SAFETY MANAGEMENT PLAN

(1)

PAT-WA-SHE-DAM-PLA-003 Revision 0 Issue date 01-02-2015 Review date 01-02-2017

Bulk and Automotive Port Services

SAFETY MANAGEMENT PLAN

DAMPIER OPERATIONS

Document Control

Document Number PAT-WA-SHE-DAM-PLA-003

Rev. No Description / Comments Prepared By Checked By Approved By Issue Date

(2)

The Patrick SH&E objective is to eliminate or reduce, as far as reasonably practicable, all workplace health, safety and environmental risks. This objective can be achieved by pursuing SH&E best practices that seek continuous improvement in SH&E performance. Safety objectives, targets and strategies are outlined in Safety Objectives, Targets and Strategies SPR-001.

(7)

PAT-WA-SHE-DAM-PLA-003 Revision 0 Issue date 01-02-2015 Review date 01-02-2017 2.1 CONSULTATIVE MECHANISM

The consultative mechanism includes the involvement and participation of management and employees in the sharing of information that aims to eliminate any SH&E workplace hazards.

2.2 DOCUMENTED MANAGEMENT SYSTEM

A documented management system includes defining responsibilities and setting accountability mechanisms in place to manage Health and Safety in accordance with relevant legislation.

3.0 DOCUMENT CONTROL AND RECORD MANAGEMENT

3.1 SH&E SYSTEM & DOCUMENTATION

This section outlines the manner in which the SH&E System is identified, documented and maintained.

The SH&E Manager ensures that procedures define the requirements in line with AS4801 and any other specific and contractual requirements specified by the client.

3.2 SAFETY MANAGEMENT PLAN (site specific)

This Site Safety Management Plan is authorised by the SH&E Manager prior to release. Each copy of the SMP indicates whether it is a controlled or uncontrolled copy. All controlled copies are given a unique copy number for traceability purposes.

The SH&E Manager is responsible for the issuing of controlled copies of this SMP and for maintaining a register of all SMP holders. Uncontrolled issues of the SMP are not maintained or updated but are current at the time of issue.

Change Control

The SH&E Manager is responsible for the issue of all revisions of this SMP as and when changes are approved. Revisions are made by re-issuing of the document.

3.3 SAFETY PROCEDURES

A register of SH&E System procedures is maintained on the Dampier shared drive by the SH&E Manager and supported at a Corporate level by Asciano Policies and Procedures via the electronic Safety, Health and Environment Database (Safety Management System) – The SHED.

3.4 CONTROL OF DOCUMENTS

This section describes the manner in which all documents and data relating to the SH&E System are controlled. Such documents comprise:

a) Documentation required for the effective operation of the SH&E System; b) Electronic records of SH&E documents.

SH&E System Operation

The documentation required for the effective operation of the SH&E System consists of, but is not limited to: c) Site Safety Management Plan

d) Safety System Procedures e) Audit Schedule / Reports f) Inspection Records

g) Investigation reports / records

Control of Documentation

The SH&E Manager ensures that all documents used in the SH&E System are properly identified and controlled.

The SH&E Manager ensures that:

(8)

i) A record of the current issue / revision status is maintained on Shared Drive and in Document Control Registers;

j) All such documentation is reviewed and approved prior to issue or use;

k) The current issue of relevant documents are made available at all locations. All obsolete documents are removed, or identified as obsolete, from all points of issue or use. (Archived).

Shared Drives or Document Control Registers are used to identify the current issue status of Procedures,

Forms or other critical documents, so as to preclude the use of non-applicable documents. The SH&E

Manager ensures that all such documents are:

l) Legible

m) Dated (including revision date) n) Traceable (where appropriate)

o) Maintained in an orderly and accessible manner 3.5 CONTROL OF RECORDS

This section describes the manner in which records used in the Safety System are identified, stored and maintained.

All employees ensure that the records required in the operation of the SH&E System are properly maintained.

Records are maintained to demonstrate achievement of the required quality and the effectiveness of the SH&E System. Such records comprise, but are not limited to:

System Effectiveness p) Inspection reports q) Internal audit reports

r) SH&E Management meetings

All SH&E records are legible and are traceable to contract requirements (as appropriate).

Storage facilities are such as to minimise deterioration or damage and prevent loss. SH&E records are retained in line with Common Law, industry standards and the requirements of the contract.

(9)

4.0 DEFINITIONS

A comprehensive list of all Health & Safety procedural definitions can be found in Safety Procedure Definitions.

5.0 PATRICK OCCUPATIONAL HEALTH AND SAFETY POLICY

(10)

Patrick is committed to providing a safe and healthy working environment through the provision of an effective safety, health and environmental site management plan, strong visible leadership and an empowered culture that rigorously supports the implementation and continuous improvement.

Patrick Management believes:

 All incidents are preventable;

 Any task that cannot be done safely will not be done;  All individuals are accountable for safety and health.

 All individuals must identify hazards, assess and manage associated risks;  All individuals must have the skills and be equipped to work safely; and  Legal obligations are only the first step in the setting of SH&E standards.

7.0 PATRICK SAFETY AND HEALTH RESPONSIBILITIES

7.1 OH&S Responsibilities

The SH&E General Manager is responsible for the overall safety and health of all employees, the achievement of safety and health objectives and for the implementation and communication of policies, Safety Management Plans and Procedures to all employees.

Formal Safety responsibilities and accountabilities for all levels of Patrick Management and Staff are documented within the Safety Procedures, Safety & Health Policy and Patrick Position Descriptions.

General Manager The Regional Director Authority:

 To accept or reject a new order in accordance with the Company Authorisation Matrix.  To deliver the Division Business Plan.

Responsibility:

 Ensure that a project is within Patrick’s capability and meets Patrick business objectives  To ensure compliance with the Company’s Policies and Procedures.

 Ultimately responsible for the SMP on site The Operations Manager

Authority:

 To ensure a project is delivered within the targets and guidelines of the Regions Business Plan.  To ensure the implementation of the SMP on the Dampier Site.

Responsibility:

 Reports to the Regional Director

 To support and lead the Dampier Operations Management Team  To ensure compliance with the Company’s Policies and Procedures.

 To review, assess and approve major suppliers (in accordance with the Asciano Authorisation procedures).  Is the main contact between Patrick and client.

Operations Shift Coordinator Authority:

 To allocate equipment and source material for specific project(s)

 Allocate personnel in accordance with client and operational requirements.  To ensure compliance with the Company’s Policies and Procedures.  To direct and manage operational supervision.

(11)

PAT-WA-SHE-DAM-PLA-003 Revision 0 Issue date 01-02-2015 Review date 01-02-2017 Responsibility:

 Reports to Operations Manager.

 To scope, project and organise required resources (including equipment, materials and personnel)  Plan start up, roll out and close out of projects.

SH&E Coordinator) Authority:

 To ensure compliance with the Company’s Safety & Health Policies and Procedures.  To closely monitor the Safety & Health performance within the boundaries of the SMP Responsibility:

 Reports to Operations Manager.

7.2 DAMPIER OPERATIONS ORGANISATIONAL STRUCTURE

Refer Section 24.0 at the end of this document.

8.0 SAFETY REGULATORY REQUIREMENTS AND STANDARDS

The diagram below illustrates the hierarchy of legislation and related documents.

Acts, Regulations, Codes of Practice and guidelines are located in the “SH&E” folder on the Patrick (WA) Shared Drive for Dampier Operations. This folder is controlled by the SH&E Manager.

Australian Standards are located on the Asciano / Patrick Server and are monitored and controlled by the QA Manager.

This SMP references, but is not restricted to, the following documents:  Occupational Safety and Health Act 1984

 Environmental Protection Act 1986

 Environmental Protection Regulations WA 1987  Occupational Safety and Health Regulations 1996  Dangerous Goods Regulations 1992

 Navigation Act WA 2012

 Marine Order 32 (Cargo handling equipment) 2011 (MO 32), applies to the ship, the ship’s crew and ship’s equipment

 Workers Compensation and Injury Management Act WA 1981

(12)

PAT-WA-SHE-DAM-PLA-003 Revision 0 Issue date 01-02-2015 Review date 01-02-2017 8.1 National Codes of Practice:

AUSTRALIAN SECURITY AND COMPENSATION COUNCIL (FORMERLY NOHSC)

NOHSC:2007( 1994) Code of Practice for the Control of Workplace Hazardous Substances NOHSC:2012(1994) Code of Practice for the Labeling of Workplace Substances

NOHSC:2005(1990) Code of Practice for Manual Handling

NOHSC: 2009(2004) Code of Practice for Noise Management and Protection of Hearing at Work NOHSC: 2017(2001) Code of Practice for the Storage and Handling of Workplace Dangerous Goods

NOHSC: 3017(1994) Guidance Note for the Assessment of Health Risks Arising from the Use of Hazardous Substances in the Workplace

NOHSC: 3009(1990) Guidance Note for the Placarding Stores for Dangerous Goods and Specified Hazardous Substances.

NOHSC: 3012(1991) Guidance Note for the Protection of Workers from Ultraviolet Radiation in Sunlight NOHSC: 1005(1999) List of Designated Hazardous Substances

NOHSC: 1001(1990) National Standard for Manual Handling NOHSC: 1007(2000) National Standard for Occupational Noise

NOHSC: 1015(2001)) National Standard for Storage and Handling of Workplace Dangerous Goods

8.2 WA Codes of Practice:

 First Aid, Workplace Amenities and Personal Protective Clothing  Managing noise at workplaces

 Safe design of buildings and structures  The prevention of falls at workplaces  Violence, aggression and bullying at work  Working hours

8.3 Australian Standards:

AS 1269-2005 Occupational Noise Management

AS 1319-1994 Safety signs for the occupational environment

AS 1337.1-2010 Personal eye protection Part 1: Eye and face protectors for occupational applications

AS 1576.1 - 2010 Scaffolding General Requirements AS/NZS 1716 - 2012 Respiratory protective devices

AS 1851-2005 Maintenance of Fire Protection Equipment - Portable Fire Extinguishers and Fire Blankets

AS1891 Parts1-4 - 2009 Industrial Fall Arrest Systems

AS/NZS 2161.1-2000 Occupational protective gloves - Selection, use and maintenance AS 2444-2001 Portable fire extinguishers and fire blankets - selection and location AS 2550.1-2011 Cranes, Hoists and Winches Safe Use General Guide.

(13)

PAT-WA-SHE-DAM-PLA-003 Revision 0 Issue date 01-02-2015 Review date 01-02-2017 AS/NZS ISO 31000 - 2009 Risk Management

AS/NZS 4801:2001 OH&S Management Systems

AS/NZS 4804:2001 OH&S Management Systems – general guide an principles

9.0 ACTIVITY PLANNING AND PROCEDURES

9.1 Safety Planning

Patrick shall provide details of all Patrick and Patrick-managed subcontractor safety and health activities.

9.2 Task Level Planning

Patrick site employee will conduct several task level planning activities to ensure that safety is considered throughout all aspects of the job, these may include:

 Daily Pre-Start meetings - all work groups will meet at the commencement of the shift to discuss work activities for the coming day / shift, hazards or risks identified, any developments since the last shift and any incidents from the previous shift / day

 SWI - to identify potential hazards and barriers to ensure that work instructions and procedures are understood by those undertaking the task.

 Personal planning techniques – Take 3 or equivalent are to be undertaken for all tasks

 Work Permits, where required, are used to plan, coordinate, authorise and control work that is considered hazardous or non-routine

 Monthly Tool Box meetings – combined meeting to ensure effective communications between Patrick employees and subcontractors

 Patrick Safety Procedures 9.3 Emergency Response Planning

Patrick will develop required Emergency Response Plans and Procedures and align with the PPA overarching Site Emergency Plan and Procedures. i.e. Cyclone Response Plan.

Subjects to be covered will include:

 Providing a framework for how all employees will respond to an emergency  Assigning roles and responsibilities in advance of an emergency

 Facilitate effective communications  Compliance with legislative requirements

(14)

10.0 RISK AND CHANGE MANAGEMENT

10.1 Risk Management

Patrick will facilitate Risk Assessments with employees to systematically identify and analyse hazards during operations. This process requires staged risk assessments that are recorded, reviewed and revised.

Patrick will consider Risk and Change Management requirements for each phase of the works, as detailed in the table below.

Outline of Risk and Change Management for Each Phase of the Works

PHASE ACTIVITY

Tender Phase Specific hazards identified in tender documents and on Site inspections. Review and Amend Site Safety Management Plan

Works Phase

Approved Site Safety Management Plan Ongoing Risk Assessment.

Work Team SWI’s and JSA’s Hazard Elimination

Task Observations Take 3

Pre-Start Safety Meetings. Monthly Toolbox Meetings. Site safety inspections and audits

Patrick SH&E Monthly Committee Meeting PPA Monthly Committee Meeting

This Risk Assessment shall be updated and reviewed on an ongoing basis with all relevant parties. If a task meets any of the following criteria, a Risk Assessment shall be performed:

 Significant changes  One off tasks

 Tasks that pose significant hazards possibly great loss in terms of safety, health, finance or production down time

 Tasks deemed by the SH&E Manager / Supervisor as requiring a risk assessment

The following steps are used to communicate and identify risks and formulate the action plan for the Works:

 Pre-Start Meetings - Inform work Parties of the shifts activities and communicate any known hazards or risks

 Take 3 – A personal risk assessment program; take three minutes to stop, think and control any hazards.

 Safe Work instruction - documented and approved. A methodical process used to identify and analyse the steps involved in a task to ensure that it is performed in a safe, efficient and environmentally friendly manner.

 Risk Assessment (RA) - Detailed analysis of activities

 Task Observations - A program of task observations of the Patrick workforce behaviour carrying out their day-to-day activities done by Management team members.

(15)

The Site Management team will monitor the effectiveness of the hazard control measures by regular inspections and audits carried out during operations.

All employees will be involved in task analysis inspections, behavioral observation programs such as the Task Observation program and hazard reporting to assist in ensuring that safe work practices are being documented and complied with. Plant and equipment will be audited during these inspections to ensure that they are up to the required standards.

The hierarchy of control is applied to assessing all identified hazards in the risk assessment process.

i.e.

(16)

(17)

10.2 Corrective Action Register

Patrick shall maintain the Hazard Management Register. The register shall be maintained and updated on an as needs basis. The relevant document contents shall be communicated to all relevant parties.

Action items may result from the following:  Audits  Observation  Improvement Inspections  Investigation  Meetings  Hazard Observations

Copies of the Hazard Management Register are to be provided to the SH&E Manager on request and to the Operations Manager at all times on the Shared Drive..

Patrick will carry out a risk assessment of the work to be carried out onsite and record the assessment. This risk assessment will be reviewed regularly.

10.3 Reporting Hazards

Patrick shall constantly provide an environment in which employees are encouraged to identify report and participate in the control of hazards within their workplace. Employees shall report hazards that they are

(18)

unable to rectify themselves, to their Supervisor who is required to control the situation to enable work to be undertaken safely.

Hazard Observation Process

All employees are required to report all hazards. The Near Miss / Hazard Report Form will be used for this purpose. The process involves the employee observing the hazards to:

 Rectify the hazard if safe to do so, isolate if necessary  Warn others of the hazard

 Complete a Near Hit / Hazard Report Form and discuss the hazard with the shift Supervisor.



Supervisor to report all hazards and incidents (including near hits, injuries and statutory authority non-conformance notices) to SH&E Coordinator and the Pilbara Ports Authority Safety Management.

The Hazard Management Register will ensure tracking of identified hazards, unsafe acts and unsafe

conditions.

10.4 Safe Work instructions (SWI)

Identification and control of hazards is to be achieved in line with the Patrick Hazard Identification, Risk Assessment and Control procedure.

The SWI will enable the effective management of hazards by a systematic process to identify, assess, control and monitor the risks presented by the hazards.

Prior to any work commencing Site Management will ensure that all tasks are reviewed by all members of the work team. The review is to be facilitated by the work Supervisor.

The SWI will be approved and monitored by the Supervisor to ensure it is complied with and to help identify areas of improvement.

If there is a change in employees, including supervisory employees, the Site Supervisor must be advised and the new supervisor or employee must be instructed on the SWI in place and sign off on the SWI.

Employees will review SWI in accordance with the sign on page within the SWI, following a break in work, for example due to weather, to consider any physical changes to the work environment.

SWI must be carried out prior to the commencement of any work. The SWI shall be task specific and all workers undertaking the job must have received instruction in the process and have signed the SWI.

10.5 Change Management

The process of change must be managed and controlled so that proper consideration is given to assessing risks presented by a proposed change and that identified controls of the risks are implemented.

Implementation of change to a system or procedure or the introduction of new equipment or process must be planned so that it is clearly communicated and understood by all employee involved.

Change Capture

There are various mechanisms for capturing the need to change from safety and health audits, risk reviews, SWI to action items resulting from monthly tool box meetings or incident investigations.

The suggestion or recommendation to make a change may be submitted by the client or by any member of the Site team.

Change Assessment

Minor change to the work environment or job procedure will be assessed by using the SWI process whilst a significant change to operations may require a formal committee to assess and implement.

The Manager or their delegate is responsible for ensuring that the assessment process reflects the significance of the change.

(19)

All of the relevant information is gathered and consultation with all other stakeholders is instigated. Stakeholders may include the work teams, client and Site Management, Safety Coordinator, Operations, or other relevant Managers within the business.

The assessment process is to verify the need for change to take place and to identify the most practical, safe and cost effective solution to the issue.

The selected change shall be subjected to a risk assessment to ensure that previously unidentified hazards will not be introduced without proper controls being put in place.

(20)

PAT-WA-SHE-DAM-PLA-003 Revision 0 Issue date 01-02-2015 Review date 01-02-2017 Implementation of Change

It is critical that the implementation of any alteration to the workplace or work procedures is tightly controlled.

All procedures and documentation effected by the change must be reviewed, modified and approved. If required, a new SWI or JSA will be written to reflect the change and the controls that have been identified.

All controls identified in the assessment of the change must be in place before approval to implement the change is given.

Communication

Good communication has a significant impact upon the success of the implementation of change.

It is imperative that the Manager or their delegate ensures that all stakeholders are fully informed before a change is put in place.

Review of the Change

The success of the implementation of a change must be reviewed to:

 Resolve any issues that may not have been identified in the original assessment  Ensure that the change achieved the original aims

 Ensure that the process to implement change was successfully carried out

11.0 COMMUNICATION, CONSULTATION AND PARTICIPATION

11.1 Overview

Patrick is committed to consultative process with all of its employees. This will ensure that positive employee input and participation is obtained in all SH&E issues and matters and is supported by the Asciano / Patrick SH&E Consultation and Communication Procedure.

11.2 Communication of Safety Information

The SH&E Manager shall ensure the availability of suitable safety information to employees.

The SH&E Manager will ensure that safety discussions are held with Senior Management immediately after a serious incident or near hit incident as outlined in the ICAM process for all Safety personnel within the Asciano / Patrick business.

11.3 Toolbox Meetings/Pre-Start Meetings

Toolbox meetings provide a forum for the discussion of health, safety and environment issues. The SH&E Manager / Supervisor attendance is compulsory if onsite and is documented in the minutes.

A copy of each the toolbox meeting minutes shall be available to employees and a copy kept on file in the site office.

Patrick Site Safety Toolbox Meetings shall be held at a frequency in line with SH&E Deliverables. In addition, a Patrick representative shall attend PPA toolbox meetings as they are arranged and delivered by the PPA. The aim of this meeting is intended to be a short, informal information process for the Supervisor and their direct work crew to explain and discuss safety related subjects in a concise manner so as to ensure understanding and interaction of participants.

The SH&E Manager shall liaise with supervisory employee to formulate subject matter and specific safety topics consistent with the sites current activities.

Details of safety meetings including attendees, topics discussed, or concerns arising from the topic discussion and proposed actions (including responsibility and time frames) shall be recorded.

(21)

PAT-WA-SHE-DAM-PLA-003 Revision 0 Issue date 01-02-2015 Review date 01-02-2017 Toolbox Meeting Structure

TOOLBOX MEETING STRUCTURE Coordinator Supervisor Attendees Entire Work Crew

Agenda

Toolbox Training Topic – Details and Comments Outstanding from Previous Meeting

Client /Project / Environmental / Safety Requirements PPE Requirements

Incidents / Near Hits

Hazards / Environmental Issues Identified Forward Planning To Make The Job Safer

Tools

Personnel Training Material / Plant

General SH&E Business / Feedback for Previous Employee Raised SH&E Issues, Incidents, Etc.

Work Activities (Activities and Interfaces)

Frequency Monthly and Daily Pre-starts cover a similar agenda. Minutes Minutes will be taken

(22)

11.4 Pre-Start Meetings

Pre-start shift meetings shall be performed in accordance with SH&E Deliverables to raise the safety and environmental awareness of employees prior to the commencement of their activities. Pre-Start Meetings shall comprise information discussions concerning any inherent hazards associated with planned works as well as precautions that will be initiated to control them.

An outline of Pre-Start meeting requirements is provided in the following table. Pre-Start Meeting Structure

PRE-START MEETING STRUCTURE Coordinator Supervisor

Attendees Shift Work Crew Agenda Work Activities

Hazard Identification / Control Safety Issues Discussed Environmental Issues

Frequency Daily and at the start of every shift change Minutes Minutes will be taken if required.

11.5 Safety Alerts

Safety Alerts shall be issued for the communication of a wide range of Safety topics, including but not limited to the following:

 Notification of significant incidents

 Changes in procedure and management processes

 Reinforcing requirements for the management of specific hazards

11.6 Safety Notice Board

The Safety notice boards will be located onsite and in the Site Office. The board will display safety information such as SWI, toolbox minutes, Safety Alerts and other relevant SH&E information.

Notice Boards will be updated and maintained by the Supervisor and SH&E Coordinator.

11.7 Site Sign-On Sheet

It is a requirement that all employees shall have their presence onsite recorded in the sign on sheet. (Pre-start and sign in / out register in the Patrick Operations Office).

11.8 SAFETY AND HEALTH REPRESENTATIVES

Patrick will appoint Safety and Health Representatives when requested by employees or if there is a specific requirement. The OSH Representative will receive training as defined in the OSH Regulations 1996. The OSH representative’s role and responsibilities shall include, but are not limited to:

• Participate in workplace inspections

• Carry out investigations of any actual or potential incident or near hit • Report any hazard or potential hazard to the employer

• Consult and cooperate with the employer and employees on all health and safety matters.

11.9 Process for Resolution of Issues

Purpose

The SH&E Consultation and Communication Procedure is the process for resolution of issues. The

(23)

environmental issues, as and when they arise. It is the responsibility of all Management levels to resolve issues in their workplace. The procedure is applicable to all Patrick employees. Patrick employees and management shall also comply with site requirements in regards to issue resolution where applicable.

The following bullet points summarise the key roles and responsibilities as detailed within this procedure:  When an employee identifies a safety and health issue they should raise it with their immediate

supervisor

 The immediate supervisor and the area health, safety and environment representative shall work in consultation with the area work group and the Supervisor / Manager to arrive at a suitable long-term solution. Specialists may be engaged for advice on an as-needed basis

 The issue and agreed outcomes shall be communicated to the Safety and Health Committee, who will then provide information to other designated work groups

 Where an issue is not reaching resolution through the organisation the SH&E Manager is available to provide clarification on legislative requirements

11.10 Monthly Reporting

The SH&E Manager is to provide the General Manager a monthly report on safety and health matters and also provide the PPA a monthly report on safety and health matters.

12.0 TRAINING, AWARENESS, COMPETENCE AND BEHAVIOUR

12.1 Training Needs

Patrick conducts a Training Needs review before all new works and reviews and updates the Patrick Dampier Operations Training Matrix which identifies the Induction, Licenses and Training Requirements of all employees.

This analysis will take into consideration the following: High Risk Activities, including:

 Crane and hoist operations  Forklift operations

 Scaffolding work  Rigging work  Dogging work

 Elevated work platform

12.2 Training Needs Analysis

Identify the training required prior to commencement for each job or position in the workplace.

Clearly define the training necessary to provide competencies required for the task elements making up each workplace task.

Identify and classify training required in terms of:

a) Nature and complexity (formal, on-job, mentoring, coaching) b) Urgency and priority

c) Relevance to job or position requirements

Classify the training and competencies derived from the training in terms of: a) Generic – required for a range of tasks and positions

b) Specific – required for individual tasks and/ or positions

c) Identify and list training required for various position descriptions d) Identify sources of training/ human resource development

12.3 Inductions

The following inductions are to be completed by employees and relevant subcontractors:  Patrick Full Site Safety induction

(24)

PAT-WA-SHE-DAM-PLA-003 Revision 0 Issue date 01-02-2015 Review date 01-02-2017  PPA Dampier Wharf Induction

 MSIC Induction delivered by the PPA. Site Visitors

The Site will be restricted to Site-inducted employees or authorised visitors accompanied by a Site-inducted personas required by the PPA procedures.

Patrick will ensure that all employees mobilised to Site have the following requirements: a) Employees, and subcontractors are inducted

b) Documentation is completed and approved prior to the arrival on Site

c) Prior to commencing on Site, all employees must have completed and will be able to produce documented proof of inductions

d) All visitors shall sign in /out in the visitor’s book on entering and leaving Site

12.4 Training Matrix and Records

Training records and registers are maintained on Site. These records shall be kept current for the duration of the works and available to approved employees.

This would include such details but not limited to:  Induction records

 Forklift  CPR

 Drivers License  Confined Space Entry  Working at Heights  S&H Rep Course  Senior First Aid  Occupational First Aid

 Relevant Plant and Equipment Competencies

12.5 Competency Assessments

A Verification of Competency (by means of re-assessment) for hazardous and specific tasks shall be

undertaken to determine competencies and skill gaps. The competency verification assessment shall consist of verbal, written and practical assessments consistent with national competency assessment criteria.

Patrick will ensure that all employees and sub-contractors employees hold current and relevant qualifications for the work they are required to perform.

Records shall be maintained of all competency assessments done relevant to Patrick Operations Dampier and are reviewed / refreshed annually.

12.6 Ongoing Training

Safety training requirements are reflective of the working environment and tasks to be performed. Training needs will be assessed on an ongoing basis to determine appropriate training for Patrick employees.

12.7 Course Instructors, Training Organisations and Content

For special skill training, e.g. confined space training, mobile equipment, working at height, Patrick engages the services of recognised Registered Training Organisations (RTO). The RTO delivers training structured on industry requirements for specific skills.

12.8 Safety and Health Breaches

Patrick will investigate and counsel all staff involved in safety and procedural breaches. This may include joint investigations with clients.

13.0 SAFETY PERFORMANCE MONITORING

Patrick sites are to have their safety and health performance measured throughout the works using a common set of Key Performance Indicators (KPI). Leading indicators for the works shall be measured, reported against and fed back to employee to ensure continuous improvement.

(25)

13.1 Key Performance Indicators

The lead indicator measurements below marked * are for a guide only and are subject to individual project deliverables matrices

Target KPI MEASUREMENT MONITORING

MECHANISM TARGET

LEAD INDICATORS

Identification of hazards ,Assessment and control of risks

Ensure Hazards and Risks are identified and assessed in relation to Patrick (WA) works.

Take 3

1 per person for each task or when there are

significant changes to the task or environment (Minimum 1 per person per day).

Weekly and Monthly

site SH&E report 100%

SWIs and JSA’s (Safe Work Instructions / Job Safety Analysis)

For each task

Task observations Weekly site SH&E report Daily site inspections

100%

Hazard Reporting

Hazard report / near miss forms are completed and corrective actions recorded Monthly review of Hazard Management register 100%

Consultation and communication To ensure the Patrick

(WA) workforce is being consulted and

communicated with on a regular basis

Pre-start * 1 x Prestart per shift

Weekly and Monthly

To ensure the Patrick (WA) workforce is being consulted and

communicated with on a regular basis

Toolbox meetings

* 1 Toolbox

meeting per week / month as per Division requirements

Weekly and Monthly

Supervision and Management Ensure Hazards and

Risks are identified and assessed in relation to Patrick (WA) works.

OBS

2 per Patrick management person onsite (Minimum 2 per person per week)

Weekly and Monthly

Daily inspections * 1 per day per supervisor

Weekly site SH&E

report 100%

Site inspections * 1 per month per site

Weekly site SH&E

report 100%

(26)

PAT-WA-SHE-DAM-PLA-003 Revision 0 Issue date 01-02-2015 Review date 01-02-2017 LAG INDICATORS

Total Recordable Injury Frequency Rate (TRIFR)

# of recordable cases versus man-hours worked x million

Weekly / Monthly H&S

Statistical reporting <20.0

Lost Time Injury Frequency Rate (LTIFR)

# of injuries versus man-hours worked x million

Weekly / Monthly H&S

Statistical reporting 0 Medical treatment Injury frequency Rate {MTIFR} Number of medical injury work cases

injuries versus man-hours worked x million

Site Weekly / Monthly H&S Statistical reporting Reviewed at SH&E Management Meetings <20 13.2 Management Review

To ensure that the Patrick (WA) workforce is Inducted and trained for the role and works

Employee Induction

% of personnel on

site inducted 6 Monthly Audit

and weekly review 100%

Employee training as per role

% of personnel on site trained as per register

6 Monthly Audit

and weekly review 100% Measurement and Evaluation

To ensure that Patrick (WA) management reviews the effectiveness of the system Corrective Action

recordings % of corrective actions

Review Hazard Management register to ensure corrective actions are being recorded. CAR to be reviewed at management meetings 100% Corrective Action Close out

% of corrective actions not closed within target time or longer than 30 days

Review Hazard Management register to ensure corrective actions are being closed out within 30 days.

To be reviewed at Operations and OSH Committee meetings

0%

Audit 1 audit performed every 3 months

To be reviewed at

management meetings. 100%

Management

safety meeting 1 per month

Review the monthly meetings

To be reviewed at management meetings.

100%

Management

review meeting 1 per year

Review of SH&E System and Safety Improvement Plan

(27)

PAT-WA-SHE-DAM-PLA-003 Revision 0 Issue date 01-02-2015 Review date 01-02-2017 The SH&E System is reviewed by senior management at meetings held at a minimum of yearly intervals. The review assesses the effectiveness of the system and determines what changes in procedures, methods, philosophy, infrastructure and resources are considered necessary to meet current and future needs. The review takes into account items such as Audit Reports, Safety Improvement Plans, and Training needs. Actions required to address current or potential problems are recorded in minutes of meetings on a Management SH&E Meeting Report and implementation assessed at subsequent meetings.

The agenda and discussion topics are tabled and reviewed in Management Meeting Report minutes with agreed actions.

Additionally, the senior management team will meet once a month to conduct a review of safety performance and immediate issues requiring attention. The meeting will be minuted with clear action items.

14.0 HEALTH, WELFARE AND MEDICAL

14.1 Pre-Mobilisation Medical/Alcohol and Other Drugs Testing

Medical/AOD testing shall be completed by employees prior to employment in line with QA Procedure 03

Employment and Training:

A Pre-employment medical assessment shall be carried out by a Patrick-approved Health Service provider

Drug and Alcohol Screening - A supervised urine sample will be provided by the prospective employee at the time of undergoing the pre-employment medical assessment.

14.2 Fit for Work

Patrick shall ensure all employees and visitors comply with the Fit for Work Procedure SPR-012 including: fatigue stress, medical problems, alcohol abuse and drug abuse.

The objectives of the Fitness For Work Procedure are to provide a framework to ensure that:

 While at work, employees are provided with a safe and health work environment which minimises or eliminates the risk of injury due to any act or omission by themselves or others.

 All employees meet their obligations in providing a safe workplace.

 As far as possible, ensure that a candidate’s Fitness For Work meets the requirements for the job.  Where there are medical and physical Fitness For Work requirements due to the nature of the work

site, these requirements are identified in Job Analysis’ Forms which are used by medical employees during pre-employment and on-going medical assessments.

 Supervisors have the knowledge, skill, willingness and support to actively monitor and manage FFW issues.

Workplace stress

There is a range of physical, psychological and behavioral symptoms that may be reported by those experiencing high levels of stress.

Identification of psychological hazards that may create a stressful environment must be included in any hazard management system. Identification of psychological hazards (frequently referred to as ‘stressors’) requires particular effort as they:

Are not as easily identified as physical hazards

May occur suddenly as a result of a traumatic experience, such as a threat can build up gradually, such as a result of continued high work demands and conflict in working relationships.

Control the effects of stressors by:  Removing or reducing stressors

 Rotating workers through tasks that are known to be demanding assisting workers to deal with distress where stressors cannot be removed.

(28)

PAT-WA-SHE-DAM-PLA-003 Revision 0 Issue date 01-02-2015 Review date 01-02-2017  Provide information about stress and the effects of stressful situations

 Develop policies and procedures to minimise the effect of anticipated stressful situations before they arise

 Provide access to employee assistance programs

 Promote activities that enhance physical and mental health.

14.3 Drugs and Alcohol

Policy Statement

The company policy is that no employee is to commence work, or return to work while under the influence of alcohol or drugs. The purpose of this policy is to maintain a work environment that is free from the effects of drug and alcohol use.

Company Vehicles

Company vehicles are not to be driven by anyone who is under the influence of alcohol or drugs. Patrick will not accept liability for any damage to a company vehicle, injury to any person, or damage or injury to any third party, incurred while the driver of the company vehicle is in breach of this policy or of the law.

Machinery

Patrick has an obligation to all employees under current Occupational Safety and Health legislation to provide a safe and healthy work environment. To ensure a safe environment, no machinery is to be operated or used by anyone who is under the influence of alcohol or drugs.

Prescription Medication

If a person needs to take prescription drugs, they must check with their doctor to establish if the use of the drug will impact on their work performance and particularly their ability to operate machinery. If so, they must advise their Supervisor prior to the commencement of work.

The PPA requires all wharf users to be at zero level for both alcohol and other drugs upon entry to the site

which all Patrick personnel are aware of via the MSIC and PPA induction process.

14.4 Fatigue Management

Fatigue Management shall be carried out in accordance with the Asciano / Patrick Fitness For Work Procedure.

Patrick is aware that fatigue can result from long or arduous work, little or poor sleep and the time of day when the work is performed and the amount of sleep obtained. It can be influenced by health and emotional issues or by several of these factors in combination.

Fatigue indicators include but are not limited to:  Not feeling refreshed after sleep

 A greater tendency to fall asleep while at work  More frequent naps during leisure hours  Feelings of fatigue or sleepiness

 Extended sleep during days off

 Increased errors and loss of concentration at work

There are many reasons why a person may not be fit for work. Patrick provides the opportunity and support mechanisms, which allow an employee or contractor to discuss any lifestyle, health, or medical condition they may have with their Manager or utilise the Employee Assistance Program for further advice.

In exceptional circumstances these limits may be exceeded after due consideration to both the operational requirement and the safety and health of the employees involved.

(29)

Heat Stress requires that adequate controls are implemented to suitably protect people who work in extreme temperatures. The process involves identifying extreme temperature sources and implementing appropriate hazard control measures.

Where an environment of extreme temperature exists, the means of control include, but are not limited to:  Providing shelter and adequate cool drinking water

 Hygienic means of water distribution and consumption to limit exposure to health risks  Using Power tools, lifting aids and/or other devices to reduce physical exertion  Planning of work to minimise employee exposure to extremes of temperature  Training and instruction in recognition of heat stress symptoms

 Rotate employee between tasks

When there is potential for heat stress to occur all supervisors will be responsible for conducting a risk assessment and ensuring controls are in place to reduce the effects of heat stress.

14.6 Injury Management and Rehabilitation

Patrick is committed to the effective injury management and rehabilitation of any injury party and is defined in the Injury Management and Rehabilitation Policy. Injury management and rehabilitation cases will be handled in accordance with Asciano / Patrick Incident & Injury Management Procedure.

The SH&E Manager will coordinate the rehabilitation program for employees. If requested through the Insurer or Rehabilitation / Return to Work Coordinator, an injury management provider may be used to develop a return to work program.

Where an employee’s injuries are such that the person is capable of performing alternative duties, suitable duties will be provided where possible.

Where an employee is injured through a non-work related activity, such as weekend sports, similar services may be provided where approved by a Regional Manager to arrange alternative duties and return to work, if practical to do so. Employees are required to report such injuries so that they are not assigned to tasks that may aggravate the injury or result in the employee or others being placed at increased risk.

14.7 Health Surveillance

The purpose of health surveillance is to monitor the health effects of being exposed to a hazard.

14.8 Environmental monitoring

Environmental hazards can include the noise generated in the in a workplace, the heat given off by certain machinery, fumes, the quality of lighting, etc.

Environmental monitoring at fixed locations in the workplace is used to assess the occupational exposure levels of hazards within a workplace to determine the risk to the worker's health, and to determine if existing hazard risk controls are effective.

The Patrick Supervisor in consultation with the SH&E Manager will determine if environmental monitoring requirements are necessary, given the hazards, the workplace environment, and hazard risk controls implemented at the workplace. Examples are:

 That a qualified person will complete noise assessments (measurements) of noise output every 5 years in work area where the noise level exceeds the 'exposure standard';  Ongoing air monitoring requirements may be required to determine exposure levels to

airborne contaminants within the work area

 Ongoing air monitoring requirements may be required to determine exposure levels to chemical mists and solvent vapours in a workplace, and air quality in confined spaces.

14.9 Noise and Vibration

(30)

Patrick will ensure that all employees, contractors and visitors are not exposed to noise above the Australian Standards. This shall be achieved by control of plant and equipment wherever possible. SWI’s are to address noise minimisation where appropriate.

Patrick employees shall notify their Manager of equipment noise levels, which may result in employee being exposed to noise above 85dB (A).

Work places with excessive noise above 85 dB (A) are to be properly sign-posted.

All employee exposed to noise risk are to be advised and provided with the correct hearing protection, in accordance with AS 1269.

14.10 Atmospheric Hazards

All work that may produce fibrous material or dust must comply with the below requirements. Patrick may utilise an external provider to conduct atmospheric monitoring for noise, dust, vapours and fumes if required.

Asbestos

It is company policy that under no circumstances are employees, contractors, sub-contractors (other than a licensed specialist asbestos remover), hire labour or visitors to knowingly work on, in or with any product that contains asbestos. Asbestos will only be removed by a licensed specialist asbestos remover, carrying the appropriate insurances and policies.

Synthetic Mineral Fibres

Synthetic mineral fibres, e.g. glass fibre, rockwool and ceramic fibre, shall be handled in accordance with the National Standards and Code of Practice, “Synthetic Mineral Fibres” and Standard Specification Site Requirements Control of Occupational Hygiene Exposures.”

Radiation

Patrick shall ensure all Radiation substances and sources are controlled as per the Radiation Safety Regulations 1982

Smoking

Patrick (WA) is committed to ensuring the health, safety and welfare of its employees whilst at work and its contractors and visitors while in our workplace. Tobacco smoking in the workplace is a recognised health hazard and as such is not permitted in any company office, workshops, company vehicle, enclosed areas, in close proximity to others workers or other area designated as Environmental Tobacco Smoke-Free Workplace. No smoking is permitted on the PMF. Smoking may only be conducted during breaks and only in the designated smoking areas.

14.11 Hazardous Substances

Handling and storage and use of Hazardous Substances will be carried out in accordance with the Asciano / Patrick Hazardous Substances Procedure.

Prior to a hazardous substance being brought onto the site, a register and SDS shall be provided to the PPA for approval.

15.0 SUB-CONTRACTOR MANAGEMENT

15.1 Sub-contractors

All sub-contractors under Patrick (WA) management control at site shall comply with the Patrick Safety Management Plan.

All Patrick (WA) procurement regardless whether product or services including subcontractors shall be from Patrick approved suppliers.

(31)

16.1 Emergency Response

Patrick (WA) Site Emergency Response Plans shall be complied with and the Manager shall be responsible for ensuring that all employees understand the Site Emergency Procedures. This shall be communicated through the inductions and Tool Box Meetings.

16.2 Exercise Drills

Patrick employees and contractors when required are to participate in PPA site emergency exercises. These exercises will be scheduled and orchestrated in line with PPA Emergency Evacuation Plan or PPA Site

Emergency Procedure.

16.3 Fire Protection

Patrick shall implement a system to identify and control flammable and combustible materials and ignition sources and to provide adequate levels of fire protection.

Fire extinguishers will be available where deemed necessary as determined by Risk Assessments. Patrick will ensure a fire extinguisher is available in all work areas.

Patrick (WA) shall provide instruction to their workers on safe working practices in relation to fire prevention and protection. Work areas must be kept clean and free of combustible waste and scrap materials at all times.

Particular care must be taken when welding and cutting in locations where combustibles are exposed. Combustible material shall be removed or protected with fire resistant blankets, and an adequate number of approved fire extinguishers must be available. Hot Work Permits will be applied as per Asciano / Patrick

Hot Work Procedure.

All flammable and combustible materials shall be stored and handled with due regard to their fire characteristics. Flammable liquids must be stored in an approved manner, and dispensed only in acceptable safety containers.

Oxygen and combustible gas cylinders must be stored at least 5m apart or separated by a vertical wall of height 5m.

Inspection and maintenance of firefighting equipment and fire control measures shall be carried out every six months.

16.4 First Aid

Patrick shall ensure that trained and certified First Aid personnel are available on site. These personnel will only provide first response first aid.

First Aid employees may assist emergency services should a serious injury occur.

A stocked First Aid Cabinet shall be provided on site in various Patrick Operational Areas. The size of the cabinet will be determined by site employee numbers.

A nominated First Aid person shall be responsible for medical supplies. Contents of the cabinet will be inspected every use by way of recording forms and inspected and topped up every 6 months by St John Of God Karratha.

First Aid kits shall also be kept in light vehicles. Drivers will be responsible for inspecting kit contents.

16.5 Medical Emergency

If a medical emergency occurs on site the following should occur:

 Render first aid assistance if there is no danger to yourself or others.

 Send someone to get assistance by notifying the emergency services and PPA with the following information:

1) Brief description of the incident 2) Accurate details of the location 3) Number of employee injured

(32)

PAT-WA-SHE-DAM-PLA-003 Revision 0 Issue date 01-02-2015 Review date 01-02-2017 4) Cause of accident

5) Injury severity

17.0 PERSONAL PROTECTIVE EQUIPMENT (PPE)

17.1 General

All Protective Equipment (PPE) shall comply with Australian Standards and in accordance with the Asciano

/ Patrick Personal Protective Equipment Procedure. A PPE register shall be maintained to record the

issuing of PPE.

17.2 Patrick Employees and Contract Staff

The following PPE shall be worn on site as a minimum:

 White Safety helmet. Will meet the requirements of AS1801 (On the wharf and in signposted areas).  Safety glasses to meet AS 1337 (In signposted areas).

 Foot protection shall comply with AS/NZS 2210.2 and be selected and maintained in accordance with AS/NZS 2210.1.

 Protective hi-visibility clothing should cover the full body, including arms and legs.

 Rings, bracelets, neck chains, exposed metal zips; watches etc. are not worn whilst performing electrical work in the vicinity of ‘Live’ electrical equipment.

 Any specialised PPE required, as identified by Personal Protective Equipment Procedure or SWI, e.g. face shield, hearing protection, floatation device, riggers gloves, etc.

It is acknowledged Patrick must meet the minimum requirement of PPE as prescribed by the PPA for operation on its site. This includes the wearing of PFDs in marked zones or where assessed as high by risk.

17.3 Training

Training in the use of PPE will be covered in inductions and in Tool Box Meetings.

17.4 Duty of Care

Under current state OH&S legislation it is the employees responsibility to correctly wear PPE at all times as directed. Patrick (WA) also has a duty to ensure that all employees have the correct PPE; it is fit for purpose and employees are trained in its use.

18.0 SECURITY

18.1 Potential Security / Terrorism Threats

Patrick (WA) employees and contract staff will be advised on any changes to the threat level on a site; this will be at the shift pre-start meetings for minor changes and immediately to all work groups in the advent of a major increase in threat. Consideration should be given to use of muster alarms and evacuation. Refer PPA Emergency Management Plans.

18.2 Reporting of Suspicious Activity

Any Patrick (WA) employee or contractor seeing any activity on site that may pose a security threat should immediately inform his / her Supervisor.

19.0 OPERATIONS

19.1 Isolations

All isolations must comply with the Asciano / PatrickIsolation of Plant and Equipment Procedure and / or any site requirements.

SAFETY MANAGEMENT PLAN

Bulk and Automotive Port Services

SAFETY MANAGEMENT PLAN

DAMPIER OPERATIONS

TABLE OF CONTENTS

