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EXECUTIVE COUNCIL MID-YEAR MEETING ROLL CALL ORLANDO, FLORIDA SUNDAY, JANUARY 27, 2008

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EXECUTIVE COUNCIL MID-YEAR MEETING

ROLLCALL ORLANDO,FLORIDA

SUNDAY,JANUARY 27,2008

CHAPTER REPRESENTED BY PRESENT ABSENT PROXY

ALABAMA Patricia Hall X ALASKA Pam Provost X ARIZONA Patsy Joy “PJ” X ARKANSAS John Gibson X ATLANTIC Peter Thomas X CPRA Richard Granado X COLORADO John Kyler X FLORIDA Nancy Dzoba X

GEORGIA Ted Wynn X Barry Woodward IDAHO OPEN

ILLINOIS Gregory Riddle X INDIANA Donald Kottlowski X IOWA Eric Nevins X KANSAS Mary Messamore X KENTUCKY Steve Tracy X LOUISIANA Woody Glover X MICHIGAN Lloyd Fayling X MID-EASTERN Dawn Lynch NEW X MINNESOTA Faith Evers NEW X MISSISSIPPI Brenda Gowdy X MISSOURI Robin Tieman X MONTANA Kimberly Burdick X NEBRASKA Julie Righter X NEVADA Brent Lee X

NEW MEXICO Art Rios X Richard Granado NORTH CAROLINA Frank Thomason X

NORTH DAKOTA Rick Hessinger X NORTHERN CALIFORNIA Brent Finster X OHIO Lynne Feller X

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CHAPTER REPRESENTED BY PRESENT ABSENT PROXY

PACIFIC Melvin Morris X PENNSYLVANIA Jay Groce X SOUTH CAROLINA Fred Thompson X

SOUTH DAKOTA Tom Sandvick X Rick Hessinger TENNESSEE Kimberly White NEW X

TEXAS Bill Keller X

UTAH GiGi Smith X

VIRGINIA Terry Hall X WASHINGTON Peggy Fouts X

WEST VIRGINIA David Saffel X WISCONSIN Jay Maritz X WYOMING Larry Sheridan X

COMMERCIAL ADVISORY COMMITTEE

Don Whitney X

INTERNATIONAL Manfred Blaha “NEW” X

BOARD OF OFFICERS PRESIDENT Willis Carter X PRESIDENT ELECT Chris Fischer X FIRST VICE PRESIDENT Richard Mirgon X SECOND VICE PRESIDENT Bill Carrow X

PAST PRESIDENTS

PAST PRESIDENT 2006 - 2007 Wanda McCarley X

PAST PRESIDENT 2004 - 2006 Greg Ballentine X Wanda McCarley

EX-OFFICIO

EXECUTIVE DIRECTOR George S. Rice, Jr. X

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Executive Council Mid-Year Meeting Orlando Airport Marriott Hotel

Orlando, Florida

Sunday, January 27, 2008

MEETING MINUTES

Convene, Roll Call, and Housekeeping Announcements

The Sunday, January 27, 2008 formal session of the Mid-Year Executive Council Meeting convened at 8:38 a.m.

Moderator Willis Carter, President welcomed the Executive Council to the Formal Session.

a. Moderator Willis Carter, APCO President asked Chandra M. Champion to call the roll.

b. Lloyd Fayling, Michigan Chapter was not present due to illness.

c. Housekeeping Announcements

Consent Agenda

Mary Messamore, Kansas Chapter, requested the removal of Policy Manual Sections 2.08 and 2.10 from the consent agenda for further discussion.

Gregg Riddle, Illinois Chapter, motioned to approve the Consent Agenda as amended. Terry Hall, Virginia Chapter, seconded the motion.

ƒ August 2007 Annual Conference Meeting Minutes

ƒ APCO Policy Manual Sections:

Section 2.2 Subsidiaries

Section 2.12 Quorum and the Council Section 7.02 Standing Committees Section 8.02 APCO Headquarters Staff Section 8.03 The Executive Director Section 9.01 General Travel Policy Section 10.01 Purchasing Policy

A verbal vote was taken with no opposition and the motion carried.

Gregg Riddle, Illinois Chapter, noted that Policy Manual Section 12.01 was supposed to be on the consent agenda, but shall be taken up as a separate action item.

Action Items FY 2009 Budget

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APCO Policy Section 2.08

Gregg Riddle, Illinois Chapter, motioned to approve APCO Policy Manual Section 02-08.

Woody Glover, Louisiana Chapter, seconded the motion. A verbal vote was taken with no opposition and the motion carried.

APCO Policy Section 12.01

Matt Stillwell, Oklahoma Chapter, made a motion to approve APCO Policy Manual Section 12- 01. Fred Thompson, South Carolina, seconded the motion. Gregg Riddle, Illinois Chapter, motioned to amend the Section by removing all changes other than the addition of Project 41 to the Appendix. Mary Messamore, Kansas Chapter, seconded the motion.

Gregg noted for the record the Appendix will stay the same, but there will be the addition of Project 41 to the appendix.

A verbal vote was taken with no opposition and the amendment to the original motion carried.

A vote was taken on the original motion as amended and it carried.

APCO Policy Section 2.10

Gregg Riddle, Illinois Chapter, made a motion to approve APCO Policy Manual Section 02-10.

Terry Hall, Virginia Chapter, seconded the motion. Gregg Riddle motioned to amend the

Section by removing all of paragraph 8 and renumbering paragraph 9 and all its sub-paragraphs.

Jay Moritz, Wisconsin Chapter, seconded the motion. A verbal vote was taken with no

opposition and the amendment to the original motion carried. A vote was taken on the original motion as amended and it carried.

APCO Policy Section 9.05

Gregg Riddle, Illinois Chapter, made a motion to remove APCO Policy Manual Section 09-05, International Vice President’s Travel. Manfred Blaha, International Chapter, seconded the motion. A verbal vote was taken with no opposition and the motion carried.

2015 APCO International Conference Site

The Executive Council voted by ballot, and results were as follows: Washington received 20 votes, Pittsburgh received 11 votes and Charlotte received 16 votes. None of the cities received a majority vote (a city needs to receive at least 25 votes for a majority). A second ballot was required per the policy for the two cities receiving the highest number of votes from the first ballot. On the second ballot, Washington D.C. was selected as the location for the 2015 Annual Conference.

Board of Officers’ Resolution

Dick Mirgon, 1st Vice President, made a motion to approve the Resolution. Patsy Joy, Arizona, seconded the motion. Wanda McCarley, Past President, made a motion to amend by moving the first date for co-location with NENA to 2010. Mary Messamore, Kansas Chapter, seconded the motion.

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Discussion and Questions

ƒ Wanda McCarley, Past President, voiced her concern with co-locating with NENA for the 2009 Winter Summit.

ƒ Dick Mirgon, First Vice President, commented that when he ran for election for the Board, several members mentioned they would like to see collaboratory efforts between APCO and NENA. He noted that if APCO Board and Executive Council push this out, this opportunity will not present itself again. Dick also mentioned he didn’t believe this will be a complete co-locate for 2009, but encouraged the Council to support the resolution.

ƒ Willis Carter reiterated that he realizes that this idea is very new to the Council, but assured the Council that it had to be properly vetted amongst both Boards and Staffs.

ƒ Mary Messamore, Kansas Chapter, commented she believes this is a good idea but would like the Council to look at pursuing this in 2010, noting that she understands what the Board and staff are saying, but is concerned APCO is rushing into it without properly working out all of the logistics

ƒ Don Whitney, CAC, stated that the wording of the resolution says to “consider modification, to potentially co-locate the Winter Summit as early as 2009”. He made note that the resolution “only” gives the Board and Staff the flexibility to do this. Willis agreed, noting that the Board is asking for the latitude from the Council to continue with this process

ƒ Woody Glover, Louisiana Chapter, noted that he would be voting against Wanda’s proposed amendment because it doesn’t give the staff latitude to research options.

ƒ Jay Maritz, Wisconsin Chapter, noted the Councils’ decisions needs to be based on the following policy decision, “Does the Council agree that we should explore coming together with NENA?” not the details. The details are for the Executive Director and staff to work through; He commented he was in favor of voting for the resolution and he will be voting against Wanda’s amendment.

ƒ Terry Hall, Virginia Chapter, suggested that the Board clean up the language before the Executive Council votes, noting his support for Woody and Wanda’s perspective on the resolution.

ƒ Wanda McCarley, Past President, noted she was not opposed to the Board’s Resolution but wanted to see more concrete information and details before she made decision.

ƒ Brent Finster, Northern California Chapter, made a comment in respect to our Past President’s comments, he would vote against Wanda’s amendment to the Board’s Resolution based on Willis’s comments.

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ƒ Gregg Riddle, Illinois Chapter, noted Illinois has a great relationship with the Illinois NENA Chapter, reiterating his faith in staff, and would support the original resolution, noting that he would be voting against the amendment set forth by the Past President.

ƒ Mary Messamore, Kansas Chapter, asked the question, “Why are we trying to rush into working with NENA?” President Willis Carter answered, we are not trying to rush into anything, but the Board believes this is collaboration worth pursuing.

ƒ Tarry Hall, Virginia Chapter, mentioned that the APCO Virginia Chapter has been working with NENA to develop a similar partnership.

ƒ Larry Sheridan, Wyoming Chapter, questioned the Board and staff about next steps in this process. Willis and conference staff noted the next steps will include a visit by the NENA Conference staff to the Winter Summit, site visits to other Orlando hotels, and a submission of recommendations to the Board.

ƒ Richard Mirgon, First Vice President, further explained some of the benefits for approving this resolution, noting the resolution gives the Staff latitude to terminate this collaboration if it doesn’t work.

ƒ Chris Fischer, President Elect, noted that NENA will be making significant logistical sacrifices for this collaboration.

ƒ Peter Thomas, Atlantic Chapter, commented he was originally against the resolution, but after listening to this discussion is in total agreement. He also reminded everyone that as the Executive Council they need to step back and discontinue with the micro management of staff’s job.

ƒ Wanda McCarley, Past President, commented she firmly believes all Executive Council should have APCO’s best interest first. Noting, she will be voting in favor of the

amendment.

ƒ Wood Glover, Louisiana Chapter, commented he has been working for many years to develop these types of collaborations with fellow Public Safety Organizations.

A verbal vote was taken on the amendment with one aye from Wanda McCarley, Past President and the amendment failed. A verbal vote was taken on the original motion with no opposition and the motion carried.

Annual Dues Increase

Brent Finster, Northern California Chapter, made a motion to approve the proposed increase of 4.1%. Matt Stillwell, Oklahoma Chapter, seconded the motion. A verbal vote was taken with no opposition and the motion carried.

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APCO Policy Section 2.12

Gregg Riddle, Illinois Chapter, motioned to approve APCO Policy Manual Section 02-12, Budget Change Authority. Pat Hall, Alabama Chapter, seconded the motion. A verbal vote was taken with no opposition and the motion carried.

APCO Policy Section 8.04

Gregg Riddle, Illinois Chapter, motioned to approve APCO Policy Manual Section 08-04,

Executive Director Selection Process. Bill Keller, Texas Chapter, seconded the motion. A verbal vote was taken with no opposition and the motion carried.

Other Business

ƒ Brenda Gowdy, Mississippi Chapter, noted that telecommunicator Michelle Popplereiter's son has made it to the top 50 on American Idol and was in Hollywood auditioning, would appreciate everyone supporting him if he made it any further.

ƒ Pat Hall, Alabama Chapter, requested special thoughts and prayers for Life Member John Wyckoff as he recovers from surgery and prepares for upcoming surgery. John served as Alabama and Mississippi Frequency coordinator for several years.

ƒ Lynne Feller, Ohio Chapter, spoke about the efforts of the Professional Events

Development Committee and the work they are involved in to select the programs for the Association Conference and Winter Summit. The Committee will begin taking request and submissions for 2008 Conference papers beginning in February.

ƒ Woody Glover, Louisiana Chapter, offered his thanks to the Professional Events Development Committee for the programs they bring to the membership.

ƒ Wanda McCarley, Past President, spoke about the 911 Abuse program that Tarrant County is working to develop. She is looking for assistant and legislation information from other states. COPS web site has a white paper on 911 Abuse issues.

ƒ Terry Hall, Virginia Chapter, cautioned everyone that the PBX/MLTS legislation needs to be watched in each state. The State of Virginia has hired a lobbyist to work on their behalf.

Avaya is introducing new equipment that won’t be compliant with most legislation as it currently exists.

ƒ Gregg Riddle, Illinois Chapter, asked that the President have staff to send a letter to each Executive Council member that was absent, indicating that they were missed and

encourage them to attend the next meeting. Copies should be sent to their Chapter Presidents also.

Larry Sheridan, Wyoming Chapter, motioned to adjourn the 2008 Mid-year Executive Council Meeting at 10:37 a.m. Matt Stillwell, Oklahoma Chapter, seconded the motion. A verbal vote was taken with no opposition and the motion carried.

References

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