TFIN50_1

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This post was published to OM SAP at 8:32:41 AM 10/27/2010 This post was published to OM SAP at 8:32:41 AM 10/27/2010

SAP FI Certification Material

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1..11 OOrrggaanniizzaattiioonnaal l UUnniittss 1

1.. CClliieenntt

○

○ At highest level in ERP systemAt highest level in ERP system ○

○ Data entered at client level used Data entered at client level used for all organizational unitsfor all organizational units ○

○ Each client has its own set of master dataEach client has its own set of master data

1.

1. ImpImportortant organt organianizatzationional unial units in FIts in FI

•

• Company code:Company code: ○

○ Independent legal entityIndependent legal entity ○

○ For external purposeFor external purpose

•

• Business AreaBusiness Area ○

○ For internal purposeFor internal purpose ○

○ Can be used across company codesCan be used across company codes ○

○ Can have financial statement for each Business AreaCan have financial statement for each Business Area

1.

1. CreCreate ate comcompanpany coy code sde steptepss

•

• Copy co. codeCopy co. code •

• Copies :Copies : ○

○ Definition (company name)Definition (company name) ○

○ Global parameters (COA, Fiscal year, Co code default)Global parameters (COA, Fiscal year, Co code default) ○

○ Tables Tables ○

○ G/L a/c’sG/L a/c’s ○

○ Account determinationAccount determination •

• Now edit this dataNow edit this data ○

○ AddressAddress ○

○ Company code currency: This is company code / local currency. AllCompany code currency: This is company code / local currency. All

other currencies are foreign currencies. other currencies are foreign currencies.

○

○ Language KeyLanguage Key ○

○ Country key: This is home country. All other countries are foreignCountry key: This is home country. All other countries are foreign

countries countries 1.

1.11 ExExerercicisese: O: Orgrgananizizatatioionanal Ul Unnititss

1.

1. CoCopy py cocompmpanany cy cododee

•

• Tcode: EC01 Tcode: EC01 •

(2)

•

• Change company code definitionChange company code definition •

• Tcode: SPRO – ES- Def. – Tcode: SPRO – ES- Def. – FA- Edit, copy, Del- Check co. code- EditFA- Edit, copy, Del- Check co. code- Edit

company code data company code data

• • Data:Data: C Coo. . ccooddee MMRR0033 C Coouunnttrryy UUSS C Cuurrrreennccyy UUSSDD L Laanngguuaaggee EENN 1.

1. Enter Enter compcompany any code code GlobaGlobal Pl Paramearametersters C Coommppaanny y ccooddee MMRR0033 C Coommppaannyy 11000000 C COOAA IINNTT F Fiissccaal l YYeeaar r VVaarriiaanntt 3333 F

Fiieelld sd sttaattuus vs vaarriiaanntt 11000000 Posting Period Posting Period Variant Variant MR05 MR05 1 1..11 VVaarriiaannt t PPrriinncciippllee 1.

1. VariaVariant Princnt Principle: iple: A 3 steA 3 step metp method to hod to assigassign propn properties erties to one to one / more o/ more objecbjectsts 2

2.. SStteeppss::

○

○ Define variant ( K4 Fiscal year variant)Define variant ( K4 Fiscal year variant) ○

○ Determine values for the Determine values for the variant defined: Variant propertiesvariant defined: Variant properties ○

○ Assign variant to objects : Assign variant to objects : Assign variant K4 to object company codeAssign variant K4 to object company code

1

1..11 FFiissccaal l YYeeaar r 1.

1. Fiscal Year VariantFiscal Year Variant::

○

○ Define a fiscal year with posting periodsDefine a fiscal year with posting periods ○

○ Fiscal year contain posting periods + Special posting periodsFiscal year contain posting periods + Special posting periods ○

○ Maximum periods = 16Maximum periods = 16 ○

○ System derive period for a document System derive period for a document from the posting datefrom the posting date ○

○ Special posting period:Special posting period: ○

○ Used for yearend closing transactions. Used for yearend closing transactions. Posting date falls in last period,Posting date falls in last period,

can post in special posting period can post in special posting period

○

○ E.g.: FY with PP = 12 and special period = 4. Transaction E.g.: FY with PP = 12 and special period = 4. Transaction date falls indate falls in

12

12thth _{posting period can post in 4}_{posting period can post in 4}thth _{special (16}_{special (16}thth_{) period.}_{) period.}

2.

2. Year InYear Indepdependeendent Fisnt Fiscal Yecal Year Variar Variant:ant:

•

• FYV uses same number of periods each yearFYV uses same number of periods each year •

(3)

•

• Can be Calendar Year .Here PP = 12 months of the yearCan be Calendar Year .Here PP = 12 months of the year •

• Can be non calendar yearCan be non calendar year ○

○ Here PP # 12 months of the year. PP can be from 1 to 16.Here PP # 12 months of the year. PP can be from 1 to 16. ○

○ Need to assign end date for Need to assign end date for each posting periodeach posting period ○

○ Need to assign indicator -/+ as requiredNeed to assign indicator -/+ as required ○

○ e.g Apr to Mar. e.g Apr to Mar. For Jan, Feb & Mar year shift of -1 For Jan, Feb & Mar year shift of -1 as belongs to oldas belongs to old

fiscal year fiscal year

1

1..11 EExxeerrcciissee: : FFiissccaal l YYeeaar r 1.

1. When is When is the yeathe year specir specific ffic fiscaiscal year vl year varianariant used?t used?

•

• One fiscal year has fewer posting periods than othersOne fiscal year has fewer posting periods than others •

• Start and End dates Start and End dates of posting periods differ from year to yearof posting periods differ from year to year

1.

1. MaiMaintantain a Fiin a Fiscascal Yeal Year Varr Varianiantt

•

• Tcode: OB29 Tcode: OB29 •

• Data: FYV : 33Data: FYV : 33

1.

1. AssigAssign Fiscan Fiscal Year Val Year Variant (3riant (33) to co3) to company cmpany code MR0ode MR033

•

• Tcode: OB37 Tcode: OB37

1.

1. CreCreate a Fate a FYV (NYV (Non caon calenlendar ydar year Fear FYV)YV)

•

• Data:Data:

F

FYYVV 6644

D

Deessccrriippttiioonn 4 4 ppeerriiooddss N

Nuummbbeer r oof f ppoossttiinng g ppeerriiooddss 4 4 ( ( EEaacch h ppeerriiood d hhaas s 44 months)

months) N

Nuummbbeer r oof f ssppeecciiaal l ppeerriiooddss 11 Provide necessary year shift

Provide necessary year shift 1.

1. DeDefifine bne basase cure currerencncy:y:

•

• Tcode: SAP Net weaver – General settings – Currencies – Check Tcode: SAP Net weaver – General settings – Currencies – Check

Exchange Rate Type Exchange Rate Type

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M

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1..11 GGeenneeraral l LLededggeer r AcAccocouunnttss 1.

1. ChCharart ot of Af Accccouountnts:s:

•

(4)

•

• Has a 4 character IDHas a 4 character ID •

• Define properties of GL a/c Define properties of GL a/c like language, Length of GL accountslike language, Length of GL accounts •

• COA assigned to a company codeCOA assigned to a company code

1.

1. DefDefiniinitiotion of Chn of Chart oart of Acf Accoucountsnts

•

• Define:Define: ○

○ COA keyCOA key ○

○ DescriptionDescription ○

○ Maintenance languageMaintenance language ○

○ Length of GL a/cLength of GL a/c ○

○ Manual / Automatic creation of cost Manual / Automatic creation of cost elementselements ○

○ Group chart of accountGroup chart of account ○

○ Blocked / unblocked. If COA blocked, no GL a/c Blocked / unblocked. If COA blocked, no GL a/c can be createdcan be created

for this COA for this COA

1.

1. DirDirectectory oory of GL f GL a/c a/c in Cin COA:OA:

•

• Tcode: SE38 – RFSKPL00 Tcode: SE38 – RFSKPL00

1.

1. One COA caOne COA can be assignn be assigned to one / more coed to one / more company company codes (vardes (variant priiant principlnciple)e)

2.

2. COA cCOA contontain iain infonformarmatiotion aboun about GL int GL in Company code segment and COACompany code segment and COA segment

segment

Co. code Segment: Co. code Segment:

○

○ To use one of the GL account from COA need to create a To use one of the GL account from COA need to create a

company code segment company code segment

○

○ Control dataControl data ○

○ Bank / InterestBank / Interest ○

○ InformationInformation

Chart of Account Segment: Chart of Account Segment:

○

○ Type / Description Type / Description ○

○ Key word in COAKey word in COA ○

○ Information in COAInformation in COA

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(5)

•

• Balance C/F to the same a/cBalance C/F to the same a/c

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1.. PP//L aL a//cc::

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• Balance carried forward to retained earnings a/c Balance carried forward to retained earnings a/c and balance set toand balance set to

zero zero

•

• A key is assigned to RE a/c which is the entered in the P/L statementA key is assigned to RE a/c which is the entered in the P/L statement

a/c type a/c type

1.

1. AcAccocount Gunt Groroup fup for Gor GL a/L a/cc

•

• Grouping of similar types of accounts. Grouping of similar types of accounts. E.g. cash a/c, liquid funds a/c,E.g. cash a/c, liquid funds a/c,

fixed assets a/c, Expense a/c fixed assets a/c, Expense a/c

•

• Account group has a number range. For G/L accounts it’s alwaysAccount group has a number range. For G/L accounts it’s always

internal number assignment internal number assignment

•

• Account group controls the display of fields (Field status: Account group controls the display of fields (Field status: Display/Display/

Change

Change ...) in ...) in the GL the GL master (FS00master (FS00))

1.

1. FiFieleld d StStatatusus

•

• Field status enable control and display of GL Field status enable control and display of GL a/c’ master data fieldsa/c’ master data fields •

• Field status ranking:Field status ranking:

S

Sttaattuuss FFiieelld d SttaS attuuss RRaannk k

H

Hiiddee NNoott uusseedd 11 D

Diissppllaayy FFiieelld d ddiissppllaay y oonnllyy 22 R

Reeqquuiirreedd FFiieelld d rreeqquuiirreed d vvaalluuee 33 O

Oppttiioonnaall 44

1.

1. RecReconconciliiliatiation on acaccoucountnt

•

• This is a vendor / customer GL a/c in COA. Its corresponding account This is a vendor / customer GL a/c in COA. Its corresponding account

exist in vendor / customer sub ledger exist in vendor / customer sub ledger

•

• All postings to sub ledger posted to All postings to sub ledger posted to reconciliation GL a/c in GLreconciliation GL a/c in GL •

• Reconciliation a/c type: D: Customers, K: Vendors, AssetsReconciliation a/c type: D: Customers, K: Vendors, Assets •

• Cannot post directly to reconciliation a/cCannot post directly to reconciliation a/c •

• Details of customer / vendor Details of customer / vendor reconciliation a/c: SE38 – RFDKVZ00reconciliation a/c: SE38 – RFDKVZ00

1.

1. LiLine ne ItItem em DiDispsplalayy

•

• Show each transaction as a line in a GL a/c displayShow each transaction as a line in a GL a/c display •

• Line Item display not possible in Line Item display not possible in following cases:following cases: •

• Reconciliation a/c (Line item display in sub Reconciliation a/c (Line item display in sub ledger)ledger) •

(6)

•

• Material Stock a/cMaterial Stock a/c •

• Tax a/c (Tax amount per Tax a/c (Tax amount per line item checked when document displayed)line item checked when document displayed)

1.

1. OpOpen Iten Item Maem Mananagegemement:nt:

•

• These a/c have line These a/c have line item display activateditem display activated •

• Open Item display mandatory for a/c Open Item display mandatory for a/c with offsetting entrieswith offsetting entries •

• OI management used for OI management used for following a/c types:following a/c types: ○

○ Bank clearing a/cBank clearing a/c ○

○ GRIR a/cGRIR a/c ○

○ Salary clearing a/cSalary clearing a/c

1.

1. AcAccocount unt CuCurrrrencencyy

•

• Can select company code currency / Local currency as AccountCan select company code currency / Local currency as Account

currency currency

•

• Can also select foreign currency as account currencyCan also select foreign currency as account currency •

• Where LC = A/C currency, can post in any currencyWhere LC = A/C currency, can post in any currency •

• Where FC = A/C currency can post in only the FC to this GL a/c.Where FC = A/C currency can post in only the FC to this GL a/c.

1.

1. OnlOnly baly balancance in Loe in Locacal currl currencency:y:

•

• If selected transaction figures to this a/c posted in local currency onlyIf selected transaction figures to this a/c posted in local currency only •

• To be selected for clearing a/c To be selected for clearing a/c like GRIR to avoid difference due tolike GRIR to avoid difference due to

exchange rates fluctuation exchange rates fluctuation

•

• You would set this indicator for accounts in which you do not want the You would set this indicator for accounts in which you do not want the

system to update transaction figures separately by currency. system to update transaction figures separately by currency.

1.

1. GL aGL accccouount cnt crereatatioionn F

FSS0000 OOnne e sstteep p cceennttrraallllyy F

FSSPP00 CCOOA A SSeeggmmeenntt F

FSSSS00 CCoo. . CCoodde e sseeggmmeenntt OB

OBY2Y2 CoCopy py ccoo. . ccoode de seseggmement nt frfroom m aanonothther er cocompmpanany y ccoodede O

OBBYY77 CCooppy Cy COOA A SSeeggmmeennt t ffrroom am annootthheer Cr COOAA

1

1..11 CCuusstotommeer / r / VVenenddoor Ar Acccocouunntsts 1.

1. CustoCustomer / Vmer / Vendor endor MasteMaster Datr Data hava have 3 see 3 segmentsgments

•

• General data:General data: ○

(7)

•

• Company code data:Company code data: ○

○ Any company code that wishes to do business with customer /Any company code that wishes to do business with customer /

vendor has to have a company code segment vendor has to have a company code segment

•

• Customer:Customer: ○

○ Sales area segmentSales area segment •

• Vendor:Vendor: ○

○ Purchasing org. SegmentPurchasing org. Segment

1.

1. SE3SE38 – 8 – RFBRFBIDEIDE10 / 10 / RFBRFBIKRIKR10:10:

•

• To transfer customer / vendor master data from Source Company code To transfer customer / vendor master data from Source Company code

to another company code to another company code

1.

1. Can aCan activactivate aute automatomatic dtic duplicuplicatioation checn checkk

2.

2. AccAccounount Grout Group for cp for custoustomer / Vemer / Vendondor:r:

•

• Once a customer / vendor created cannot change its a/c group in FIOnce a customer / vendor created cannot change its a/c group in FI •

• Controls field status of customer / vendor master recordsControls field status of customer / vendor master records •

• Controls customer / vendor number rangeControls customer / vendor number range

1.

1. NuNumbmber er RaRangnge:e:

•

• Can be internal / externalCan be internal / external •

• Each number range can be assigned to one / more account groupEach number range can be assigned to one / more account group

1.

1. SpeciSpecial Cal Customeustomer / Vr / Vendor endor mastemaster recor recordrd

•

• These are one time customer / vendor These are one time customer / vendor •

• No information about customer / vendor entered in the master recordNo information about customer / vendor entered in the master record •

• Customer / Vendor information entered at the time of documentCustomer / Vendor information entered at the time of document

posting posting

•

• Special customer / vendor master record cam be used for more thanSpecial customer / vendor master record cam be used for more than

one Customer / vendor one Customer / vendor

1.

1. DuaDual l ConControtrol l PriPrincincipleple

•

• Can define certain customer / vendor fields in SPRO as sensitive. ForCan define certain customer / vendor fields in SPRO as sensitive. For

e.g. vendor bank address e.g. vendor bank address

(8)

•

• Now if these fields are changed Now if these fields are changed customer /vendor is blocked forcustomer /vendor is blocked for

payment payment

•

• Block removed when a second person with authorization confirms /Block removed when a second person with authorization confirms /

reject such change reject such change

1.

1.11 ExExerercicise se GeGeneneraral Lel Ledgdgerer, C, Cusustotomemer, r, VeVendndor or

1.

1. CoCopy Gpy GL AcL Accocount unt grgrououpp

•

• Tcode: OBD4 Tcode: OBD4 • • Data:Data: C Cooppy y ffrroomm CCooppy y TToo S SAAKKOO CCDD0055 E ERRGG AAEE0055 1.

1. CreCreate ate a GL aa GL a/c in /c in GL aGL a/c g/c grouroup AE0p AE055

•

• Tcode: FS00 Tcode: FS00 •

• Data: 176499 (Expense a/c)Data: 176499 (Expense a/c)

1.

1. DiDispsplalay y COCOA:A:

•

• Tcode: SAP Easy – FA – GL – Info System – GL Reports – Master Data – Tcode: SAP Easy – FA – GL – Info System – GL Reports – Master Data –

GL a/c list GL a/c list

1.

1. ReconReconciliaciliation a/c (Vetion a/c (Vendor / Customndor / Customer) contaer) contain total of sub ledin total of sub ledger transger transactiactionon figures

figures

2.

2. CreCreate ate a/c a/c grogroup foup for cusr customtomerer

•

• Tcode: SPRO – FA – AR/AP – CA – MD – Preparation for creating CMD – Tcode: SPRO – FA – AR/AP – CA – MD – Preparation for creating CMD –

Define a/c group with screen layout Define a/c group with screen layout

•

• Data: Copy from KUNA to D05Data: Copy from KUNA to D05

1.

1. AssAssign nuign numbember rangr range to a/c ge to a/c grouroup (D0p (D05)5)

•

(9)

1.

1. CreatCreate custe customer Aomer A/C in /C in the athe accouccount gront group D0up D055

•

• Tcode: FD01 / Sap Easy Tcode: FD01 / Sap Easy

1.

1. SearcSearch term h term fielfield in d in VendVendor maor master ster recorrecordd

•

• Controlled by field status groupControlled by field status group •

• Search term A: Required entry so appearSearch term A: Required entry so appear •

• Search Term B: Suppressed entry so not appearSearch Term B: Suppressed entry so not appear

1.

1. DefinDefine sene sensitivsitive fie fields elds for for dual dual contrcontrolol

•

• Tcode: SPRO – FA – AR/AP – Vendor a/c – Master data – Preparation for Tcode: SPRO – FA – AR/AP – Vendor a/c – Master data – Preparation for

creating vendor master -

creating vendor master - Define sensitive fields for dual controlDefine sensitive fields for dual control

1.

1. ConfiConfirm custrm customer / vomer / vendor endor mastemaster changr changes (Duaes (Dual contl control)rol)

•

• Customer: FD09Customer: FD09 •

• Vendor: FK09Vendor: FK09

1.

1. NuNumbmber er AsAssisigngnmementnt

•

• GL a/c: Only external number assignmentGL a/c: Only external number assignment •

• Customer / Vendor master Record: Can have either external / internalCustomer / Vendor master Record: Can have either external / internal

number assignment number assignment

1.

1. CreCreate ate a Va Vendendor or a/c a/c grogroupup

•

• Tcode: SPRO- FA- AR/AP – Tcode: SPRO- FA- AR/AP – MD – Preparation for creating vendor masterMD – Preparation for creating vendor master

record – Define screen layout record – Define screen layout

1.

1. AssAssign nuign numbember rangr range to vene to vendor ador a/c gro/c groupup

2.

2. CrCreaeate te VeVendondor ar a/c/c::

•

• Tcode: FK01 Tcode: FK01

1

1..11 BBaannk k AAccccoouunnttss 1.

1. BaBank nk mamastster er ReRecocordrd

•

• Bank master record table: BNKABank master record table: BNKA •

• Change to bank master record / Display of bank changes: SE38 –Change to bank master record / Display of bank changes: SE38 –

RFBKABL0 RFBKABL0

(10)

1.

1. HoHoususe e BBanankk

•

• House bank contain bank master dataHouse bank contain bank master data •

• Bank account information for electronic paymentBank account information for electronic payment •

• GL a/c for each bank account in the HBGL a/c for each bank account in the HB

1.

1. BBanank k TTypype:e:

•

• In customer / vendor master record field bank type is used toIn customer / vendor master record field bank type is used to

distinguish different banks distinguish different banks

•

• While processing vendor invoice (MIRO/FB60) user can chose the bankWhile processing vendor invoice (MIRO/FB60) user can chose the bank

to which payment will be made by

to which payment will be made by APP by selecting bank type inAPP by selecting bank type in partner bank field

partner bank field

1.

1. CreCreate Bate Bank maank mastester recr recordord: FI0: FI011

2.

2. DeDefifine ne HBHB: F: FI1I122

3.

3. CreCreate ate a saa saving ving a/ca/c: FI: FI1212

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1..11 DDooccuummeennt St Sttrruuccttuurree 1.

1. DoDocucumement Prnt Prininciciplple:e:

•

• A document is saved for every postingA document is saved for every posting •

• Every document is identified by:Every document is identified by: ○

○ Document numberDocument number ○

○ Company codeCompany code ○

○ Fiscal Year (Tcode: FB03)Fiscal Year (Tcode: FB03)

1.

1. DoDocucumement nt SeSegmgmentent

•

• Document HeaderDocument Header •

(11)

1.

1. DoDocucumement nt TyTypepe

•

• Tcode : OBA7 Tcode : OBA7 •

• Document Type defined at client level & Document Type defined at client level & applicable for all companyapplicable for all company

codes codes

•

• Document Types : AB (Post all GL ac), DG ( Customer and GL), RVDocument Types : AB (Post all GL ac), DG ( Customer and GL), RV

(Customer Invoice), RE (

(Customer Invoice), RE ( MM billing document)MM billing document)

•

• Document Type Controls:Document Type Controls: ○

○ Properties:Properties:



 Number RangeNumber Range 

 Reverse Document TypeReverse Document Type 

 Authorization groupAuthorization group

○

○ A/C Types Allowed:A/C Types Allowed:

  AssetAsset   CustomerCustomer   VendorVendor   MaterialMaterial   GLGL ○

○ Control data:Control data:



 Negative Postings permittedNegative Postings permitted 

 Intercompany postingIntercompany posting 

 Net document Type: system automatically deduct cashNet document Type: system automatically deduct cash

discounts from vendor invoices that are posted with this discounts from vendor invoices that are posted with this document type

document type

○

○ Required during document Entry:Required during document Entry:



 Reference NumberReference Number 

 Document Header textDocument Header text

1.

1. DoDocucumement Nunt Numbmber Raer Rangnge:e:

•

• Can be internal / externalCan be internal / external •

• Up to a Future Fiscal Year : Beginning of next fiscal year system usesUp to a Future Fiscal Year : Beginning of next fiscal year system uses

number following the last number of the current fiscal year number following the last number of the current fiscal year

•

• For Each Fiscal Year: System starts with a new number each fiscal yearFor Each Fiscal Year: System starts with a new number each fiscal year •

• A document number range can be assigned to (02) multiple documentA document number range can be assigned to (02) multiple document

types types

1.

1. PoPoststining Kg Keyey

•

• PK defined at client level & PK defined at client level & so valid for all company codesso valid for all company codes •

• PK Control:PK Control: ○

(12)

○

○ Account type that can be posted ( Customer / Vendor / GL/ AssetAccount type that can be posted ( Customer / Vendor / GL/ Asset

/ Material) / Material)

○

○ Other AttributesOther Attributes



 Whether line item connected with payment ( select whereWhether line item connected with payment ( select where

incoming / outgoing payment transactions) incoming / outgoing payment transactions)



 Indicator whether PK used for entering special GLIndicator whether PK used for entering special GL

transactions transactions

○

○ Maintain field status: (Field status : Maintain field status: (Field status : Suppress, Required,Suppress, Required,

Optional) Optional)



 General Data (Assignment number, Text, InvoiceGeneral Data (Assignment number, Text, Invoice

reference) reference)



 Additional a/c assignments (Cost center, PC, Sales Order)Additional a/c assignments (Cost center, PC, Sales Order) 

 Payment transactions (Due date, Value date, PaymentPayment transactions (Due date, Value date, Payment

terms, Reason code) terms, Reason code)

1.

1. FiFieleld Std Statatus Vaus Varirianantt

•

• FSV is a Group of Field status FSV is a Group of Field status groups ( G001, G003, G004, G005)groups ( G001, G003, G004, G005) •

• Field status group: Is a group of similar features. E.g FSG G001: generalField status group: Is a group of similar features. E.g FSG G001: general

characteristic, G003: Material consumption a/c general data, additional a/c characteristic, G003: Material consumption a/c general data, additional a/c assignment etc master f

assignment etc master fields, ields, G004 : Cost AG004 : Cost Account general dataccount general data, payment, payment transactions, additional a/c assignments etc

transactions, additional a/c assignments etc

•

• FSG assigned to GL a/c in FSG assigned to GL a/c in tcode FS00 to decide field status of these GL tcode FS00 to decide field status of these GL a/ca/c

during transactions during transactions

•

• FSV is assigned to a company codeFSV is assigned to a company code

1

1..11 PPoossttiinng g PPeerriiooddss 1.

1. PoPoststining Peg Peririodod

•

• PP is defined in Fiscal Year VariantPP is defined in Fiscal Year Variant •

• Usually current PP is open and all other PP close to prevent posting toUsually current PP is open and all other PP close to prevent posting to

incorrect PP incorrect PP

•

• Can have as many PP open as requiredCan have as many PP open as required

1.

1. PosPostinting g PerPeriod iod VaVariariantnt

•

• Several company codes can use the same PPVSeveral company codes can use the same PPV

1.

1. PoPoststining peg peririod cod checheckk

•

• PP for a document is determined by the posting datePP for a document is determined by the posting date •

(13)

•

• Other a/c types are for further control of accounts D/K/S/M.Other a/c types are for further control of accounts D/K/S/M. •

• Account type + must always be open if posting to be made to any otherAccount type + must always be open if posting to be made to any other

a/c type a/c type

1.

1. YeYear Ear End Cnd Clolosisingng

•

• During year end 2 periods are open. Special PP for the last fiscal year andDuring year end 2 periods are open. Special PP for the last fiscal year and

normal PP for the current fiscal year normal PP for the current fiscal year

•

• E.g. FY: Apr to Mar. In Apr Special PP 13 and normal PP 1 are openE.g. FY: Apr to Mar. In Apr Special PP 13 and normal PP 1 are open

1

1..11 PPoosstitinng g AAuuththooririzzatatioionnss 1.

1. ToTolelerarancnce Groe Groupup

•

• Tcode: SPRO-FA-FAGS – Document – Line Item Tcode: SPRO-FA-FAGS – Document – Line Item – Define tolerance group– Define tolerance group

per employee per employee

•

• Specify Upper limit for Specify Upper limit for following:following: ○

○ Amount per document: Maximum Amount per document: Maximum permitted posting amount perpermitted posting amount per

document

document for this user group.for this user group.

○

○ Amount per Open Item: Maximum posting amount permitted perAmount per Open Item: Maximum posting amount permitted per

customer or vendor item for this user group customer or vendor item for this user group

○

○ Cash discount per Line Item: Maximum cash discount percentageCash discount per Line Item: Maximum cash discount percentage

rate which may be assigned by an employee of the user group. The rate which may be assigned by an employee of the user group. The percentage rate is checked during the entry, change and clearing of percentage rate is checked during the entry, change and clearing of open items

open items

1.

1. Can cCan create reate any any number number of tof toleraolerance gnce grouproup 2.

2. TolerTolerance grouance group “_____p “_____” blank app” blank applies to all uselies to all user not assigner not assigned to any specifd to any specificic tolerance group

tolerance group

1

1..11 EExxeerrcciisseess:: 1.

1. SimSimple ple docdocumenument pt postostinging G

GL L aa//c c ppoossttiinngg FFBB5500 V

(14)

V

Veennddoor r CCrreeddiit t MMeemmoo FFBB6655 C

Cuussttoommeer r IInnvvooiiccee FFBB7700 C

Cuussttoommeer r CCrreeddiit t MMeemmoo FFBB7755 Define/ Display / Copy

Define/ Display / Copy document number range document number range

FBN1 FBN1

D

Diissppllaay cy cuussttoommeer lr liinne ie itteemm FFBBLL11NN

2.

2. ButtoButton Tree: Accn Tree: Access screeess screen variantn variants, A/C assis, A/C assignmentgnments, Held dos, Held documentcumentss

3.

3. Make Make the tthe text fext field ield mandamandatory tory for for GL aGL a/c/c

•

• At client level: GL a/c posting At client level: GL a/c posting document type: AB. For document type ABdocument type: AB. For document type AB

in tcode OBA7 make the text field as required entry in tcode OBA7 make the text field as required entry

•

• At company code level: Find out FSV for At company code level: Find out FSV for the company code in OBY6. Forthe company code in OBY6. For

this FSV in field status group

this FSV in field status group G001 (General) make the text G001 (General) make the text field asfield as required. Now assign this FSG to the GL a/c in FS00

required. Now assign this FSG to the GL a/c in FS00

1.

1. DefDefine ine varvarianiant fot for or open pen PPPP

•

• Tcode: SPRO-FA-FAGS-Document-PP- Define variant for open posting Tcode: SPRO-FA-FAGS-Document-PP- Define variant for open posting

period period

1.

1. DefinDefine whice which perioh periods are opds are open for a poen for a posting psting period veriod variaariantnt

•

• Tcode: OB52 Tcode: OB52

1.

1. AssAssign ign PPV PPV to a to a cocompampany cny codeode

•

• Tcode: SPRO-FA-FAGS-Document-PP- Define variant for open posting Tcode: SPRO-FA-FAGS-Document-PP- Define variant for open posting

period period

(15)

1.

1. CreCreate ate a toa tolerlerancance groe group SUup SUPVPV

•

1.

1. AssigAssign toln tolerancerance group e group SUPV SUPV to yoto your ID ur ID SAPUSSAPUSERER

•

1

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1 1..11 DDeeffaauullt Vt Vaalluueess 1.

1. Using edUsing editing oiting option cption config sonfig screen focreen for diffr different vierent viewsews

•

• Document entry: Fields hidden (for specified user) Document entry: Fields hidden (for specified user) if not relevantif not relevant •

• Document display: Use list viewer for Document display: Use list viewer for different display optionsdifferent display options •

• Open Items:Open Items:

1.

1. When useWhen user log ir log in his ID n his ID has fohas followillowing prong propertiperties:es:

•

• LanguageLanguage •

• Date formatDate format •

• Decimal notationDecimal notation

1.

1. CaCan n cocontntrorol:l:

•

• Whether fiscal year is Whether fiscal year is proposed when document displayed / changedproposed when document displayed / changed •

• CPU date proposed as value dateCPU date proposed as value date

1.

1. MaximMaximum exchaum exchange rate dinge rate differefference betnce between excween exchange rahange rate in docute in documentment header and exchange rate in

header and exchange rate in table TCURR. If it exceed warning display can table TCURR. If it exceed warning display can bebe set

set

1

1..11 CChhaanngge Ce Coonnttrrooll 1.

1. DoDocucumement Cnt Chahangngee

•

• Document header: Only text and reference fields can be changedDocument header: Only text and reference fields can be changed •

(16)

1.

1. When a docWhen a document is cument is changehanged follod following iwing informnformatioation is loggn is loggeded

•

• Fields that was changedFields that was changed •

• New and Old valuesNew and Old values •

• User who made changesUser who made changes •

• Time and date of change Time and date of change •

•

1.

1. DisDisplplay cay changhanged ded docuocumentmentss

•

• Tcode : SE38 – RFBABL00 Tcode : SE38 – RFBABL00

1

1..11 DDooccuummeennt t RReevveerrssaall 1.

1. Can rCan reverse everse GL, CGL, Customustomer, aer, and vend vendor ndor documdocumentent

2.

2. DocDocumenument cat can be n be revreverseersed byd by::

•

• Normal reversal postingNormal reversal posting •

• Negative postingNegative posting

1.

1. ReReveversrsal al ReReasasonons:s:

•

• The reason for the reverse posting is noted in the reversed document. The The reason for the reverse posting is noted in the reversed document. The

field is therefore used as information as to why a reversal was necessary. The field is therefore used as information as to why a reversal was necessary. The reason for reversal also determines:

reason for reversal also determines:

○

○ Whether the reverse document is allowed to have an alternativeWhether the reverse document is allowed to have an alternative

posting date posting date

○

○ Whether the reverse document is to be created from negative postingsWhether the reverse document is to be created from negative postings

1.

1. DocumDocuments witents with cleareh cleared items cad items cannot be revennot be reversed. Rersed. Reset the cleset the cleared itared items inems in FBRA

FBRA

1.

1.11 PaPaymymenent Tt Tererms ms anand Cd Casash Dh Disiscocoununtsts 1.

1. TeTermrms of ps of payaymementnt

•

• Enable the system to Enable the system to calculate cash discount and Invoice due date. Tocalculate cash discount and Invoice due date. To

calculate Invoice due date and cash discount

calculate Invoice due date and cash discount system needs followingsystem needs following information:

information:

•

• Base Line Date: Date from Base Line Date: Date from which Invoice due date is calculatedwhich Invoice due date is calculated •

(17)

1.

1. Terms of paTerms of payment cayment can be specifn be specified in cusied in customer / vendtomer / vendor mastor master record in:er record in:

•

• Company code segmentCompany code segment •

• Sales Area segmentSales Area segment •

• Purchase Org. segmentPurchase Org. segment

1.

1. TerTerms oms of Paf Paymeyment dnt defaefaultulted:ed:

•

• FI Invoice: Entered in company code segmentFI Invoice: Entered in company code segment •

• Sales Order: Entered in Sales Area SegmentSales Order: Entered in Sales Area Segment •

• Purchase Order: Entered in Purchase Org. SegmentPurchase Order: Entered in Purchase Org. Segment

1.

1. CrCrededit it MeMemomoss

•

• Credit Memos related to Invoices:Credit Memos related to Invoices: ○

○ Enter Invoice number in Invoice reference field under payment TabEnter Invoice number in Invoice reference field under payment Tab

during credit memo entry. during credit memo entry.

○

○ Invoice Terms of Payment copied to the credit memoInvoice Terms of Payment copied to the credit memo ○

○ Invoice and credit memo due on the same dateInvoice and credit memo due on the same date •

• Credit Memo not related to the InvoiceCredit Memo not related to the Invoice ○

○ For credit memo terms of payment to be valid enter V in invoiceFor credit memo terms of payment to be valid enter V in invoice

reference under payment Tab reference under payment Tab

1.

1.11 CrCrososs Cs Coompmpanany cy codode Te Traransnsacactitiononss 1.

1. CroCross coss compampany codny code trane transacsactiotionsns

•

• Transactions involve 2/ more company codes. Transactions involve 2/ more company codes. E.g.:E.g.: ○

○ 1 company code purchase for 1 company code purchase for multiple company codesmultiple company codes ○

○ 1 company code pays for multiple company codes1 company code pays for multiple company codes ○

○ 1 company code sells for multiple company codes1 company code sells for multiple company codes

1.

1. One docOne document caument can be posted in be posted in one compn one company codany code so in cross coe so in cross company company codede transaction system post document in

transaction system post document in both company codesboth company codes

•

• The documents are linked by a clearing a/c The documents are linked by a clearing a/c •

• There are two or more documents linked with a common reference : There are two or more documents linked with a common reference : ○

(18)

1.

1. Tax pTax postinosting in g in cross cross compcompany cany code tode transacransactionstions

•

• Whole amount of tax posted to the company code of 1Whole amount of tax posted to the company code of 1stst lineline •

• If tax is to be distributed use report: SE38 – RFBUST10If tax is to be distributed use report: SE38 – RFBUST10

1

1..11 EExxeerrcciissee 1.

1. Ensure docEnsure document assiument assignment fignment field is not chaeld is not changed in tcodnged in tcode FB02( Restre FB02( Restrictiictionon at company code level)

at company code level)

○

○ Tcode : SPRO – FA – FAGS – Document – Line Item – Document change Tcode : SPRO – FA – FAGS – Document – Line Item – Document change

rules rules

○

○ Ne w entries – Ne w entries – Field name assignment (BSEG-ZUNOR) – Applicable forField name assignment (BSEG-ZUNOR) – Applicable for

what a/c type (S/K/D/A) – Company what a/c type (S/K/D/A) – Company codecode 2.

2. Ensure docEnsure document assiument assignment fignment field is not chaeld is not changed in tcodnged in tcode FB02( Restre FB02( Restrictiictionon at client level)

at client level)

○

○ Tcode : OBA7 Tcode : OBA7

3.

3. PrePrereqrequisuisite foite for negatr negative revive reversersal:al:

○

○ Company code allow negative posting Company code allow negative posting (OBY6)(OBY6) ○

○ Reversal reason code allow negative posting ( SPRO- FA- GL – BT –Reversal reason code allow negative posting ( SPRO- FA- GL – BT –

Adjustment posting – Define reason for reversal) Adjustment posting – Define reason for reversal) 4.

4. FI DFI Docuocument ment revereversarsal : Fl : FB08B08 5.

5. ResReset cet clealeared red iteitems: ms: FBRFBRAA 6.

6. CreCreate ate a nea new tew terms rms of Pof Paymaymentent

○

○ Tcode : SPRO – FA – AR/AP- BT – Incoming invoices / Credit Memos – Tcode : SPRO – FA – AR/AP- BT – Incoming invoices / Credit Memos –

Maintain terms of payment – New entries Maintain terms of payment – New entries T

Teerrmms s oof f ppaayymmeenntt AACC0033 C

Cuussttoommeer r BBllaannkk BBllaannkk V

Veennddoorr SSeelleecctt De

Defafaulult bt baase lse linine de daatete PPososttining dg datatee %

% %%%%

No.

No. of of days days BlankBlank %

% 2%2%

No.

No. of of days days 1414 N

Noo. . oof f ddaayyss 3300

Explanation area of payment terms automatically defaulted Explanation area of payment terms automatically defaulted

(19)

7.

7. AssAssign teign terms of prms of paymaymentents to vens to vendordorss

○

○ Tcode: Easy – accounts – FA – AP – MR – Change – Company code data Tcode: Easy – accounts – FA – AP – MR – Change – Company code data

– Payment transactions – Payment transactions 8.

8. BaBaseseliline ne DaDatete

○

○ Date system uses to calculate vendor/ customer invoice due date andDate system uses to calculate vendor/ customer invoice due date and

cash discount amount cash discount amount 9.

9. TTaxaxes ses stetepsps::

○

○ Create a new tax Create a new tax code (FTXP)code (FTXP) ○

○ Assign a GL A/C Assign a GL A/C to tax code to enable automatic postings (FTXP)to tax code to enable automatic postings (FTXP) ○

○ Define the tax code to be used in enjoy transaction ( OBZT, SPRO – FADefine the tax code to be used in enjoy transaction ( OBZT, SPRO – FA

– FAGS – AR/AP –

– FAGS – AR/AP – BT – Outgoing invoice – Define tax BT – Outgoing invoice – Define tax code percode per transaction)

transaction)

○

○ Post a customer / vendor invoice to show automatic postingPost a customer / vendor invoice to show automatic posting

10.Create a new tax code 10.Create a new tax code

○ ○ Tcode : FTXP Tcode : FTXP C Coouunnttrryy GGBB T Taax x ccooddee 0033 A Accccoouunnt t TTyyppee OOuuttppuut t ttaaxx A Acccct t KKeeyy MMWWSS T Taax x PPeerrcceenntt 2200%% C COOAA IINNTT T Taax x aa//cc 117755000000

11.Configure automatic postings for

11.Configure automatic postings for cross company code transactionscross company code transactions

○

○ Tcode: OBYA Tcode: OBYA

12.Display cross company code documents 12.Display cross company code documents

○

○ Tcode: Easy – Accounts- FA – AP – Document – Cross company code Tcode: Easy – Accounts- FA – AP – Document – Cross company code

transactions transactions

○

(20)

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1..11 CClleeaarriinngg 1.

1. TwTwo wo wayays ts to co clelear ar OIOI

○

○ Account clearing (F-32)Account clearing (F-32) ○

○ Post with clearingPost with clearing

2.

2. DocDocumenuments wits with OI cath OI cannot bnnot be ache achievieveded 3.

3. PoPost a cust a custstomomer Iner Invovoicicee

○ ○ Tcode: FB70 Tcode: FB70 C Cuussttoommeer r aa//c c DDrr 55000000 T To o ssaallees s aa//cc 55000000 4.

4. PosPost a t a cuscustomtomer cer credredit it memmemoo

○ ○ Tcode: FB75 Tcode: FB75 S Saallees s aa//c c DDrr 55000000 T To o CCuussttoommeer r aa//cc 55000000 5.

5. PoPoststining wig with Cth Cleleararinging

•

• Invoice is posted to customerInvoice is posted to customer •

• Customer pays invoice and payment assigned to the Open ItemCustomer pays invoice and payment assigned to the Open Item •

• Invoice cleared with above payment & balance is Invoice cleared with above payment & balance is zerozero

1.

1. CleaClearing trring transacansaction crtion creates eates a cleaa clearing doring documentcument

•

• Clearing document no line items as no account postingClearing document no line items as no account posting

1.

(21)

•

• Automatic: F.13Automatic: F.13 •

• Manual: F-03Manual: F-03

1.

1. AutAutomaomatic tic CleCleariaring Png Progrogramram

•

• Program groups items in a GL a/c where they have same entries in theProgram groups items in a GL a/c where they have same entries in the

following fields: following fields:

○

○ GL a/c numberGL a/c number ○

○ CurrencyCurrency ○

○ Special GL indicatorSpecial GL indicator ○

○ Five definition criteria ( Assignment field)Five definition criteria ( Assignment field) •

• If balance is Zero in Local currency, program clears the itemsIf balance is Zero in Local currency, program clears the items •

• Account to be cleared defined in SPROAccount to be cleared defined in SPRO •

• Automatic Program does not clear following items:Automatic Program does not clear following items: ○

○ Noted Items (Only information)Noted Items (Only information) ○

○ Statistical posting ( Same a/c both D/C posting)Statistical posting ( Same a/c both D/C posting) ○

○ Down PaymentsDown Payments ○

○ Items with withholding tax entriesItems with withholding tax entries •

• Assignment Field: Value comes Assignment Field: Value comes from sort fifrom sort fields in Felds in FS00S00

1

1..11 TToolleerraanncceess:: 1.

1. ToTolelerarancnceses::

•

• Rules that define acceptable differences during postingRules that define acceptable differences during posting

1.

1. TyTypepes of Ts of Tololeraerancnceses::

•

• Employee Tolerance Group:Employee Tolerance Group: ○

○ Upper limit for posting transactionUpper limit for posting transaction ○

○ Permitted payment differencesPermitted payment differences •

• GL a/c TolerancesGL a/c Tolerances ○

(22)

•

• Customer / Vendor Tolerance Group provides forCustomer / Vendor Tolerance Group provides for ○

○ Permitted payment differencesPermitted payment differences ○

○ Posting residual item for payment differencesPosting residual item for payment differences

1.

1. TolToleraerance Grnce Group doup defiefined ined in 2 stepn 2 steps:s:

•

• Group Definition: Tolerance group defined by:Group Definition: Tolerance group defined by: ○

○ Group keyGroup key ○

○ Company codeCompany code ○

○ Currency codeCurrency code •

• The Key “___” blank is required as minimum tolerance group The Key “___” blank is required as minimum tolerance group

1.

1. TolToleraerance Gnce Grouroup Asp Assigsignmennment:t:

•

• Employee Tolerance Group: Assigned to employeesEmployee Tolerance Group: Assigned to employees •

• GL a/c Tolerance Group: Assigned to GL a/c in FS00GL a/c Tolerance Group: Assigned to GL a/c in FS00 •

• Customer / Vendor Tolerance Group: Assigned to customer / vendor inCustomer / Vendor Tolerance Group: Assigned to customer / vendor in

customer/ vendor master records customer/ vendor master records

•

• If no tolerance group assigned If no tolerance group assigned then blank tolerance group appliesthen blank tolerance group applies

1.

1. AutomAutomatic atic cleaclearing ring of Pof Paymenayment dit differefferencesnces

•

• Payment differences should be with in both tolerance (amount & %) to bePayment differences should be with in both tolerance (amount & %) to be

cleared automatically cleared automatically

•

• Entries in tolerance group always Entries in tolerance group always cleared in Local currency / cleared in Local currency / company codecompany code

currency currency

1.

1. Manual Manual ProcProcessing essing of of PaymePayment Dnt Differifferencesences

•

• High payment differences can be manually High payment differences can be manually processed as follows:processed as follows: ○

○ Partial Payment: Post as Partial Payment: Post as partial payment. Document remains openpartial payment. Document remains open ○

○ Residual Item: Post payment Residual Item: Post payment differences as residual item. Originaldifferences as residual item. Original

document and payments are cleared. A

document and payments are cleared. A new document is created fornew document is created for the residual item

the residual item

○

○ Write off: The difference is w/off to an a/c. Manual a/c assignment forWrite off: The difference is w/off to an a/c. Manual a/c assignment for

w/off w/off

(23)

1

1..11 RReeaassoon n CCooddeess:: 1.

1. ReasoReason codes usn codes used to aned to analyze aalyze and posnd post paymet payment difnt differencferenceses 2.

2. To assigTo assign more than one ren more than one reason coason code to a paymde to a payment difent differencference clice click distribk distributeute differences

differences 3.

3. ReaReason son codcode e funfunctictionsons::

○

○ Control type of paymentControl type of payment noticenotice sent to the customersent to the customer ○

○ Control account to which residual item Control account to which residual item postedposted ○

○ Exclusion of residual item from Exclusion of residual item from credit limit checkcredit limit check

1

1..11 EExxchchaanngge Re Ratate De Diiffffeerrenencecess 1.

1. When cleaWhen clearing opering open items agan items against payminst payment receent received excived exchange rahange ratete difference may occur due to exchange

difference may occur due to exchange rate fluctuation. This is posted torate fluctuation. This is posted to exchange rate difference realized account

exchange rate difference realized account 2.

2. ExchanExchange rate difge rate differencference also occe also occurs when valuaturs when valuating foreiing foreign currencgn currency openy open items for financial statements. These are posted to separate Exchange rate items for financial statements. These are posted to separate Exchange rate difference account and reverse in next period.

difference account and reverse in next period.

1.

1. CreatCreate a Reason Code a Reason Code goode goods damages damaged in transd in transit (Z03it (Z03) to w/off d) to w/off diffeifference torence to GL a/c mapped to this reason code

GL a/c mapped to this reason code

○

○ Tcode: SPRO – FA – AR/AP – BT – Incoming payments – Incoming Tcode: SPRO – FA – AR/AP – BT – Incoming payments – Incoming

payments Global settings – Overpayment /

payments Global settings – Overpayment / Underpayment – DefineUnderpayment – Define Reason codes

Reason codes

○

○ Data:Data:

Reason

Reason code code Z03Z03 T

Teexxtt DDaammaaggeed d iin n TTrraannssiitt C

C CChhaarrgge e oof f ddiiffffeerreenncce e vviia a a a sseeppaarraattee a/c

a/c

Type of correspondence with customer Type of correspondence with customer

2.

2. Map Map GL aGL a/c t/c to Ro Reaseason con codeode

•

• Tcode: OBXL Tcode: OBXL •

(24)

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1..11 CCaassh h JJoouurrnnaall 1.

1. Cash JoCash Journal: urnal: A tooA tool for ml for managianaging cang cash. Supsh. Supports pports posting osting cash recash receipceipt andt and payments

payments 2

2.. FFeeaattuurreses::

○

○ Create separate cash journal for each currencyCreate separate cash journal for each currency ○

○ Post to customer / vendor / GL account (D/K/S)Post to customer / vendor / GL account (D/K/S) ○

○ Run several cash journal for a company codeRun several cash journal for a company code

3.

3. Steps iSteps in crean creating a neting a new cash Jow cash Journal: Spurnal: Specifecify folloy followingwing

○

○ Company code in which cash Company code in which cash journal will be createdjournal will be created ○

○ GL a/c’s to which CJ entries will be postedGL a/c’s to which CJ entries will be posted ○

○ Currency in which CJ runsCurrency in which CJ runs

1

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1.

1. TypTypes of Ses of Specpecial Gial GL traL transansactictionsons

○

○ Down Payments:Down Payments:



 Down Payment RequestDown Payment Request 

 Down PaymentDown Payment

○

○ Bill of ExchangeBill of Exchange



 BOE RequestBOE Request 

 BOEBOE

○

○ Other TransactionsOther Transactions



 Individual value Adjustments (PBDD)Individual value Adjustments (PBDD) 

 GuaranteeGuarantee 

 InterestInterest

2.

2. DoDown pwn payaymement Rnt Reqequeuestst

○

○ Noted Items, Not included in GLNoted Items, Not included in GL ○

○ Only 1 lineOnly 1 line ○

(25)

○

○ Payment Program and Dunning Program can access noted itemsPayment Program and Dunning Program can access noted items ○

○ FBL5N : Noted ItemsFBL5N : Noted Items ○

○ DP Request – Down payment received – DP request considered –DP Request – Down payment received – DP request considered –

Customer Invoice received – DP cleared against

Customer Invoice received – DP cleared against customer Invoicecustomer Invoice

3.

3. DoDown wn PaPaymymenentt

○

○ Part of Financial statement. Create a proper posting in GL a/cPart of Financial statement. Create a proper posting in GL a/c ○

○ FBL5N – Special GL itemsFBL5N – Special GL items

4

4.. GGuuaarraantnteeee

○

○ Automatic offsetting entriesAutomatic offsetting entries ○

○ Displayed in Notes to accountsDisplayed in Notes to accounts

Customer alt

Customer alternative Recernative Reconciliation onciliation a/c a/c DrDr To Guarantee Clearing a/c

To Guarantee Clearing a/c Guarantee

Guarantee Clearing Clearing a/c a/c DrDr

To Customer alternative reconciliation a/c To Customer alternative reconciliation a/c

5.

5. ConfiConfiguratguration oion of Sf Speciapecial GL l GL TransTransactiactions:ons: FBKPFBKP Custom

Custom er

er

Reconciliat

Reconciliation ion a/ca/c (FD03) (FD03) Alternative Alternative Reconciliation Reconciliation (FBKP) (FBKP) Spl. Spl. Transacti Transacti on Type on Type 2 211000033 114400000000 119966110000 GG A/C Type A/C Type (D/K/S/A (D/K/S/A /M) /M) Spl GL Spl GL Indica Indica tor tor D

Deessccrriippttiioonn RReeccoonncciilliiaattii on a/c on a/c Alternativ Alternativ e e Reconcili Reconcili ation a/c ation a/c D D FF DDoowwn n PPaayymmeenntt Request Request 1 14400000000 119966000000 D D AA DDoowwn n PPaayymmeenntt 114400000000 117700000000 D D EE RReesseerrvve e ffoor r BBaadd Debt Debt 1 14400000000 114422000000 D D GG GGuuaarraanntteeee 141400000000 119966110000

(26)

1 1..11 EExxeerrcciisseess 1. 1.1.1.11 EnEnteter a Gur a Guararanantetee:e: ○ ○ Tcode: F-38 Tcode: F-38 ○

○ Tcode: easy – A/C – FA – AR – Document Entry – Other – Statistical Tcode: easy – A/C – FA – AR – Document Entry – Other – Statistical

Posting Posting

○

○ Data:Data:

Document

Document Type Type DADA P

PKK 0099

Customer 100196

Due

Due on on After After 3 3 monthsmonths

2.

2. DiDispsplalay Gy Guauararantnteeee

○

○ Tcode: FBL5N (Select special GL transaction) Tcode: FBL5N (Select special GL transaction)

3.

3. ReversReverse Ste Statisatistical tical PostiPosting / ng / GuaraGuaranteentee

○

○ Tcode: F-19 Tcode: F-19 ○

○ Tcode: easy – A/C – FA – AR – Document – Special GL Transaction – Tcode: easy – A/C – FA – AR – Document – Special GL Transaction –

Reverse statistical posting Reverse statistical posting

1.1

1.1.1..1.11 CreCreate a Doate a Down Pawn Paymeyment Reqnt Requeuest:st:

○

○ Data:Data:

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(27)

2.

2. DispDisplay Dlay Down own PaymePayment Rent Request quest of Cof Customeustomerr

○

○ Tcode: FBL5N Tcode: FBL5N ○

○ Select Noted ItemsSelect Noted Items

3.

3. CreatCreate a Down pe a Down payment aayment againsgainst the DP ret the DP request cquest created ereated earliarlierer

○

○ Tcode: F-29 Tcode: F-29

4.

4. PoPost a Cust a Custstomomer Iner Invovoicicee

○

○ Tcode: FB70 Tcode: FB70

5.

5. CleaClear Custr Customer omer InvoiInvoice ace againsgainst dot down pwn paymentayment

○ ○ Tcode: F-39 Tcode: F-39 C Cuussttoommeerr 110000119966 Click process DP Click process DP

Double click Transfer Posting Double click Transfer Posting Save

Save

1.1

1.1.1..1.11 IndIndiviividuadual Adjusl Adjustmetments (PBnts (PBDD)DD)

○

○ Use Special GL transaction E to make an individual value adjustment of Use Special GL transaction E to make an individual value adjustment of

6000 6000

○

○ Tcode: Easy – A/C – FA – AR – DE – Other – Transfer w/o clearing Tcode: Easy – A/C – FA – AR – DE – Other – Transfer w/o clearing ○

○ Data:Data:

P

Poossttiinng g ddaattee LLaasst t ddaay y oof f ccuurrrreenntt month month P PKK 1199 C Cuussttoommeerr 101000119966 S

Sppeecciiaal l GGL L IInnddiiccaattoorr EE P

(28)

GL a/c ( Bad Debt / GL a/c ( Bad Debt / Uncollectible) Uncollectible) 210100 210100 A/C Entry A/C Entry

Bad Debt / Uncollectible Bad Debt / Uncollectible Expense

Expense a/c a/c (210100) (210100) DrDr

6000 6000

To Allowance for Bad debt To Allowance for Bad debt (PBDD: 142000 alternative (PBDD: 142000 alternative reconciliation a/c for customer reconciliation a/c for customer 100196) B/S account

100196) B/S account

6000 6000

2.

2. ReversReverse Inde Individividual Vual Value alue AdjuAdjustment stment / PB/ PBDDDD

○

○ Tcode: FB08 Tcode: FB08

1

1 H

H

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1.

1. 2 ways o2 ways of savinf saving FI docg FI documents wuments w/o full/o fully compy completinleting it:g it: 2.

2. HeHeld ld dodocucumementnt::

○

○ Document is incompleteDocument is incomplete ○

○ No document number is assignedNo document number is assigned ○

○ No a/c balance are updatedNo a/c balance are updated ○

○ Not considered for reportsNot considered for reports ○

○ Document can be found under only user IDDocument can be found under only user ID

3.

3. PaPark Drk Dococumumenent:t:

○

○ Document number is assignedDocument number is assigned ○

○ Considered for reportsConsidered for reports ○

(29)

○