, 2021

To mitigate the spread of the COVID-19 pandemic, protect the public health, and provide essential protections to Canton Township residents; the Canton Township Board of Trustees are conducting

all meetings by video teleconference.

Public comments may be submitted to [email protected] at any time prior to the meeting. Additionally, a public drop box is located outside of the Township Administration Building at 1150 S Canton Center Rd. Canton, MI 48188. The Clerk will read comments submitted within the Rules of the Township Board during the meeting. Members of the public who attend by telephone or

video may address the Board during the public comment period via videoconference. Please click the link below to join the webinar:

https://us02web.zoom.us/j/87646389479 Or iPhone one-tap: 1-312-626-6799 (87646389479#) or 1-646-558-8656 (87646389479#) Or Telephone: 1-312-626-6799 or 1-646-558-8656 Webinar ID: 876 4638 9479

International numbers available: https://us02web.zoom.us/u/ktRS8KPTT

6:30 P.M.:

CALL TO ORDER

ROLL CALL: BORNINSKI, FOSTER, GANGULY, GRAHAM-HUDAK, SIEGRIST, SLAVENS, SNEIDEMAN

CLOSED SESSION TO DISCUSS UNION NEGOTIATIONS ADOPTION OF AGENDA

APPROVAL OF MINUTES: FEBRUARY 23, 2021 PUBLIC COMMENT

PAYMENT OF BILLS

PRESENTATION: MICHIGAN INDEPENDENT CITIZENS REDISTRICTING COMMISSION – NEW REDISTRICTING PROCESS

PUBLIC HEARING:

1) CONSIDER HOLDING THE PUBLIC HEARING FOR THE 2021 SIDEWALK REPAIR PROGRAM

CANTON

Community

(2)

2) HOST PUBLIC HEARING AND CONSIDER APPROVAL OF APPLICATION FOR MDNR RECREATION PASSPORT GRANTS

GENERAL CALENDAR:

1) CONSIDER APPROVAL OF PROFESSIONAL SERVICES AGREEMENTS FOR

COMMUNITY PLANNING SERVICES AND LANDSCAPE ARCHITECTURE SERVICES (MSD)

2) AMEND PLANNING SERVICES FEE SCHEDULE FOR LANDSCAPE PLAN REVIEW AND INSPECTIONS (MSD)

3) CONSIDER APPROVAL OF SITE PLAN FOR PURE DEVELOPMENT DELIVERY STATION (MSD)

4) CONSIDER AWARD OF A CONTRACT TO BERKSHIRE DEVELOPMENT FOR THE DEMOLITION OF TWO DANGEROUS BUILDINGS AT 880 AND 890 LOTZ NORTH (MSD) 5) CONSIDER APPROVING THE LANGUAGE FOR A LETTER OF COMMITMENT BETWEEN

WAYNE COUNTY AND THE TOWNSHIP (MSD)

6) CONSIDER AUTHORIZATION OF A PURCHASE ORDER FOR MANNIK & SMITH GROUP FOR PROFESSIONAL ENGINEERING SERVICES FOR THE PUBLIC SAFETY PARKING LOT (MSD)

7) CONSIDER WAIVING THE PURCHASING POLICY AND APPROVE THE EMERGENCY PURCHASE OF A FORD EXPLORER HYBRID POLICE INTERCEPTOR AND APPROVE THE BUDGET AMENDMENT FOR THE POLICE DEPARTMENT (MSD)

8) CONSIDER AWARDING BID AND APPROVE PURCHASE ORDER FOR PEDESTRIAN DOOR IMPROVEMENT AT CANTON DEPARTMENT OF PUBLIC WORKS (MSD)

9) CONSIDER REQUEST FOR VACATION OF YOST ROAD BETWEEN BELLEVILLE ROAD AND SHELDON ROAD (MSD)

10) CONSIDER APPROVING THE PURCHASE OF POLICE UNIFORMS AND VEST CARRIERS FROM ALLIE BROTHERS, INC., AND AN ASSOCIATED AMENDMENT TO THE 2021 POLICE BUDGET (POLICE)

11) CONSIDER APPROVAL OF BUDGET AMENDMENT AND MERIT RECOMMENDATION (CLERK)

PUBLIC COMMENT OTHER

ADJOURN

ACCESS TO PUBLIC MEETINGS

In accordance with the Americans with Disabilities Act, individuals with disabilities who require special

accommodations, auxiliary aids or services to attend or participate at the meeting/hearing should contact Kerreen Conley, Human Resources Manager, at 734-394-5260. Reasonable accommodations can be made with advance notice. A complete copy of the Access to Public Meetings Policy is available at www.canton-mi.org.

(3)

1 February 23, 2021

Charter Township of Canton Board Proceedings – February 23, 2021

A regular meeting of the Board of Trustees of the Charter Township of Canton was held

Tuesday, February 23, 2021 virtually. Supervisor Graham-Hudak called the meeting to order at 6:30 p.m.

Members Present: Borninski, Foster, Ganguly, Graham-Hudak, Siegrist, Slavens & Sneideman

All members stated their location is Canton Township Members Absent: None

Staff Present: Director Hohenberger, Director Smith, Director Trumbull, Director Baugh, DirectorStoecklein, Corporation Counsel Kolb, Community Planner Sloan

Closed Session:

Discuss Pending Litigation (Marinelli v Canton and Boylan v Canton).

Motion by Siegrist, supported by Slavens to move to closed session at 6:32 p.m. regarding pending litigation discussion Motion carried unanimously by roll call vote.

Motion by Siegrist, supported by Sneideman to return to the open meeting at 6:55 p.m. Motion carried unanimously by roll call vote.

Adoption of Agenda:

Motion by Siegrist, supported by Slavens to adopt the agenda with the addition of items G-0A and G-0B. Motion carried unanimously by roll call vote.

Approval of Minutes:

Motion by Siegrist supported by Slavens to approve the February 2, 9, 13, 14, & 16, 2021 Board minutes as presented. Motion carried unanimously by roll call vote.

Public Comment: Public comment was held. Payment of Bills:

Motion by Slavens supported by Sneideman to approve the payment of bills as presented. Motion carried unanimously by roll call vote.

CHARTER TOWNSHIP OF CANTON

EXPENDITURE RECAP FOR THE TOWNSHIP BOARD

MEETING OF

February 23, 2021

(4)

2 February 23, 2021

204 ROADS FUND 27,693.42

206 FIRE FUND 379,022.73

207 POLICE FUND 616,467.95

208 SUMMIT OPERATING (General) 50,593.68

219 STREET LIGHTING 0.00

230 CABLE TV FUND 32,530.73

246 TWP (COMMUNITY) IMPROVEMENT 0.00

248 DDA - CANTON 24,989.20

261 E-911 UTILITY 0.00

265 ORGANIZED CRIME - DRUG ENFORCEMENT 0.00

274 CDBG 29,643.28

276 NSP GRANTS FUND 0.00

401 CAP PROJ - ENERGY PROJECT 6,903.35

402 CAP PROJ - SUMMIT CONSTR 0.00

403 CAP PROJ - ROAD PAVING 307,269.50

584 GOLF FUND 33,236.64

592 WATER & SEWER FUND 1,365,358.10

596 SOLID WASTE 1,916.59

661 FLEET 44,035.69

701 TRUST & AGENCY FUND 300.00

702 CUSTODIAL FUND 727.75

736 POST EMPLOYMENT BENEFITS 116,830.67

852 SPECIAL ASSESSMENT DEBT 0.00

301 ENERGY PROJECT DEBT SVCE FUND 0.00

0.00

TOTAL - ALL FUNDS 3,518,486.39

Presentation:

Canton Cares Fund – History and Overview Presented by Laura Mortier and Beth Meade Discussion:

Planning and Landscape Architecture Services Presented by Director Smith and Patrick Sloan General Calendar:

Item G-0A. Consider approval of Settlement Agreement and Release in the matters of Marinelli v Canton Township et al. and Boylan v Canton Township

Motion by Siegrist, supported by Slavens to approve the attached Settlement Agreement and Release and authorize Corporation Counsel Kristin Kolb to sign on behalf of Canton Township.

(5)

3 February 23, 2021

Item G-0B. Consider Approval of a Budget Amendment, Purchase Order and Contract Award for an Owners Representative for the Capital Improvement Plan Motion by Siegrist, supported by Borninski to approve the following 2021 budget amendment: Increase Revenue:

Account# 246-000.695 Fund Balance Appropriation $163,144 Increase Expenditures:

Account# 246-261.801_0050 Comm. Imp Prof Service $163,144 Allow a purchase order increase for 2022, 2023 and 2024:

2022 $60,691 Account# 246-261.801_0050 Comm. Imp Prof Service 2023 $42,242 Account# 246-261.801_0050 Comm. Imp Prof Service 2024 $54,311 Account# 246-261.801_0050 Comm. Imp Prof Service

Motion carried unanimously by roll call vote.

Motion by Siegrist, supported by Borninski to award a contract and approve a purchase order for the Owners Representative Services for Multi-Year Capital Improvement Plan Management to Plant Moran Cresa, 27400 Northwestern Highway, Southfield MI 48034 in the amount of $163,144 to be paid from account #246-261.801_0050 – Community Improvement Professional Services. Motion carried unanimously by roll call vote.

Item G-1. Request Budget Amendment for the Carryover of Fiscal Year 2020 Open Purchase Orders to Fiscal Year 2021

Motion by Siegrist, supported by Slavens to approve the following 2021 budget amendment increases for purchase order commitments carried over from 2020: General Fund (101) increase of $271,393; Roads Fund (204) increase of $910,960; Fire Fund (206) increase of $1,939,654; Police Fund (207) increase of $253,349; Community Center Fund (208) increase of $6,079; Community Improvement Fund (246) increase of $520,341; Downtown Development Authority Fund (248) increase of $7,400; Community Development Block Grant Fund (274) increase of $311,857; Capital Projects Fund (401) increase of $800,261; Capital Projects – Roads Fund (403) increase of $235,527; Water & Sewer Fund (592) increase of $484,103; Fleet Maintenance Fund (661) increase of $53,466.

Item G-2. Receive and File the Planning Commission 2020 Annual Report

Motion by Sneideman, supported by Foster to receive and file the Planning Commission 2020 Annual Report, which was adopted by the Planning Commission on February 1, 2021, in accordance with the Michigan Planning Enabling Act. Motion carried unanimously by roll call vote.

Item G-3. Consider Approval of Special Land Use for Pure Development Delivery Station

Motion by Siegrist, supported by Slavens to approve the Resolution as presented. RESOLUTION OF

(6)

4 February 23, 2021

BOARD OF TRUSTEES

CHARTER TOWNSHIP OF CANTON, MICHIGAN

Approval of the Special Land Use for Pure Development Delivery Station

WHEREAS, the Project Sponsor has requested special land use approval for a warehousing and materials distribution center use on the north side of Michigan Ave., between Denton Rd. and Beck Rd.; and

WHEREAS, the Planning Commission reviewed the request and applicable criteria and voted 7-0 to recommend approval, with conditions, as the request meets the criteria of special land use approval in Section 27.03(C) of the Zoning Ordinance;

NOW THEREFORE BE IT RESOLVED, the Board of Trustees of the Charter Township of Canton, Michigan does hereby approve the special land use request for a warehousing and materials distribution center use on parcel nos. 127-99-0020-000, 127-99-0019-000, 127-99- 0018-002, 125-99-0002-706, 127-99-0017-000, 127-99-0016-000, and the LI-R-zoned portion of

127-99-0009-000, as the request meets the Special Land Use criteria of the Canton Township Zoning Ordinance pursuant to the information and plans provided, subject to specific design criteria to be addressed and corrected at the time of site plan review, and that the special land use plans and traffic impact study are subject to approval by MDOT, including any required upgrades to the site and/or Michigan Ave.

Item G-4. Consider Approval of Renewing FOIA Software

Motion by Siegrist, supported by Slavens approve the NextRequest renewal expenditure in the total amount of $14,392.15 with 75% being charged to Canton Police Department account 207-301-50.801_0050 and the remaining to the Clerk’s Office 101-215.801_0050 account. Motion carried unanimously by roll call vote.

Item G-5. Consider Request to Waive the Bidding Process and Approve the Purchase of Ten Dell Laptops

Motion by Siegrist, supported by Slavens to waive the bidding process and approve the purchase of ten Dell Latitude 5424 Rugged Laptops from Dell, LP, in the amount of $22,840.40, utilizing drug forfeiture funds. Motion carried unanimously by roll call vote.

Item G-6. Consider Approving a One-Year Contract Renewal with Michigan Police Legal Advisor Group, Inc., and Associated Amendments to the 2021 Police & Fire Budgets

Motion by Siegrist, supported by Slavens to approve a one-year contract renewal for police and fire legal services with Michigan Police Legal Advisor Group LLC, in the amount of $30,000,

(7)

5 February 23, 2021

and to approve the below amendments to the Police and Fire 2021 Budgets: Increase 2021 Revenues:

Police: Fund Balance Appropriation #207-000.695 $20,000 Fire: Fund Balance Appropriation #206-000.695 $10,000 Increase 2021 Appropriations:

Police: Professional & Contractual Services - Legal #207-301-50.801_0020 $20,000 Fire: Professional & Contractual Services – Legal #206-336-50.801_0020 $10,000

Item G-7. Consider Accepting Two Justice Assistance Grants and an Associated Amendment to the 2021 Police Budget

Motion by Siegrist, supported by Slavens to approve the acceptance of two Justice Assistance Grants for specified equipment through the U.S. Department of Justice, including a 2018 JAG in the amount of $8,704 and a 2019 JAG in the amount of $8,518. And, to approve the below listed amendment to the 2021 Police Budget:

Increase 2021 Police Revenues:

Federal Grants - #207-000.501 $17,222 Increase 2021 Police Appropriations:

Program Expenses 2018 JAG - #207-301-50.763_0012 $8,704 Program Expenses 2019 JAG - #207-301-50.763_0013 $8,518 Motion carried unanimously by roll call vote.

Item G-8. Consider Approving Payment of the 2020-21 Licensing and Support Renewal for the Priority Dispatch System

Motion by Siegrist, supported by Slavens to approve the payment of the 2020-21 annual licensing and support renewal for the Priority Medical Dispatch System in the amount of $10,240, to Priority Dispatch Corporation. Motion carried unanimously by roll call vote.

Item G-9. Consider sale of Canton property and authorize Supervisor Graham-Hudak to sign all documents necessary to close on the sale.

Motion by Siegrist, supported by Slavens that Canton accept the Letter of Intent from Ana

Rodriguez and authorize Supervisor Graham-Hudak to sign the formal Purchase Agreement and any other documents necessary to complete the sale of the parcel located west of Willard Street and to the north of the ITC corridor. Motion by Siegrist, supported by Sneideman to table the agenda item until further information can be provided. Motion to table carried unanimously by roll call vote.

Item G-10. Consider Organizational Assessment of the Township’s Structure and an Associated Amendment to the 2021 General Fund

(8)

6 February 23, 2021

Motion by Siegrist, supported by Slavens to waive the bidding process and approve the awarding of an organizational assessment contract to Novak Consulting Group for $47,125. And, to approve the following budget amendment:

Increase Revenues: 101-000.695 Fund Balance Appropriation $47,125

Increase Expenditures: 101-261.801_0050 Professional and Contractual Services $47,125

Motion carried unanimously by roll call vote.

Item G-11. Consider Approval of Purchase Order Increase to Mid-American Group for the Fellows Creek Golf Club Pond Dredging

Motion by Siegrist, supported by Slavens to approve an increase to purchase order #2020-2316 for the Fellows Creek Golf Club Pond Dredging to Mid-American Group, 8475 Port Sunlight Rd., Newport MI 48166 in the amount of $36,774.32 with funds to be paid from account #401-772.970_0080 Capital Improvement Plan. Motion carried unanimously by roll call vote. Additional Public comment was held.

Adjourn: Motion by Siegrist, supported by Slavens to adjourn the meeting at 8:59 p.m. Motion carried unanimously by roll call vote.

(9)

CANTON COMMUNITY REQUEST FOR BOARD ACTION

MEETING DATE: March 9, 2021 AGENDA #PH-1 ITEM: Consider Holding the Public Hearing for the 2021 Sidewalk Repair Program PRESENTER:

INDIVIDUALS IN ATTENDANCE: None anticipated.

EXECUTIVE SUMMARY: The Sidewalk Ordinance became effective on July 1, 1999 and was amended on August 2, 2001 (Chapter 62, Article II, Section 31-36). The ordinance was adopted to protect the public health, safety and welfare of the citizens of the Charter Township of Canton through adoption of regulations concerning the construction and maintenance of sidewalks within the Township. The Sidewalk Ordinance requires the Township to hold a Public Hearing regarding the necessity of repairs for the 2021 Sidewalk Repair Program.

BACKGROUND: The Township is targeting subdivisions, residential, in a consolidated area known as "Zone Six". The targeted subdivisions this year are located south of Cherry Hill Road, west of Canton Center Road, east of Beck Road and north of Michigan Avenue in Hidden River Estates, Huntington Place # & #2, Kimberly Meadows, Meadow Villages of Canton #1 & #2, North Woods Place and Pinewood #1 & #2. This year’s program represents the twenty second year in sidewalk repairs since the program started. Notice of the Public Hearing has been properly advertised and letters were provided to the residents affected.

STRATEGIC PLAN/GOALS: To provide safe, barrier free sidewalks in the community. ACTION REQUESTED: Open the Public Hearing, close the Public Hearing and adopt a Resolution finding the necessity of sidewalk repairs pursuant to the Township Sidewalk Ordinance, Sidewalk Repair Program Policy and as provided in Public Act 80 of the Public Acts of 1989. BUDGET IMPLICATIONS & ACCOUNT NUMBER: Not Applicable

IMPLEMENTATION PLAN: Upon adopting the resolution, those sidewalks not repaired by the owners after 60 days will be repaired by the Township’s contractor.

DIRECTOR'S RECOMMENDATION: Approval

FINANCE AND BUDGET DIRECTOR’S RECOMMENDATION: Approval SUPERVISOR'S RECOMMENDATION: Approval

MODEL RESOLUTION:

Motion #1: I move open the Public Hearing to hear comments on the necessity of sidewalk repairs pursuant to the Township Sidewalk Ordinance, Sidewalk Repair Program

(10)

Policy and as provided in Public Act 80 of the Public Acts of 1989.

Motion #2: I move to close the Public Hearing after hearing the comments on the necessity of sidewalk repairs to the Township Sidewalk Ordinance, Sidewalk Repair Program Policy and as provided in Public Act 80 of the Public Acts of 1989.

Motion #3: I move to adopt the attached resolution requiring replacement of sidewalks in Hidden River Estates, Huntington Place #1, Huntington Place #2, Kimberly Meadows, Meadow Villages of Canton #1, Meadow Villages of Canton #2, North Woods Place, Pinewood #1, Pinewood #2, and miscellaneous locations as indicated on the attached list and published in the Canton Eagle on March 4, 2021.

ATTACHMENTS: 1. Resolution

2. Additional Information 3. Copy Public Notice

(11)

MEETING DATE: March 9, 2021 AGENDA ITEM #C-2

ITEM: Host Public Hearing and Consider Approval of Application for MDNR Recreation Passport Grants

PRESENTER: Greg Hohenberger, Leisure Services Director INDIVIDUALS IN ATTENDANCE: None Anticipated

EXECUTIVE SUMMARY: Canton Leisure Services is seeking approval to apply for a Michigan Department of Natural Resources (MDNR) Recreation Passport Grant that would be implemented in 2021-2022. Public Hearing and formal Board approval to apply for the grant are required components. The application, Revitalization of Victory Park, is a capital project to improve the accessibility, environmental sustainability and community usage of Canton’s most southern park site. Project components include incorporating accessible play panels, bioswale for storm water runoff, sand volleyball courts, player warm-up area, and picnic area. The total estimated project amount is $290,000. Leisure Services has budgeted $140,000 in 2021 and 2022 and would apply for a $150,000 MDNR Recreation Passport grant to fund the remaining cost. BACKGROUND INFORMATION

Located along Michigan Avenue, Victory Park is Canton’s most southern park and home to Canton Sports Center, High Velocity, Arctic Edge, Kicker’s Restaurant and a public playground. Annually, Victory Park is a local and regional destination hosting 24 tournaments each season and approximately 1,600 teams; each bringing family and friends. In addition to being a high draw for team sports, the park is open to the public for playground and greenspace use. It is the desire of Leisure Services, as well as the public to enhance the space and increase the amenities that are available to the public. Having a high-quality public park would continue to positively impact public health and use of outdoor spaces.

Canton’s parks are getting more use than ever and there is continued demand for more accessible playground equipment and sand volleyball courts. By implementing these features, Canton would help to meet some of the park needs for residents living in the Michigan Avenue area. Additionally, for the teams that take part in leagues and tournaments, having a more desirable space for spectators, areas for warm-up and picnicking would continue to place the Canton Sports Center as a desirable location to frequent. In an effort to improve the environmental sustainability of the park, a bioswale is being incorporated into the design. This will help with the stormwater runoff that comes from the parking area and fields.

In an effort to complete this project, Canton is seeking the opportunity to apply for a

matching grant through the Michigan Department of Natural Resources (MDNR) Recreation #PH-2

(12)

Passport Grant. The grant allows of an award up to $150,000 and requires that the grantee provide at least 25% match; points increase with a greater match. The grant application is due April 1, 2021 and requires several components including a 30-Day Public Comment Period, Public Hearing and Board Resolution. Once submitted, there is a review and awards are announced in Quarter 4 of 2021 for projects to be completed in the following year.

STRATEGIC PLAN/GOALS: Improve Infrastructure, Attractive Community, Fiscal Sustainability

ACTION REQUESTED: Host a public hearing to solicit public input and approve the resolution authorizing the grant application to the Department of Natural Resources Recreation Passport Grant. An authorizing resolution is an application requirement. Further approve to accept the grant if awarded.

BUDGET IMPLICATIONS & ACCOUNT NUMBER: If awarded, $150,000 in grant funding would reduce the overall cost of the project. $140,000 is currently budgeted for in both 2021 and 2022 for this project using account:

 2021: 101-755-50.970_0020 $90,000 and 101-755-50.970_0080 $50,000  2022: 101-755-50.970_0020 $140,000

IMPLEMENTATION PLAN: Leisure Services will administer the grant. Once we are notified of the award amount, implementation will begin. Policies will be adhered to and proper bidding procedure will be conducted.

1. I move to open the public hearing for comment on the MDNR Recreation Passport Grant application for the Revitalization of Victory Park located at 46555 W. Michigan Avenue, Canton, Michigan 48188.

2. I move to close the public hearing.

3. I move to authorize the submission of the application to the Michigan Department of Natural Resources for a Recreation Passport Grant towards the Revitalization of Victory Park, and to accept the funds if approved.

4. Further, I move to approve the following resolution in support of the Michigan Natural Resources Recreation Passport Grant:

(13)

RESOLUTION OF BOARD OF TRUSTEES

CHARTER TOWNSHIP OF CANTON MICHIGAN NATURAL RESOURCES RECREATION PASSPORT GRANT PROGRAM

RESOLUTION OF AUTHORIZATION

WHEREAS, Charter Township of Canton supports the submission of an application titled, “Revitalization of Victory Park” to the Recreation Passport Grant Program for the development of an accessible playground space, sand volleyball courts, bioswale, warm-up space and picnic area at Victory Park located at 46555 W. Michigan Avenue, Canton, Michigan 48188; and, WHEREAS, the proposed application is supported by the Community’s 5-Year Approved Parks and Recreation Master Plan; and,

WHEREAS, Charter Township of Canton is hereby making a financial commitment to the project in the amount of $140,000 matching funds, in cash; and,

NOW THEREFORE, BE IT RESOLVED that Charter Township of Canton hereby authorizes submission of a Recreation Passport Grant Program Application for $150,000, and further resolves to make available its financial obligation amount of $140,000 (48%) of a total $290,000 project cost, during the 2021-2022 fiscal year.

AYES: NAYES: ABSENT:

MOTION APPROVED.

I hereby certify that the forgoing is a true and correct copy of a resolution duly made and passed by the Board of Trustees of the Charter Township of Canton, County of Wayne, Michigan, at their regular meeting held on Tuesday, March 9, 2021, at 7:00 p.m. in Canton Township, Michigan with a quorum present.

______________________________ ___________________________

(14)

MEETING DATE: March 9, 2021 AGENDA ITEM #G-1

ITEM: Consider Approval of Professional Services Agreements for Community Planning Services and Landscape Architecture Services

PRESENTER: Jade Smith, Municipal Services Director INDIVIDUALS IN ATTENDANCE: None Anticipated

EXECUTIVE SUMMARY: The Planning Services Division recently issued a Request for Proposal (RFP) for consulting firms to provide specialized planning and landscape architecture services on an as-needed basis, with a due date of November 19, 2020. The RFP stated that more than one contract may be awarded. The Planning Services Division received five (5) qualified bids for Community Planning Services and six (6) qualified bids for Landscape Architecture Services. A proposal review team from the Municipal Services Department and Finance & Budget Department reviewed the proposals, interviewed each firm, and scored the proposals. Scoring was based on each firm’s qualifications, responsiveness, experience, capacity, fees and rates, personnel, qualifications, and references. The firm with the highest score for Community Planning Services was McKenna and the firm with the highest score for Landscape Architecture Services was Carlisle Wortman.

The services will be provided under a Professional Services Agreement prepare by the Township Attorney and negotiated with the consultant. We recommend a term of five (5) years.

BACKGROUND: Since the end of 2019, two (2) planners have retired from the Planning Services Division, one of whom was a landscape architect. While one of the open Planner positions has been filled will an experienced planner, the other Planner position remains open. Rather than attempt to fill an open position at this time with a landscape architect with some planning experience, or vice versa, we recommend seeking the best of both by contracting with consulting firms that can provide staff that specialize in the planning and landscape architecture services needed. As such, the Planning Services Division recently issued a Request for Proposal (RFP) for consulting firms to provide specialized planning and landscape architecture services on an as-needed basis, including on-site staffing in the Planning Services Division.

The main benefits of contracting with one or more firms for planning and landscape architecture services are:

1. For planning services, a firm can provide one or more experienced planners on site to assist with staff on either a regular or as-needed basis. As demand increases, services can be increased accordingly to maintain the level of customer service. Conversely, as

demand decreases, services can be reduced. In addition, when the Township requires additional planning expertise for specific projects or subjects, McKenna has a staff of

(15)

approximately 20 planners with various areas of planning expertise. For example, as Canton continues to build out and experience more infill redevelopment, a planning firm can assist with infill design and innovative best practices that have been successfully applied in other communities.

2. For landscape architecture services, a firm can provide more than one experienced landscape architect to inspect sites, review plans, prepare designs, and provide other consultation services on an as-needed basis. As the demand for plan review and inspection changes, services can be increased or decreased accordingly to maintain the level of customer service. Carlisle Wortman has 3 landscape architects on staff. If contracts are awarded, we anticipate services starting in late February.

STRATEGIC PLAN/GOALS: N/A

ACTION REQUESTED: Consider award of Professional Services Agreements with McKenna and Carlisle Wortman for a period not to exceed five (5) years, subject to approval of the

contracts by the Township Attorney.

BUDGET IMPLICATIONS & ACCOUNT NUMBER: The funds for this project will come from a transfer within the General Fund from #101-701.703 (Salaries and Wages, Planning Services) and #101-701.724 (Fringe Benefits, Planning Services) into #101-701.801 (Professional and Contractual Services, Planning Services).

IMPLEMENTATION PLAN: N/A.

MUNICPAL SERVICES DIRECTOR'S RECOMMENDATION: Approval FINANCE AND BUDGET DIRECTOR’S RECOMMENDATION: Approval SUPERVISOR'S RECOMMENDATION: Approval

MODEL MOTIONS: I move to approve Professional Services Agreements with McKenna and Carlisle Wortman for a period not to exceed five (5) years, subject to approval of the contracts by the Township Attorney.

ATTACHMENTS:

1. RFP for Community Planning and Landscape Architecture Services 2. McKenna Proposal

3. Carlisle Wortman Proposal 4. Professional Services Agreement

(16)

ITEM: Amend Planning Services Fee Schedule for Landscape Plan Review and Inspections PRESENTER: Jade Smith, Municipal Services Director

INDIVIDUALS IN ATTENDANCE: None Anticipated

EXECUTIVE SUMMARY: The Planning Services Division recently issued a Request for Proposal (RFP) for consulting firms to provide specialized landscape architecture services on an as-needed basis, which include landscape plan review, site inspection, design, and consulting, including assistance with the Tree Program. A request to approve a Professional Services

Agreement with a firm is in a separate Request for Board Action. For landscape plan review and site inspection services related to specific Planning Services applications, amendments to the Planning Services Fee Schedule are proposed to require landscape deposits to offset the cost of the consulting firm to provide landscape plan review and site inspection services for the related application. The expenses related to providing the landscape plan review and site inspection services will be deducted from the deposit, and any remaining deposited funds will be returned to the applicant upon completion of the project.

BACKGROUND: At the end of 2019, a planner retired from the Planning Services Division, who was also a landscape architect. While this position was filled will an experienced planner, additional landscape architecture services are needed for plan review and inspection. Therefore, the Planning Services Division has proposed to contract with a firm to provide landscape

architecture services. While some of the landscape plan review and minor inspection services will be performed by staff during the normal course of plan review, we recommend that any plan review and inspection services performed by a contracted landscape architect be paid for by the applicant. Therefore, we recommend approving the following additions to the Planning Services Fee Schedule, which references to the highlighted areas of the current enclosed Fee Schedule:

1. Landscape Plan Review Deposit: For plans that require a landscape plan, a deposit may be required in the estimated amount of expenses for a contracted landscape plan reviewer to review the plans. The deposit amount is calculated by the Township’s Community Planner or designee based on the estimated time for the Township’s contracted landscape plan reviewer to review the plans. The Township review costs are deducted from the deposit and any remaining funds are returned.

2. Landscape Inspection Deposit: The landscape inspection deposit is the estimated amount of expenses for the Township’s involvement in the inspection of landscaping and other site improvements. The deposit amount is calculated by the Township’s

Community Planner or designee based on the estimated time for the Township’s

(17)

expenses are deducted from the deposit and any remaining funds are returned.

A reference to the Landscape Plan Review Deposit (A) would be included in the plan review services highlighted in the enclosed Planning Services Fee Schedule. Also, the Landscape Inspection/Re-Inspection fees highlighted in the enclosed Planning Services Fee Schedule would be deleted (shown in strikethrough) and replaced with a reference to the Landscape Inspection Deposit (B).

ACTION REQUESTED: Approve revisions to the Planning Services Fee Schedule, to take effect on March 10, 2021.

BUDGET IMPLICATIONS & ACCOUNT NUMBER: A minor net decrease in revenue for landscape inspection services is anticipated in account #101-000.607_0028 (Landscape

Reinspection, Charges for Services) because staff will no longer collect a flat fee to offset the cost of staff inspections. However, the remaining budget implications for these charges for service should be neutral, as deposited funds will be used to cover the cost of landscape plan reviews and inspections.

IMPLEMENTATION PLAN: N/A.

MUNICPAL SERVICES DIRECTOR'S RECOMMENDATION: Approval FINANCE AND BUDGET DIRECTOR’S RECOMMENDATION: Approval SUPERVISOR'S RECOMMENDATION: Approval

MODEL MOTIONS: I move to approve revisions to the Planning Services Fee Schedule deposits and fees associated with landscape plan review and inspections, effective March 10, 2021.

ATTACHMENTS:

1. Proposed Planning Services Fee Schedule 2. Current Planning Services Fee Schedule

(18)

ITEM: Consider Approval of Site Plan for Pure Development Delivery Station PRESENTER: Jade Smith, Municipal Services Director

OWNER/REPRESENTATIVE: Richard Rattner (Representative)

EXECUTIVE SUMMARY: The project sponsor proposes to construct a 183,130 sq. ft. warehouse and material distribution center on seven (7) contiguous parcels located on the north side of Michigan Ave. between Denton Rd. and Beck Rd. The subject site is zoned LI-R, Light Industrial Research, which allows warehousing and material distribution centers via Special Land Use. The Planning Commission recommended approval of the Special Land Use on February 1, 2021, and the Township Board approved the Special Land Use on February 23, 2021. Previously, the Township Board rezoned six (6) of the subject parcels LI-R from 3, R-1, and RR at the request of the applicant. However, for one of these parcels (parcel 71-127-99-009-000) only the east 896 feet was rezoned LI-R and the remaining western part of the parcel adjacent to Denton Road remains as R-1.

At its meeting on March 1, 2021, the Planning Commission recommended approval of the Site Plan, subject to conditions.

BACKGROUND AND ANALYSIS:

Location: North side of Michigan Ave. and east side of Denton Road.

Existing Zoning: LI-R, Light Industrial Research, except that the western 896 feet of parcel 71-127-99-009-000 adjacent to Denton Road is zoned R-1.

Net Acres: Approximately 73 acres

Existing Land Use: Single-family residence on parcel nos. 71-127-99-0020-000; vacant on parcel no. 0019-000, 0018-002, 71-125-99-0002-706, 71-127-99-0017-000, 71-127-99-0016-000, and 71-127-99-009-000.

Surrounding Zoning and Land Uses:

North – R-1, Single-family residences and R-6, Woodbridge Estates attached condominiums

South – GI, Michigan Avenue Business Park and Michigan Topsoil, and C-3; Tucker Insurance Agency; Van Buren Township: C-1 (General Business), Gas station

(19)

East – LI-R, Vacant and industrial (Canton Business Park, Repair Clinic, and Kingfa) West – R-1 and R-3, Single-family residential

Comprehensive Plan: Mixed Use

Special Land Use Approval: The proposed use of a warehousing and material distribution center is a special land use in the LI-R zoning district. The proposed use is similar to the adjacent uses to the east (i.e., Repair Clinic and Kingfa). The Planning Commission held a public hearing on the Special Land Use request on February 1, 2021 and recommended approval to the Township Board. On February 23, 2021, the Township Board approved the Special Land Use.

Schedule of Regulations: The plans submitted illustrate that the proposed development is designed to comply with the dimensional requirements for warehousing and material distribution centers in the LI-R zoning district for: minimum site size (10 acres); minimum lot width (100 feet); minimum front yard setback from Michigan Ave. (50 feet); minimum rear yard setback (50 feet); minimum side yard setback (25 feet); minimum setback adjacent to an agricultural or residential zone (100 feet); and maximum building height (4 stories/50 feet). Some grading and portions of the parking lot and driveway on the north and west sides of the site are located within the 25-foot wetland and drain setbacks. The applicant has applied for variances from these setback requirements, and the Zoning Board of Appeals will hold a public hearing and review the variance requests on March 11, 2021.

Traffic Impact and Access Management: There are four (4) points of access proposed: one (1) point of access is from an existing boulevard between Repair Clinic and Kingfa; and three (3) points of access are proposed on Michigan Ave. Of the three (3) curb cuts proposed on Michigan Ave., one (1) of these curb cuts is existing and two (2) curb cuts are new. Because Michigan Ave. is under the jurisdiction of the Michigan Department of

Transportation (MDOT), MDOT must review and approve any access points and may require additional conditions.

Based on the size of the proposed development, and traffic impact study (TIS) has been submitted. The TIS recommends the following: (1) a full right-turn lane on Michigan Ave. at the west driveway; (2) a turn lane at the east driveway; (3) recommendation of a right-turn taper at the center driveway; and (4) signal timing adjustments by MDOT at the intersection of Michigan Ave. & Denton Road. To create the proposed right-turn lanes and tapers, the TIS recommends converting the existing 12-foot wide paved shoulder/cross-hatched area along Michigan Ave. by including new pavement markings to delineate turn lanes within the existing cross-hatched area. The TIS was reviewed by Canton Township’s transportation engineering consultant (WadeTrim). WadeTrim’s report states that it appears the turn lanes can be accommodated by removing the existing striping and adding right-turn arrows, but also stated that this should be evaluated by MDOT to ensure the base is sufficient to accommodate semi-trucks. Therefore, when the Planning Commission

recommended approval of the Site Plan at its March 1, 2021 meeting, it adopted a condition requiring MDOT review and approval of the proposed plans by MDOT, including any improvements required by MDOT.

(20)

The applicant is still in the process of revising the final plan design to meet Fire Code requirements for aerial fire apparatus pursuant to the Fire Marshal’s review and comments. When the Planning Commission recommended approval of the Site Plan at its March 1, 2021 meeting, it adopted a condition requiring the site plan to meet all of the requirements of the Fire Marshal.

Parking: Based on the floor area and estimated number of employees during the largest work shift, 195 parking spaces are required. Section 4.01(C)(6) of the Zoning Ordinance allows a maximum number of parking spaces to be 10% greater than the minimum number of spaces required, so the maximum number of spaces permitted is 215. There are 265

proposed associate parking spaces and 90 proposed personal van spaces. Section 4.01(C)(6) allows the Planning Commission to increase the parking requirement based on the level of current or future traffic, and the Planning Commission recommended approval of the

proposed parking at its meeting on March 1, 2021. Based on the proposed warehousing and distribution center use for an online retailer, the nature of the use will require more parking spaces based on the use and we recommend approval of a modification to the maximum parking space requirement. In addition, there are 966 delivery van spaces proposed that are 11’ wide and 27’ deep. Because these vans are fleet vehicles for the proposed use, they are not subject to the maximum parking space requirements. Many of the van parking spaces will have access to an electric vehicle charging station.

Loading: Section 21.03(A)(9) of the Zoning Ordinance requires loading areas and truck and trailer parking to be located in the side or rear yards. The loading area for large

trucks/trailers is illustrated on the east side of the building in the side yard. In front of the front building wall (and underneath a canopy) on the south side of the building is “Van Loading” where packages being sent out for delivery are transported from the building into the delivery van. Because these spaces are dedicated to delivery vans, the requirements for trucks and trailers don’t apply and the van spaces are smaller than a typical loading space. Additionally, because the “Van Loading” is under a canopy and a canopy is classified under the definition of “building” in the Zoning Ordinance, the “Van Loading” area is not located within a yard.

Architecture: In 2018, three (3) large buildings for light research/industrial use were approved by the Township on parcel 71-125-99-0002-706, including an exterior material modification approved by the Planning Commission on March 5, 2018 to allow for more pre-formed concrete panels on the industrial portion of the building than the Zoning Ordinance permitted. However, these buildings were never constructed and the project sponsor for Pure Development proposes to occupy this parcel and the six (6) LI-R-zoned parcels to the west. The applicants requested a modification to the building material standards of Section 26.06 of the Zoning Ordinance, which requires at least 75% brick on the office portion of an industrial building and a maximum of 50% concrete panels on the entire building. Section 26.06, footnote h of the Zoning Ordinance allows the Canton Township Planning

Commission to approve modifications to these standards to achieve a specific architectural objective as demonstrated by the project sponsor in meeting the overall development objectives of the community. The applicants propose 80% precast concrete panel coverage

(21)

of the building walls, which includes a mix of unpainted gray, painted gray, and painted blue. The remainder of the building will be covered with metal panel, windows, and doors. The proposed office walls are composed of these materials with no masonry. At its meeting on March 1, 2021, the Planning Commission approved the material modification request pursuant to Section 26.06 of the Zoning Ordinance.

Landscaping, Screening, and Tree Preservation: A landscape plan was prepared by a landscape architect. While we are still in the process of verifying corrections to the tree and shrub counts, the landscape plans are designed with intent of meeting the requirements of Articles 5 and 5A of the Zoning Ordinance for: landscaping along Michigan Ave.; parking lot landscaping; divider median landscaping; building foundation landscaping; detention pond landscaping; general site landscaping; tree replacement landscaping; and mechanical equipment screening. Over half of the existing wooded area of the site is proposed to be preserved. Plan revisions are required for the loading area screening (pursuant to Section 21.03(A)(9) of the Zoning Ordinance), front yard berm width (increase to 26 feet wide and 4 feet high), some plant species, replacement tree sizes (2” for replacement regulated trees and 4” for replacement landmark trees), and some standard details, which can be made prior to the pre-construction meeting.

Section 5.03(A)(2) of the Zoning Ordinance requires a 4-foot high landscape berm wherever an industrial use abuts directly upon land zoned for residential use, so a landscape berm is required on the west side of the site. However, Section 5.03(A)(2) allows the Planning Commission to approve an alternate method of screening based on specific site

characteristics and compatibility with the character of the surrounding area. In lieu of the landscape berm required on the west side of the site, the applicants propose to preserve several existing trees in this area, install a 7-foot high solid privacy fence, and plant

replacement trees west of the parking lot. Because the distance between the west side of the parking lot and the nearest residential lot line to the west will be almost 200 feet, with over 100 feet on the western end consisting of preserved wooded area, the Planning Commission approved the proposed alternative screening at its meeting on March 1, 2021.

Sidewalks: A 5-foot wide sidewalk is proposed along the site’s frontage adjacent to Michigan Ave. The plans illustrate the proposed sidewalk continuing westward along Michigan Ave. in Van Buren Township. A sidewalk connection is proposed from the Michigan Ave. sidewalk to the main entrance on the west side of the building. Additionally, internal sidewalks and crosswalks are proposed throughout the associate parking lot and van parking lots.

Lighting: Section 2.13 of the Zoning Ordinance requires one (1) light structure to be installed on each side of each entrance/exit drive at Michigan Ave., and the Planning Commission required compliance with this requirement when it recommended approval of the site plan on March 1, 2021.

Signage: A monument sign and building wall signage is illustrated on the plan and will be finalized at the time of sign permit review in accordance with the standards of Article 6A of the Zoning Ordinance. The monument sign includes the required masonry base and is within

(22)

the maximum height and area requirements.

Dumpster Enclosure: One dumpster is proposed on the east side of the building. Section G0.02 shows the wall details and there is a discrepancy with the graphics to be corrected prior to the pre-construction meeting. We recommend that the dumpster walls be integrally colored split faced block, and the Planning Commission included this plan revision as a condition when it recommended approval of the site plan on March 1, 2021.

Fencing. The proposed fencing on the east and north sides of the building is black vinyl coated chain link without mesh. A 7-foot high solid privacy fence is proposed on the north and west sides of the western parking lot to provide screening and security from the

residential areas to the west. We recommend that this fence be colored in an earth tone that is subtle if visible to a neighboring residence, and the Planning Commission included this plan revision as a condition when it recommended approval of the site plan on March 1, 2021.

- Community Planner’s Recommendation: Approval of the Site Plan application, for the reasons stated in the above analysis, subject to the items noted in this review being satisfactorily addressed and corrected prior to the pre-construction meeting, and that the site plan and traffic impact study are subject to approval by MDOT, including any required upgrades to the site or Michigan Ave.

- Planning Commission’s Recommendation: At its meeting on March 1, 2021, the Planning Commission voted 9-0 to recommend approval of the site plan for the Pure Development warehousing and materials distribution center use on parcel nos. 0020-000, 99-0019-000, 99-0018-002, 125-99-0002-706, 99-0017-000, 99-0016-000, and 127-99-0009-000 pursuant to the information and plans provided, including approved modifications to the required number of parking spaces, architecture, and buffer landscaping on the west side of the site, subject to the following conditions: ZBA approval of the proposed variances to the drain setbacks and wetland setbacks; MDOT review and approval of the proposed plans, including any improvements required by MDOT; compliance with requirements of the Township Engineer and Fire Marshal; and plan corrections for the proposed lighting, landscaping, tree replacement, dumpster enclosure, and fencing as specified in the Community Planner’s report. STRATEGIC PLAN/GOALS: N/A

ACTION REQUESTED: Approve the site plan for a warehousing and materials distribution center use on parcel nos. 127-99-0020-000, 127-99-0019-000, 127-99-0018-002, 125-99-0002-706, 127-99-0017-000, 127-99-0016-000, and the LI-R-zoned portion of 127-99-0009-000, subject to the previous adopted conditions of Special Land Use approval and the following conditions: ZBA approval of the proposed variances to the drain setbacks and wetland setbacks; MDOT review and approval of the proposed plans, including any improvements required by MDOT; compliance with requirements of the Township Engineer and Fire Marshal; and plan corrections and revisions for the proposed lighting, landscaping, tree replacement, dumpster enclosure, and fencing as specified by the Planning Commission.

(23)

BUDGET IMPLICATION & ACCOUNT NUMBER: N/A. IMPLEMENTATION PLAN: N/A.

MUNICIPAL SERVICES DIRECTOR’S RECOMMENDATION: Approval

ENGINEERING SERVICES DIVISION’S RECOMMENDATION: Approval, subject to plan revisions necessary to meet Township Engineering standards and outside agency permit required during Engineering Review.

FIRE MARSHAL’S RECOMMENDATION: Approval, subject to plan revisions necessary to meet Fire Code requirements for aerial fire apparatus access.

BUILDING OFFICIAL’S RECOMMENDATION: N/A.

FINANCE AND BUDGET DIRECTOR’S RECOMMENDATION: N/A. SUPERVISOR’S RECOMMENDATION: Approval

RESOLUTION OF BOARD OF TRUSTEES

CHARTER TOWNSHIP OF CANTON, MICHIGAN

Approval of the Site Plan for Pure Development Delivery Station

WHEREAS, the Project Sponsor has requested site plan approval for a warehousing and materials distribution center use on the north side of Michigan Ave., between Denton Rd. and Beck Rd.; and

WHEREAS, the Planning Commission reviewed the request and applicable site plan review criteria and voted 9-0 to recommend approval, subject to conditions and plan revisions, which will be required prior to a pre-construction meeting;

NOW THEREFORE BE IT RESOLVED, the Board of Trustees of the Charter Township of Canton, Michigan does hereby approve the site plan for a warehousing and materials distribution center use on parcel nos. 127-99-0020-000, 127-99-0019-000, 127-99-0018-002, 125-99-0002-706, 127-99-0017-000, 127-99-0016-000, and the LI-R-zoned portion of 127-99-0009-000, subject to the previous adopted conditions of Special Land Use approval and the following conditions: ZBA approval of the proposed variances to the drain setbacks and wetland setbacks; MDOT review and approval of the proposed plans, including any improvements required by MDOT; compliance with requirements of the Township Engineer and Fire Marshal; and plan corrections and revisions for the proposed lighting, landscaping, tree replacement, dumpster enclosure, and fencing as specified by the Planning Commission.

(24)

1. Zoning Map 2. Site Plan

(25)

Item: Consider Award of a Contract to Berkshire Development for the Demolition of Two Dangerous Buildings at 880 and 890 Lotz North

PRESENTER: Jade Smith, Municipal Services Director

INDIVIDUALS IN ATTENDANCE: Local area residents expected.

EXECUTIVE SUMMARY: The properties located at 880 and 890 Lotz North, Canton, Michigan have been in a state of disrepair for some time. Extensive mold and exterior damage are among the major issues. On June 4, 2019, a dangerous building hearing was held and it was determined that the structure needed to be demolished. The owner has failed to repair or

demolish the structure in the time allotted by the hearing officer and agreed to by the owner, so the Township will pursue demolition. The Township advertised for bids on February 4, 2021 and the bids were opened on February 18, 2021. Nine bids were submitted. The lowest qualified bid received was from Berkshire Development, in the amount of $23,300 for both structures. BACKGROUND: Dangerous building hearings were completed and times were allotted for the repair and/or demolition of the noted properties. These allotted times and dates of completion have now passed without any work or demolition. The Township will move to demolish the structures pursuant to the dangerous building hearing officer’s findings and determinations, and the Township Board approval.

The Township will bear the upfront cost of demolishing these dangerous buildings. The lowest quote is for $23,300 which includes both buildings. The Township will place a lien on the property and bill the property owner for the unfunded portion of the demolition.

The contractor will perform the demolition service in accordance with all policies, permits and processes as stated in the demolition agreement with Canton.

STRATEGIC PLAN/GOALS: N/A

ACTION REQUESTED: Approve the demolition of 880 and 890 Lotz North properties. BUDGET IMPLICATIONS & ACCOUNT NUMBER: The expense was budgeted in this year’s budget in account #101-371.801_0050

IMPLEMENTATION PLAN: Upon Board approval, the Building Official will award the demolition work to Berkshire Development for the properties located at 880 and 890 Lotz North. The contractor will perform the demolition service in accordance with all policies, permits and

(26)

processes as stated in the demolition agreement. DIRECTOR’S RECOMMENDATION: Approval

MODEL RESOLUTION: I hereby confirm the order of the hearing officer, and approve the demolition of 880 and 890 Lotz North

I further move to authorize the Building Official to award a contract to Berkshire Development for an amount not to exceed $23,300.

ATTACHMENTS: 1. Invitation to Bid 2. Bid Tabulation

(27)

ITEM: Consider Approving the Language for a Letter of Commitment Between Wayne County and the Township

EXECUTIVE SUMMARY: Wayne County is preparing bids for replacement of the Cherry Hill Road Bridge, at Ridge Road. Part of this project requires the removal of an existing

Township owned water main. The water main is currently in conflict with the proposed location of the future bridge and its foundation. It has historically been the policy of Wayne County that any utilities within their Right of Way that conflict with road or bridge work be relocated at the expense of the utility owner.

Engineering Services has been working with Wayne County to coordinate removal of the water main at the expense of the Township. However, the work will be bid as part of the County’s contract for the bridge work. Wayne County has requested a Letter of Commitment to establish technical and financial responsibility for the water main portion.

As signing this commitment obligates the Township to fund the removal of the existing water main, we are asking that the Board allow the Municipal Services Department to enter a purchase order once the bidding process has been completed and the County and Township staff have met and agreed upon contractor and the price in order to expedite the process.

BACKGROUND: The Cherry Hill Road bridge crossing the Lower Rouge River at Ridge Road is over 30 years old. Recent testing and examination by Wayne County have limited the allowable vehicle load to less than what is needed in this area. Wayne County has identified this bridge as one that needs replacement as soon as possible. The project is scheduled to be bid for construction before spring of 2021. Construction will span two years; the first to relocated the impacted branch of the Rouge, and the second to replace the bridge.

ACTION REQUESTED: Agree to stipulations set forth in the Letter of Commitment

BUDGET IMPLICATIONS & ACCOUNT NUMBER: A future RBA will be presented to address the reimbursement to Wayne County for the agreed upon work.

IMPLEMENTATION PLAN: Upon approval the Letter of Commitment will be signed by Director Smith and sent to Wayne County.

(28)

I move to approve the language of the Letter of Commitment.

I further move to approve the Municipal Services Department to enter a purchase order for the water main work after the bidding process is complete and agreed upon by the County and Township staff, in accordance with the attached commitment.

ATTACHMENTS:

(29)

ITEM: Consider Authorization of a Purchase Order for Mannik & Smith Group for Professional Engineering Services for the Public Safety Parking Lot

EXECUTIVE SUMMARY: Replacement and re-design of the public safety parking lot is a current project funded through the Capital Improvement bond. Municipal Services has worked with Public Safety and Leisure Services to develop alternatives for replacement of the public safety parking lot, including enclosure of some areas. Engineering Services requests to retain Mannik and Smith Group (MSG) for a detailed alternatives analysis, costs estimates, and a final design for a contract amount of $95,000. MSG was selected in 2015 through a competitive bid to handle parking lot designs and planning for the Canton administrative complex.

BACKGROUND: In 2020 the Board approved issuance of the Capital Improvement bond. The public safety parking lot has been selected as a project for 2021 with a budget for safety improvements in addition to parking lot replacement. Over the past few months Engineering Services has worked with Public Safety and Leisure Services to determine needs for the complex, alternatives for security and traffic, future lighting, EV stations, and other requirements.

Engineering Services proposes to retain MSG as the engineer for the project to complete conceptual design alternatives and cost estimates through final design and bidding.

In January 2015 Engineering Services requested proposals for long-term design services for the Canton administrative complex, anticipating a multi-year phased replacement program. Mannik & Smith Group was selected to handle the Administration Building complex. They have completed a basemap/survey, developed a multi-year paving program, and completed soil borings on the complex. MSG routinely assists with utility locating, and other engineering and construction services.

STRATEGIC PLAN/GOALS: Board Goal #2: Maintenance of Infrastructure in the community ACTION REQUESTED: Consider approving a purchase order for Mannik and Smith Group in the amount of $95,000 for design services for the Public Safety Parking lot.

BUDGET IMPLICATIONS & ACCOUNT NUMBER: Funding will be split amongst the following projects and it should be noted that CIP Project 220001 was budgeted in 2022, therefore a budget amendment in the amount of $31,000 is necessary to fund the engineering work during the current year.

(30)

CIP Project

Number Location for Engineering Project Name Description Project Budget Account Number Project Fee 200004 Public Safety Headquarters

Security

Enhancements -

Parking Lot 375,000.00 401-301.970_0080 21,000.00 200005 Public Safety Headquarters Parking Lot West 440,000.00 401-441.970_0050 43,000.00 220001 Admin Building Parking Lot West 384,285.00 401-441.970_0050 31,000.00

Totals 1,439,285.00 95,000.00

IMPLEMENTATION PLAN: Upon Board approval, Finance will issue a purchase order contract with MSG under their Professional Master Services Agreement.

I move to approve a purchase order contract for the PSD parking lot design to the Mannik & Smith Group in the amount of $95,000 from the CIP Bond accounts.

I further move to approve the following budget amendment:

Increase Expenditures 401-441.970_0050 Capital Outlay Infrastructure $31,000 Increase Revenue 401-000.699_2460 Operating Transfers In $31,000 Increase Expenditures 246-969.995_4010 Transfers Out Capital Projects $31,000 Increase Revenue 246-000.695 Fund Balance Appropriation $31,000 ATTACHMENTS:

(31)

ITEM: Consider Waiving the Purchasing Policy and Approve the Emergency Purchase of a Ford Explorer Hybrid Police Interceptor and Approve the Budget Amendment for the Police Department

PRESENTER: Jade Smith, Municipal Services Director INDIVIDUALS IN ATTENDANCE: None Anticipated.

EXECUTIVE SUMMARY: This vehicle was involved in an accident on the evening of February 13, 2021 where it was in a broadside collision, causing significant body & suspension damage to the vehicle. As such, Fleet Services is recommending replacement.

If approved by the Board, Fleet Services will replace the unit with a 2021 Ford Explorer Hybrid per the Macomb County Bid awarded to Signature Ford. There is money left over from the 2021 budget in the amount of $30,830, A budget amendment in an amount of $5,004 is necessary, as this unit was not budgeted for replacement in 2021.

STRATEGIC PLAN/GOALS: The damaged vehicle will be sent to auction via our online auction site, Bidcorp.com. The proceeds from this sale will partially offset the cost of the replacement vehicle.

ACTION REQUESTED: Approve the emergency replacement of one (1) 2021 Ford Explorer Hybrid and approve the required budget amendment.

BUDGET IMPLICATIONS & ACCOUNT NUMBER: The cost to purchase one (1) Ford Explorer Hybrid is $35,834 from Signature Ford via the Macomb County Bid. A budget amendment will be necessary to correct the budget. A purchase order will be issued from the Police Capital Outlay Vehicles Account #207-301-50.970_0040

IMPLEMENTATION PLAN: Upon approval by the Township Board, a purchase order for Signature Ford will be generated for the Ford Explorer Hybrid. Delivery can be expected 60-90 days from order date. The new unit will be delivered to the Fleet Service Center. All technology will be removed from the old vehicle and re-installed into the new unit.

(32)

1. I move to approve a budget amendment for the replacement of the Ford Explorer as follows:

Increase Expenditures:

207-301-50.970_0040 (Capital Outlay Vehicles) $5,004 Increase Revenues:

207-000-695. (Appropriation Fund Balance) $5,004

2. I move to approve the purchase of one (1) 2021 Ford Explorer Hybrid from Signature Ford, 3942 W. Lansing Rd, Perry, MI 48872 via a Macomb County Bid #21-18 MY2021 in the amount of $35,834.

ATTACHMENTS:

1. 2021 Ford Explorer Hybrid Build Specifications. 2. Photos of damaged Police Interceptor.

(33)

CANTON COMMUNITY REQUEST FOR BOARD ACTION MEETING DATE: February 9, 2021 AGENDA ITEM #G-8

ITEM: Consider Awarding Bid and Approve Purchase Order for Pedestrian Door Improvement at Canton Department of Public Works

PRESENTER: Jade Smith, Municipal Services Director INDIVIDUALS IN ATTENDANCE: None anticipated

EXECUTIVE SUMMARY: As part of the Canton Capital Improvement Program (CIP) it was noted that the pedestrian doors at DPW required attention. On January 28, 2021open bids were returned for pedestrian door improvement of the Canton Public Works building. Three (3) bids were received with Gandol Doors and Hardware coming in lowest. References have been checked and Canton Municipal Services/Public Works is recommending Gandol Doors and Hardware in the amount of $25,785. In review of the three bids it was found that Gandol omitted 4 doors that were to be included in the project. Gandol was contacted and asked to bid the 4 doors and still were found to be the lowest qualified bidder, all Proposals are included. BACKGROUND INFORMATION: In 2001 The Public Works building was improved and expanded, since this time Michigan weather and high usage of doors has caused 15 pedestrian doors to deteriorate and begin to fail.

STRATEGIC PLAN/GOALS: Improve and protect Infrastructure.

ACTION REQUESTED: Award the bid for pedestrian door improvement at Canton DPW and approve Purchase Order for Gandol Doors and Hardware in the amount of $25,785.

BUDGET IMPLICATIONS & ACCOUNT NUMBER:

For Capital Improvements funds were budgeted for in 2021 in the following accounts: Capital Outlay Buildings and Improvements (592-536.970_0020) $12,893 Capital Outlay Buildings and Improvements (592-537.970_0020) $12,892

IMPLEMENTATION PLAN: Upon Approval, Public Works will enter a Purchase order in the amount of $25,785 and notify Gandol Door and Hardware of Romulus Michigan of Bid

awarding.

1. I move to approve a Purchase Order and Award bid for pedestrian door replacements at Canton DPW to Gandol Door and Hardware in the amount of $25,785.

(34)

ATTACHMENTS:

1. Gandol Proposals for 4 Omitted Doors 2. Bid Tabulation

(35)

MEETING DATE: March 9, 2021 AGENDA ITEM # G-9 ITEM: Consider Request for Vacation of Yost Road between Belleville Road and Sheldon Road

PRESENTER: Jade Smith, Municipal Services Director INDIVIDUALS IN ATTENDANCE: None Anticipated.

EXECUTIVE SUMMARY: Canton has received via Wayne County a request from Gary Percy to

abandon Yost Road between Belleville Road east to Sheldon Road. Under state law, (MCL §224.18), because the request was not signed by all the adjacent property owners, the County must notify the township boards of any townships in which the road lies. The north ½ of Yost Road lies within Canton Township and the south ½ of the road is in Van Buren Township. The Township has 30 days to act on the petition, or it is deemed approved.

BACKGROUND: This is not the first request Canton has received to abandon Yost Road. In fact,

requests have been submitted by Gary Percy dating back to when Tom Yack was Township Supervisor. Supervisor Yack and former Supervisor Phil LaJoy consistently responded that Canton objected to the abandonment, and the applications were denied. In 2018, a request was received, and without consulting the Township Board, former Supervisor Pat Williams indicated the Township’s consent, subject to the reclassification of Sheldon Road from Yost Road to Michigan Avenue as a “primary road;” the preparation of easements in favor of the Township to access its watermain and existing fire hydrants located within the road right of way, as well as Fire Department connections to the buildings located farthest east on Yost; and finally, a watermain maintenance agreement. After almost two years of working with the Petitioner’s engineer, easements were finally prepared. Petitioner’s counsel was supposed to be obtaining the signatures on the easement documents of the other adjacent property owners; it is not known whether they were ever obtained.

An amended vacation request was submitted on or about February 11, 2021. The 2018 request needed to be amended due to an incorrect legal description for the proposed area to be abandoned. Attached is a copy of the Request received, along with a copy of the tax parcel map showing the Canton Township property impacted and an aerial photograph of the area. As you will note, there are multiple parcels that border Yost Road, but only one property owner has signed the petition, necessitating the notice to Canton.

The Board has three actions it can consider: (1) consent to the abandonment with no conditions; (2) consent to the abandonment with the condition that easements are retained for public utilities; or (3) object to the abandonment. If the Board consents to the abandonment, it has an additional three options to consider: (1) The Township can assume jurisdiction of the road and continue to use it as a public road; (2) The Township can assume jurisdiction of the road and close it to public travel; or (3) The Township can determine not to take jurisdiction of the abandoned road. If the Township determines not to take jurisdiction over the abandoned road, the property will revert to the adjoining landowners.