Meta-Leadership Summit for Preparedness
TAMPA, FLORIDA
The Meta-Leadership Summit for Preparednesswas a national initiative designed to empower business, government and nonprofit leaders to work together during a public health or safety crisis.
Local Hosts
Tampa Bay Regional Planning Council
University of South Florida, Emergency Management United Way of Tampa Bay
Emergency Management, Region IV Hillsborough County
Pinellas County
Association of Contingency Planners – Greater Tampa Bay Chapter
Regional Domestic Security Task Force (Region IV) American Red Cross, Tampa Bay Chapter
Elliot Consulting Group, Inc. Valente Strategic Advisors, LLC 211 Tampa Bay Cares
Enterprise Florida Florida League of Cities
Region IV Department of Health Tampa Bay Partnership
Local Sponsors
Florida Sea Grant College Program* Gulf of Mexico Alliance (GOMA)* University of South Florida United Way of Tampa Bay
Tampa Bay Regional Planning Council Publix
* Post Summit Activity Sponsor
The Summits were launched by the CDC Foundation, Centers for Disease Control and Prevention, the National Preparedness Leadership Initiative – Harvard School of Public Health and the Robert Wood Johnson Foundation.
Summit
• May 25, 2011
• Total Local Participants: 193
• 96% of respondents reported Summit attendance as a valuable use of time (n=69).
Post-Summit
• December 15, 2011
• Total Local Participants: 47
• 83% of respondents reported that as a result of attending the Post-Summit Activity, they will remain engaged in the Meta-Leadership Initiative (n=24).
Additional Information
• Success Story• Summit Agenda
• Top “Gaps, Gives & Gets” • Post-Summit Activity Agenda
Resilient Tampa Bay
Meta-Leadership Summit
for Preparedness
Tampa, Florida
Meta-Leadership Summit for Preparedness
SUCCESS STORY
“When we got to the Summit and began talking to the participants,” says Dave Rogoff, Director of the Center for Leadership in Public Health practice at the University of South Florida, “the stars began to align!”
Patrick Gardner, Assistant Program Director for the Center, agrees. “The Summit was a catalyst for ideas. The right groups of people were being exposed to important concepts. We had to figure out how to move that forward.” From Summit Participants to Post-Summit Planners
Rogoff and Gardner seized the moment; together, they participated in planning the Post Summit Activity (PSA) for the Tampa Bay Area. Through the use of audience response devices, the PSA became an interactive session used to identify community vulnerabilities, and look at the associated needs in light of available resources, to describe local gaps. Attendees then participated in a discussion of each organization’s developmental stage – where they were in terms of various factors, such as political support, organizational maturity and connectedness. This exercise resulted in many “Aha!” moments. For example, an organization or group of leaders in a community might realize it has little political support and even fewer resources. Through the facilitated discussion, it became evident that a first step for that group had to be building a political base. Rogoff comments, “It’s fascinating what the assessment revealed. Some of our counties are pretty rural, and they may feel at a disadvantage compared to counties with more resources. But the truth is, the rural areas are often better networked than the metropolitan areas and are better able to respond with fewer resources because that is the environment that they operate in day-to-day.”
An Innovative Cross-Sector Work Plan
Gardner explains, “The assessment looks at 12 different points. We actually create a bar chart that makes the gaps obvious. Many organizations say this process helps them stay focused on a day-to-day basis. By working across time with teams, we can repeat the assessment and see where progress is being made and where we need to step up the efforts.”
The PSA also provided a forum through which local leaders learned about an innovative program at USF designed for cross-sector teams of 8-10 leaders. With the help of facilitators paired with their community, and through regular meetings, webinars and guided conversations, teams will collaborate to identify and connect resources, do strategic and succession planning, and focus on strengthening community resilience over a two-year period. The first group of teams, representing the counties that participated in the PSA, begins its work in March 2012.
Connecting the Dots: Using
Meta-Leadership to Build &
Support Local Community
Leadership Teams
Contributors: Dave Rogoff and Patrick J. Gardner
“By working across time with
cross-sector teams, we can
repeat the assessment and see
where progress is being made
and where we need to step up
the efforts.”
The Meta-Leadership Summit for Preparedness empowered business, government and nonprofit leaders to act together in times of crisis. The five-year initiative connected 5,000 business, government and nonprofit leaders in 36 communities. For resources and more information about meta-leadership visit,
Summit Agenda
Meta-Leadership Summit for Preparedness | Resilient Tampa Bay
Wednesday, May 25, 2011
Presenters: Leonard J. Marcus, Ph.D., Co-Director, National Preparedness Leadership Initiative, Harvard School of Public Health
Ellis M. Stanley, Sr., C.E.M., Vice President of Western Emergency Management and Homeland Security Services, Dewberry
7:30 – 8:30 a.m. Registration and Continental Breakfast 8:30 – 8:50 a.m. Welcoming Remarks
Verla S. Neslund, Vice President for Programs, CDC Foundation
Victor Crist, Hillsborough County Commissioner and Tampa Bay Regional Planning Council Board Member
Bryan Koon, Director, Florida Division of Emergency Management
8:50 – 10:00 a.m. Core Concepts of Meta-Leadership
Unprecedented events demand unique leadership. Learn the challenges leaders face when working through a crisis: Going to and getting out of the emotional “basement” – the fight, flight, freeze state. Moving beyond “silo mentality” to build connectivity across organizations and sectors. Using whole image negotiation to collaboratively solve problems.
10:00 – 10:15 a.m. ~ BREAK ~
10:15 – 10:20 a.m. Linda Carbone, CEO, American Red Cross Tampa Bay Chapter
10:20 – 11:50 a.m. The Five Dimensions of Meta-Leadership
In this session, you will learn the five dimensions of meta-leadership and how to put them into practice. You will explore how to confront your fears and lead yourself and others out of the emotional “basement.” You will learn how to effectively assess a situation – creating a broad frame of reference to determine what is happening and chart a course of action. And you will examine the behaviors and tools needed to effectively lead your organizational unit as well as to lead up (manage your boss) and across traditional silos.
11:50 a.m. – 1:00 p.m. ~ NETWORKING LUNCH ~
1:00 – 1:05 p.m. Susan Mueller, MSBC, FPEM, Emergency Management and Business Continuity Director, Tampa Electric, TECO Energy, Inc.
1:05 – 1:20 p.m. Charge to Sector Specific Groups
1:20 – 2:30 p.m. Building the Meta-Leadership Network
You will move to sector specific groups to discuss the possible gaps in your communities’ emergency preparedness, what your sector needs to improve its preparedness and what you can contribute to promote an effective,
comprehensive response and recovery for your community.
2:30 – 2:50 p.m. ~ BREAK ~
2:50 – 3:00 p.m. Judy Genshaft, Ph.D., President, University of South Florida
3:00 – 4:00 p.m. Sector Specific Reports
Groups will share their most pressing needs and most significant potential contributions with the other Summit participants.
4:00 – 4:30 p.m. Closing the Gaps
Based on the reports, participants will begin to articulate collaborative interactions that can meet needs and make use of available resources.
Participants will develop, share and discuss suggestions to continue the day’s momentum after the Summit. As leaders, you will be encouraged to step forward to contribute to the implementation of these ideas.
Tampa Meta-Leadership Summit for Preparedness
May 25, 2011
Introduction to “Gaps, Gives & Gets”
The purpose of the “Gaps, Gives & Gets” session was for each sector (business, government and nonprofit) to brainstorm in response to a community-specific mass casualty crisis scenario their sector “Gaps, Gives and Gets” definitions are provided below. Each sector met separately with an assigned facilitator along with a note taker. A reporter from each sector was selected to represent the group. When the
brainstorming was complete they worked together to distill the lists to the most urgent or “Top Gaps, Gives & Gets” for their sector. The Top Gaps, Gives & Gets were reported out when the three sectors were convened again.
Definitions:
• GAPS - From the perspective of your sector, what deficiencies do you believe will occur in this mass casualty crisis in your community?
• GIVES - What can your sector GIVE to the overall operation and to other sectors to ensure community preparedness and a prompt and appropriate response?
• GETS - What does your sector need to GET from others that would assist your preparedness and response and your capacity to contribute to the overall effort?
TOP GAPS
Business• Critical infrastructure key resources - Transportation - communication - medical services - utilities • Socio-Economic Impact - Families - economy - supply chain - productivity • Security
- access and credentialing - legal ramifications - certification waivers
• Private Sector engagement in the preparedness planning process - full representation
Government
– Radio Availability and Standardization
– Shared, Transparent & Correct Information to the Public/Employees – Community Expectations for Information (children)
– Short & Long-Term Communications • Management of Resources
– Morgue Capacity
– Integration of Volunteer Resources – Transportation Infrastructure – Warehouse Space for Stuff – Hospice – Coordination of Resources – Blood Drives – Transportation Infrastructure • Command/Control – Practice of Plans
– Transition between Response & Recovery
– Cooperation & Coordination between government agencies – Clarification and Definition of Responsibilities
• Tracking of Resources – System for Patients – Family Reunification – Technology & Training Nonprofit
• Community Connectivity - Communications - Seat at the table
- Central information center
- Lack of connectivity of nonprofit sector - Credentialing
- language
• Resources and Mapping
- Resources: money, people and equipment - Credentialing
- Lack of asset mapping
- Community mapping and characterization - Geography and sprawl
• Community Needs
- Special needs awareness and capacity - Cultural awareness and competency - Geography and sprawl
- Transportation
- Population apathy and complacency
TOP GIVES
Business• Skilled volunteers and staffing
• Collection and Dissemination of Information • Equipment and Supplies
- food/water - equipment - staging areas - generators & fuel
• Business Resources/Relationships and - Intellectual Capital
- financial support - MOU’s
Government • Legal Authority
- Use influence with Other Agencies - Public/Private Partnerships • Mutual Aid
• Resources - Equipment
- Skilled Workers and Infrastructure - Expertise in Planning
- University Knowledge & Resources • Regional Domestic Security Task Force Nonprofit
• Resources: Stuff, People and Services - Vehicles
- Housing and shelter - Child and elder care - Medical resources - National resources • Expertise and Experience
- Disaster Response Experience - Mental health
- Medical knowledge
- Volunteers with special skills
- Services: spiritual support, family reunification, medical proxy, translators - Education and community awareness
• Community Connection and Communication - Internal communication networks
- COAD and other collaborative networks
- Connection and coordination with people: individuals and neighborhoods - Media communication channels
TOP GETS
Business• Liability protection • A Seat at the table
- current information - need to be asked - access to training • Credentialing and access Government
• Plans Adapted to Meet Specific Event at Local Level • Funding
• Effective Management of Triage and On the Scene Medical Management • Alternate Treatment Sites
• Identify and Expand People Resources
• Commitment to Collaboration & Use of Existing Plans and Systems Nonprofit
• Clarity of Role
- Involved in the design and implementation of public plan - Continued involvement
- Clear expectations
- Know when we’re needed/coordination - Take part in the drills
- Support of local government • Preparedness to Serve - Training - Money - Credentials - Cross-training • Resources to deliver - Money - Volunteers
AGENDA
Connecting the Dots: The Resilient Tampa Bay Meta-Leadership Post-Summit Meeting
Location:
Tampa Bay Regional Planning Council 4000 Gateway Centre Blvd., Suite 100 Pinellas Park, FL 33782
Date & Time:
December 16, 2011 ~ 1:15-4:30 p.m. ~ Registration begins at 12:45 p.m. Overview:
Participants will connect the dots: through county and regional collaborations. The day will begin with a brief overview of the concepts of Meta-Leadership. Participants will then take the individual basic skills of
meta-leadership from the first meeting and move towards laying the groundwork by beginning to learn about enhancing the capacity of coalitions. Community leaders will work together to address vulnerabilities, by utilizing interactive technology, to strengthen existing resiliency efforts. The results will set the framework for next steps. The meeting will conclude with an interactive dialogue and update on plans for the 2012 Republican National Convention.
Objectives:
At the end of the event, participants will:
Have an understanding of the key concepts of meta-leadership and their practical applications Begin to move towards an enhanced coalition-based response
Know more about the plans for the Republican National Convention and how they may be involved
AGENDA
TIME SESSION SPEAKER / Facilitator
12:45-1:15 p.m. Registration
1:15-1:20 p.m. Welcome Betti Johnson, Tampa Bay Regional
Council
1:20-1:45 p.m. Overview of the Resilient Tampa Bay
Leadership Summit for Preparedness and Meta-Leadership
Rosalind McGinnis, Center for Disease
Control and Prevention
1:45-2:30 p.m. An Introduction: Disaster Coalition-Building during
Challenging Times: How to initiate or strengthen partnerships in today’s economic, political, technological and cultural environments
Patrick Gardner, Assistant Program
Director and PERLC Project Coordinator
Dave Rogoff, Director of USF’s Center for
Leadership in Public Health Practice
2:30-2:45 p.m. Networking Break
2:45-3:30 pm Part 2 – Disaster Coalition Building Pat Gardner and Dave Rogoff, USF
3:30-4:00 p.m. Update: Preparedness Plans for the Republican
National Convention & Stakeholders’ Roles
Chauncia Willis, City of Tampa
Preston Cook, Hillsborough County
4:00-4:10 p.m. Passing the Torch Tampa Bay Area Meta-Leaders
