REQUEST FOR PROPOSAL

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REQUEST FOR PROPOSAL

FOR

Spokane Tribe of Indians Routine Pest Control Proposal Number: FY2014/044

BY:

SPOKANE TRIBE OF INDIANS PURCHASING/PROPERTY DEPARTMENT

6195 FORD/WELLPINIT RD PO BOX 100

WELLPINIT, WA 99040 KEY INFORMATION

Contact Marnita Parr, CPP, CPPM, BSM Phone (509) 458-6550

Opening Date July 7, 2014

Closing Date July 17, 2014 (9:00 AM) Return Location Purchasing / Property Director Delivery Address 6195 Ford/Wellpinit Road

PO Box 100

Wellpinit, WA 99040 Email [email protected]

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Spokane Tribe of Indians Pest Control Management Bid Number: FY2014/044

INTRODUCTION

On behalf of the Spokane Tribe of Indians (herein called the “Tribe”) we hereby request proposals from reasonable, responsive, responsible, qualified, and vendors possessing the ability to perform the required tasks, for the Spokane Tribes Routine Pest Control needs. This project is funded by Spokane Tribal Dollars; the below specifications will be used to determine all necessary information for interested vendors to use when finalizing proposals.

To be considered responsive, responsible, reliable, qualified, and possessing the ability to complete the entire project, your complete proposal must be received by Marnita Parr, CPP, CPPM, BSM,

Purchasing/Property Director, Spokane Tribe of Indians, P.O. Box 100, Wellpinit, WA 99040 on or before the above closing date and time. The SPOKANE TRIBE OF INDIANS reserves the right to reject any or all submitted proposals. Proposals must be delivered from postal services or hand delivered, no fax’s or electronic proposals will be accepted.

Vendors are strongly encouraged to carefully read the entire request for proposal. The Spokane Tribe of Indians is a federally recognized Indian Tribe and is eligible for GSA and/or government pricing. There are no expressed or implied obligations for the SPOKANE TRIBE OF INDIANS to reimburse responding firms for any expenses incurred in preparing proposals in response to this request.

All pricing must be guaranteed for sixty (60) days; however, obligation of purchase can take place earlier. The work is to be performed within the boundaries of the Spokane Indian Reservation and refers to the WAC 458-20-192 codes for non-tax information on Indian Reservations.

QUESTIONS

Please provide information for the primary contact at your company regarding any questions on the

submitted proposal . For any questions regarding this project please refer to the contact person listed below. All technical questions will be forwarded to the proper individual for response and replied back to the

questioning vendor. All answers will be forwarded onto all other vendors. CONTACT PERSON

Marnita Parr, CPP, CPPM, BSM, Purchasing/Property Director Spokane Tribe of Indians 6195 Ford/Wellpinit Rd PO Box 100 Wellpinit, WA 99040 (509) 458-6550 Email: [email protected] SCOPE OF WORK

The Spokane Tribe is interested in a Pest Management Plan for a safer and more effective method of pest control. Pest Management services shall provide the below; but is not limited to:

 Customer Education.

 Removal of sources of food and water, habitat, and breeding areas.  Prevent access to structures and facilities.

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 Routinely monitor for pests and pest conducive conditions in order to identify problem areas and limit the extent of infestation.

 Manage the environmental factors, such as humidity, light, temperature, atmosphere, and air circulation, to deter pest infestation and prevent pest reproduction.

 Pest Management shall be coordinated with other relevant activities and operations that occur in and around the facilities.

 Pest management considerations shall be incorporated into procedures involving food service and handling, waste management, cleaning, storage, maintenance, design and construction.

 Provide education and consultation with staff in addition to standard services.

 Provide outreach activities to educate employees about the behaviors, conditions and practices that may contribute to pest problems through the inadvertent provision of food, water, and habitat, while also presenting solutions that prevent pest infestations by removing those contributing factors and encouraging participation in the pest management process.

 Physical or mechanical measures that discourage pests, limit access to building structures or otherwise control pest populations directly including, but not limited to, caulking, sealing, physical barriers, traps, vacuuming and steam cleaning.

 Least toxic pesticide controls entailing low toxicity, low volatility, and least hazardous products applied in order to minimize unanticipated or otherwise unintended exposures to non-target organisms.

Least-toxic pesticide controls are those products or methods that pose minimal risk to people, wildlife and the environment. These include, but are not limited to, the following types of products: non-synthetic botanicals (essential oils); nonvolatile insect and rodent baits in tamper resistant containers or baits formulated to be deposited in cracks and crevices or voids; biological controls using predators, parasitoids, or pathogens to control pests; anti-microbial hand sanitizers and soaps; minimum risk pesticides whose active and inert ingredients are exempted from registration by the U.S. Environmental Protection Agency (US EPA) under 40 CFR 152.25. Products not generally considered least-toxic pesticide controls include, but are not limited to, pesticides: containing active or inert ingredients that are classified by the US EPA as known, likely, probable, or possible carcinogens; containing active or inert ingredients identified by local, state or federal authorities as mutagens, teratogens, reproductive toxins, developmental neurotoxins, or immune system toxins, or; categorized as Toxicity I or Toxicity II under 40 CFR 156.62.

 Monitoring and surveillance including, but not limited to, the use of traps, baits and visual inspection in order to determine the type, extent and severity of a pest infestation and to measure the results of ongoing pest control measures and preventative practices.

Submitted proposals must include all supervision, labor, materials, and equipment necessary to accomplish monitoring, trapping, pesticide application and pest removal actions. Contractor shall suppress the following pests to the Spokane Tribe’s satisfaction.

 Indoor populations of rodents, insects, arachnids, and other arthropods.

 Outdoor populations of potentially indoor-infesting species that are within the property boundaries of the specified buildings.

 Nests of stinging insects within the property boundaries of the specified buildings.

 Individuals of all excluded pest populations that are incidental invaders inside the buildings specified in this document, including winged termites emerging indoors.

Awarded vendor should complete a thorough initial inspection of each building or site to obtain needs and/or requirements for each site prior to submission of proposals. Interested vendors should contact the above Purchasing/Property Director to schedule a time with the current program manager, to do site visits. The purpose of the initial inspections is for the Contractor to evaluate the pest control needs of all locations, identify problem areas, and any equipment, structural features, or management practices contributing to pest infestations.

Facilities to be serviced will include the following:

Building Name Address Contact

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2. Alfred McCoy Administration 6195A Ford-Wellpinit Rd. Howard Abrahamson 3. Health and Human Services 6228 Old School Rd. Ann Dahl

4. Natural Resources 6290D Ford-Wellpinit Rd. BJ Kieffer 5. Fish Hatchery Shop 5629A Hatchery Rd. Tim Peone

6. Pauline Stearns ELC 6195B Ford-Wellpinit Rd. PJ Pascal, Tara Martin 7. Spokane Tribe Senior Center 6403B Sherwood Addition Rd. Angie Matt

8. Spokane Tribal Head Start 6208 Agency Loop Rd. PJ Pascal

9. Spokane Tribal Longhouse 6386 Sherwood Loop Rd. Howard Abrahamson 10. Spokane Tribal Court 6209 Agency Loop Rd. Sherry Abrahamson 11. Spokane Tribe Language 6212 Agency Loop Rd. Marsha Wynecoop 12. Spokane Tribe Preservation 6187 Agency Loop Rd. John Matt

13. Spokane Tribe Collections 6219 Agency Loop Rd. Lynn Pankonin 14. Enterprise Modular 6204 Community Center Drive PJ Pascal

15. VFW 6218 Agency Loop Lawrence Abrahamson

16. Food Distribution 6208 Ford-Wellpinit Rd. Scott Peone 17. Spokane Tribe Gaming 6195 Agency Loop Rd. Andy Matherly 18. Fish Hatchery Residence 5629D Hatchery Rd. Tim Peone

19. Spokane Tribe Forestry 6290C Ford-Wellpinit Rd. Randy Abrahamson 20. HUD Community Challenge 6201 Ford-Wellpinit Rd. Tua Vang

21. Spokane Tribal College 6232 Old School Rd. Shannon Hubert 22. Spokane Tribe Public Safety 6203 Ford-Wellpinit Rd. Ron Samuels 23. Probation/Legal 6189 Agency Loop Rd. Wes Meyring 24. TANF Office 232 E. Lyons Ave. Spokane Yvette Buckley 25. Clara Knoll House 6211B Ford-Wellpinit Rd. Howard Abrahamson

Awarded vendor will be required to submit an IPM Plan for each site, to the Spokane Tribes representative within 30 (30) days from the start of an approved contract. The IPM Plan must be kept covered binders stored at each location in a place accessible to both Contractor and the Spokane Tribe’s designated representative.

The IPM Plan shall entail the following terms:

A. Problem Identification: Contractor shall provide a list, sketch or floor plan identifying ongoing or potential pest infestations.

B. Materials and Equipment: Contractor shall provide current labels and Material Safety Data Sheets (MSDS) for all pesticides to be used, and brand names of pesticide application equipment, rodent bait boxes, insect and rodent trapping devices, pest monitoring devices, pest detection equipment, and any other pest control devices or equipment that may be used to provide service.

C. Monitoring and Detection: Contractor shall describe methods and procedures to be used for identifying sites of pest harborage and access, and for making objective assessments of pest population levels.

D. Service Schedule: Contractor shall provide complete service schedules that include weekly, monthly, bimonthly, or quarterly frequency of Contractor visits, specific day(s) of the week of Contractor visits, and approximate duration of each visit.

E. Awarded vendor shall provide the Spokane Tribe copies of its Service Report Form documenting pest management activities performed during each service visit. The Service Report Form must specify the date, location, target pest(s), specific activities undertaken to manage pests, type(s) of

pesticide(s) used (if applicable), exact amount used and method of application. This information is in addition to that required by any applicable local, state, and federal laws.

F. Awarded vendor shall record all site-specific recommendations for removing potential or actual sources of pest food, water and harborage, as well as any physical or behavioral strategies denying pests access to the building. Awarded vendor shall present recommendations to the Spokane Tribe’s designated representative on a regular basis for review, to ensure complete understanding, and

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proper implementation. Both vendor and the Spokane Tribe’s designated representative must sign the form indicating that the recommendations have been reviewed and satisfactorily explained. G. Monitoring Logs: Awarded vendor shall provide a form describing the results of ongoing monitoring

activities, and provide a separate form that allows the Spokane Tribe’s designated representative to communicate pest sightings to contracted vendor.

H. Awarded vendor shall obtain approval prior to application of any sealing material or other modification to serviced buildings. All caulks, sealants, and repair products should be low VOC and least harmful to air quality, human health and the environment to the greatest extent possible.

I. Awarded vendor will be responsible for adequately suppressing all pests included within the final contract regardless of whether or not the suggested recommendations are implemented.

Pesticide Use

The awarded vendor will be responsible for application of pesticide according to the label and manufacturers recommendation. All pesticide(s) used by vendor must be registered with the U.S. Environmental Protection Agency (EPA), state and/or local jurisdiction or otherwise explicitly exempted from registration requirements by the same. Final determination as to a product’s acceptability as a least-toxic pesticide control is at the Spokane Tribe’s sole discretion. In addition, the awarded vendor shall adhere to the following rules for pesticide use:

 Approved Products: awarded vendor shall not apply any pesticide unless it is included in the IPM Plan or otherwise approved in writing by the Spokane Tribe’s designated representative. Only approved pesticides may be used.

 Pesticide Storage: awarded vendor shall not store any pesticide product in the buildings specified in this contract.

 Application of pesticides to any interior or exterior space may only occur when inspection or monitoring devices indicate the presence of pests in that specific area and non-chemical controls prove insufficient at reducing pest populations to a reasonably acceptable level.

 Preventative Pesticide Treatments: Where surveillance and site conditions indicate the potential for a serious insect or rodent infestation, Awarded vendor may request preventative pesticide treatments to specific areas. Requests will be submitted to the Spokane Tribe’s designated representative for evaluation and approval on a case-by-case basis. Written approval must be granted by the Spokane Tribe’s designated representative prior to any pesticide application.

 Minimization of Risk: When pesticide use is necessary, awarded vendor shall employ the least-toxic chemical control available, most precise application technique, and minimum quantity necessary to achieve control.

Emphasis on non-pesticide methods

Contractor shall use non-pesticide methods of control whenever possible. These include, but are not limited to: a) portable vacuums rather than pesticide sprays shall be the standard method for initial cleanouts of cockroach infestations, for swarming (winged) ants and termites, and for control of spiders in webs. b) trapping devices rather than pesticide sprays shall be the standard method for indoor fly control.

Application of Insecticides

Bait formulations shall be the preferred technology for insect control, with alternate formulations restricted to unique situations where baits are not practical. Awarded vendor shall apply all insecticides as treatments in which the formulated insecticide is not visible to a bystander during or after the application process.

Application of insecticides to exposed surfaces or as space sprays (“fogging”) shall be restricted to

exceptional circumstances where no alternative measures are practical. Awarded vendor shall obtain written approval from the Spokane Tribe’s designated representative prior to any application of insecticide to an

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exposed surface of any space spray treatment. No surface application or space spray shall be made while tenant personnel are present. Awarded vendor shall take all necessary precautions to ensure tenant and employee safety and all necessary steps to ensure the containment of the pesticide to the site of application.

Indoor Trapping

Rodent control inside buildings shall be accomplished with trapping devices only. Wherever feasible, these devices shall be concealed from general view and in protected areas so as not to be affected by routine cleaning and other operations. Trapping devices shall be checked on a regular schedule. Awarded vendor shall be responsible for disposing of all trapped rodents and all rodent carcasses in an appropriate manner.

Use of Rodenticides

In exceptional circumstances, when rodenticides are deemed essential for adequate rodent control inside buildings, awarded vendor shall obtain written approval from the Spokane Tribe’s designated representative prior to any interior or exterior rodenticide application. All rodenticides, regardless of packaging, or in EPA-approved tamper-resistant bait boxes. All interior rodenticides must be placed in bait boxes. Exterior rodenticides may consist of direct rodent burrow treatments, where practicable, provided that such applications are likely to result in non-target organism exposure, secondary poisoning of wildlife or other potentially adverse impacts. Awarded vendor will be responsible for ensuring the proper use and application of rodenticides so as to minimize potential injury.

Bait Boxes

All bait boxes shall be maintained in accordance with EPA regulations, with an emphasis on the safety of non-target organisms. Awarded vendor shall adhere to the following points:

A. All bait boxes shall be placed out of the general view, in locations where they will not be disturbed by routine operations.

B. The lids of all bait boxes shall be securely locked or fastened shut.

C. All bait boxes shall be securely attached or anchored to the floor, ground, wall, or other immovable surface, so that the box cannot be picked up or moved.

D. Bait shall always be secured in the feeding chamber of the box and never placed in the runway or entryways of the box.

E. All bait boxes shall be labeled on the inside with awarded vendors business name, address and dated by technician at the time of installation and each servicing.

Emergency Pesticide Applications

An emergency situation exists whenever the immediate health or safety of building occupants is threatened by the presence of a pest that poses an unreasonable public health or safety risk. In the event of an

emergency, the Spokane Tribe may request that the awarded vendor perform emergency service(s) beyond routine service requests. The awarded vendor shall respond to these exceptional circumstances and

complete the necessary work within twenty-four (24) hours after receipt of the request. Final determination of an emergency situation rests with the Spokane Tribe.

Health and Safety

Awarded vendor shall observe all safety precautions throughout the performance of an approved and awarded contract. All work shall be in strict accordance with all applicable, Federal, State, and local, and tribal (TOSHA) safety and health requirements. Where there is a conflict between applicable regulations, the most stringent shall apply. The awarded vendor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work.

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PROPOSAL REQUIREMENTS

All proposals must be hand-delivered or mailed and be received by the Purchasing/Property Department by the closing date and time. Any proposals received after the closing date and time or submitted to another department will be considered non-responsive. The proposal award will be made to the lowest proposed vendor who is considered responsive, responsible, reliable, qualified, and possesses the ability to complete the entire project, and who’s proposal conforms to all requirements. No liability will attach to the Spokane Tribe of Indians for the premature opening of, or the failure to open, any proposals not properly addressed and identified. The purchasing/property director can be reached at the number listed below.

The Spokane Tribe of Indians Purchasing/Property Director, Facilities Director, Acting Executive Director, or Tribal Council reserves the right to determine whether or not a vendor is responsive, responsible, reliable, qualified, and possesses the ability to complete the entire project. Those determinations will be based on:

a. The skill and experience demonstrated by the bidder in performing agreements of a similar nature.

b. The bidder’s record for honesty and integrity.

c. The bidder’s capacity to perform in terms of facilities, personnel and financing. d. The bidders past performance with the Spokane Tribe of Indians.

All pricing must be guaranteed for sixty (60) days. The awarded vendor will be required to purchase a Spokane Tribal Business License if one is not currently carried; please contact the TERO office at the number below for more information regarding Spokane Tribal Business License. The Tribe shall not be responsible for any expenses incurred by the vendor in responding to this request for proposal. All costs incurred by the vendor in the preparation, or transmittal, in response to this proposal will be borne solely by the vendor. All submitted proposals and/or information in their entirety will become the property of the Tribe. The Spokane Tribe “may” or “may not”, elect to award this project for the listed items from the best-qualified vendor for all specifications listed below and according to the request for proposal. The Tribe may waive any informalities or minor defects or reject any and all proposals. Vendors must satisfy themselves of the accuracy of the estimated quantities or needs of the. After proposals have been submitted, the vendor shall not assert that there was a misunderstanding concerning the quantities of work or of the nature of the work to be done.

Preference in the award shall be given to Indian and Alaskan Native organizations in the amount of five percent (5%) of the total bid price. Any contractor claiming Indian Preference must meet and show evidence of the preference according 2 CFR, chapter I, part 200, sec. 200.54

The Spokane Tribe assumes no responsibility for any understanding or representations concerning conditions made by any of its officers, agents, or employees prior to the execution of a signed contract, unless such understanding or representations are expressly stated in the bidding document.

Supplier Diversity – Is your company at least 51% owned by a Native American, Minority or Woman (NA, M/WBE)? (Minority group members are United States citizens who are African-American, Asian-Indian American, Asian-Pacific American or Hispanic-American). Ownership means the business is at least 51% owned by such individuals and, management and daily operations are controlled by them as well.

Can your firm be classified as a Native American Enterprise? YES___ NO ___ If yes % _____. Can your firm be classified as a Minority Owned Business? YES___ NO ___ If yes % _____. Can your firm be classified as a Woman Owned Business? YES___ NO ___ If yes % _____.

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SELF-CERTIFICATION

Have you and/or your business, or any business you have owned, operated, or partnered with ever been debarred by a State, Federal, City, or Tribal Agency?

_______Yes ________No

Signature: Date:

SUBCONTRACTING

If subcontractors are to be used, that fact, the name of the proposed subcontracting company, and the self-certification documents must be clearly completed for each and identified in the proposal. Following the award of the contract, no additional subcontracting will be allowed without the express prior written consent of the SPOKANE TRIBE OF INDIANS.

Describe any plans to “partner” with another vendor to meet implementation needs. If your approach

includes the use of one or more additional vendors or sub-contractors, please provide a detailed explanation of their role on the project. In addition, if your response to the technical and functional requirements and associated product demonstration is dependent upon a product offered by another vendor partner, please be advised that a single, joint response should be submitted. Additional vendors, subcontractors and/or any assignee or transferee must be able to adhere to the same agreements (e.g., not transmitting tribal data outside of the United States) required of your company.

INFORMATION TO INTERESTED VENDORS

 The Tribe may waive any informalities or minor defects or reject any and all proposals.

 Any proposal may be withdrawn prior to the above closing date and time. Any proposals received after the time and date specified shall not be considered. No vendor may withdraw a submitted proposal after the closing date and time listed above. Should there be reasons why the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the Tribe and the vendor.

 The awarded vendor shall supply the names and addresses of major material suppliers and subcontractors when requested to do so by the Tribe.

 The vendor should provide an affirmative statement that it is independent of the SPOKANE TRIBE OF INDIANS.

 The vendor should also list and describe the (or proposed subcontractor's) professional relationships involving the SPOKANE TRIBE OF INDIANS or any of its units for the past (5) years together with a statement explaining why such relationships do not constitute a conflict of interest relative to

performing the requested services.

 In addition, the vendor shall give the SPOKANE TRIBE OF INDIANS written notice of any professional relationships entered into during the period of this agreement.

 If the vendor is a joint venture or consortium, the qualification of each company comprising the joint venture or consortium should be separately identified and the company that is to serve as the principal should be noted if applicable.

 The vendor should identify the principal supervisory and management staff, including engagement partners, managers, other supervisors and specialists, who would be assigned to the engagement and indicate whether each such person is licensed to practice or provide this type of service in the state of Washington. Assurances must be made to the Spokane Tribe that the staff listed will be the actual staff performing the services to be provided. Any staff changes must be requested and approved by the Spokane Tribe through a written request.

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 Any restrictions on the use of data contained in a bid must be clearly stated in the proposal itself. Proprietary information submitted in response to the Request for Proposal will be handled in

accordance with applicable Spokane Tribal procurement regulations. Data contained in the proposal, all documentation provided therein, and innovations developed as a result of these contractual

services cannot be copyrighted or patented by vendors. All data, documentation, and innovations become the property of the Tribe.

 Vendor shall at all times conduct itself in a manner consistent with the Tribe’s Code of Conduct. Vendor shall disclose information relating to conflicts or potential conflicts of interest.

 No modification of submitted proposal will be permitted in any form after the closing date and time. Any proposal may be withdrawn prior to the closing date and time set above.

 Interested vendors will be required to enter into a contract of no less than 3-years; with an option to extend services for 1 year, with the Spokane Tribe of Indians

 Awarded vendor must be a licensed pest control business in accordance with Washington State law and have remained in constant operation, for period of, at least (5) years prior to the start of the contract. Contractor shall also have (2) years’ experience providing professional IPM services to institutional clients of comparable size and scope to the Spokane Tribe

 Awarded vendor shall have access to a full-time entomologist with demonstrated expertise in structural pest control, especially for rodents, bedbugs and cockroaches, who will be available for routine and emergency consultation.

 All submitted proposals shall provide detailed site-specific recommendations for structural repair and procedural modifications to aid pest prevention

 Commercial Pesticide Applicator Certificates or Licenses: Contractor shall provide copies of State-issued Commercial Pesticide Applicator Certificates or Licenses for every Contractor employee who will be performing on-site service under this contract.

 Awarded vendor shall maintain all legally required records related to its structural pest control activities in accordance with local, state or federal law.

 Application by need: All pesticide applications shall be according to need and not by schedule.  Awarded vendor shall perform routine pest control services that do not adversely affect tenant health

of productivity during the regular hours of operation in buildings. When it is necessary to perform work outside of the regularly scheduled service time set forth in the IPM Plan, vendor shall notify the

Spokane Tribe’s designated representative at least one (1) day in advance.

 Awarded vendor shall establish a thorough quality control program to assure the requirements of the contract are provided as specified. Within five (5) working days prior to the starting date of the contract

INSURANCE REQUIREMENTS

Prior to the final award, final approval, and commencing of work, the awarded contractor shall be responsible and required to provide the following:

A. Comprehensive or Commercial Form General Liability Insurance (contractual liability included) with limits as follows:

Each Occurrence $1,000,000.00

If the above insurance is written on a claims-made form, it shall continue for three years following termination of this agreement. The insurance shall have a retroactive date of placement prior to or coinciding with the effective date of this Agreement.

B. Business Automobile Liability Insurance for owned, scheduled, non-owned, or hired automobiles with a combined single limit not less than $1,000,000.00 dollars per occurrence.

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C. Workers' Compensation as required by Washington State law.

It is understood that the coverage and limits referred to under a., b., and c. above shall not in any way limit the liability of awarded vendor. The awarded vendor shall furnish the Tribe with certificates of insurance evidencing compliance with all requirements prior to commencing work under a contract resulting from this RFP. The Tribe will be named ADDITIONAL INSURED for all coverage’s provided by this policy of insurance and shall be fully and completely protected by this policy from all claims.

COVENANTS AGAINST KICKBACKS

All conditions regarding covenants against kickbacks under 48CFR 52.203-7 shall apply. Failure to abide by the provisions of this section may, without further notice, result in the immediate termination of any contract awarded.

RESERVATIONS

The Spokane Tribe of Indians Reserves

1. The right to cancel any agreement, if in its opinion there is a failure at any time to perform adequately the stipulations of the Scope of Work, or if there is any attempt to willfully impose upon the Spokane Tribe services which are, in the opinion of the Spokane Tribe, of an unacceptable quality.

2. The right to accept or reject proposals on each item separately or as a whole, to reject any or all proposals without penalty, to waive any informalities or irregularities therein, and to contract as the best interest of the Tribe may require in order to obtain the system which best meets the needs of the Tribe, as expressed in this proposal.

3. The right to negotiate the modification of, terms and conditions with the bidder offering the best value to the Tribe, in conjunction with the award criteria contained herein, prior to the execution of a

contract to ensure a satisfactory contract

4. The right, where it may serve the SPOKANE TRIBE OF INDIANS best interest, to request additional information or clarifications from vendors or allow corrections of errors or omissions.

5. The right to retain all proposals submitted and to use any ideas in the proposal, regardless of whether the submitted proposal is selected. Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposal.

6. The right to require the awarded vendor to obtain and/or have in place proper Insurance in an amount no-less than the limits of the Spokane Tribe of Indians Coverage

The Spokane Tribe of Indians has a TERO ordinance. Please ensure you make contact with the listed individual below in the TERO office for compliance information:

Clyde McCoy TERO Department P.O. Box 100 Wellpinit, WA 99040 (509) 458-6529 Email: [email protected]