CONTRACT
MANAGEMENT
LIFECYCLE
IN MINING
Main Conference:
25 – 26 June 2013
Workshops:
25, 26, 27 June 2013
Venue:
Traders Hotel Brisbane
STRATEGIES FOR EFFECTIVE
CONTRACT SELECTION,
DRAFTING, GOVERNANCE AND
DISPUTE RESOLUTION
KEY SPEAKERS:
AUSTRALIA’S
ONLY MINING
SPECIFIC
CONTRACT
MANAGEMENT
EVENT
ENHANCE YOUR LEARNING BY ATTENDING:
WORKSHOP A:
Reducing Risks and Costs through Effective
Contract Lifecycle Management
WORKSHOP B:
Human Factor Infl uence on Decision Making and
Contract Selection
WORKSHOP C:
Improving Contract Management Capabilities
KEY SPEAKERS:
Derrick Hansen
General Manager Operations
(Australia East), Procurement
Rio Tinto
Wayne Clarke
Principle Contracts Specialist
Wesfarmers Resources
Limited
Vicki Ellington
Senior Contracts Administrator,
Eagle Downs Coal
Sanjiv Kothari
Head Techno Commercial Mining
Adani Mining Pty Ltd
Pankaj K Sinha
Project Director - Commercial
Hancock Coal
Sean Fitzpatrick
Group Manager Strategic
Sourcing
Oz Minerals
Bryan Scruby
Head of Department,
Procurement
Parsons Brinckerhoff
Adrian Parsonage
Lead Contracts Specialist
Sundance Resources
Dear Contract Management Professional,
Contract Lifecycle Management is becoming
increasingly important in the mining industry
given the uncertain economic outlook.
Contracts need to be controlled tightly to
minimise risks and costs, while ensuring
effective project delivery.
With that in mind, Contract Lifecycle
Management in Mining 2013
has been
developed to enable you to:
•
Identify and Allocate Risks
in the
contracting process
•
Improve project delivery by selecting the
appropriate contract type and design
•
Establish
effective governance and
management procedures
to ensure that
the contract supports project delivery
•
Generate cost savings in existing long
term contracts
•
Resolve contract disputes through
negotiation
, reducing the risk of contract
breach and legal mechanisms
Make the most of this opportunity to hear
from your peers and industry experts on how
to reduce risk and costs, manage contract
delivery and resolve disputes and claims.
Book by the 29th of March to take
advantage of the $600 early bird discount!
Simply call 02 9229 1000, email registration@
iqpc.com.au
or book online at www.
contractmanagementinmining.com.au
I look forward to meeting you in June.
Kind Regards,
Ross Clayton
Event Director – Contract Lifecycle Management
in Mining 2013
Mining IQ
CONTRACT
MANAGEMENT
LIFECYCLE
IN MINING
Derrick Hansen
General Manager Operations
(Australia East), Procurement,
Rio Tinto
Wayne Clarke
Principle Contracts Specialist
Wesfarmers Resources Limited
Jim Bergman
Vice President, Asia Pacifi c and
Middle East
IACCM
Vicki Ellington
Senior Contracts Administrator
Eagle Downs Coal
Sanjiv Kothari
Head Techno Commercial Mining
Adani Mining Pty Ltd
Pankaj K Sinha
Project Director - Commercial
Hancock Coal
Sean Fitzpatrick
Group Manager Strategic
Sourcing
Oz Minerals
Shaneen Meyers
Relationship Contracting Specialist
John Holland Group
Peter Steele
Resource Projects Service Group
Manager
GHD
Bryan Scruby
Head of Department, Procurement
Parsons Brinckerhoff
Adrian Parsonage
Lead Contracts Specialist
Sundance Resources
Dr Simone Kelly
Assistant Professor of Finance
Bond University
Bert La Fleur
Contract Management
Professional
Hugh Thompson
Principle Mining Engineer
GHD
Dr Cyril Jankoff
Chief Executive Offi cer
The Risk Doctor
Jim Millar
Commercial Manager
Abigroup
EXPERT SPEAKER PANEL INCLUDES:
Who will you meet?
✓
Contract Manager
s
✓
Contract and Pr
ocurement
Superintendent
s
✓
Commercial Manager
s
✓
General Counsel
✓
Company Secr
etary
✓
Procurement Manager
s
Attendees of the
Contract Lifecycle Management in Mining
event are
entitled to take advantage of the negotiated rates available at the
Traders Hotel Brisbane.
To check availability or book these rates, go to
www.contractmanagementinmining.com.au
and click on the Venue &
DAY ONE TUESDAY, 25 JUNE 2013
CONTRACT LIFECYCLE
MANAGEMENT IN MINING
8.30 Registration and Welcome Coffee
9.00 Opening Remarks from the Chairman
Jim Bergman, Vice President, Asia Pacifi c and Middle East,
IACCM
9.10 Identifying and Allocating Risks in the Contracting
Process in EPC Project
• Identifi cation of the risks associated with the project
• Developing strategies and risk Management framework
• Allocation of risks between parties to a transaction according to extent of control, exposure and ability to minimise risks
• Managing contractual risk on an ongoing basis
• The dangers of assigning too much risk to a single party for future contract relationship management Pankaj K Sinha, Project Director-Commercial,
Hancock Coal Pty. Ltd
9.50 Developing Contracting and Procurement Procedures to
Reduce Project Risks
• The importance of standardised procedures for mitigating the risks associated with skill gaps and staff turnover
• Developing contracting and sourcing strategies for new projects
• Creating procedures for contract governance to avoid the need to create bespoke solutions for each project Bryan Scruby, Head of Department, Procurement,
Parsons Brinckerhoff
10:30 Morning Refreshments and Networking Break
11:00 Case Study: Contracting for International Mining
Operations
Adrian is responsible for the development of the contracts and procurement strategy for the Mbalam Iron Ore Project in the Cameroon. In this session he will cover:
• Risk assessed contract selection including contract type and special conditions
• Using risk assessments to determine the contracting and procurement strategies for international and local suppliers
• Understanding the contract risk profi les for each supplier category and developing appropriate controls
• Ensuring supplier adherence to health, safety and governance standards
• Developing tender packages that include a focus on capabilities and supply standards of local providers Adrian Parsonage, Lead Contracts Specialist,
Sundance Resources
11:40 Panel Discussion: How to Generate Cost Savings in Existing Long Term Contracts
• How can the scope of work and services be amended for further effi ciency gains?
• How can you transfer risk to generate cost savings?
• How can effi ciency measures and key performance indicators be included in the agreement retrospectively?
• How can the administration and reporting burden be reduced for both parties?
• Are there any other key means by which to generate cost savings?
Facilitated by:
Jim Bergman, Vice President, Asia Pacifi c and Middle East,
IACCM
Panellists:
Sean Fitzpatrick, Group Manager Strategic Sourcing,
Oz Minerals
Bryan Scruby, Head of Department, Procurement,
Parsons Brinckerhoff
Sanjiv Kothari, Head Techno Commercial Mining,
Adani Mining Pty Ltd 12:20 Lunch and Networking Break
13:00 Contract Negotiation Techniques for Mining Agreements
• The analytical, commercial and interpersonal skills required to be a competent negotiator
• Clearly identifying the commercial goals for both organisations, and the key terms for each party
• Understanding which commercial terms you are happy to concede in the negotiation process
• Controlling the stages and timing of the negotiation to improve outcomes
• Utilising contract negotiation scenarios to improve competency and prepare individuals
• The principle of ‘win-win’ and how it can be employed in a negotiation
• Focusing the negotiation on value and not price Sanjiv Kothari, Head Techno Commercial Mining,
Adani Mining Pty Ltd
13:40 Contracting Methods for Effective Project Development;
from Exploration, through Feasibility onto Execution
• Identifying desired behaviour and selecting the appropriate contract
• Contractor selection matrices; risk analysis associated on contract selection
• What contract types suit the delivery of which services, at which stages of a project, for which company
• Assessing traditional vs partnership contracting styles
• Evolution and future of contract types in mining
• Aligning scopes, deliverables and rewards with project goals. Specifi cally how to cope with change at an operational level
Hugh Thompson, Principal Mining Engineer, GHD
Peter Steele, Resources Projects Service Group Manager, GHD
14:20 Afternoon Refreshments and Networking Break
14:50 Roundtable Discussion: How do you Balance Risk and
Cost during the Contracting Process?
• How do you decide on the appropriate contract type?
• How do you balance risk appetite against factors such as project outcomes, duration and cost?
• What are the key contract clauses to include to reduce risk and the potential for disputes?
• How do you ensure that both parties do not take on risks that they do not understand?
Facilitated by:
Jim Bergman, Vice President, Asia Pacifi c and Middle East,
IACCM
15:30 Enhanced Contracting for Capital Works Projects
• Investigating the typical timeline for a mining infrastructure project
• Simplifi cation of the contracts to make them workable
• Improving the quality of risk understanding and allocation Jim Millar, Commercial Manager, Abigroup
16:30 End of Day 1
16:40 Networking Drinks
17:00 Workshop A: Reducing Risks and Costs through
DAY TWO WEDNESDAY, 26 JUNE 2013
MANAGEMENT IN MINING
8.30 Registration and Welcome Coffee
9.00 Opening Remarks from the Chairman
Jim Bergman
Vice President, Asia Pacifi c and Middle East,
IACCM
9.10 Keynote: Contract Management and Procurement at Rio Tinto
Derrick Hansen
General Manager Operations (Australia East), Procurement,
Rio Tinto
9.50 Strategies for Appropriate Communication and Interaction with Suppliers
Communications between customers and vendors often become evidence in the instance of a dispute. This session will outline how to effectively communicate in a contracting environment by:
• Ensuring that staff understand the implications of their communications
• Exploring ethics, behaviours and what could be considered corrupt
• Improving internal communications between engineers and contracts
Vicki Ellington,
Senior Contracts Administrator,
Eagle Downs Coal
10.30 Morning Refreshments and Networking Breaks
11.00 Governance of Procurement Contracts for Junior Explorers
• Junior explorers account for approximately 1/3 of explorers listed on the stock exchange
• Key risks are associated with the procurement of intermittent drilling contracts
• Contract geologist, camp sites, mud men, the Company man, pipe acquisition, cementing and a myriad of
other contracts are dependent on the main drilling contract and its performance.
• Effectively oversee the contract management process and assign risks and redress to appropriate parties when breakdowns occur,
• Diffi culties in enforcing contractors adherence to health, safety and governance standards especially when these standards are poorly developed by the junior explorer Dr Simone Kelly,
Assistant Professor of Finance,
Bond University
11.40 Roundtable Discussion: What are the Right Competencies for a Contract Manager?
• How do you balance the engineering and commercial and legal acumen?
• Are the engineers being supported?
• How do you ensure you staff have the right capabilities to effectively measure, quantify and evaluate a mining project?
Facilitated by:
Jim Bergman,
Vice President, Asia Pacifi c and Middle East,
IACCM
12.20 Lunch and Networking Break
13.20 Strategies for Dispute Resolution in the Mining Sector – Formal vs Informal Solutions
• The importance of addressing any potential causes of dispute early on
• Tailoring the strategy for dispute resolution according to the relationship with client and vendor
• Negotiation strategies for achieving a mutually acceptable agreement
• Utilising a mediator or order to help achieve a mutually acceptable arrangement
• Resolving a dispute through arbitration or litigation Wayne Clarke,
Principal Contracts Specialist,
Wesfarmers Resources Limited
14.00 Panel Discussion: Strategies for Dispute Resolution
• What is the role of communication?
• What are the key informal means to overcome a dispute?
• How do you decide when to take the legal option?
Facilitated by:
Jim Bergman,
Vice President, Asia Pacifi c and Middle East,
IACCM
Panellists:
Shaneen Meyers,
Relationship Contracting Specialist,
John Holland Group
Vicki Ellington,
Senior Contracts Administrator,
Eagle Downs Coal
Wayne Clarke,
Principal Contracts Specialist,
Wesfarmers Resources Limited
14.40 Afternoon Refreshments and Networking Breaks
15.10 Achieving Breakthrough from Breakdown
• Suitable situations for switching to an alliance contract
• The seamless transition from a hard dollar to an alliance contract mid project
• Managing project delivery risk and maintaining momentum during transition
• Project change management and transforming team behaviors and attitudes into the new contract style
• Educating stakeholders on the change in contracting style Shaneen Meyers,
Relationship Contracting Specialist,
John Holland Group 15.40 End of Conference
16:00 Workshop B: Human Factor Infl uence on Decision Making and Contract Selection
WORKSHOPS 25, 26 & 27 JUNE 2013
CONTRACT LIFECYCLE
MANAGEMENT IN MINING
WORKSHOP A:
Reducing Risks
and Costs
through Effective
Contract Lifecycle
Management
17:00 – 19:30
Tuesday, 25 June 2013
Project failure can more often than not be traced back to ineffective contract lifecycle management. A successful contracting strategy not only relies on deciding upon the best contract type and structure, but also having the appropriate governance procedures in place to ensure adherence. By attending this workshop, participants will:
• Understand the principles of contract lifecycle management
• Examine the critical success factors to any successful contracting process
• Explore how to develop effective cross functional teams
• Assess how to reduce the risk of project failure by engaging in planning upstream
• Learn what effective team selection and relationship management means for the contract outcome, and how you can utilise it on site
About your facilitator:
Bert La Fleur
Contract Management Professional Bert has over 30 years’ experience in contract management, procurement and physical supply chain in both Public and Private Sector . During a 23 year career within Defence (Army) Bert worked as a Senior Logistician with experience in Operational Logistics and Public Sector Supply Chain Management. A transition to civilian life within the Mining resulted in 15 years experience within the Private Sector where Bert was appointed to various levels management from site based Warehousing and Purchasing Coordinator to Supply Superintendent. At a corporate level Bert was involved in various project orientated roles around Business System Implementation, Continuous Improvement Systems specialising in Contract Life Cycle Management, Supply Chain Standardisation and Governance. Most recently, as a Supply Chain Performance Manager Bert was involved as the Contract Management Lead for Australia as a part of a much bigger Supply Chain Globalisation team initiative for a major global mining entity.
WORKSHOP B:
Human Factor
Infl uence on Decision
Making and Contract
Selection
16:00 – 18:30
Wednesday, 26 June 2013
When choosing the ‘right’ contract model there are many factors that infl uence that decision. In addition to fi nancial, political and environmental factors, human factors can infl uence judgements and choices which in turn infl uence that fi nal decision.
With human factors there are underlying elements that infl uence the decision process. With an increased awareness of these factors, individuals have the opportunity to make more objective and better informed judgements throughout their decision making process. This workshop will explore human,
organisational and project factors that should be considered to reach the ‘right’ contract procurement decision.
By attending, participants will:
• Learn how to ensure a contract model procurement decision is not put at risk
• Understand the types of behaviours and human factors that can provide a more informed basis for the ‘best’ decision outcome
• Develop organisation and project criteria based decision making that typically lead to a specifi c type of contract model chosen
About your facilitator:
Shaneen Meyers
Relationship Contracting Specialist
John Holland Group
Shaneen has over ten years’ experience in Management Consulting including facilitation of strategic and operational business planning, organisational change, executive and team coaching and organisational development. She brings knowledge and hands on experience from multiple industry sectors including the mining, manufacturing, construction, energy, government and banking.
WORKSHOP C:
Improving Contract
Management
Capabilities
09:00 – 11:30
Thursday, 27 June 2013
In the current resource climate, contract management processes are increasingly important. Improved contract management processes not only offer an increased likelihood of achieving project objectives but also the ability to reduce the level of commercial risk.
In this workshop Cyril will consider ways to improve Contract Management processes, including:
• What makes good contract management capabilities?
• Identifying your organisation’s contract management capability risks
• Mitigating your organisation’s contract management capability risks
• Using an established maturity model to identify and mitigate your contract management capability risks.
This session will end with you developing your own action plan to manage risks and improve your management capabilities.
About your facilitator:
Dr Cyril Jankoff
Chief Executive Offi cer
The Risk Doctor
Cyril is a business improvement consultant who works in the area of mitigating commercial contract risks. Cyril’s qualifi cations and expertise in law, accounting, management and education over 30 years give him a multi-perspective approach in consulting in the area of managing contracts. He has provided in-house training for many Australian companies including Rio Tinto, Department of Defence, Kodak, Melbourne Water, Newcrest and Toyota and for Reliance Industries Ltd in India.
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Attendees of the Contract Lifecycle Management in Mining event are
entitled to take advantage of the negotiated rates available at the Traders Hotel Brisbane.
To check availability or book these rates, go to
www.contractmanagementinmining.com.au and click on the Venue &
Accommodation page for a direct link to rates.
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16th April 2013 STANDARD PRICE Conference + 3 Workshops $5296 + GST = $5825.60 $5596 + GST = $6155.60 $5896 + GST = $6485.60 Conference + 2 Workshops $4597 + GST = $5056.70 $4897 + GST = $5386.70 $5197 + GST = $5716.70 Conference + 1 Workshops $3798 + GST = $4177.80 $4098 + GST = $4507.80 $4398 + GST = $4837.80 Conference Only $2899 + GST = $3188.90 $3199 + GST = $3518.90 $3499 + GST = $3848.90 SAVE $400 SAVE $600