ADVISER Validation
Agenda
• Welcome & Introductions • ADVISER Validation
• Year End Reporting / Due
Dates
Welcome
NDE Helpdesk Team
Ginny Carter
Denise Schuyler
ADVISER Validation
•
Home Page
•
Errors / Warnings
Home Page
Home Page
Home Page
• Contact
Home Page
• Data Groups – total records in ADVISER for
Errors / Warnings – “Step One”
• Review Errors
• Domains: Attendance/Calendar, Career Education, Early Childhood, Grad Cohort, HAL, LEP/Immigrant, SPED, State Aid, Student Demographics, Student Enrollment, Title I
• Select Domain category to open the list of errors
Review Errors
• Error Name = what is wrong with data
Review Errors
• Error vs Archive/Warning/Information Count **NEW**
• Error Count – needs to be fixed
• Archive / Warning /Information Count – errors that have been
archived, ‘errors’ that are actually warnings, information that’s likely erred
• Select the number of errors to view the students impacted
• Error Descriptor = how to fix the error (Read carefully)
• Students listed under blue bar
• List can be Exported to Excel • Error can be commented
Review Errors
Review Errors
Reprocess Errors
Error Summary
• All errors currently possible in ADVISER
Verification Reports – “Step Two”
• Students • Staff
Student Reports
• Categories: General and Misc, Assessment, Career Education, Early Childhood,
Enrollment, Grad Cohort, Membership and Attendance, SPED, State Aid, Student Grades and Courses, Title I, Discipline
Student Reports
• Each Category opens a list of Reports: Name, Description and Time to Review
• Right now, should be reviewing Year-End reports
• If find issues update SIS, send to
Student Reports
• Data Scope: various ways to drill down the data within a report
• Reporting Window: time period
• School: district level or by school
• Reports can be exported: PDF, Excel, etc.
• Refresh reports after revisions made in SIS
Student Reports
• Reports typically contain more information within
Student Reports
• Reporting Window Time Periods
• Full Year: any students that were enrolled in your district at any time during this
school year, even if they already exited
• As of Today: students who are enrolled in your district today, can be used for
comparing against reports in your SIS, this will also include students who graduated or finished the school year
• As of October 1st: the students enrolled in membership or SPED programs on
10/1, according to what is currently in ADVISER
• As of October 1st (Locked): the students enrolled in membership or SPED
programs on 10/1, according to the state accountability data that was locked on 11/1
• **NEW**As of End of Year (Locked): the student enrolled at the end of the
Staff Reports
District Administrator Sign Off
Lookup Tools
• Enrollment Lookup by ID • Student Lookup by ID
• Student Lookup by Demographics • Special Education
Enrollment Lookup by ID
• Individual student enrollment lookup
Enrollment Lookup by ID
Student Lookup by ID
• Individual student lookup
• View all records reported by your district, for the one student, for the
current school year
• Student Demographics • School Enrollment
• SPED Info
Student Lookup by Demographics
• Group of students specific to selected demographic criteria
• Reporting window: Full Year, As of Today, etc.
• Various Demographic Fields to limit search on: School, Grade Level, Gender, Race, etc.
Special Education Lookup by Demo
• Group of students specific to selected Demographic and SPED criteria
• Reporting window: Full Year, As of Today, etc.
• Various Demographic Fields to limit search on: School, Grade Level, Gender, Alternate Assessment Flag, Placement Type
Programs Lookup
• Group of students related to a specific program
• Career Education • Early Childhood • Homeless
ADVISER Validation **NEW**
• Error vs Archive/Warning/ Information Count columns • Reports continually being
added
• Reporting window: As of End of Year (Locked)
• Coming Soon: Activation Codes / Access Levels
• Food Program • Discipline
Year End / Due Dates
•
Year End Reporting
• ADVISER Validation
• Staff / NSSRS
• Consolidated Data Collections
(CDC)
• Data Collections
Year End – ADVISER Validation
• What is collected during Year End
through ADVISER:
• Student Demographics
• Student Enrollment (include graduates) • SPED
• Student Attendance • Student Discipline • Student Grades • Programs
• Career Education (Concentrators)
• Early Childhood
• Homeless
• Title I
Year End – ADVISER Validation
•
During the Year End collection
window, keep checking your “As
of Today” version of these reports:
• Membership, Enrollment,
Graduation, Dropouts
• Attendance, ADA/ADM (State Aid) • Special Education
• Program Specific Reports (CTE, Title
I, Homeless, etc.)
• Grades and Courses • Discipline
Year End – Staff / NSSRS
Validation
•
Staff Reporting 2018-2019
• SPI Codes/GMS
•
NSSRS Validation
• Current Certification Report • Current Personnel Report
• Staff Reporting for GMS Grants • Title I Paraprofessionals
• Teachers Assigned Out of Endorsed Area or Level
Year End – Consolidated Data
Collections (CDC)
• Substitute Teachers
• Human Resources Director Contacts • Days In Session/Instructional Program
Hours*
• Nebraska Education Profile (NEP)
Information*
• Annual Participation Report • Pupil Transportation Report
• ESU/District/System/School Information
Report*
• Report of Suspensions/Expulsions*
Year End – Data Collections
•
Special Education Post-School
Outcomes
•
2018-2019 AQuESTT-EBA
•
2017-2018 Post School Survey
• Report on students to be
reported is available in NSSRS Verification reports
Due Dates
•
Due Dates are due dates
•
Due Date verse Audit Window
•
Request to Submit Data Late will
only be approved with
Resources
•
ADVISER
•
Consolidated Data Collections
(CDC)
ADVISER Resources
•
ADVISER Resources
https://www.education.ne.gov/da
taservices/adviser-resources/
• Calendar
• ADVISER Guidance
•
ADVISER Google
https://sites.google.com/a/educati
on.ne.gov/adviser-early-adopter-program/
• Vendor Documents
•
Monthly ADVISER District Updates
Consolidated Data Collections
(CDC) Resources
•
CDC
https://www.education.ne.gov/d
ataservices/consolidated-data-collection-cdc/
• Calendar
Questions?
Thank you!!
