U. S. Army Soldier Support Institute

54 

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(1)

Core Competencies

Personnel Readiness Management

Personnel Accounting and Strength Reporting

Personnel Information Management

U. S. Army Soldier Support Institute

(2)

Mission of PRM, PASR, PIM

Responsible Agencies

Roles and Principles of Support

Manning and Replacements

Battlefield Flows

Reporting

Enabling Systems

(3)

Acronyms

• PRM: Personnel Readiness Management

• PASR: Personnel Accounting and Strength Reporting

• PIM: Personnel Information Management

• ASCC: Army Service Component Commander

• RTD: Return to Duty

• PAI: Personnel Assets Inventory

• DTAS: Deployed Theater Accountability Software

• eMILPO: Electronic Military Personnel Office

• EDAS: Enlisted Distribution and Assignment System

• TOPMIS: Total Officer Personnel Management Information System

(4)

Missions

U. S. Army Soldier Support Institute

(5)

Distribute Soldiers and Army civilians to

subordinate commands Based on:

Documented manpower requirements

Authorizations

Predictive analysis in support of the commander’s

plans and priorities.

MISSION

(6)

The mission of the Army’s PASR system is to

provide personnel accountability reports and

other strength-related information such as

duty status, unit of assignment, location,

Assignment Eligibility Available (AEA) codes,

Military Occupational Specialty (MOS) codes

and updates command personnel databases

at all levels.

MISSION

(7)

The mission of Personnel Information

Management (PIM) is to collect, process,

store, display and disseminate critical

information about Soldiers, Department of the

Army (DA) Civilians, units and other

personnel as directed.

MISSION

(8)

PIM / PA-SR / PRM Relationships

Interrelated and Interdependent

Theater APOD HRSC Management of DTAS (PA) Army / ASCC G-1 Management of JPERSTAT (SR) TG R5 Team

PRM

READINESS

S-1 X S-1 I I PA MAINTENANCE of DTAS / eMILPO PA CAPTURE into DTAS HRC COPS SRC-12 OPERATIONS G1 / S1 OPERATIONS

P I M

PA SR

DTAS / eMILPO SR to G -1 (JPER ST AT) PR M c oordin ation w/ G-1 O versig ht

(9)

Responsibilities

U. S. Army Soldier Support Institute

(10)

RESPONSIBLE AGENCIES

PRM AND PASR

FUNCTION / TASK Responsible Agency

BN BDE DIV Corps Army/ASCC

Personnel Reporting S1 S1 G1 G1 G1

Priority of Fill S3 S3 G3 G3 G3

Personnel Accountability S1 S1 G1 G1 G1

Strength Reporting S1 S1 G1 G1 G1

Projected Gains / Losses S1 S1 G1 G1 G1

Casualty Estimation S1 S1 G1 G1 G1

Patient Tracking S1 S1 Surgeon Surgeon Surgeon Return to Duty Projection Med PLT/S1 Med PLT/S1 Surgeon Surgeon MEDCOM Straggler Control S3 S3 Provost

Marshall

Provost Marshall

Provost Marshall

(11)

PERSONNEL READINESS MANAGERS

Eva luat e st rengt h le vels Advise CDR on current projected Strengths USR casu alty est imat es R T D Op er atio n s

Rear Det personnel monitoring Advise / make recommendations

on personnel readiness matters

(12)

Army Human Resources Command

Execute Army manning guidance

Man to BDE level (MTOE)

Provide technical instructions for processing civilian and joint personnel information into the theater personnel database

Provide oversight for the Army’s automated deployed personnel accountability software – currently DTAS

Provide technical assistance, as required by the Army/ASCC G- 1, establishing the deployed theater database

Provide technical policy and procedures to govern mobilizing RC Soldiers accession into the AC personnel database

(13)

Army / ASCC G1

1 of 2

Establish communications with HRC, RC

Personnel Offices, Rear Detachments, and

Joint HQ/sister services/federal agencies

Monitor and maintain readiness information

on units deploying into the Theater

Monitor, analyze, and validate unit strengths -

predictive

Recommend replacement priorities to the G3

Develop theater personnel distribution plans

Execute approved replacement fill priorities

Establish reporting policies reflecting detailed

reporting procedures and responsibilities

(who reports to whom)

(14)

Army / ASCC G1

2 of 2

Manage ASCC personnel readiness network)

Manage strength reporting in the theater

Work with HRSC on data reconciliations – to

include Army-wide PAIs

Prepare any personnel summary and

requirement reports as required

Predict and validate personnel requirements

based on current strength, projected gains,

estimated losses, and RTD projections

Conduct reassignments to meet operational

requirements (coordinate with subordinate G-

1/S-1 and HRC)

(15)

Human Resources Sustainment Center

• Establish and maintain the theater deployed personnel

database (currently DTAS)

• Collect, reconcile, correlate, and analyze critical

personnel readiness information

• Data reconciliations / quality control checks

• Monitor, analyze, and validate authorization documents

• Technical guidance for PIM to subordinate HR Operations

Cells, G-1s and Brigade/BCT S-1s

• Publish implementing instructions for personnel policies

and programs for support units and the theater

• Provide technical assistance to supported units on all

(16)

ASCC G1 / HRSC Relationship

ASCC G1 HRSC Theater HR PoliciesReportingLeave/PassReplacements Strength ReportingJPERSTATReadiness Theater HR ExecutionTheater HR DBCasualty Reporting CAC Technical OversightR5 / TGR5 Team

(17)

Corps / Division G1

1 of 2

• Establish electronic link to HR systems (if serving as the ARFOR G-1)

• Provide PRM during theater opening operations (if serving as the ARFOR G-1)

• Predict/validate personnel requirements

• Collect, consolidate, analyze, and report personnel strength information (PERSTAT)

• Coordinate call-forward replacement operations

• Maintain information on combat teams and crews

• Monitor combat leader personnel status

• Conduct readiness analysis, assess combat capabilities, and identify PRM (skill and rank)

• Assess new equipment and weapons systems' impact on personnel requirements

(18)

Corps / Division G1

2 of 2

• Conduct data reconciliations and quality control checks

• Ensure by name accountability data matches strength

data

• Monitor automated AOR deployed personnel

accountability system

• Synchronize the timely vertical flow of automated

personnel information from Battalions and Brigade/BCTs and separate units

• Provide replacement priorities to Army/ASCC G-1 and

HRSC

• Conduct reassignments to meet operational requirements

• Monitor and analyze all task organization changes

(19)

Brigade / BCT S1

1 of 2

Execute the personnel readiness status of

subordinate units

Recommend replacement, requirements, and

priorities

Synchronize replacement flow of personnel, and

supply of equipment

Maintain personnel strength information

Process status changes for all assigned

personnel

Ensure theater personnel database remains

current by updating changes to a Soldiers status

to include changes in unit assignment or location

(20)

Brigade / BCT S1

2 of 2

• Maintain the architecture, user roles and permissions, and

resolving/reconciling discrepancies in eMILPO for supported units

• Establish permissions and access levels to eMILPO for

users assigned within their Brigade/BCT

• Manage and provide oversight of error resolution within

their Brigade/BCT

• Manage and provide oversight of strength deviations

within their Brigade/BCT

• Ensure compliance with policies and procedures for PIM

within their Brigade/BCT

(21)

Battalion S1

Execute personnel readiness status of

subordinate units

Recommend replacement, requirements, and

priorities

Synchronize replacement flow of personnel, and

supply of equipment

The Battalion S-1 PASR has the responsibility to

maintain personnel strength information and

process duty status changes for all assigned

personnel. Similar to the brigade level, battalions

must update any changes in personnel status or

location assignment or location.

(22)

• If required, the Army/ASCC develops an operations plan (OPLAN) shelf requisition to support these personnel requirements if replacement

shelves can be supported

– Filler Shelf Requisitions: Number of Soldiers by MOS/OAC and grade needed to bring AOR units to wartime-required strength

– Casualty Shelf Requisitions: Number of expected casualties by

MOS/AOC/rank and operational phase. Casualty shelf requisitions normally include requirements for the first 90-120 days.

• Unit peacetime replacement flow has become the standard means of replacing wartime losses during the GWOT and previous operations

• Current operational doctrine directs the rotation of units to replace

combat-depleted units that cannot perform assigned combat tasks due to personnel or equipment losses

INITIAL READINESS

(23)

• PRM managers bring deploying units to a designated readiness level

• Critical personnel requirements may remain after the units

arrive in the AOR

• Commanders need to include critical personnel requirements

when reporting their PRM status

• S-1s and G-1s at all levels must ensure their command has a

plan for a timely and rapid call forward mechanism to deliver these unit individual replacements

CRITICAL REQUIREMENTS

(24)

• Personnel required by units to conduct operations (linguists,

EOD, etc.) beyond their required/authorized strength

• Key leader losses require special attention and support from

HRC

• S-1s and G-1s must closely monitor and report key leader

losses based on guidance from Army/ASCC or HRC

SPECIAL REQUIREMENTS

(25)

Replacement Operations

Active Component

U. S. Army Soldier Support Institute

(26)

REPLACEMENTS

Active Component Units

– Individual replacements will continue to arrive at home

station after their designated units have deployed

– Home station is responsible for processing/deploying

Soldiers to units in the AOR

– S-1s and G-1s must ensure efficient and timely

execution of call-forward operations

Reserve Component Units

– Individual replacements are usually more challenging;

reach back capability not as robust as AC

(27)

CURRENT REPLACEMENT OPNS

ACTIVE COMPONENT

(28)

CURRENT REPLACEMENT OPNS

ACTIVE COMPONENT

• Ac replacement operations executed by EPMD, OPMD and RD (formerly DD)

• Predictive replacement model desired endstate

– Replacement planning initially focuses on mos shortages

– MOS shortages pushed starting @LAD minus 5 months/fill arrive d+60

– Casualty model used to predict likely OIF/OEF losses – included in replacement push to arrive d+60 (@ home station – units call forward replacements after integrated/prepared for deployment)

– Desire to move away from aggregate and towards MOS/grade fidelity

• Emilpo AND NON-AVAILABLE SOLDIERS

– BDE/BCT S-1s MUST ENSURE REFLECT TRUE NON-DEPLOYABLES

– HRC will try to push replacements for true non-deployables and PCS those soldiers elsewhere

(29)

Comments:

• Replacements arrive NLT D+120; does not account for losses projected beyond 120 unless second package developed.

• HRC does not receive PRR from BCT/Bde, but relies heavily on comms with S1/G1 for loss information

• No initial “bench” at deployment to allow for highest point of casualty losses (between Deployment and D+60)

PUSH:

PULL:

Comments:

Replacement Packages Plan

(Then vs Now)

D-90 EPMD Places Replacements on AI to Arrive Homestation D - month and D+60

Soldier PCS and arrive at appointed home station for certification; available for movement NLT D+90

(30)

Requisitions built for DEPLOYING BDE/BCT – CAS RATE

3.7% USED

REPLACEMENT MODEL

LAD MRE/ MRX FEB 07 NOV 06 BOG + 6 MOs AUG 07 REDEPLOY FEB 08 1ST REPLACEMENT

PUSH LAD + 60 DAYs

-MOS SHORTAGES -PREDICT LOSS MOS

APR 07

FINAL REPLACEMENT PUSH – LAD + 6 MOs

-PREDICT LOSS MOS Aug 06 LAD-120 -REPLACEMENTS ON AI TO DMSL (BDE/BCT) -REPLACEMENTS ARRIVE MASCAL REPLACEMENTS: -TURN AROUND TIME IS 30-90 DAYS

-HRC TAPS INSTALLATION 1ST (SHORTEST TURN TIME)

-PLACES SOLDIERS ON AI -CAN NOT VIOLATE 30 DAY ASSIGNMENT CYCLE TARGET 100% ASSIGNED AGGREGATE OCT 06 TARGET 90% ASSIGNED AGGREGATE Soldiers Placed On AI

(31)

AC REPLACEMENT FLOW

NORMAL/PREDICTED LOSS RATE

HRC HRC PLACES REPLACEMENTS ON AI TO BCTs/BDEs AT HOME STATION 1 THEATER TG R5 CENTER – INTER-THEATER APOD INTRA-THEATER APOD S-1 X REPLACEMENTS INPROCESSED BY BCT/BDE REAR Ds-PREPARED FOR OVERSEAS MOVEMENT 2 REPLACEMENTS PROCESSED THROUGH TG R5 CENTER –

DEPLOY WITH PINPOINT ORDERS TO BDE/BCT REPLACEMENTS PUSHED VIA TACTICAL AIRLIFT TO INTRA-THEATER APOD X REPLACEMENTS CONTINUE PULL TO BDE/BCT S-1 3 4 5

(32)

Replacement Operations

Reserve Component

CH 11 PPG

U. S. Army Soldier Support Institute

(33)

Replacement Operations - RC

ARNG

Push: Obtain replacements in high density Military Occupational

Specialties (MOS). The U.S. Army Human Resources Command- Alexandria (HRC-A) is responsible for the planning, synchronization, and execution of this program.

Pull: Obtain low density MOS replacements. This can also

supplement Push Program. Theater Personnel Command (HRSC) and HRC-A coordinates request actions.

USAR

The Push Program is a predictive model that forecasts theater’s future requirements by MOS, grade and component and serves as the basis to sustain manning levels of

deployed units

ICW the Theater PERSCOM (HRSC), the USA HRC validates the

predictive model to ensure it

accurately accounts for personnel attrition in the theater of operations

Personnel assignments will be made using the assignment criteria

provided under the Push (predictive) model and IAW the combatant

(34)

Contingency Active Duty Operational

Support Orders (CO-ADOS)

• RC Soldiers who voluntarily request to serve beyond their

mobilization may request an extension under the policy guidance for CO-ADOS.

• Soldiers transition, without a break in service, from

mobilization order to CO-ADOS and do not REFRAD until the end of their extended tour of duty.

• Soldiers will not perform operational support duties for

more than 1095 days (3 years) within any 1460 day (4 year) period and will not be allowed to serve six or more continuous years of active federal service.

(35)

RC BOG Personnel Policy

Units and/or Soldiers will not be

involuntarily deployed to theater for

more than 365 days BOG

The SECDEF is the approval authority

for involuntary extensions of

units/individuals in theater that exceed

14 days beyond the unit/individual’s

(36)

Cross-Leveling Authority – Pre Mob

the Army National Guard State Adjutant General

(TAGs) and the Commander US Army Reserve

Command (USARC) have the authority to cross-

level RC Soldiers (voluntarily or involuntarily)

from any unit within their command, regardless of

commuting distance, to increase personnel

readiness of an alerted unit prior to mobilization

Cross-leveling between ARNG is not authorized;

cross-leveling between RRCs requires CG,

USARC approval

(37)

• PRM managers are responsible to continuously collect,

correlate, and analyze critical personnel strength information to develop a vision of current and future personnel

requirements

• PRM managers require the latest known personnel strength,

recent casualties, recent replacement allocations, Soldiers and Army civilians returning to duty, and projected

replacement gains and casualty losses in order to develop an accurate battle assessment

• PRM readiness managers make recommendations to

commanders on various courses of action for a given purpose.

BATTLEFIELD FLOW

(38)

Battlefield Flows

U. S. Army Soldier Support Institute

(39)

• Commanders at every echelon are responsible for accounting for

Soldiers, DoD civilians, Joint personnel and contractors and summarizing unit strength

• Commanders are able to meet their strength accounting responsibilities through submission of personnel status reports by use of automated personnel enabling systems and manual reports

• DTAS is the primary reporting database in theater as it captures the most complete and accurate information

• DTAS can be used to feed the Joint Personnel Status and Casualty Report (JPERSTAT) format to satisfy Joint reporting requirements

• DTAS inputs should occur at all APODs

• The PASR (currently DTAS) system is used for planning of closure for Forward Operating Bases (FOB), budgeting requirements, RFIs, AAFES, MWR, and intra-theater pass program planning and execution

BATTLEFIELD FLOW

(40)

PERSONNEL READINESS MANAGEMENT REPORTING INFORMATION FLOW

(MODULAR FORCE)

PERSONNEL REPORTING INFORMATION FLOW MODULAR FORCE LEGEND Automated Strength Report BCT ARMY G1 HRC G1 G1 S

PERSONNEL REPORTING INFORMATION FLOW PERSONNEL REPORTING INFORMATION FLOW

LEGEND Automated Strength Report LEGEND Automated Strength Report X Corps BN ARMY G- HRC G-1 G-1 G-1 S-1 S-1 ASCC Div X X X XX XX XX

(41)

PERSONNEL STATUS AND SUMMARY REPORTING INFORMATION FLOW (MODULAR FORCE)

PERSONNEL STATUS AND SUMM ARY REPORTING INFORMATION FLOW M ODULAR FORCE X I I XX XXX X X X X X X X XXX XX X I I I X X X I I X XXXX ASCC G1 XX DIV G -1 HRSC Corps G-1 XXX XXXX HRC XXXX LEG END Automated Strength Report M anual Strength

Report Note: Automated Data flows directly from unit input to the Theater Database. Once it hits the

(42)

Personnel Accountability

– Crucial to the Army’s entire PIM System

– Recording by-name data

Strength Reporting

– Transformation of by-name data into a numerical end product

– Reflects the combat power of a unit and supports tactical decision making

Manual Reports

– Usually used in addition to automated systems

– Personnel Status Report (PERSTAT)

– Personnel Summary (PERSUM)

PRINCIPLES

(43)

Reporting

U. S. Army Soldier Support Institute

(44)

PERSONNEL ACCOUNTING AND

STRENGTH REPORTING

(45)
(46)

PERSONNEL STATUS REPORT

PERSONNEL STATUS REPORT

S T A R T G A IN L O S S E N D U S A A R N G U S A R F E M A L E S A F A N G A F R F E M A L E S U S M C U S M C R F E M A L E S N A V Y N A V Y R E S F E M A L E S N O T E S 6 0 0 6 1 0 1 1 2 0 0 0 0 0 0 3 0 0 2 0 0 2 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8 0 0 8 3 0 1 1 2 0 0 0 0 0 0 3 0 0 8 0 0 8 3 0 1 1 2 0 0 0 0 0 0 3 0 0 20 0 0 20 16 0 16 6 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 20 0 0 20 16 0 16 6 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 20 0 0 20 16 0 16 6 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 1 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 1 0 0 0 0 1 0 0 0 0 0 0 0 0 0 16 0 0 16 9 6 2 0 5 0 0 0 1 0 0 1 0 0 7 0 0 7 4 0 1 1 3 0 0 1 0 0 0 0 0 0 15 0 0 15 5 0 3 0 4 4 0 0 1 1 0 5 0 0 UNIT NAME 1 UNIT NAME 2 UNIT NAME 3

M ILIT ARY PERSONNEL UNIT NAM E

COUNTRY, UNIT

QATAR

CAMP AS SAYLIYAH

CAMP AS SAYLIYAH TOTAL TOTAL QATAR

KUWAIT

CAMP DOHA UNIT NAME 1 UNIT NAME 2 CAMP DOHA TOTAL CAMP ARIFJAN UNIT NAME 1 UNIT NAME 2

CAMP ARIFJAN TOTAL TOTAL KUW AIT

IRAQ ABU GHRAIB UNIT NAME 1 UNIT NAME 2 UNIT NAME 3 UNIT NAME 2 UNIT NAME 3 ABU GHRAIB TOTAL CAMP SLAYER UNIT NAME 1

Provides an assigned an available strength count, and captures gains and losses since the last reporting period.

(47)

3 COSCOM 23 OCT 2003

COUNTRY, UNIT START GAIN LOSS END USA ARNG USAR FEMALES NOTES BALAD 7 CSG 3993 42 31 3982 2315 185 1482 1264 64 CSG 753 10 11 754 421 102 231 214 STB 557 2 1 556 248 123 185 185 BAGHDAD 16 CSG 3843 24 35 3854 2845 215 794 1185

64 CSG 505 12 139 632 524 21 87 225 125 UNIT MOVE TO TIKRIT TIKRIT

64 CSG 2473 149 34 2358 1845 26 487 784 125 UNIT MOVE TO TIKRIT MOSUL 101 CSG 2731 10 8 2729 2178 54 497 497 KUWAIT 593 CSG 2609 47 32 2594 197 49 2348 897 STB 119 2 3 120 48 21 51 35 TOTALS 17583 17579 10621 796 6162 5286

(48)

PERSONNEL SUMMARY REPORT

PERSONNEL SUMMARY REPORT

Displays a unit’s personnel strength in aggregate numbers, as of a given time; Used to assess combat power and set priorities.

(49)

PERSONNEL REQUIREMENTS

PERSONNEL REQUIREMENTS

REPORT

REPORT

(50)

• Name

• MOS/Skills

• Rank

• Unit

• UIC

• Assigned unit location

• Duty location

• Key dates of arrival/departure

• Duty status

• Other data elements as determined by the Army/ASCC

(language skills, hometown, citizenship, etc)

CRITICAL DATA ELEMENTS

(51)

Enabling Systems

U. S. Army Soldier Support Institute

(52)

ENABLING SYSTEMS

ENABLING SYSTEMS

TOPMIS-II (Total Officer Personnel Management Information System-II):

Real-time, interactive, automated system used by managers at HRC to manage and distribute the Army’s officer population and to update officer record data

EDAS (Enlisted Distribution and Assignment System): Automated system which supports the management of the enlisted force (assignments, deletions and deferments and supports the AC semicentralized promotion system)

ACPERS-HQ (Army Civilian Personnel System-Headquarters): Provides information on Army civilian personnel; includes strength accounting,

employment, award and performance data

eMILPO (Electronic Military Personnel Office): Provides the Army with a reliable, timely, and efficient mechanism for performing personnel actions and strength accountability

DEERS / RAPIDS: Provides verification of Contractor information through the Contractor Verification System (CVS) authorizing issue of the Common Access

(53)

TPS (Tactical Personnel System): Supports a commander’s tactical decision- making process by creating a deployable “go to war” personnel strength

automated file

DCIPS-Forward (Defense Casualty Information Processing System-Forward):

An automated system to record and report casualty data. The system is employed by HR units performing casualty reporting missions and is capable of producing automated casualty reports

iPERMS (Interactive Personnel Electronic Record Management System):

Repository of Official Military Personnel File (OMPF) legal artifacts for all active Army personnel (includes Active Duty, Reserve, and National Guard.

COPS (Common Operating Picture Synchronizer): Provides the capability to view strength information by MACOM, UIC, DML, and DMSL with drill down to grade, MOS and ASI/SQI

DTAS (Deployed Theater Accounting Software): Provides commanders with a standardized software tool and database for tracking and reporting the duty status of all deployed personnel in a particular theater by name (SSN), unit location, and

ENABLING SYSTEMS

(54)

QUESTIONS???

U. S. Army Soldier Support Institute

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