NOTICE INVITING QUOTATION

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NIT (PPR-NJHPS-1453)

Registered & Corporate Office

Himfed Building, New Shimla, Shimla (HP) PIN-171009, Tel: 0177-2670064,490,521,741 Fax: 0177-2670542

Liaison/Co-ordination Office

SJVN, IRCON Building, Ground Floor, Saket New Delhi. PIN-110017, TELE: 011- 41659210/17 FAX: 011- 41659204/14

एसजेविएन विविटेड (SJVN Limited)

(भारतसरकारएिंवििाचिप्रदेशसरकारकाएकसंयुक्तउपक्रि)

एकविनीरत्नाऔरसेड्यूि- Aकंपनी(A Mini Ratna and Schedule A Company) (6X250MW नाथपा झाकडी जिविद्युत स्टेशन)

प्रापणएिंसंविदाविभागझाकडी. वजिावशििा. वि.प्र. 172201

फ़ोन : 01782-275236,275459,275106, फैक्सन. 01782-275106,234049, http://www.sjvn.nic.in

टटन न. (TINNo.) 02011000291 वसन् न. (CIN No.) L40101HP1988GOI008409

No. SJVN/P&C/ PPR-NJHPS-1453(O&M)/2016 Dated:

NOTICE INVITING QUOTATION

Open tender enquiries through e-tendering under one part system are herewith invited for “PPR-NJHPS-1453(O&M)/2016-Casting, fabrication and supply of Ratchet Pin Housing for 1100 KW pump at BTRDT Pump House at NJHPS, SJVN Ltd. Nathpa” as given below: -

Sr. NO. DESCRIPTION Qty. in Nos. Earnest Money In (₹)

Last Date & Time of Submission of filled in bids and Opening

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As per technical specification & Drawing enclosed at Annexure-A & B respectively. 12000/- (Rupees Twelve Thousand only)

 Last Date & Time for availability/downloading of bid documents is up to 05/07/2016 at 12:00 Hrs.,

 Last Date & Time for submission of bid documents is up to 06/07/2016 at 13:00 Hrs.

 Bid opening on 06/07/2016 at 14:00 Hrs. Note:

1. The detailed NIQ without schedules shall be available at www.sjvn.nic.in, www.eprocure.gov.in & www.tenders.gov.in w.e.f. 15/06/2016.

2. The detailed NIQ along with schedules shall be available at https://sjvn.abcprocure.com

w.e.f. 15/06/2016.

3. The bids are to be submitted electronically through e-tendering at

https://sjvn.abcprocure.com. कृतेएसजेिीएन विविटेड िटरष्ठप्रबंधक प्रापणएिंसंविदा विभाग, एनजेएचपीएस, एसजेिीएनविविटेड, झाकडी (वि. प्र.)-172201

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TERMS AND CONDITIONS FOR PPR-NJHPS-1453(O&M)

The bids are invited using e-tendering mode, so please read the

instructions carefully and upload the filled in bids as per requirement of bid documents. Any unfilled schedule/ information in schedules may lead to rejection of the bid.

The open tender enquiries under two parts through e-tendering are herewith invited for “Casting, fabrication and supply of Ratchet Pin Housing for 1100 KW pump at BTRDT Pump House at NJHPS, SJVN Ltd. Nathpa” as per detail enclosed at Annexure-A & B.

1.0 General Instructions

1.1 The SJVN Limited, hereinafter called "SJVN" / "Owner" is a Joint Venture of Govt. of India and Govt. of Himachal Pradesh having its registered office at Himfed Building, New Shimla - 171 009, have their Nathpa Jhakri Hydroelectric Power Plant with a capacity of 6x250 MW at Nathpa (Distt. Kinnaur) and Jhakri (Distt. Shimla) in the State of Himachal Pradesh, India.

1.2 SJVN has issued an invitation to bid as enclosed and will receive bids as set forth in the accompanying Bid documents.

1.3 Bids can not be uploaded after the time & date fixed for receipt of bids as set out in the Invitation of Bid.

1.4 SJVN reserves the right to accept or reject any or all Bids without assigning any reason for such a decision.

1.5 All the cost and expenses incidental to preparation of the proposals, discussions and conferences, if any, including pre-award discussions with the Bidder, technical and other presentation including any demonstrations etc. shall be to the account of the Bidder and Owner shall bear no liability whatsoever on such costs and expenses.

1.6 Please note that bids in physical form shall not be entertained under any circumstances and are only to be submitted through e-tendering at

https//:sjvn.abcprocure.com.

1.7 DIGITAL SIGNATURES: The bidder should also have the Digital Signatures (Class II A or higher) which are mandatory for security purpose. The digital signatures can be obtained from any of the authorized agencies in India.

1.8 The contract & procurement process through e-tendering/e-procurement system is in process at NJHPS, SJVN Jhakri and hence this tender is to be processed through e-tendering/e-procurement system. The bids are to be filled and submitted online. To participate in e-tendering/e-procurement, it is requested to register with our website https://sjvn.abcprocure.com. The one year cost of registration on web site is Rs 2990/- (Rs 2600/- plus service tax @ 15.00 % including Swachh

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PPR-NJHPS-1453(O&M)/2016-Terms and Conditions

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Bharat Cess @0.5% & Krishi Kalyan Cess@0.5%) is payable directly to M/s e-Procurement Technologies Ltd. The bidder should also have the Digital Signatures for security purpose. The detailed procedure for the registration is as

under:-(i) Go to the url:-https://sjvn.abcprocure.com .In the home page click on vender Registration.

(ii) Click on “New Bidder’s Registration” link available on home page.

(iii) You need to furnish individual details as well as of company details in registration form.

(iv) After filling all mandatory fields, you need to click on “submit” button to complete the registration process.

(v) After submission of the form, the user id and password are generated in the form of Acknowledgement.

(vi) The payment of annual registration fee amounting to Rs.2990/- is to be made through DD.

(vii) The User ID will be activated after DD is received. Send the Acknowledgement copy and uploaded document to below mentioned e-Mail ID.

For Registration enquiry and to activate User ID please call abcprocure Help Desk Centre +91-79-40016865 / 37 / 02 / 85 / 79 / 91 / 23 / 52

e-Mail ID :- support@abcprocure.com and info@abcprocure.com

1.9 All the bidders are requested to get themselves registered well in advance to facilitate timely submission of the bid. In case bidders wait till last moment for uploading the bids and if any technical problem is encountered at that time, the bid closing date & time may elapse.

1.10 The vendors/Contractor already registered with the old system will not be charged for one year. The vendor who have registered with the e-procurement portal of M/s ITI Ltd. up to 20/11/2013 need not to pay again to register on the new e-procurement portal for their current subscription year respectively. However, the vendors who have registered with the e-procurement portal of M/s ITI Ltd. on or after 21/11/2013 shall have to pay to register on new e-procurement portal as per the contract conditions. The vendors/contractor call to abcprocure helpdesk (Help Desk Centre +91-79-40016865 / 37 / 02 / 85 / 79 / 91 / 23 / 52) and provide their old User ID/Company Name/mail id for activation.

1.11 Down loading Bid Documents: Bidder to access e-Tender portal of SJVN (http://sjvn.abcprocure.com) to access NIT document, after completing registration formality and successful login vendor need to process for Tender Fee / Document Fee (if any) and after that bidder can download detailed tender document.

“Download Document” link is available at the end of every tender notice along with access to “Corrigendum”.

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1.12 Bid Submission:

(i) Bidder needs to login first on the tendering portal of SJVN (i.e.

https://sjvn.abcprocure.com).

(ii) Search tender by filling necessary searching criteria after Login.

(iii) After finding the tender on the screen, click on the “Dashboard”.

(iv) Click on “Declaration” and then click on “I Agree”.

(v) Click on the “Tender Fees” (if any) & Pay online.

(vi) Click on the “EMD” & Pay the EMD online.

(vii) Click on “Prepare Bid” and fill necessary Forms (Schedules).

(viii) After filling Price Bid Form click on “Final Encrypt”.

(ix) After filling all Forms & final Encryption of Price Bid click on “Final

Submission”.

(x) After Final Submission bidder will get receipt of Final Submission of their Bid.

1.13 The link “help manual” and “vendor help” for submission of bids is also available on

the website. For any assistance/ clarification for e–tendering registration,

submission of bid through e-tendering/ procurement , bidder may contact the following persons/ representatives of M/s abcProcure:-

i. Mr. Rakesh Panwar -M- 80913-81583, e-Mail: rakesh.panwar@abcprocure.com

ii. Mr. Vismay Jagad -Ph- 07940016867, e-Mail: vismay@abcprocure.com iii. Ms. Pankesh Kumar-Ph- 079-4001 6837, e-Mail: pankesh@abcprocure.com iv. Mr. Pradip Parmar-Ph-079-4001 6865 e-Mail: pradip@abcprocure.com

v. Mr.Chanderkant Sharma Ph: 9459242421 e-mail: kant.chanderkant503@gmail.com

vi. Link ”Contact us” available on the home page of https//:sjvn.abcprocure.com

The above persons are to be contacted for help/ assistance related to e– tendering registration, submission of bid through e-tendering only.

For any other clarifications regarding the tender bidder may contact the following persons/ representatives of M/s SJVN:-

(i) Sh. Rajeev Kapoor: Telephone No. 01782-275459 (E-mail ID : Rajeev.kapoor@sjvn.nic.in)

(ii) Sh. Ajay Kumar: Mobile No. 09418014928 (E-mail ID : aj.kumar@sjvn.nic.in)

(iii) Sh. Devender Kumar: Mobile No. 09418001243 (E-mail ID : devender.kumar@sjvn.nic.in).

2. Submission of Bids

2.1 The bids will be submitted electronically at designated places in various schedules.

The schedules cannot be downloaded as they are to be filled online. The bid is to

be filled only in the in the schedules available on the web. The bid is called in one part as under:

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a) Price Cum Techno-Commercial part which contains the following:- (i) EMD as per clause 6.0 below.

(ii) Schedule-1 “ Schedule of Prices & Taxes” (iii) Schedule-2 “Schedule of Deviations” (iv) Schedule-3 “General Information.”

(v) Bank Account Details authenticated by the bank/copy of cancelled cheque.

Remarks:-

1. All above dynamic schedule are to be filled ONLINE. The bidder(s) have to fill all the required information in the above schedule.

2. The bidder(s) not offering item(s) as per technical specification & Drawing enclosed at Annexure-A & B shall not be considered for bid evaluation.

3. SJVN reserves the right to ask additional information if necessary after opening of the techno-commercial bid.

2.2 The bidder is advised to keep visiting the websites as mentioned below for any notifications/ amendments from SJVN side regarding the tender:-

(i) https://sjvn.abcprocure.com. (ii) www.sjvn.nic.in

(iii) www.eprocure.gov.in. (iv) www.tender.gov.in.

3. The schedule for bid submission and opening is as

under:-Date of availability of Tender at https://sjvn.abcpro cure.com

Last Date and time for

downloading of bid documents

Bid Closing Date (Last Date and time for

submission of filled in bids)

Price cum

Techno-Commercial Bid Opening 15/06/2016 05/07/2016 at 12:00 HRS (IST) 06/07/2016 at 13:00 HRS (IST) 06/07/2016 at 14:00 HRS (IST). First of all EMD shall be opened. Price cum Techno-Commercial bid shall be opened on the same date only if EMD is found in order. . 4. Firm prices for delivery FOR SJVN Store, Nathpa basis by road transport to be

quoted and should be valid for 120 days from the date of opening of quotation. The prices should be inclusive of P&F Charges and any other misc. charges but exclusive of taxes and duties. Nathpa is at a distance of approx.200 KM from Shimla on Hindustan Tibet Road (NH-22).Freight & Insurance up to SJVN Store Nathpa shall be arranged by the supplier and the charges for the same shall be reimbursed at actual against documentary proof.

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5. Taxes and Duties: The applicable rate of taxes and duties shall be clearly mentioned in the Schedule-1(Page 2 of 2) - “Schedule of Taxes and Duties”. In case nothing is mentioned or mentioned “NIL” then it shall be presumed that the rates quoted are inclusive of taxes and duties or else the taxes & duties are not applicable. The taxes & duties shall be paid as per applicable rate at the time of delivery. Any increase in taxes & duties / introduction of new taxes & duties/ levy by the Govt. shall be paid by SJVN Ltd. provided that such increase in taxes & duties / introduction of new taxes & duties/ levy by the Govt. is made with in scheduled delivery period as per PO, otherwise same shall be paid by the bidders.

 The entry tax for the entry of goods in Himachal Pradesh shall be paid by SJVN directly to concerned authorities. During the bid evaluation, the bid of the bidders quoting outside from H.P. shall be loaded at the applicable rate of the entry tax.

 CST/VAT: ‘C’ Form will be issued by SJVN Ltd. For this tender, thus Sale Tax has to be quoted accordingly by the bidder.

6. Cost of Bid Document and Bid Security / Earnest Money deposit (EMD)(FDR/TDR)(ONLINE):

a) Cost of Bid Document: NIL.

b) The bidder shall furnish, a bid security/ earnest money as part of the bid amounting to Rs 12,000/-(Rupees Twelve Thousand Only).

c) EMD of the bidder shall be forfeited, if the bidder withdraws or amends its bids or impairs or derogates form the bid in any respect with in the period of validity of the bid. The EMD of the successful bidder shall be retained as contract security until such period the contractor furnishes the required CPG or until supply the complete material. If the contractor fails to fulfill his obligations, the EMD, retained as contract security shall be forfeited.

d) Micro or Small Entreprises (MSE)/NSIC registered firms are exempted from the Micro or Small Enterprises (MSE)/NSIC registered firms are exempted from the submission of the “EMD” & “Cost of Tender Documents” and must enclose (Upload scanned copy of the MSE/ NSIC certificate) for the same products as in NIQ above. If the MSE/ NSIC certificate does not contain the item/work as listed in our NIQ and no EMD is found enclosed, then SJVN may ask the bidder to submit the EMD.

The “Earnest Money (EMD)” shall be submitted using below mentioned facilities:-

a) Credit Card b) Debit Card c) Net Banking d) NEFT/RTGS

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Bidder is required to add https://www.tpsl-india.in website in Trusted Zone as suggested above.

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Bidder needs to feed correct details while making the payment through online payment gateway.

► NEFT/RTGS:

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To make payment through NEFT/RTGS, bidders will get an auto generated e-Mail which contains details of their Unique Bidder Code and when and how to do RTGS/NEFT and details pertaining to it. This information will also be available on screen under heading of “NEFT/RTGS Instruction” once bidder gets login.

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Once bidder deposit amount in Beneficiary account number provided to them, while making payment for document fees and EMD by RTGS/NEFT payment option at the document fees and EMD payment screen, bidder shall be able to view the funds already remitted by him/her through NEFT /RTGS as available. Please proceed to make the payment. Upon doing so, the required amount to be paid through the document fees and EMD, shall get appropriately deducted from the available balance and payment shall be confirmed in real time.

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This facility allows you to transfer lump sum amount to your Bidder ID account number as mentioned above via RTGS / NEFT. Bidder would be able to use the funds as and when require till the time balance is available in Bidder ID. Also, Bidder can transfer more amount as and when he/she require. Kindly note that the payment via RTGS / NEFT is required to be made one working day in advance in order to make it available in your Bidder ID. Hence please ensure that Bidder remit funds at least one day in advance before he/she would like to make the document fees and EMD payment through RTGS / NEFT option on payment gateway.

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Caution: Please ensure that you need to mention the correct beneficiary account number and IFSC code as mentioned above while making payment via RTGS / NEFT. In the event of funds remitted to wrong beneficiary account number, SJVN Limited or its Bank or its service provider would not responsible for the same.

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Remarks: The EMD submitted in the form of BG, DDs, Local cheque/outstation cheque will not be considered.

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FDR/TDR: Please note that EMD (Earnest Money Deposit) / Bid Security in the

form of FDR/TDR{Pledged in favour of the NJHPS, SJVN Ltd. Jhakri} is

also acceptable and the same in physical form should reach before the last date and time of submission of bid at the address given below:

Sr. Manager

(Procurement & Contract Deptt.),

NJHPS, SJVN Limited, Jhakri (H.P.)-172201.

The bid shall be rejected if the EMD is not received in physical form on or before closing date.

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7. (a) In case bidder is a Micro or Small Enterprises under the Micro Small and Medium Enterprises Development Act 2006, the bidder shall submit the following :

(i) Documentory evidence that the bidder is a Micro or Small Enterprises registered with District Industries Centres or Khadi and Village Industries Commission or Khadi and Village Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises for the same products as in NIQ above.

(ii) If the MSE is owned by SC/ST Enterprises, the bidder shall furnish appropriate documentory evidence in this regard.

(iii) The above documents submitted by the bidder shall be duly certified by the statutory Auditor of the bidder or a practicing Chartered Accountant (not being an employee or a Director or not having any interest in the bidder’s company/ firm) where audited accounts are not mandatory as per law.

(b) If the bidder does not provide the above confirmation or appropriate document or any evidence, then it will be presumed that they do not qualify for any preference adimmisble as above.

(c) No EMD (bid security) is required to be paid by an MSE participating in the bidding process. However, MSE’s shall not be exempted from submission of Performance Guarantee.

(d) Tender document shall be issued free of cost to all MSEs participating in the bidding process.

(e) Purchase preference will be applicable as per extant GOI Policy.

8. Delivery Period: The delivery of the material is to be completed within 60 days from the date of issue of Supply order.

9. PAYMENT TERMS: Hundred percent (100%) payment including taxes and duties will be made within 30 days after delivery of the full material and on submission of following documents to the consignee :-

(i) Bills in Triplicate

(ii) Inspection Report as per clause no. 10. (iii) Copy of TIN No.

(iv) Material Test Certificates as per Sr. No. 9 & 10 of Technical Specification and Details enclosed at Annexure- A.

(a) The payment shall be released through electronic fund transfer and hence you are requested to give your bank account detail along with IFSC code of your bank branch. Bank charges if any, shall be borne by you. The details to be submitted in the schedule as enclosed.

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(c) All the payments for the supplies and/or services (as applicable) rendered by MSEs (Micro & Small Enterprises) supplier/contractor under the contract shall be released within forty five (45) days from the day of acceptance.

Day of acceptance means day of actual delivery of goods or the rendering of services; or where any objection is made in writing by SJVN regarding acceptance of goods or services within fifteen days from the date of delivery of goods or the rendering of services, the day on which such objection is removed by the contractor/supplier.

In case payments are not released as mentioned above, SJVN shall pay the principal amount plus compound interest with monthly rests from the date immediately following the date agreed upon @ three times of bank rates as notified by Reserve Bank of India time to time.

(d) All the payments for the supplier and/or services (as applicable) rendered by non-MSEs (Non- Micro & Small Enterprises) supplier/ contractor under the contract shall be released within forty five (45) days from the receipt of invoices/bills from the contractor/ supplier complete in all respects.

In case payments are not released as mentioned above, SJVN shall pay the principal amount plus simple interest from the date immediately following the date agreed upon @ 8% p.a.

10. Inspection: Inspection of the material shall be carried out by authorized representative of SJVN at Store, NJHPS, SJVN Ltd. Nathpa.

11. The purchaser reserves the right to increase /decrease the quantity at the time of placing the supply order.

12. The purchaser reserves the right to reject any or all the quotations without assigning any reason.

13. Please note that bids in physical form shall not be entertained under any circumstances and are only to be submitted through e-procurement.

14. L. D. Charges: If the material is not supplied within stipulated period of delivery, then liquidated damages charges @ ½% per week or part thereof subject maximum to 5% shall be levied on ordered value.

15. Deviations: Any deviation from the NIQ should be recorded in deviation schedule only i.e. Schedule-2 “Schedule of Deviations”. Deviation mentioned at other places than the Deviation Schedule will not be considered.

16. In case if it happens to be a holiday/network problem, quotations will be received and opened on the next working day at the same place and time.

17. Any general documents like scanned copies of EMD (if any) & Cost of tender document (if any), price list/ any Central Govt./Govt./PSU sector copy of supply order of same items for price justification(if required), etc. are to be uploaded at the link “General Documents”.

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18. Bid Opening and Evaluation

► The Owner will open all bids electronically in the presence of bidder's representatives who choose to attend the opening at the time, on the date and at the place specified in the NIT / NIQ. Bidder's representatives shall sign a register as proof of their attendance. In the event of the specified date for the opening of bids being declared a holiday for the Owner, the bids will be opened at the appointed time on the next working day.

► No Mobile Phone will be permitted inside the bid opening room. Therefore, bidders should deposit Mobile Phones with Security gate at Reception.

► No price preference shall be given to any bidders during the bid evaluations.

► Cost loading will be carried out for the deviations taken by the bidder to determine the lowest evaluated Bid which will be considered for acceptance.

 The bids shall be evaluated FOR Nathpa along with all taxes & duties and award shall be placed accordingly. During the bid evaluation, the bid of the bidders quoting outside from H.P. shall be loaded at the applicable rate of the entry tax.

19. Clarification of Bids

During bid evaluation, the Owner may, at its discretion, ask the Bidder for a clarification of its bid. The request for clarification and the response shall be in writing, and no change in the price or substance of the bid shall be sought, offered or permitted.

20. Correction of Errors (Applicable to extent possible)

The prices are to be filled in ONLINE DYNAMIC Schedules as under:-

A. The bidder has to fill the Unit Rates in the FIGURES only.

B. The entered UNIT RATES in figures shall be automatically converted in to the words.

C. The bidder has to fill the applicable percentage (%) of the taxes & duties. The amount for the taxes & duties shall be calculated automatically accordingly. D. The above entered UNIT RATES in the figures and calculated amount of taxes

& duties shall be multiplied with quantity to calculate the TOTAL AMOUNT in figures & as well as in words automatically.

E. After computation of the amounts as above, the values as computed shall be considered for evaluation as well as for award. If the bidder does not accept the above consideration, his bid will be rejected and the Bid Security / EMD may be forfeited.

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F. The Owner's determination of a bid's responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence. If a bid is not substantially responsive, it will be rejected by the Owner, and may not subsequently be made responsive by the Bidder by correction of the non-conformity.

21. Consignee: Shall be informed at the time of award.

22. The material is to transport through “Registered Common Carrier” only (Registered Common Carrier mean the carrier registered with a State Transport Authority or a Regional Transport Authority).

कृतेएसजेविएनविविटेड, िरिष्ठप्रबंधक प्रापणएिंसंविदाविभाग, एनजेएचपीएस, एसजेविएनविविटेड, झाकडी (वि. प्र.)-172201