Adobe PageMaker 7.0 Classroom in a Book

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This book, as well as the software described in it, is furnished under license and may be used or copied only in accordance with the terms of such license. The content of this book is furnished for informational use only, is subject to change without notice, and should not be construed as a commitment by Adobe Systems Incorporated. Adobe Systems Incorporated assumes no responsibility or liability for any errors or inaccuracies that may appear in this book.

Please remember that existing artwork or images that you may want to include in your project may be protected under copyright law. The unauthorized incorporation of such material into your new work could be a violation of the rights of the copyright owner. Please be sure to obtain any permission required from the copyright owner.

Any references to company names in sample templates are for demonstration purposes only and are not intended to refer to any actual organization.

Except as permitted by such license, no part of this documentation may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, recording, or otherwise, without the prior written permission of Adobe Systems Incorporated.

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1996. Pantone, Inc. is the copyright owner of “PANTONE Open Color Environment™ (POCE™)” and Software, which are licensed

to Adobe Systems Incorporated to distribute for use only in combination with Adobe PageMaker. “PANTONE Open Color

Environment™ (POCE™) and Software shall not be copied onto another diskette or into memory unless as part of the execution of

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ISBN# 0-201-75625-0 10 9 8 7 6 5 4 3 2 1

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iii

Getting Started

Adobe® PageMaker® 7.0 is the ultimate software tool for producing professional-quality business communications for print, press, or online distribution as Adobe® PDF. With PageMaker, you can integrate text and graphics from many sources into virtually any kind of publication, from newsletter and brochures to color catalogs and magazines to Web pages, with maximum precision and control.

About Classroom in a Book

Adobe PageMaker 7.0 Classroom in a Book® is

part of the official training series for Adobe graphics and publishing software developed by experts at Adobe Systems. The lessons are designed to let you learn at your own pace. If you’re new to PageMaker, you’ll learn the fundamental concepts and features you’ll need to master the program. And if you’ve been using Adobe PageMaker for a while, you’ll find that Classroom in a Book teaches many advanced features. The enhanced Export Adobe PDF command is covered in detail.

The lessons in this edition show how to assemble a flyer, letterhead, booklet for a CD jewelcase, pamphlet, newsletter, catalog, and book. Although each lesson provides step-by-step instructions for creating a specific project, there’s room for exploration and

experimentation. You can follow the book from start to finish or do only the lessons that correspond to your interests and needs. Each lesson concludes with a review section summarizing what you’ve covered.

Prerequisites

Before beginning to use Adobe PageMaker 7.0 Classroom in a Book, you should have a working knowledge of your computer and its operating system. Make sure you know how to use the mouse and standard menus and commands and also how to open, save, and close files. If you need to review these techniques, see the printed or online docu-mentation included with your Windows® or Mac® OS system.

Installing Adobe PageMaker

Before you begin using Adobe PageMaker 7.0

Classroom in a Book, make sure that your

system is set up correctly and that you’ve installed the required software and hard-ware. You must purchase the Adobe PageMaker 7.0 software separately. You must install the application from the Adobe PageMaker 7.0 CD onto your hard disk; you cannot run the program from the CD. For system requirements and complete instructions on installing the software, see

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2

Getting Started

the How_to_Install.wri (Windows) or How_to_Install.txt (Mac OS) file on the application CD.

Note: Be sure to install Adobe Acrobat® Distiller® 5.0, Adobe Acrobat® Reader® 5.0, Adobe PostScript® Driver from the applica-tion CD unless you have installed Adobe Acrobat 5.0 separately, and Adobe Type

Manager_(ATM_).

Make sure your serial number is accessible before installing the application; you can find the serial number on the registration card or CD sleeve.

Installing the Classroom in a

Book fonts

To ensure that the lesson files appear on your system with the correct fonts, you may need to install the Classroom in a Book font files. The fonts for the lessons are located in the Fonts folder on the Adobe PageMaker Classroom in a Book CD. If you already have these on your system, you do not need to install them. If you have ATM (Adobe Type Manager), see its documentation on how to install fonts. If you do not have ATM, install-ing it from the Classroom in a Book (CIB) CD will automatically install the necessary fonts.

You can also install the Classroom in a Book fonts by copying all of the files in the Fonts folder on the Adobe PageMaker Classroom in a Book CD to:

•Program Files/Common

Files/Adobe/Fonts (Windows)

•System Folder/Application

Support/Adobe/Fonts (Mac OS)

If you install a Type 1, TrueType, OpenType, or CID font into these local Fonts folders, the font appears in Adobe applications only.

Creating and printing lesson

projects

The lesson projects in this Classroom in a Book are designed to be printed on black-and white-printers, desktop color printers, and four-color presses. Some projects are designed to be distributed on the Web in HTML or PDF format rather than printed. If you do not have access to any or all of these types of printers, or if you don’t have access to a Web server, you can still complete the projects.

Although these projects are composed for a specific printer, you can print them on your own printer by selecting your printer and its PPD in the Print dialog box when it is time to print. (If your printer is not a PostScript printer, you do not have the option to select a PPD.) Alternatively you can export the project files to Adobe PDF and create an Adobe PDF version of the finished piece using the Export Adobe PDF command. When you export to Adobe PDF, PageMaker creates a PostScript file, and then automati-cally starts Acrobat Distiller to convert the PostScript file into Adobe PDF. If you do not have enough free RAM to run Acrobat Dis-tiller simultaneously with PageMaker, you will need to close all open applications other than PageMaker. For most of the lesson

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projects, you can use the default options for Export Adobe PDF, as described in Lesson 1 “Creating an Adobe PDF version of the flyer” on page 41. For information on using Export Adobe PDF to create separations, see Lesson 7 “Creating separations using Adobe PDF” on page 239. For information on cus-tomizing the options associated with Export Adobe PDF command—changing the file size or image quality, for example, see Les-son 9, “Setting PDF Options” on page 277.

Installing PPDs (Windows only)

In Windows, you need to install the PPDs for the AGFA-ProSet9800 and the HP LaserJet 5Si printers. These PPDs are included on the Classroom in a Book (CIB) CD in the folder WinPPDs. Even though you may never print to these printers, you

will specify these printers asthe final output

device in several projects.

Before you begin any project that you plan to take to a service provider, you must know which final output device the provider

willuse and, from the start, select that

device for Compose to Printer in the Docu-ment Setup dialog box, even if you plan

toprint drafts on your own printer. (You’ll

learn how to do this in the lessons.) In PageMaker for Windows, font choices and sizes, resolution of text and graphics, and the print area depend on the device you select.

To ensure that you get the expected results in these lessons, install these PPDs now.

The PPDs for the two printers used in this Classroom in a Book are on the Classroom in a Book (CIB) CD. Follow these steps to install them:

1 Insert the Classroom in a Book (CIB) CD,

andnavigate to the folder containing the

two PPD files, AGPRO981.PPD and HPLJ5SI1.PPD.

2 Using Windows Explorer, open the folder

Program Files\Adobe\PageMaker

7.0\Rsrc\Usenglsh\Ppd4 on your hard drive.

3 Drag the two files, AGPRO981.PPD and

HPLJ5SI1.PPD, from the Classroom in a Book (CIB) CD to the Ppd4 folder on your hard drive.

4 Add the two corresponding printers in

turn, using the Windows Control Panel.

5 Select Start > Settings > Control Panel.

Double click the Printers icon. Double click the Add Printer icon, and follow the Add Printer wizard instructions to add the two printers in turn, AGFA-ProSet9800 and HP LaserJet 5Si.

You have successfully installed the drivers and printers required to complete the les-sons in this book.

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4

Getting Started

Copying the Classroom in a

Book files

The Adobe PageMaker Classroom in a Book CD includes folders containing all the elec-tronic files for the lessons. Each lesson has its own folder, and you must copy the folders to your hard drive to do the lessons. To save room on your drive, you can install only the necessary folder for each lesson as you need it, and remove it when you’re done.

To install the Classroom in a Book files:

1 Insert the Adobe PageMaker Classroom in

a Book CD into your CD-ROM drive.

2 Create a folder named PM70_CIB on your

hard drive.

3 Copy the lessons you want to the hard

drive:

•To copy all of the lessons, drag the Lessons

folder from the CD into the PM70_CIB folder.

•To copy a single lesson, drag the individual

lesson folder from the CD into the PM70_CIB folder.

If you are installing the files in Windows, you need to unlock them before using them. You don’t need to unlock the files if you are installing them in Mac OS.

In Windows, unlock the files you copied:

•If you copied all of the lessons,

double-click the unlock.bat file in the PM70_CIB/Lessons folder.

•If you copied a single lesson, drag the

unlock.bat file from the Lessons folder on the CD into the PM70_CIB folder. Then double-click the unlock.bat file in the PM70_CIB folder.

Note: If as you work through the lessons, you overwrite the Start files, you can restore the original files by recopying the corresponding Lesson folder from the Classroom in a Book CD to the PM70_CIB folder on your hard drive.

Additional resources

Adobe PageMaker Classroom in a Book is not

meant to replace documentation that comes with the program. Only the commands and options used in the lessons are explained in this book. For comprehensive information about program features, refer to these resources:

The Adobe PageMaker 7.0 User Guide. Included with the Adobe PageMaker 7.0 software, this guide contains a complete description of all features.

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Online Help,

an online version of the user guide, which you can view by choosing Help > Help

Top-ics(Windows) or Help > PageMaker Help

Topics(Mac OS).

The Adobe Web site (www.adobe.com), which you can view by choosing Help > Adobe Online if you have a connection to the World Wide Web.

Adobe Certification

The Adobe Training and Certification Pro-grams are designed to help Adobe customers improve and promote their product profi-ciency skills. The Adobe Certified Expert (ACE) program is designed to recognize the high-level skills of expert users. Adobe Cer-tified Training Providers (ACTP) use only Adobe Certified Experts to teach Adobe software classes. Available in either ACTP classrooms or on-site, the ACE program is the best way to master Adobe products. For Adobe Certified Training Programs infor-mation, visit the Partnering with Adobe Web site at http://partners.adobe.com.

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Index

A Acrobat Printer Style 41, 275, 316 Acrobat Reader installing 1

Actual Size command 12 Add Cont'd Line plug-in 194 adjust layout

Document Setup option 162 Master Page Options setting 163 Master Pages palette option 175 Adobe Certified Expert (ACE)

program 5

Adobe Certified Training Providers (ACTP) 5

Adobe home page 293

Adobe PageMaker 7.0 Preferences file restoring defaults 8

Adobe Type Manager 2 AGFA-ProSet9800 printer 3 Align command 88 Align Objects command 88 alignment (text)

center 38 force justify 62 justify 98 anchor icon 302

anchors. see also hyperlinks, sources to a URL 311–313 text 269–270 application defaults 47 Apply button 24 articles Distiller 279 viewing preferences in PDF 277 ATM 2 Attach Content 136

Auto-Color Balance option 214

Autoflow command 96, 172 automatic page-numbering 87 automatic text flow 96, 172 automatic trapping 234

B

Balance Columns command 257 baseline 26 baseline leading 95 bleeds 119, 216 book list about 245 page numbering 246, 259 bookmarks Distiller 279 books assembling 245 book list 245 printing 263 Both button 30

Bring Guides to Front command 48 Build Booklet plug-in 152 Bullets and Numbering plug-in 178

C Center-align button 38 Change command 206 Change to Frame 177 Character-view button 39 CIELAB TIFF 214 clipping paths 228 CMS Setup option 214 color management turning on 214, 233 colors applying 219 applying to rules 224

converting spot to process 219 defining process 131 defining spot 53 defining tints 86 redefining 218 rich black 220 setting default 309 for the Web 273 Colors palette

about 11, 29, 55 applying color 36 specifying tints 29 tab 30

Column Break command 199 Column Guides command 19, 184 columns

about 18

changing number of 203 setting 19

unequal width 121 varying on a single page 99 combining publications 245 compatibility options Distiller 278 compose to printer 18 compression options Distiller 278 constrained-line tool 40 continuation line 194 Control palette about 11 cropping 129 formatting text 24 kerning 39 paragraph settings 38 proportional resizing 87 Proxy icon 58

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reference points 58 resizing graphics 58

copying between publications 68, 71 Create Index command 255 Create TOC command 259 cropping

with cropping tool 127 using Control palette 129 cropping tool 216 Cut command 34

D

defaults application 47 line style and weight 89 measurement units 15, 47 publication 47

restoring 8

Define Colors command 53, 131 Define Styles command 101 Deselect All command 299 dictionary, installing 156

Display Master Items command 92, 185

Distiller

editing job options 278 Export Adobe PDF 41, 274 installing 1

screen job options 278 Document Setup command 162 Document Setup dialog box 17 drag and drop 68

drawing circles 36 lines 39 rectangles 37 drop cap 25, 192–193 Drop Cap plug-in 25

E ellipse tool 36 em dash 184, 206 em space 222 ems 39 en space 222 EPS about 227 exporting page as 286–287 Exit command 43

Expert Kerning command 191–192 Expert Tracking command 98 Export Adobe PDF

creating color separations 239 Export Adobe PDF command 2, 41,

274, 315

F

files restoring 4 unlocking lesson 4

Files Required for Remote Printing option 237

fill 30 Fill button 30

Find/Change commands 250–251 finding and changing text 206 first line indent 197 Fit in Window command 26 fixed spaces 222

font options Distiller 278 fonts

installing Classroom in a Book 2 Force Justify 185

Force-justify button 62 Frame Options command 131 frames about 130 attaching text 136 converting to 177 creating 130, 158 entering text 132 placing images 159 placing text 132 G generating a book 263 graphic handles 20 graphics applying color to 36 circles 36

copying into publication 229 cropping 127, 216

display speed 299 drag and drop 68 file formats 227 frames 130 in libraries 187 inline 221 lines 39 links 228 moving 20 placing 20, 214, 228 rectangles 37 resizing 21, 58 special effects 203 Grid Manager plug-in 186 grids 186 Group command 57, 197 grouping 57, 197 guides column 16, 121 displaying 16 locking 20, 51 margin 16, 161 moving 89 ruler 26, 32, 50 showing/hiding 16 gutter 19 H hand tool 32 hanging indent 31 Hide Colors command 14 Hide Guides command 40 Hide Rulers command 16 Horizontal Reflecting button 55

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horizontal scaling 38 HP LaserJet 5Si printer 3 HTML

and bullet characters 283 compared to PDF 267, 292–293 defined 267

exporting 289–292 formats 281

preparing for export 279–289 preparing graphics 284–286 viewing in Web browser 268 Hyperlinks palette 270

hyperlinks. see also anchors, sources defined 269

image map 308 on master pages 301 to a movie 310 sorting 304

strategy for building 302 in table of contents 305 testing 273, 300, 313 hyphenation 156

I

Image Control command 146, 203 image map 308

importing graphics 20 text 22

Include in Table of Contents option 306

indenting text 31, 62, 98 Indents/tabs command 31 indexes

adding entries 247 copying and pasting index

markers 251 creating book list for 245 cross-references 253, 254 customizing an entry 248–249 editing 253

Find/Change to create entries 250– 251 formatting entries 256 generating 314 generating an index publication 255–256 page range 249–250 page reference 247–248 placing generated 256 previewing 253 proper names 252 topic levels 249 inline graphics 221 invisible characters, showing/hiding 247 J justifying text 62, 98 K kerning 39, 191 range kerning 39 keyboard shortcuts 36 knocking out defined 216 setting up 226

Kodak Photo CD images 214 Kodak Photo CD Import Filter dialog

box 214 L layers about 125 creating 126 locking 309 Layers palette 125

layout adjustment preferences 161 leader tabs 262–263

leading about 24

leading methods 95 Left Indent button 62 lesson files

copying 4

Library palette closing the library 204 using 187

lines 39

Link Options command 229 links creating 228 graphics 228, 229 managing 229 relinking a file 232 setting defaults 229 updating 232 viewing status 230 Links Manager command 230 Lock Guides command 20, 51 Lock Position command 196 locking guides 20, 51

M

manual text flow 96 margin guides changing 161 setting 17 master pages applying 175 changing 163 creating 84

displaying and hiding elements 92 displaying and hiding items 185 Master Pages palette 163 master-page icon 85 Maximize button 10 measurement system 15 misregistration 217

N

New Anchor button 299 New Anchor command 299 New command 17 New Source command 300 Non-Printing command 78 nudging 197

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O On Screen PDF Style 316 OnScreen PDF Style 41, 275 Open command 10 overprinting defined 217 setting up 221 P page icons 11 page imposition 152 page numbering

across multiple publications 246, 259

inserting marker 87 page size, changing 161 PageMaker installing 1 palettes about 11 Colors palette 29 Control palette 11 Layers 125 Master Pages 163 moving and hiding 13 Styles palette 102 toolbox 10 panning page 32 PANTONE 54 Paragraph command 95, 137 paragraph rules 137, 143 Paragraph-view button 38 Paste command 34 pasteboard 11 PDF compared to HTML 267, 292–293 defined 267 exporting 274, 315 viewing in Web browser 268 PDF options

setting 277

PDF Options dialog box 41, 275, 277 PDF Style 41, 275, 277, 316 Photo CD 214 picas 16, 47 Place command 20 placing graphics 20 text 22 text in frames 132, 136 plug-ins

Add Cont'd Line 194 Bullets and Numbering 178 Drop Cap 25

Grid Manager 186

Save for Service Provider 236 point size 24

polygon frame tool 158 PostScript PPD 41, 275, 315 PPDs 233 installing 3 preferences 8 Preferences command General 15 Layout Adjustment 161 Print command 40 Printer Style Acrobat 41, 275, 316 Printer Styles defining 239 printing a book of publications 263 commercial 233 lesson projects 2 on press 216 registration 217

to a desktop laser printer 40 Promote/Demote button 249, 250 proportional leading 95 proportional resizing 87 Proxy icon 58 publication defaults 47 pull quote 200 Q Quit command 43 R Reader installing 1

rectangle frame tool 130 rectangle tool 37 reference points 58 reflecting text 55 registration 217 resizing

with Control palette 58 graphics 21

proportional 87 text blocks 23, 34, 52 rich black 220

Rich Text Format (RTF) 22 Right Indent button 62 rotating text blocks 65 ruler guides creating 26, 32, 50 locking 20, 51 moving 89 showing/hiding 16 rulers about 14

positioning zero point 14 resetting zero point 134 showing/hiding 16 zero point in double-sided

publications 120 rules attached to text 223 paragraph 137, 143 trapping on layout 220 running head 184 S Save As command 18

Save for Service Provider plug-in 236 Scaling button 87

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Screen Job Options dialog box 278 screen redraw 25, 148

scrolling 12

searching and replacing text 206 security

Distiller 279 Select All command 24 selecting objects underneath 88 semiautomatic text flow 96, 138, 188 Send Backward command 57, 197 Send Guides to Back command 37 Send to Back command 35 Show Guides command 16 Show Index command 253, 254 Show Layers command 125 Show Library command 187 Show Master Pages command 158 Show Rulers command 16 Show Styles command 14 sidebars 202

Snap to Guides command 40 Sort Pages command 152

sources. see also anchors, hyperlinks on master page 272

creating for a group 304 graphics 272 text 271 special effects 203 spell-checking 207 spot colors 48 applying 55 defining 53 stacking order 35, 57 start files restoring 4

Starting Adobe PageMaker 9 story 23

story editor

closing all windows 209 setting preferences 205 stroke 30 Stroke button 30 Stroke command 40 styles about 101 applying 101, 190

basing on other styles 166, 168 copying 189 creating 101, 142, 225 editing 101, 104, 165, 195, 226 removing 178 Styles palette 11, 102 T table of contents

creating book list for 245 formatting 259, 260, 262–263 generating 258–260 hyperlinks in 305

marking paragraphs to include in 258

regenerating 262 tabs 262–263

target output resolution 18 template 50 creating 49 opening 78 text baseline 26 coloring 30

Column Break command 199 creating a style from 225 deleting 34

editing with Find/Change 206 entering 27 Force Justify 185 in frames 132, 136 importing 22 indenting 31, 62, 98 justifying 62, 98 kerning 39 pasting 34 placing 188, 194 replacing existing 91 reverse 196 reversing 124 selecting 24 threaded 97

tracking and kerning 191 text blocks

about 22 drag and drop 68 dragging to define 37 grouping 57 reflecting 55 resizing 23, 34, 52 rotating 65 unthreading 100 text flow automatic 96, 172 manual 96 semiautomatic 96, 138 text tool 24 text wrap 109, 171

Text Wrap command 109, 139, 171 threaded text 97 TIFF 227 CIELAB 214 Tiling command 68 tints applying 29 defining 86 toolbox 10

moving and hiding 13 top of caps leading 95 tracking 98, 191 trapping 49

automatic 234 defined 217

overprinting a spot color 221 rules 220

U

Undo command 21 Ungroup command 72 unlocking lesson files 4

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V

Vertical Reflecting button 56 view actual size 12 changing 12 fit in window 26 maximizing 10 panning page 32 scrolling 12 tiling 68 W Web browser viewing PDF in 276 widows 193 windowshade handles 22 World Wide Web

Adobe home page 293 PDF settings for publishing 315

Z zero point double-sided publications 120 positioning 14 resetting to default 134 zoom tool 12

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Lesson 1

Flyer

In this project you’ll assemble a single-page, black-and-white flyer from start to finish.

Thephotograph and most of the text featured

in this flyer are ready for you to import into PageMaker. You’ll also learn how to type text directly into a publication and you’ll draw several graphic elements (square, circle,

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LESSON 1 8

Flyer

For this lesson, you will open and view the final version of the flyer, and follow the step-by-step instructions that introduce some of the basic features and tools of PageMaker. Even if you have experience using the PageMaker application, this introduction may reveal some useful tips and techniques.

This project covers the following topics:

•Restoring default PageMaker settings

•Changing the view of a publication

•Creating a new publication

•Opening an existing publication

•Setting up the horizontal and vertical

rulers

•Displaying and hiding guides

•Positioning the zero point

•Using the pointer tool, the text tool, and

the zoom tool

•Specifying multiple columns

•Locking the guides

•Creating, placing, formatting, and

positioning text and graphic elements

•Creating a drop cap

•Applying a tint to text

•Specifying a hanging indent

•Creating ruler guides

•Drawing circles, rectangles, and lines

•Adjusting the stacking order of elements

on the page

•Range kerning text

•Using the Snap to Guides option

•Printing the flyer on a desktop laser

printer

•Exporting the flyer to Adobe PDF

If this is your first time using PageMaker, it should take about 2 hours to complete this lesson. If you have some experience using PageMaker, it should take about 90 minutes to complete this lesson.

Locating files and fonts

All files and fonts needed for this lesson are

found on the Adobe PageMaker Classroom in

a Book CD-ROM in the folders 01Lesson

and Fonts, respectively.

Restoring default settings

Before starting PageMaker, delete the PageMaker 7.0 preferences file to ensure all settings are returned to their default values.

1 If PageMaker 7.0 is running, choose File>

Exit or Quit.

2 Locate the PageMaker preferences file in

the following location, depending upon your system:

Windows \PageMaker 7.0\rsrc\usenglsh\

PM70.cnf

Note: If Windows is set to hide filename extensions, the preferences file will instead appear without the .cnf extension.

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Macintosh System Folder: Preferences:

Adobe PageMaker 7.0P Prefs

3 Drag the preferences file to the Recycle

Bin (Windows) or Trash (Macintosh). The PageMaker preferences settings are returned to their default values.

To preserve your preference settings,

drag the preferences file to adifferent

folder. When you are ready to restore the

settings, drag the file back toits original

folder and click Yes whenasked whether

to overwrite the existing file.

Starting PageMaker

After verifying that the correct fonts are installed on your computer, you will start the PageMaker application.

1 In addition to the commonly used

fontsidentified in the Getting Started

chapter, make sure thefollowing fonts are

installed on your computer: AGaramond, AGaramond Italic, and Myriad Roman.

Windows only: Because of the way Windows handles fonts, AGaramond Italic does not appear in font menus in Windows applica-tions. You must apply italic to AGaramond to use AGaramond Italic.

Myriad, a multiple master typeface, is a sans serif design. Myriad makes a good text face as well as providing flexibility for filling dis-play needs in all sizes and media.

Note: Serifs are the small strokes at the top and bottom of a letter. Typefaces without serifs are generally called sans (without) serifs.

2 Depending on the platform, start

PageMaker as follows:

•In Windows, choose Start > Programs >

Adobe > Adobe PageMaker 7.0 (your

menusmay differ depending upon your

installation).

•In Mac OS, open the Adobe PageMaker 7.0

folder and double-click theAdobe®

PageMaker® 7.0 icon.

Once launched, PageMaker displays the menus and tool box. If necessary, close the Template and Picture palettes (Windows).

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LESSON 1 10

Flyer

Opening an existing publication Opening the final version of the publication and following the step-by-step instructions will help you become acquainted with PageMaker.

Note: Windows users need to unlock the

lesson files before using them. For infor-mation, see Copying the Classroom in a Book files on page 4.

1 Choose File > Open, and, in the Open

Publication dialog box, locate and

double-click the 01Final.pmd file inthe01Lesson

folder.

PageMaker opens the final version of the publication you will create in this lesson, with horizontal and vertical rulers extending along the top and left edges of the publica-tion window.

2 If the publication window does not fill the

screen, click the Maximize button in the right corner of the title bar to expand the window.

Macintosh Windows

As you look at the publication window, notice the following elements:

A. Zero point marker B. Tool palette C. Horizontal

ruler D.Page E. Publication window F. Styles

and Colors palettes G.Pasteboard H.Scroll bars

I. Control palette J.Page icons K. Vertical ruler

Toolbox Displays tools that you use for

drawing, entering or editing text, selecting and dragging objects on the page, panning the page, and zooming in and out of the

n the heart of the Boston area lies a true architectural gem. This Victorian dwelling exemplifies turn-of-the-century New England architecture at its best. In addition to its prime location just minutes from downtown Boston, this home enjoys spectacular views of the Charles River and the downtown Boston skyline.

Completely restored with attention to historic detail this three-story, three-bedroom residence has incorporated all of the functional requirements of today's home. The magnifi-cent interior boasts all original oak finishing, including a breathtaking spiral bannister, and built-in bookcases in the library. The kitchen has been fully modernized with state of the art appliances, yet retains the house’s original charm with its high ceilings, ornate moldings, and fully operational woodstove. The original bay windows, refinished hardwood floors, and ornate paint trim make this home’s interior complete and as spectacular as its proud exterior. Consistent with the practical beauty of Victorian archi-tecture, no space is wasted. The most spectacular room of all is the converted attic. It clearly takes full advantage of its immense size and high ceiling with skylights, windows, and a stairway leading out to a small widow's walk.

This Cambridge residence bestows the colonial charm of New England's past upon this quaint neighborhood. It resides just two blocks from the historic house used as George Washington's headquarters in 1775, and later occupied by poet Henry Wadsworth Longfellow. A stroll north on Lyon Street past a hilly intersection looks out over the pine and maple woods of a nearby park, a dramatic contrast with the blue Massachusetts bay beyond. These stunning views must have inspired architects to execute their best work. For more information about this property please contact Joan Rutherford at Harbor Realty.

I

Close to the beautiful Charles River, this home shares the historic charm of its Cambridge neighborhood.

Spacious three bedroom, two bath Victorian located in the historic city of Cambridge.

Freshly painted exterior and interior detail.

Modern renovations boast the finest electronic appliances, and highest quality fixtures.

Landscaped by a premiere Boston architect.

Review

Home

322 Harvard Street, Cambridge K C B D I H J A E F G

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page. You click to select a tool. The toolbox appears in the upper left corner of the pub-lication window.

Control palette Lets you make precise

changes to text and graphics without selecting a tool or choosing a menu command. The Control palette appears in the lower portion of the publication win-dow, and changes modes depending upon

what iscurrently selected.

Page Defines the print area of a

tion. Whenever you create a new publica-tion, you specify the dimensions of the page. Only text or graphics on the page will print.

Pasteboard Provides a workspace outside

the page where you can store and manipu-late elements before positioning them on the page. The term pasteboard, like many of the terms in this course, comes from traditional publishing, where layout artists assemble text and graphics on a physical pasteboard. The extra space on the board serves as a work space for elements not yet placed on the page.

Styles and Colors palettes Displays the

predefined paragraph styles and colors. PageMaker also has palettes for layers, master pages, and hyperlinks (more about these in later lessons). To save screen space, PageMaker lets you group the palettes you regularly use, or you can drag a palette out of the group if you want to display it

independently. To activate a palette, you click its tab. Each palette also includes: a menu; a Maximize button to expand and minimize the palette; and buttons to create or delete a style, color, layer, etc.

A. Palette tab B. Maximize

button C. Palette menu

D. Trash button E. New button

Page icons Indicates the currently

displayed page (page one in this case).

PageMaker displays an icon for every pagein

the publication. To view a page, you click its page icon. The L and R page icons represent the left and right master pages.

Text Cropping Constrained line Frame tools Zoom Pointer Rotating Line Rectangle Ellipse Polygon Hand C D A B E

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Changing the view of a publication PageMaker opens a publication in the view that was selected when it was last saved.

Thispublication was saved in the Fit in

Window view.

Note: When the size of this page is reduced to

fit within a 13-inch (or smaller) monitor, the 10-point text is displayed as gray bars (an effect known as greeking).

1 Choose View > Actual Size.

The view of this publication is magnified to its actual size (its size when printed), mak-ing it possible to read the text.

2 To toggle between the Fit in Window and

Actual Size views, while holding down the Ctrl key (Windows) or the Command and Option keys (Macintosh), click the page (use the right mouse button in Windows). Toggle back to the Actual Size view.

3 Click the scroll arrows or drag the scroll

bars on the right and bottom edges of the

publication window toscroll the page.

You may find it easier to use the following method to scroll in your publication.

4 Hold down the Alt key (Windows) or

Option key (Macintosh), position the pointer on the page or pasteboard, hold down the mouse button until the pointer changes to a grabber hand, and drag in any

direction toscroll the view of the page.

5 Click the zoom tool ( ) in the toolbox to

select it.

The pointer changes to a magnifying glass. The zoom tool makes it easy to magnify and reduce the view of selected portions of the page. With the zoom tool selected, you can magnify the view of a specific portion of

thepage by either clicking or dragging over

thearea.

6 With the zoom tool selected, hold down

Ctrl (Windows) or Option (Macintosh).

The plus sign in the zoom tool changes toa

minus (–) sign.

7 Click the page to reduce the view of the

page.

8 With the zoom tool still selected, drag

over any portion of the page. Notice how PageMaker displays a rectangle with a dashed line as you drag the tool. When you release the mouse button, the selected por-tion of the page fills the publicapor-tion window.

9 Double-click the zoom tool in the toolbox

to switch to the Actual Size view. Using a similar shortcut, jump to the Fit in Window

Close to the beautiful Charles River, this home shares the historic charm of its Cambridge neighborhood.

Review

Home

3 2 2 H a r v a r d S t r e e t , C a m b r i d g e

Spacious three bedroom, two bath Victorian located in the historic city of Cambridge.

Freshly painted exterior and interior detail.

Modern renovations boast the finest electronic appliances, and highest quality fixtures.

Landscaped by a premiere Boston architect.

n the heart of the Boston area lies a true architectural gem. This Victorian dwelling exemplifies turn-of-the-century New England architecture at its best. In addition to its prime location just minutes from downtown Boston, this home enjoys spectacular views of the Charles River and the downtown Boston skyline.

Completely restored with attention to historic detail this three-story, three-bedroom residence has incorporated all of the functional requirements of today's home. The magnifi-cent interior boasts all original oak finishing, including a breathtaking spiral bannister, and built-in bookcases in the library. The kitchen has been fully modernized with state of the art appliances, yet retains the house’s original charm with its high ceilings, ornate moldings, and fully operational woodstove. The original bay windows, refinished hardwood floors, and ornate paint trim make this home’s interior complete and as spectacular as its proud exterior. Consistent with the practical beauty of Victorian archi-tecture, no space is wasted. The most spectacular room of all is the converted attic. It clearly takes full advantage of its immense size and high ceiling with skylights, windows, and a stairway leading out to a small widow's walk.

This Cambridge residence bestows the colonial charm of New England's past upon this quaint neighborhood. It resides just two blocks from the historic house used as George Washington's headquarters in 1775, and later occupied by poet Henry Wadsworth Longfellow. A stroll north on Lyon Street past a hilly intersection looks out over the pine and maple woods of a nearby park, a dramatic contrast with the blue Massachusetts bay beyond. These stunning views must have inspired architects to execute their best work. For more information about this property please contact Joan Rutherford at Harbor Realty.

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view by holding down the Alt key (Windows) or Option key (Macintosh), and double-clicking the zoom tool in the toolbox.

Working with the toolbox and palettes As you work, you may find the toolbox and palettes are in your way, especially if you have a small screen. PageMaker gives you several options to minimize the impact of the toolbox and palettes, while still keeping them handy. You can move the toolbox or palettes, minimize the palettes so just the title bar and tabs show, temporarily hide all the palettes at once, or hide each group of palettes individually.

Throughout these lessons, feel free to move or hide the toolbox and palettes as necessary.

1 Select the hand tool ( ).

2 Position the pointer over the title bar of

the Styles and Colors palette window, hold down the mouse, and drag the palette to the right edge of the publication window.

You can drag the toolbox or any palette any-where within the publication window. You can even let part of the palette or toolbox extend outside the publication window. You’ll now see how small a palette can be while still visible.

3 Click the Maximize button in the Styles

and Colors palette window until the palette window jumps to its minimum size (just the title bar and palette tabs display).

Maximize Minimize

4 Click the Maximize button in the palette

window again to return the palette to its

fullsize.

If you like the palettes handy, but out of the way, you can move them to the bottom of the screen. You’ll try this next.

5 Drag the Styles and Colors palette window

until its bottom edge aligns with the bottom of the publication window. (In Mac OS, you may need to drag the palette window until its bottom edge aligns with the bottom edge of the monitor screen.) Click the Maximize button in the palette window.

PageMaker reduces the palette to its mini-mum size and automatically drops it to the bottom of the screen. (Normally when you minimize a palette the titlebar remains stationary.)

6 Click the Maximize button in the palette

window again to return the palette to its

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If you need to see the full screen, you can temporarily hide all the palettes and the toolbox at once.

7 Press the Tab key.

The toolbox, Control palette, and Styles and Colors palettes disappear.

Note: Be careful using this shortcut when the

text tool is selected. If you have text selected with the text tool, pressing Tab replaces the text with a tab character. If you have an inser-tion point in text, pressing Tab inserts a tab character into the line.

8 Press Tab again to redisplay the toolbox

and palettes.

Finally, you can hide and show the toolbox, Control palette, or other palettes using the hide or show options on the Window menu. The Window menu has a hide or show option for the toolbox and every palette. The options change from show to hide depend-ing upon whether the toolbox or palette is displayed or, for palettes that are grouped, whether the palette is active.

9 Choose Window > Hide Colors.

Because the Colors and Styles palettes are grouped together, PageMaker hides both palettes.

10 Choose Window > Show Styles to

redisplay the palettes.

Notice that both palettes are displayed, but now the Styles palette is the active palette.

11 Click the Colors palette tab to make itthe

active palette (or choose Window > Show Colors).

Using the rulers

The rulers along the top and left borders of your publication window can help you posi-tion text and graphic elements on a page.

1 Click the pointer tool ( ) in the toolbox

toselect it.

2 Without clicking in your publication,

move the pointer around the publication window, and notice how the hairline indica-tors in the vertical and horizontal rulers cor-respond to the position of the pointer. Also notice how when no text or graphic elements are selected in your publication, the Control palette displays the horizontal and vertical position of the cursor as X and Y coordinates, respectively.

Note: Since inches is the unit of measure

established for this publication, the Control palette and the horizontal and vertical rulers display in inches.

Positioning the zero point

The point on your page (or pasteboard) that aligns with zero on both the horizontal and vertical rulers is known as the zero point. By default, the zero point of single-sided publications is located at the upper left corner of the page. To make it easier to measure distances from specific areas of your page, you can move the zero point to any location.

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1 Without clicking in your publication, move the pointer to the upper left corner of the page. Notice how the zeros on the hori-zontal and vertical rulers are aligned at this location. (If necessary, click the scroll bars along the right and bottom edges of the publication window to view the upper left corner of the page.)

2 With the pointer tool selected, position

the pointer on the intersection of the rulers in the upper left corner of your publication

window (on the zero point marker asshown

below), and hold down the mousebutton.

Zero point marker

3 With the mouse button still held down,

drag the zero point down and right until the horizontal and vertical guides are roughly aligned with the upper left edge of the letter

H in the display text Home Review, and

release the mouse button.

The horizontal and vertical rulers indicate the new location of the zero point.

4 Double-click the crosshair of the zero

point to restore the zero point to its default location at the upper left corner of the page. Setting up the rulers

You can set the horizontal and vertical rulers to the measurement system you prefer. In general, it’s a good idea to choose a

measurement system before you assemble a publication.

1 Choose File > Preferences > General.

The Preferences dialog box lets you custom-ize PageMaker. If a publication is open, the options you select in the Preferences dialog box apply to that publication only. If no publication is open, the options you choose apply to all new publications you create. Notice how Inches is selected for both

theMeasurements In and Vertical Ruler

options. PageMaker lets you set the horizontal and vertical rulers to different

units ofmeasurement.

2 Choose Picas for Vertical Ruler and

clickOK.

Rev

Home

1 1 2 3 4 5

Rev

Home

1 1 2 3 4 5

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The horizontal ruler reflects the unit of measure (Inches) originally selected for the Measurements In option. The vertical ruler indicates picas as the unit of measure.

Note:: Derived from an old term for metal

type of that size, a pica is a measure of type (approximately equal to 1/6 of an inch), divided into 12 points (each point equal to .0138 (1/72) of an inch).

Notice how the text and graphic elements remain in the same position on the page. Even though you usually work with one unit of measure throughout a publication, you can see it is possible to change to another unit of measure at any time without altering the positioning of elements.

3 As a shortcut to the Preferences dialog

box, double-click the pointer tool in the tool box. For Vertical Ruler, choose Inches, and click OK to restore the original measure-ment system.

Sometimes you will want to hide the rulers so you have more room on the screen to view your publication.

4 Choose View > Hide Rulers to hide the

rulers.

5 Choose View > Show Rulers to once again

display the rulers. Displaying guides

Nonprinting guides make it easier to assemble a publication like this.

1 Choose View > Show Guides to display

allnonprinting guides used to create this

publication.

Notice the cyan horizontal and vertical lines positioned at various locations on the page. These ruler guides are used to position text and graphics on the page accurately. It is possible to have as many as 120 ruler guides on the page, in any combination of horizon-tal and vertical.

The pink horizontal lines at the top and bot-tom of the columns are the top and botbot-tom margin guides. The darker blue vertical lines indicate the columns. Column guides help

define areas for text to flow into

automati-cally.

Note: Column guides overlap the left and

right margin guides.

A. Column guides B. Bottom Margin guide C. Ruler guides 1 1 2 3 4 5 6 7 8 9 10 11 2 3 4 5 6 7 8 A B C

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2 If you have altered 01Final.pmd, choose File > Revert, and when prompted, click OK to revert to the original version of the file.

Note: If you have saved any changes made to

the 01Final.pmd file, copy the original 01Final.pmd file from the 01Lesson folder on the Adobe PageMaker 7.0 Classroom in a

Book CD-ROM.

Planning to print this flyer

It’s a good idea to gather all printing require-ments before you start to work. Designed to be printed on a 300 dpi (dots per inch) desk-top laser printer, this flyer (including the grayscale TIFF image scanned at 100 dpi), can print successfully on a wide variety of PostScript and non-PostScript printers. Most printers do not print to the very edge of the page. You need to determine the max-imum printable area your printer can print,

andadapt your designs accordingly. If the

documentation that came with your printer

does not provide the dimensions ofthe

maximum printable area, you can manually determine it. To do so, draw a shaded box in

a PageMaker publication thatcovers an

entire page, and print the page. (By the end of this lesson you’ll know how to draw and fill objects.) The resulting printed page will

showyou the print area, also known as the

imageable area.

Note: If you do not have the required printer,

you can still create the project as directed and

then print it on your own printer by

selecting your printer and its PPD (if it is a

PostScript printer) in the Print dialog box

when it is time to print. You can also use the

Export Adobe PDF command to create an Adobe PDF version of the project rather than a printed copy, as described in Creating an Adobe PDF version of the flyer on page 41.

Assembling a two-column flyer

After creating a new publication, you will place and format text and graphics to assem-ble this two-column flyer.

So that you can use the 01Final.pmd publi-cation as a reference, leave it open as you assemble the flyer.

Creating a new publication

After setting the options in the Document Setup dialog box, you will name and save your publication.

1 Choose File > New.

The Document Setup dialog box prompts you to establish some of the specifications for the flyer.

2 In the Document Setup dialog box, click

Double-sided to deselect it and type .75 for the left margin. Make sure the Right, Top,

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and Bottom options display a value of 0.75 (to establish a .75-inch margin around the entire page).

3 In the Document Setup dialog box,

choose 300 for Target Output Resolution and choose (Windows only) the printer that matches your printer for Compose to Printer (or HP LaserJet 5Si if you don’t have a 300 dpi printer). Then click OK.

By default, every publication has at least one column that spans the area between the left and right margin guides. For this reason, the dark blue vertical column guides overlap the pink left and right margin guides.

the pointer on either vertical dark blue col-umn guide, hold down the mouse button until the cursor becomes a double-headed arrow, and drag the column guide left or right. When you release it, you can view the pink margin guide behind it.

PageMaker lets you adjust the size of a single column to a different width than the area between the left and right margin guides.

5 Drag the column guide back to its original

position over the margin guide.

Note: Unlike many word-processing

applica-tions, PageMaker makes it possible to print text and graphics positioned between the edge of the page and the margins.

6 Choose File > Save As, and in the dialog

box type 01Work.pmd forthe file name and

make sure Publication isselected for Save as

Type (Windows) orSaveAs (Macintosh).

Locate and select the 01Lesson folder and click Save.

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PageMaker saves the 01Work.pmd publication.

The .pmd filename extension is required in PageMaker for Windows and will be added to a filename if you don’t include it. PageMaker on the

Macintosh does notrequire the

filename extension, nor will it add it to filenames. However, if you transfer files to a Windows computer, the extension lets PageMaker for Windows recognize and open the file.

Specifying column guides

With the .75-inch margins already estab-lished using the Document Setup dialog box, you are ready to add column guides and ruler guides. For this flyer, you will divide the page into two columns.

1 Choose Layout > Column Guides, and, in

the Column Guides dialog box, type 2 for Number of Columns and .25 for the Space Between Columns (Windows) or Space Between (Mac OS), and click OK.

When you specify two or more (up to twenty) columns, PageMaker automatically creates columns of equal width, filling the

entire area between the left and right margin guides. The vertical space between the col-umns is called the gutter.

To create columns of varying width, you can drag the column guides, manually resizing the columns.

the pointer on any column guide, and drag the column guide to the left or right.

3 Choose Layout > Column Guides, and, in

the Column Guides dialog box, notice how Number of Columns is set to Custom. Type

2 for Number of Columns to restore the two

columns of equal width, and click OK.

4 Choose File > Save.

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Locking the guides

Once you have established the final design grid, it is a good idea to lock the guides, preventing column and ruler guides being moved accidentally.

1 Choose View > Lock Guides to select the

option.

2 Attempt to move the column guides.

Note: If you want to move or delete a guide

(margin, column, or ruler) when the guides are locked, choose View > Lock Guides to dese-lect the option. After you move or delete a guide, relock the guides.

Placing a graphic

You will use the Place command to import a photograph into the flyer. PageMaker lets you import, link, and export text and graphic elements that are saved in a PageMaker-compatible format. For more information on placing graphics, refer to the Adobe PageMaker 7.0 User Guide.

This particular photograph was scanned on a flatbed scanner, imported into Adobe

Photoshop®to be sized for the flyer, and

saved as a grayscale TIFF image at a

resolution of 100dpi.

1 Choose File > Place. Locate and open the

01Lesson folder, and then double-click the 01ArtA.tif file.

The pointer changes to a loaded graphic icon. You will position the graphic icon where you want the upper left corner of the graphic to appear.

To cancel importing when the loaded

graphic (or text) icon is displayed,click the

pointer tool in the toolbox.

2 With the loaded graphic icon (

Windows or Mac OS), clickanywhere

on the page toplace thephotograph.

PageMaker positions the photograph so that its top left corner is aligned with the position of the top left corner of the loaded graphic

icon where you clicked to place the

photo-graph.

The eight square graphics handles displayed at the corners and edges of the photograph indicate the graphic is selected, and make it possible to resize the graphic vertically, hor-izontally, or both. The Control palette reflects the attributes of the selected graphic, and offers another way to manipulate objects. You can move and resize objects precisely by entering values in the Control palette.

Now that the photograph is placed in the flyer, you will position the photograph in the lower left portion of the page, reduce the size of the photograph, and then undo the resiz-ing operation.

3 With the pointer tool selected, click in the

center of the photograph, and hold down the mouse button until the pointer changes

to an arrowhead ( ).

drag the photograph beyond the bottom edge of the page.

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PageMaker automatically scrolls the page when the pointer reaches the edge of the publication window. If you drag outside the publication window, PageMaker stops scrolling.

drag the photograph until its left and tom edges are aligned with the left and bot-tom margin guides, respectively, and release the mouse button.

After placing and aligning text in column 2, you will reposition the photograph to be aligned with the text. For now, take this opportunity to experiment with resizing the photograph.

6 With the pointer tool still selected, click

on one of the corner handles, and drag toward the center of the photograph, reducing its size.

Even though it is possible to resize bitmap images in PageMaker, you will get the best printing results if your images are accurately sized before you import them into

PageMaker.

7 If necessary, choose Edit > Undo Stretch

to restore thephotograph to its original size.

Important: PageMaker lets you undo only a

single level of modification. Any subsequent action, even just clicking the mouse, disables the Undo command.

If you are unable to restore the photograph to its original size, click the photograph with the pointer tool to select it, press the Delete key, and re-import the 01ArtA.tif file as explained in steps 1 and 2.

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8 With the pointer tool still selected, hold down Shift and drag the top-center handle of the photograph up towards the top of the page.

Normally when you drag a top or side center handle, PageMaker resizes only in a vertical (or horizontal) direction. However, resizing with the Shift key maintains the proportions of the image, regardless of the handle you use.

9 Choose Edit > Undo Stretch to restore the

photograph to its original size or place it again (as described in steps 1 and 2).

10 Choose File > Save.

Note: Choosing the Save command deselects

all objects in a publication. Placing text in column 2

You can insert text created in other word-processing applications into a PageMaker publication. PageMaker supports a wide variety of word-processing applications and text-file formats, including Rich Text For-mat (.rtf). You can also import text from documents created using earlier versions of PageMaker.

For information on installing filters for importing different file types into PageMaker, see the Adobe PageMaker 7.0 online Help.

1 Choose File > Place, and, in the dialog

box, double-click the 01TextA.doc file in the 01Lesson folder.

The pointer changes to a loaded text icon.

2 Position the loaded text icon ( ) in

column 2 below the top margin guide. Click to place the text (avoid clicking outside of

thecolumn).

The text flows into the column automati-cally.

Note: If you click outside of the column, the

text will not flow into the column. If this is the case, make sure the pointer tool is selected, click the placed text, press the Delete key, and import the 01TextA.doc file again.

The windowshades that stretch horizontally across the top and bottom borders of the text indicate the text is selected as a text block. A text block, like a graphic, is an object that you can move, resize, and reshape. In