BAJA SAEINIDA 2016 Registration Guidlines

Register at – www.bajasaeindia.co.in

Last Date for Registrations –

20

th

_{April 2015}

GUIDELINES FOR BAJA SAEINDIA 2016 REGISTRATION & ELIGIBILITY CRITERION

All participating Institutes need to have an operational collegiate club. All participating, members & faculty advisors should be SAEINDIA members. For Collegiate club details please visit

http://saeindia.org/

or contact the following

Mr Lokesh S (Membership Head, SAEINDIA)

[email protected]

Mrs Fathima , Senior Officer (SAEINDIA)

Email: [email protected] , [email protected] Ms Jean Sophiya Shiny, officer ( SAEINDIA )

Email: [email protected]

SAEINDIA Office Contact no: 91-44-4215 2280

Colleges who have just applied for collegiate club can also register for the event, provided they have all relevant documents supporting collegiate club registration completion, like payment proof, copy of acknowledgement of SAEINDIA etc.

Please note that before Virtual BAJA all participants need to have valid SAEINDIA Membership number. Even the faculty advisors need to be register and to carry the membership number.

Team Size:

A team should consist a maximum of 25 members & minimum of 5 members. A team needs to have minimum 1 and maximum 2 faculty advisors.

NOTE – Addition/Swapping of team members are not allowed once team is registered. (However

deletion can be done with approvals from FA and college director – which needs to be notified to BAJA

secretariat). Pl note team can no way add a member in place of a deleted one. Noncompliance to this

rule in event will lead to disqualification

.

This year we are keeping registrations for main BAJA and eBAJA under different heads,

which enables the team to register a maximum of 2 teams from one college .i.e. 1 BAJA

team and 1 eBAJA team.

Registration Fee Structure:

A. BAJA Registration ( conventional BAJA )

1st _{Phase Registration - Participation fees INR 15000 + 12.36% Service tax.}

Payment to be done in favour of BAJA SAEINDIA through challan form available on website.

2nd _{Phase Registration – Teams qualifying VIRTUAL BAJA needs to pay the 2}nd _{phase of registration}

amount - INR 35000 + 12.6% service tax.

Payment to be done in favour of BAJA SAEINDIA through challan form available on website.

B. eBAJA Registration

1st _{Phase of Registration - Participation fees INR 10000 + 12.36% Service tax.}

Payment to be done in favour of BAJA SAEINDIA through challan form available on website.

2nd _{Phase of Registration - Teams qualifying VIRTUAL BAJA need to pay the 2}nd _{phase of registration}

amount - INR 20000 + 12.6% service tax.

Payment to be done in favour of BAJA SAEINDIA through challan form available on website.

REGISTRATION FEE WAIVER SCHEME -

To Promote Diversity, BAJA SAEINIDA is introducing registration fee waiver for girl participation in a team. The waiver is only applicable for the second phase of registration.

There will be a fee waiver of 1000 Rs per Girl participation (e.g. If there are 5 girls in a team, the waiver would be 5000 Rs from the registration amount base fee (base fee is the fee which excludes the service Tax)

In case the waiver exceeds the 2nd _{phase of registration amount (e.g. – In eBAJA Teams, if the no of girls are}

above 20, the waiver will exceed the base registration amount, in such a case the waiver would be complete 2nd _{phase of registration amount).}

A sample of Registration portal is shown below against the requirements under remark column. Although in any case of issues / doubts the team is recommended to contact: Akash Agarwal, BAJA Secretariat @ 91- 9039090803 before taking their own assumptions .

The Registration flow is given below

Registration Step 1

College & Team Details

REMARK

Applying For -

Main BAJA/ eBAJA

Name of Institution : Full college name without any abbreviations. Website of Institution [if Any] : College Website

SAE Collegiate Club Bank A/c Title

& No. : Optional but recommended

Address : Complete mailing address with postal code

State : State

Country : Country

Telephone No. Contact No

Fax No. Fax No

Name of Team : Name of Team

Team Website [If Any] : Team website

Team Email ID [If Any] : Team email ID is separate from captains or faculties email ID.

Exam Schedule - (For 2nd, 3rd & 4th Year) (If in

June/July/August) Start Date & End Date

Would Like to host Virtual BAJA Yes/No

Would Like to host Technical Workshop Yes/No

No. of Team Members : Max 25, Min 5

Name of the Sponsor [If Any] : Sponsoring company

Validate you registration by clicking the link mailed to your team email ID

Team Captain

REMARK

Name : Full name in capital

Address : Residential Address

Email-ID : Working email ID

Phone/Mobile No. : Functional number which will be active throughout the season.

Membership No.

Applied for candidates have to produce the SAEINDIA Membership No. valid nos. before virtual BAJA else team registration

will be cancelled

Faculty Advisor

REMARK

Name : Full name in capital

Address : Residential Address

Email-ID : Working email ID

Phone/Mobile No. : Functional number which will be active throughout the season.

Membership No., Applied for candidates have to

produce the

SAEINDIA Membership No. valid nos. before virtual BAJA else team registration will be cancelled

Note down 5 Digit reference no. and download Challan form and pay 15000 + 12.36%

Service tax. In cash, cheque & DD and submit the challan form in nearest ICICI bank and

retain 2 copies i.e College copy and event copy.

Registration Step 2

Payment details

REMARK

Date Date of deposit

Branch Branch in which amount was deposited

City City of branch

_{Transaction ID given by the bank teller}

while depositing on the challan form Transaction no.

Amount 16854/ for virtual (inclusive of 12.36%

service tax)

Team member details individually for all members

Registration Step 3

Team detail

REMARK

Name Full name in capital

Membership No., Applied for candidates

have to produce the

SAE Membership ID valid nos. before virtual BAJA else team registration will be cancelled

Gender Male/Female/Other

Engg. Branch Branch of study

Year of study Year in which studying

Semester Semester of studying

Department of BAJA buggy e.g.. Roll cage,

steering, suspension etc Role in Team

Member Type Captain, Vice-captain, Driver, Member

Email ID Working email ID

Photograph Photograph of 3.5x3.00 cms, Maximum Size- 20kb

Submit the complted registration and wait for BAJA SAEINDIA approval/ Acknowledgement

for registration. All confirmed teams will be given with unique IDs for further

communication.

Very Important -



Teams need to submit the Event Challan Hard Copy to the Address mentioned in the page footer.



Students can write A/F (Applied For) in the field of Membership ID if applied recently. But, should

have a Valid ID during the Virtual.



Teams need to write their Reference No (Password) in the field of Roll No/Registration ID in the

challan form.