Project Planning -
Evaluation,
Monitoring & Control Segmentation
The purpose of project monitoring
and controlling is to provide an
understanding of and communicate
the
project’s
progress,
thus
identifying
when
the
project’s
performance deviates significantly
from the plan so that appropriate
corrective actions and preventive
actions are taken.
Project Planning -
Evaluation,
Monitoring & Control Segmentation
Project activity monitoring is an aspect of
project management that is performed
throughout the project. Controlling is the
aspect wherein corrective and preventive
actions are taken. It is the Project Manager
who must ensure that the monitor and
control process is effectively executed.
Effective execution of the project monitoring
and controlling process
leads to successful
project delivery.
Project Planning -
Evaluation,
Monitoring & Control Segmentation
There are actually five primary process
groups in project management……..
1.
Initiating
2.Planning
3.Executing
4.Monitoring
5.
Controlling and Closing.
There is an integrative nature, referred to as
“plan-do-act-check,” that underlies these
processes.
Project Planning -
Evaluation,
Monitoring & Control Segmentation
1.
The Planning process corresponds to the
“plan” component.
2.
The Executing process corresponds to the
“do” component.
3.
The Monitoring and Controlling process
corresponds to the “check-act” component.
4.
The Initiating process starts the
“plan-do-act-check” cycles.
Project Planning -
Evaluation,
Monitoring & Control Segmentation
It is the integrative nature of
project management which
requires that the Monitoring
and
Controlling
process
interact with every aspect of
the other process groups.
Project Planning -
Evaluation,
Monitoring & Control Segmentation
During the
project planning
phase, plans
are developed in the form of project
baselines for schedule, cost, scope,
quality and risks, all of which are
components of the overall project plan.
This gives the Project Manager basis for
monitoring project progress and upon
which to base decisions necessary for
managing changes needed to help get
the project back on track.
Project Progress
Project progress is primarily determined by comparing actual project performance to schedule and Work Breakdown Structure (WBS).
When actual status exceeds predetermined thresholds, thus causing variances by deviating significantly from expected values, corrective actions are taken, as appropriate.
These actions often require re-planning, which may include revising the original plan or including additional mitigation activities in the current plan.
The process by which the variances are identified and analyzed is called Variance Analysis.
Project Progress Reporting, Tools &
Techniques
Project monitoring and control also
provides information to support
status
reporting,
progress
measurement
,
forecasting
and
updating current cost and schedule
information. During this process, it is
also
important
to
ensure
that
implementation of approved changes
are monitored when and as they
occur.
Project Progress Reporting, Tools &
Techniques
As for tools and techniques used in
facilitating project monitoring and control,
automated
project
management
information systems and
Earned Value
are among the most commonly used.
Both are also used to update information.
Earned Value also provides a means for
forecasting future performance based
upon past performance.
Project Progress Reporting, Tools &
Techniques
Status reports are used for communicating project progress and status. Variance Analysis reports are typically used to identify variances and the information often used as a basis for determining corrective actions.
Plan to Keep Control for Success
As can be ascertained, the project plan lays the groundwork for a successful project. It goes without saying that beyond planning, effective project monitoring and control is just what is needed to keep your project in control.
KEEP YOUR PROJECT IN CONTROL
Project monitoring and control provides
an understanding of project progress,
identifies deviation from the plan and is a
mechanism for making any necessary
corrective actions.
Keep Your Project in Control
Understanding How Project Monitoring
and Controlling Integrates with Other
Processes
KEEP YOUR PROJECT IN CONTROL
Understand the Project Monitor and
Control Process
Understand
the
Project
Execution
Process
Managing
Cash
Flow
Control
in
Construction Projects: Understanding the
Focal Points
Do Project Budgeting and Costing for
Project Management Learners
Project Layout
Keeping ready the data on the important aspect of the project, such as ...
Market size
Plant capacity
Technology
Equipment required
Civil works
Specific conditions required in the plant
Raw material sourcing and storing
requirements, an entrepreneur needs to get the plant lay out
Project Layout
The plant layout helps in
defining the scope of the project
and provides a basis for project
engineering, investment required
on
plant,
machinery
and
equipment and production costs.
The purpose is to ensure smooth
and cost effective flow of raw
materials for the work in progress.
Role of a Project Manager
Directs resources for the achievement of goals
LEADER also provides
– Vision
– Inspiration
– Rises above the usual
Management Continuum
Autocratic Consultative Participate Authoritarian Democratic
Solves problems alone Dictates decisions Discusses Problems Makes decision Chairperson Agrees problem Creates consensus
Managerial Roles
– (after Henry Mintzberg)
Interpersonal – Figurehead – Leader – Liaison Informational Roles – Monitor – Disseminator – Spokesperson Decisional Roles – Entrepreneur – Resource Allocator – Disturbance Allocator – Negotiator
Qualities
Technical/Professional knowledge
Organisational know-how
Ability to grasp situation
Ability to make decisions
Ability to manage change
Creative
Mental flexibility - Learns from experience
Pro-active
Moral courage
Resilience
Social skills
Variables
Resource
Time
Function
“ You can have any two of quick, good or
