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ACCOUNT CODING. Presented by Matt Roberson. Unit XXX. Course XXX. Project XXXX. Program XXX. Fund XXX. Function XXXX. Object XXXX

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ACCOUNT

 

CODING

Presented by Matt Roberson

Fund XXX Program XXX Function XXXX Object XXXX Unit XXX Course XXX Project XXXX

(2)

The

 

Goals

 

for

 

Today…

After

 

the

 

training,

 

you

 

will

 

have

 

a

 

better

 

understanding

 

of

 

the

 

new

 

account

 

codes

 

that

 

was

 

recently

 

implemented

 

by

 

the

 

state

 

of

 

Arizona.

After

 

this

 

presentation,

 

you

 

will

 

have

 

also

 

refined

 

and

 

practiced

 

skills

 

you

 

have

 

already

 

acquired

 

with

 

account

 

code

 

(3)

Review

Here

 

is

 

a

 

pop

 

quiz…

What

 

does

 

the

 

code

 

2213

 

stand

 

for?

Instructional staff training

What

 

does

 

function

 

2570

 

represent?

Personnel Services (which would be used for non‐instructional 

personnel training)

What

 

object

 

code

 

would

 

you

 

use

 

for

 

travel

 

reimbursement?

(4)

Purposes

 

of

 

account

 

codes…

• Why do I need to know this?

• The purpose of account codes is to ensure districts comply with U.S. 

generally accepted accounting principles.

• Proper account code use improves financial data collection, reporting, 

transmission, accuracy and comparability among Arizona districts and 

nationally.

• This helps us provide better information for administrators, parents, board 

members, legislators, and other interested parties. 

• Accurate reporting for the dollars in the classroom calculations performed 

by the Arizona Auditor General. 

• Last but not least, using proper account codes help us process requisitions 

(5)

New

 

Function

 

Codes

Business Services 

2320‐Executive Administration

• Executive Director of Business 

Services

• Business Services Administrative 

Assistant

Business Services (Cont.)

2530‐Heads of Components Support 

Services‐Central

(6)

New

 

Function

 

Codes

 

(Cont.)

Education Services

2240‐Heads of Components Support 

Services‐Instruction

• Director of Curriculum 

Assessment

• Director of Instructional 

Technology

• Ed. Services Administrative 

Secretary II

Education Services (Cont.)

2530‐Heads of Components Support 

Services‐Central

• Director of Research and 

(7)

New

 

Function

 

Codes

 

(Cont.)

Exceptional Student Services

2240‐Heads of Components Support 

Services‐Instruction

• Director of Exceptional Student 

Services

• ESS Administrative Secretary II

Federal Projects/Community 

Outreach

2530‐Heads of Components Support 

Services‐Central

• Director of Federal Projects & 

Community Outreach

• Federal Projects Administrative 

(8)

New

 

Function

 

Codes

 

(Cont.)

Human Resources

2320‐Executive Administration

• Executive Director for Human 

Resources

• HR Administrative Assistant

Information Technology

2530‐Heads of Components Support 

Services‐Central

(9)

New

 

Function

 

Codes

 

(Cont.)

Maintenance

2680‐Heads of Components Operation 

and Maintenance of Plant

• Director of Maintenance

• Maintenance Office Manager

Nutrition Services

3110‐Heads of Components Food 

Service Operations

(10)

New

 

Function

 

Codes

 

(Cont.)

Student Activities and Athletics

2240‐Heads of Components Support 

Services‐Instruction

• Director of Student Activities 

and Athletics

Student Services

2170‐Heads of Components Support 

Services‐Students

(11)

New

 

Function

 

Codes

 

(Cont.)

Transportation

2740‐Heads of Components Student 

Transportation

• Director of Transportation

• Transportation Administrative 

(12)

New

 

Object

 

Codes

• 6731‐Furniture and Equipment – Unit price less than $5,000

• 6733‐Furniture and Equipment – Unit price $5,000 or more

• 6734‐Vehicles – Unit price less than $5,000

• 6736‐Vehicles – Unit price $5,000 or more

• 6737‐Technology‐Related Hardware and Software – Unit price less than 

$5,000

• 6739‐Technology‐Related Hardware and Software – Unit price $5,000 or 

(13)

Instructional

 

Aids

• The following 6643‐Instructional Aids (capital merchandise) listed on the 

Capital Determination Chart do not have a useful life of longer than one 

year and therefore, will be considered a 6610‐General Supply 

(consumable): • Alphabet blocks • Calculators (non T‐I) • Globes • Maps • Instructional games • Math manipulatives

(14)
(15)

1.

   

Salary

 

for

 

a

 

Paraprofessional

 

at

  

Riverview

 

Elementary

 

paid

 

by

 

Exceptional

 

Student

 

Services

001

FUND PROGRAM FUNCTION OBJECT UNIT COURSE

(16)

2.

  

Transportation's

 

Secretary

 

submitted

 

a

 

travel

 

reimbursement

 

form

 

for

 

the

 

month

 

of

 

July

001

FUND PROGRAM FUNCTION OBJECT UNIT COURSE

(17)

3.

  

Registration

 

fee

 

for

 

Mountain

 

View's

 

Principal

 

to

 

attend

 

a

 

conference

 

in

 

Tucson

 

paid

 

by

 

Ed.

 

Services

001

FUND PROGRAM FUNCTION OBJECT UNIT COURSE

(18)

4.

  

Registration

 

fee

 

for

 

a

 

Dysart

 

High

 

School

 

Counselor

 

to

 

attend

 

a

 

conference

 

in

 

Phoenix

001

FUND PROGRAM FUNCTION OBJECT UNIT COURSE

(19)

5.

  

The

 

Director

 

of

 

Curriculum

 

Assessment

 

purchases

 

a

 

new

 

office

 

table

 

for

 

$6,000

610

FUND PROGRAM FUNCTION OBJECT UNIT COURSE

(20)

6.

  

Dysart

 

Elementary

 

purchases

 

one

 

$1,200

 

trombone

 

for

 

band

610

FUND PROGRAM FUNCTION OBJECT UNIT COURSE

(21)

7.

  

Willow

 

Canyon

 

is

 

paying

 

a

 

teacher

 

to

 

come

 

in

 

during

 

the

 

summer

 

to

 

write

 

curriculum

001

FUND PROGRAM FUNCTION OBJECT UNIT COURSE

(22)

8.

  

The

 

Exceptional

 

Student

 

Services

 

Secretary

 

needs

 

a

 

new

 

battery

 

for

 

his/her

 

laptop

001

FUND PROGRAM FUNCTION OBJECT UNIT COURSE

(23)

9.

  

Thompson

 

Ranch

 

purchases

 

food

 

for

 

a

 

Parent

 

Night

 

event

 

at

 

their

 

school

001

FUND PROGRAM FUNCTION OBJECT UNIT COURSE

(24)

10.

  

The

 

IT

 

Department

 

purchases

 

a

 

laptop

 

for

 

a

 

Tech

 

that

 

cost

 

$1,300

610

FUND PROGRAM FUNCTION OBJECT UNIT COURSE

(25)

11.

   

Valley

 

Vista

 

purchases

 

an

 

online

 

subscription

 

for

 

library

 

books

 

(ebooks)

610

FUND PROGRAM FUNCTION OBJECT UNIT COURSE

(26)

12.

  

Dysart

 

High

 

School

 

wants

 

to

 

purchase

 

a

 

one

 

year

 

online

 

assessment

 

subscription

 

for

 

the

 

Guidance

 

Counselor

001

FUND PROGRAM FUNCTION OBJECT UNIT COURSE

(27)

13.

  

Registration

 

fee

 

for

 

the

 

Director

 

of

 

Federal

 

Projects

 

to

 

attend

 

a

 

conference

 

in

 

Mesa

 

using

 

Title

 

I

 

money

101

FUND PROGRAM FUNCTION OBJECT UNIT COURSE

(28)

14.

  

Kingswood

 

is

 

having

 

a

 

smart

 

board

 

moved

 

and

 

reinstalled

 

in

 

room

 

B

15

001

FUND PROGRAM FUNCTION OBJECT UNIT COURSE

(29)

15.

  

Valley

 

Vista

 

is

 

renting

 

portable

 

restrooms

 

for

 

their

 

athletic

 

fields

001

FUND PROGRAM FUNCTION OBJECT UNIT COURSE

(30)

Recap…

• Provide two reasons why account codes are important for everyone 

at Dysart.

• Give three account code changes that will be in effect for the 2015‐

2016 school year.

• How are dollar limits essential to the new capital account code 

procedures?

References

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