SHAREYOURJOB.COM
PRIVACY POLICY
(last updated 9th October 2014) 1. Introduction1.1 Shareyourjob.com Ltd (“Shareyourjob.com” or “we”) respects the privacy of our users and has developed this Privacy Policy to demonstrate its commitment to protecting your privacy. This Privacy Policy (together with the Shareyourjob.com Terms & Conditions and any other documents referred to on it) is intended to describe for you, as a user of shareyourjob.com, the information we collect, how that information may be used, with whom it may be shared, and your choices about such uses and disclosures.
1.2 We encourage you to read this Privacy Policy carefully when using our website or services or transacting business with us. By using our website, you are accepting and consenting to the practices described in this Privacy Policy.
1.3 This Privacy Policy may change from time to time so you should check it whenever you visit our site. We'll assume you agree to the revised policy if you use the site or register as a member after the effective date shown at the top of the policy. The revised policy will only apply to information we collect after the effective date.
1.4 For the purpose of the Data Protection Act 1998 (the Act), the data controller is
ShareYourJob.com Ltd of Avon Wood, Arnewood Bridge Road, Lymington, Hampshire SO41 6DA. 1.5 If you have any questions about our privacy practices, please refer to the end of this Privacy Policy for information on how to contact us.
2. Information we collect about you
2.1 We collect and store the information which you enter into forms on our site, for example when you register as a member on our site, complete a profile, enter search criteria, participate in surveys or communicate with other members via our site. You may opt out of providing any such
information by simply choosing not to complete the relevant section but certain information is compulsory if you want to use a particular part of our services. The information you give us may include your title, name, address, e-mail address and phone numbers.
2.2 We may also collect personal information which you provide when communicating with us in some other way e.g. by email.
2.3 We may receive and store certain information automatically when you interact with us.
Examples include the internet protocol (IP) address used to connect your computer to the internet, connection information such as browser type and version, your operating system and platform, a unique reference number linked to the data you enter on our system, login details, the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time), cookie number, activity on ourwebsite including the pages you visited and searches you made, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), download errors, and methods used to browse away from the page
3.1 Like many websites we use cookies (or may do so in future). Cookies help us to provide you with a good experience when you browse our website and also allows us to improve our site. For detailed information on the cookies we use and the purposes for which we use them see our Cookie Policy.
4. How do we use your personal data?
4.1 We use the personal data you give to us to: 4.1.1 deliver the services that you have requested;
4.1.2 manage your account and provide you with customer support;
4.1.3 perform research and analysis about your use of, or interest in, our products, services, or content, or products, services or content offered by others;
4.1.4 communicate with you effectively, by e-mail, postal mail, telephone and/or mobile devices, including in relation to products or services that may be of interest to you either from us or third parties;
4.1.5 develop and display content and advertising tailored to your interests on our site and other sites;
4.1.6 manage our business.
4.2 We use the personal data we collect about you:-
4.2.1 to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
4.2.2 to improve our site to ensure that content is presented in the most effective manner for you and for your computer;
4.2.3 to allow you to participate in interactive features of our service, when you choose to do so; 4.2.4 as part of our efforts to keep our site safe and secure;
4.2.5 to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you;
4.3 We may:
4.3.1 use the personal data you give to us to provide you with information about other goods and services we offer that are similar to those that you have already enquired about; to provide you, or permit selected third parties to provide you, with information about goods or services we feel may interest you, including information about special offers or promotions;
4.3.2 use the personal data we collect about you to make suggestions and recommendations to you and other users of our site about goods or services that may interest you or them.
4.5 We may access, monitor, remove, alter or store or otherwise use any personal data if we think you have or may have breached our terms and conditions or to enforce our rights or protect the public or where if we are required to do so by law or appropriate authorities.
5. How do we protect personal data?
5.1 Security is a high priority. We take precautions to protect personal data from loss, misuse, unauthorised access or disclosure, alteration or destruction using the same safeguards as we use for our own proprietary information.
5.2 Your personal data is stored on secure database servers that are separate from our website servers and are not connected to the internet. We also maintain physical, electronic and procedural safeguards in connection with the collection, storage and disclosure of personal data. For example, only authorized employees are permitted to access personal information, and they may do so only for permitted business functions. In addition, we use firewalls to help prevent unauthorized persons from gaining access to your personal information.
5.3 Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
5.4 We provide areas on our website where you can post information about yourself and communicate with others. When you register with us you will be asked to complete a form (“Registration Form”) which contains personal information such as your name and contact details. Individuals wishing to search for a suitable job partner will then need to complete a job profile (“Job Sharing Profile”). Your name and contact details should only be disclosed in the Registration Form, as the information provided in this form will not be visible to other users of the site. The information in the Job Sharing Profile will be
placed in the searchable database and will appear whenever matched searches are executed by other
members. Whatever information you choose to voluntarily disclose on publicly-viewable web pages, such as in the Job Sharing Profile, will be publicly available and can be collected and used by others. We cannot control who reads this information or what other users may do with the information you voluntarily post, so we encourage you to exercise appropriate discretion and caution. You will be able to communicate directly with another member on the website once you have both specifically agreed to this, and will thereafter be able to exchange personal information, such as your name and external contact details, should you so wish.
5.5 Employers who wish to post jobs that are available to job share applicants will also first be asked to complete a form to register with us (“Employer Registration Form”) and will then be able to post specific jobs by completing a job profile (“Job to Share Profile”). The information in the Employer Registration Form will not be visible to other users of the site. The information in the Job to Share Profile will be published on the relevant section of the site, will be publicly available and can be collected and used by others. We cannot control who reads this information or what other users may do with the information you voluntarily post, so we encourage you to exercise appropriate discretion and caution. Individuals who have registered and who are interested in a specific job posted will be able to communicate directly with you via the website once you have both specifically agreed to this.
6.1 We do not disclose any personal data to third parties except insofar as we say so below. 6.2. We may share your personal information, which may include your name and contact
information (including email address) with our authorized service providers that perform certain services on our behalf – for the purpose of their service only. These services may include fulfilling orders, providing customer service and marketing assistance, performing business and sales analysis, supporting our website functionality, and supporting other features offered through our website. These service providers may have access to personal information needed to perform their functions but are not permitted to share or use such information for any other purposes.
6.3 From time to time we may share your personal data with selected partners or third parties so that they can send you details of goods or services which may be of interest to you, including information about special offers or promotions. If you wish to stop receiving such offers, you can unsubscribe via the communication itself or at any time from within the "My Account" area of the site.
6.4 We may share aggregated and non-personal information we collect under any of the above circumstances. We may also share it with third parties to develop and deliver targeted advertising on our websites and on websites of third parties. We may combine non-personal information we collect with additional non-personal information collected from other sources. We also may share
aggregated information with third parties, including advisors, advertisers and investors, for the purpose of conducting general business analysis. For example, we may tell our advertisers the number of visitors to our website and the most popular features or services accessed. This
information does not contain any personal information and may be used to develop website content and services that we hope you and other users will find of interest and to target content and
advertising.
6.5 Certain information which you voluntarily provide, such as in your Job Sharing Profile and search criteria (for individuals) or your Job to Share Profile (for employers), is made available to other members or users of our site or services. When you complete and post a Job Sharing Profile (individuals) or a Job to Share Profile (employers), the information will be placed in the searchable database and can therefore be accessed, used and stored by other users around the world. However, the information you disclose in the Registration Form will not be available to any other member or user. Once two members have specifically agreed they will be able to communicate with each other directly within the site and can then voluntarily chose to disclose any other information to each other.
For more information on this, see our Frequently Asked Questions.
6.6 We may (directly or through our partners) distribute, publish or broadcast the information you provide to us, email communications and search criteria to third parties including via email
newsletters, on third party websites or via any other distribution media including electronic media (such as email, SMS, MMS, WAP, Internet, CD-Rom or DVD-Rom), and audiovisual communications media (including press, radio, analogue television, digital television, cable or satellite). You have granted us a licence to do this by agreeing to our terms and conditions. If you no longer wish us or our partners to distribute, publish or broadcast such information, you can terminate your
registration with us by following the instructions in the designated part of our site. Such termination will not affect any previous distribution, publication or broadcast of the relevant material and will only take effect upon the next update or version thereof.
6.7 We may disclose personal data so far as reasonably necessary:
members, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection or where we are required to do so by law or appropriate authority; or
b) in the case of an actual or proposed (including negotiations for a) sale or acquisition or merger of any business or assets or in the case of an insolvency in which case we may disclose your personal data to the prospective seller or buyer of such business or assets or insolvency practitioner. 6.8 We may share your information with any other companies within our group for the purposes stated in this privacy policy.
6.9 Any third parties to whom we may disclose personal information may have their own privacy policies which describe how they use and disclose personal information. Those policies will govern use, handling and disclosure of your personal information once we have shared it with those third parties as described in this Privacy Policy. We will take reasonable steps to require that third parties to whom we transfer any personal data will agree to provide sufficient protection.
6.10 We may store process or transfer personal data outside the European Economic Area for the purposes stated in this policy. By submitting your personal data, you agree to this transfer, storing or processing.
7. Third-party websites
7.1 There may be places on our website where you may click on a link to access other websites that do not operate under this Privacy Policy. For example, if you click on an advertisement on our website, you may be taken to a website that we do not control. These third-party websites may independently solicit and collect information, including personal information, from you and, in some instances, provide us with information about your activities on those websites. We recommend that you consult the privacy statements of all third-party websites you visit by clicking on the “privacy” link typically located at the bottom of the webpage you are visiting.
8. Your choices about collection and use of your information
8.1 You can choose not to provide us with certain information, but that may result in you being unable to use certain features of our website.
8.2 At any time you can choose to no longer receive commercial or promotional emails from us by visiting the “My Account” page associated with your account. You also will be given the opportunity, in any commercial e-mail that we send to you, to opt out of receiving such messages in the future. It may take up to 10 days for us to process an opt-out request. We may send you other types of transactional and relationship e-mail communications, such as service announcements,
administrative notices, and surveys, without offering you the opportunity to opt out of receiving them. Please note that changing information in your account, or otherwise opting out of receipt of promotional email communications will only affect future activities or communications from us. If we have already provided your information to a third party (such as a service provider) before you have changed your preferences or updated your information, you may have to change you
preferences directly with that third party.
8.3 You may tell us not to share your personal information with third parties for direct marketing purposes by visiting the “My Account” page associated with your account after you have registered.
9. How can you access and rectify personal data?
personal information by contacting us at the email address provided below in the “How to contact us” section of this privacy policy. You also may choose to close your account at any time by visiting the “My Account” page for your account. After you close your account, you will not be able to log in to our website or access any of your personal information. However, you can open a new, separate account at any time. If you close your account, we may still retain certain information associated with your account for analytical purposes and record keeping integrity, as well as to prevent fraud, enforce our terms and conditions, take actions we deem necessary to protect the integrity of our web site or our users, or take other actions otherwise permitted by law. In addition, if certain information has already been provided to third parties as described in this Privacy Policy, retention of that information will be subject to those third parties' policies. If your personal information was previously accessed by others using the site, we are unable to delete the information from their systems.
9.2 The Data Protection Act 1998 gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.
9.3 For further information about your rights under UK data protection laws, see the website of the UK Information Commissioner.
10 How to contact us
10.1 If you have any questions about this Privacy Policy or our information-handling practices, or if you would like to request information about our disclosure of personal information to third parties for their direct marketing purposes, please contact us by e-mail or postal mail as follows:
