WORKTIME ANALYSIS AND REPORTS
Benefits of time and attendance systems
• Improves accounting and reporting of work time • Makes written attendance record unnecessary • Decreases costs related to HR department • Improves discipline of employees
• Enables work time record according to legal regulations
Main functions of RCP Master software
• Creation of attendance reports • Analysis of employess attendance
The software processes data related to employees entries and exits and then
based on assigned work calendars generates work time reports.
Minimal requirements
Hardware
• 800 MHz processor or higher • 256 MB RAM or more
• 1 GB hard driver or more
• Screen resolution: 1024 x 768 High Color (16-bit) or higher
Operating system
• Simple installation and use
• Clear user interface (patterned on MS Office) • Evaluation version available for 60 days
• Free of charge updating to the latest version of software • Single and multi user versions
• Licenses depending on number of employees: up to 50, up to 250, above 250
Licenses
LICENSES
SINGLE-USER LICENSE MULTI-USER LICENSE
License assigned to particular PC License server with purchased license key, installed on single PC. Non-licensed version of the RPC Master software is installed on other computers and it connects with license server in order to verify license validity as well as to enable or block (e.g. as a result of exceeding allowed number of workstations) software starting.
Two-time, free of charge license transfer to another PC
Advantages: Lower cost, license is not assigned to particular computer and depends only on the number of purchased workstations.
After installation of single-user license you can always transfer to multi-user version without loss of data base.
Computer with license server and data base
Data base + RCP Master software
Mulit-user operation
ADMINISTRATOR
LICENSE SERVER WITH DATA BASE
A, B, C, D… WORKSTATIONS LAN/WAN
Configuration of the RCP Master software
NEW DATA FILE (*.rta)
DATA INPUT
(employees, control points and types of T&A events)
CALENDAR CONFIGURATION
Methods of data input
1. Manually
2. Data importing
• From RACS 4 access control system (PR Master software) • From file including data exported from RCP Master software
Basic definitions:
• Control points • Event log
Control points
Control point – device, which identifies employee and records T&A events by means of PIN code reader, proximity cards, etc.
Event log
Types of T&A events
The interpretation of event, which was recorder at control point, e.g. : • Entry (code 00)
• Exit (code 16)
• On-duty exit (code 17) • Lunch break (code xz) • Smoking break (code xy)
CALENDARS
DAY TYPES
(public holiday, working day, etc.)
ATTENDANCE TYPES
(work, leave, etc.)
Calendar framework
Calendar day types
Calendar day types are used for defining daily work schedule and they are ele-ments used for creation of work calendars. Exemplary day types:
• Public holiday
• Working day 7:00am- 3:00pm • Extra working day 7:00am-3:00pm • Flexible hours working day
Additional parameters of calendar day type definition
• Roundings for start and end of work times
• Presentation of discrepancies to work regulations (late entries, early exits) • Definition of night working hours
• Definition of regulatory breaks, which are automatically counted as work time
• Definition of constraints list for times spent within the particular attend-ance types (min/max)
T&A types
T&A types define kind of employee attendance or absence. Exemplary T&A types:
• Work • Leave
• Lunch break • Business trip • Holiday leave
Work calendar
Calendar assignment
Creation of reports
VERIFICATION OF DATA COMPLETNESS
MANUAL DATA CORRECTION
• Exporting to different formats (.rpt), (.pdf), (.xls), (.doc), (.rtf) and (.htm)
• Creation of work time accounting for any period of time and any group of employees or particular employees
• Creation of complex reports by means of wizard (software) • Creation of reports including data for payroll accounting • Work time reports:
- List of days (total time and time to be accounted for) - Calendar day details
- Daily sums of time spent within particular attendance type e.g. total work time, smoking breaks, breaks, etc.
- Work time discrepancies to the work regulations (late entries, exceeded limits, early ex its, etc.)
Additional functions
• Division of employees into groups
• Report can be sent by e-mail to the employee account • Individual work calendars can be created
• Calendars can be corrected for particular employees e.g. resulting from work compensation, replacement, etc.
• Manual is available within the software
• Arbitrary configuration of Operator privileges and access to history of Operator actions
• Menu configuration depending on granted privileges
• Data base can be protected by means of password or encrypted • Four language versions are available:
- Polish - English - Russian - Slovak
WORKTIME ANALYSIS AND REPORTS BY MEANS OF RCP MASTER V1.X SOFTWARE
ROGER sp.j. 82-400 Sztum Gościszewo 59 Poland T. +48 55 272 0132 F. +48 55 272 0133 E. [email protected] www.roger.pl