Retrieving Data & Printing
Reports
Retrieving Data & Printing Reports
• This users guide will cover the most common reports
that users can run, to retrieve the data they have entered
in each section of Firehouse Web.
– Reports: Display data entered in FH Web, in a PDF format.
– Queries: Display data entered in FH Web, in a Microsoft Excel, spreadsheet format.
– There are more reports & queries than we will cover here, but these are the most common.
– As stated in the training class, If you enter the data requested, we will take care of retrieving it for you, if needed. Just e-mail Lt. Hollingsworth or FF Campanella.
NFIRS Reports
• To print, or electronically save a copy of a
NFIRS report, do the following:
– With the report you wish to print already open, click
the
“Print”
button in the lower right corner
– You will be asked where to
“Output Report To”
– If you intend to print, you should
always
select
“Screen”
first, to make sure you have what you want
before printing.
– You can select to print, after previewing in the
“Screen”
mode.
– You can accidently generate a 1,000 page plus
report, if you enter the wrong data, so reviewing it first
is always a good idea.
Once you click the “Print” button, you must select where you want the report sent. You should view first then print, or save as a PDF. If you save as a PDF, use the Street Number & Name as the file name, and e-mail Lt. Hollingsworth or FF Campanella to
You will then be prompted to select what categories you want to print. The default settings are already checked, and should be the only ones used. If the
The preview or printed copy of the report will display as below. If you select to “Send the Output to the Screen” function, you can then print by clicking on the
FH Web Reports
• The remainder of commonly used reports in FH
Web can be found under the word
“Reports”
on
the top tool bar.
– Click on the word
“Reports”
at the very top of the main
screen.
– Select the main category for the report you are
looking for. (Occupancy, Hydrant, Apparatus, etc.)
• Once you select the main category, you will see several sub-categories.
• Use the “Find” function to search for keywords in the report you are looking for.
Report sub-categories displayed. Click on the (+) sign to the left of the category to expand it. Note the “Find” function is also displayed.
FH Web Reports
• The remainder of this guide will cover the most
commonly used reports for each module of FH
Web, and how to run it.
– Once you learn the process for running these reports,
you can apply that knowledge to navigating through
and searching other reports that may assist you.
• Because FH Web is internet based, all electronic files you save are on the FH Web server, not your local hard drive.
• For this reason, you must request the report from Lt.
Hollingsworth, or FF Campanella, unless your CPU has a PDF printing program installed.
FH Web Reports
• With any report in FH Web, once you select
where to
“Output the Report to”,
you will be
asked for
“Query Parameters”
– The
“Query Parameters”
display allows you to tell FH
Web exactly what you are looking for, and exclude
data you don’t want.
• There are numerous fields under most reports “Query
Parameters”, but you are not required to use any more than needed to suit your request.
• To the right of each value in the “Query Parameters” there is a small white box for you to click on and select your
parameters.
• You may also type them in manually, if you know the correct format.
Occupancy Management Reports
• We will cover a commonly used report to
show pre-planning activity.
– This report will also allow you to see which
business are lacking pre-plan data.
“Query Parameters” for a Pre-Plan report are displayed. Do not click on the “Add” or “Remove” buttons at the bottom. If the fields you need are
not there, you need to try another report. To narrow the dates, use the “Date Completed” field, and select beginning/end dates.
The “Query Parameters” for the “Inspections by Occupancy” report below will display all pre-plan data for Station 19, from (01/01/11 –
The completed version of the report we just ran is displayed. The small red arrow under “Print Preview” allows you to look at the next page.
Staff Master Record Report
• We will cover a commonly used report to
show staff master record data.
– This report will also allow you to see contact
info/address for all staff members at your
station.
– There are more staff reports that show other
info, in the same area of the “Reports”
section.
Set your “Query Parameters”. In this example, only Sta1 roster will display. You can narrow the list further by “Shift” or “Hire Date”.
The report will display as shown below. Use the arrow to select next page, or click the printer to print.
Staff Activity Reports
• We will cover a commonly used report to
show staff activity data.
– This report will display incident & non-incident
activity for all staff members at your station.
– There are more staff reports that show other
info, in the same area of the “Reports”
section.
The “Query Parameters” displayed below will show all “Incident” & “Non-Incident” activity for Sta1 members from (12/1/11-12/31/11). To select date range, click the box to the right of date and select start/end.
The report will display as shown below. Note that “Incident Activities” have Incident #’s and “Non-Incident Activities” do not.
Training Activity Reports
• We will cover a commonly used report to
show staff training activity data.
– This report will display training activity for all
staff members at your station.
– There are more training activity reports that
show other info, in the same area of the
“Reports” section.
The “Query Parameters” set below, will display all “Training Activity” for Sta1 members from (12/1/11-12/31/11).
The report will display as shown below. Remember, use the arrow to change pages, and the printer icon to print.
Mastery Inventory/Equipment
Testing Reports
• We will cover a commonly used report to
show equipment testing and inventory
data.
– This report will display equipment testing for
select equipment types at your station.
– There are more master inventory and testing
reports that show other info, in the same area
of the “Reports” section.
The “Query Parameters” below, will display all Hose Testing data for Sta1. The “Inventory Class” is crucial, and determines what records to pull. Use the white box to the right
The report will display as shown below. Remember to use the arrow to change pages, and the printer icon to print.
Hydrant Master/Activity Reports
• There are several reports you need to know with
hydrant data, defined below:
• Hydrant Checklist by Location: This report generates a list of all hydrants in your district and provides space to document your checks in the field.
• Activities, Repairs & Flow Test by Hydrant: This report list all hydrant checks, with noted defects that your station has
completed. This can be submitted to the water company for repairs after completion.
• Hydrants out of Service: This report shows hydrants your station currently has listed as out of service, and can be
printed to verify those hydrants first when the next checks are completed and submitted to the water company for repair.
– We will only cover how to generate one report, but the others follow the same format.
The “Query Parameters” displayed below, will show all hydrant checks with defects for Sta19 from (1/1/11-12/31/11)
Report will display as shown below. Note the defect codes needing attention, with hydrant # & location.
Queries
• Any time you click on
“Browse”
at the bottom of
an open record, the display you get is a
“Query”.
– You can change the
“Query”
by selecting a different
one from the drop down list at the top of the screen.
– You can narrow the selection by using queries that
start with
“Find”
as opposed to
“List”.
– If you choose to print or electronically save a
“Query”
it will display in a “Microsoft Excel” format.
“Browse” button of NFIRS report is displayed. This same feature/location applies to Occupancy, Staff, Activity, Training, Inventory & Hydrant Records.
By clicking on the drop down arrow to the right, you can change the “Query”. Queries that start with “Find” will bring up the “Query
Based on the “Query Parameters” below, we will only see calls between (1/1/12-1/7/12)
The query will display as shown below. To print, click on the printer icon (shown)
When selecting “Output Report”, if you wish to save electronically, you must select (Spreadsheet Excel Compatible) from the drop down list (shown). You will then give the
