COVID SAFE INFO SHEET

WELCOME:

Maryborough & District Hockey Association (incorporating Maryborough Indoor Hockey) is proud to host a number of Hockey Queensland Indoor Events including:

• Masters Women Hockey Queensland Indoor Challenge 31 October – 1 November 2020

• Under 15 Boys Queensland Indoor Championships 6 – 8 November 2020

• Under 15 Girls Queensland Indoor Championships 13 – 15 November 2020

In order to comply with Covid-19 restrictions and Government Guidelines, MDHA has developed an Indoor Covid Plan and other resources including COVID Safe Event Checklist and COVID Safe Checklist for Dining and Drinking. All this documentation along with links to Hockey Queensland Covid-Hub and the Queensland Government website is available on our Maryborough Indoor Hockey Website: https://www.revolutionise.com.au/mbih/covid-hub/.

BE INFORMED AND STAY SAFE:

This info sheet has been developed to give all participating teams, officials and supporters a brief outline of the main procedures that have been put in place to keep everyone safe in these extraordinary times.

Sanitising stations have been set up at all entry and exit points

ENTRY/EXIT:

Hockey Complex:

The MDHA Car Park will be open, however it is quite small, so parking along Woodstock and Neptune Streets will be available.

Entry to the Hockey Complex will be via the Car Park Gates or through the personal gates adjacent to the Hockey Hall in Woodstock Street (if not entering through the car park):

Entry is through the second gate from the hall (between fields 1 and 2) and

Exit is through the gate immediately adjacent to the hall.

Note: All other personal gates will be closed to enable correct checking in and contact tracing.

Indoor Stadium:

• Lower level – Maximum of 50 people allowed, will enter and exit through the doors (marked on the map) on the Car Park side of the stadium.

• Mezzanine – Maximum of 50 people allowed in Spectator Area with entry and exit via the stairs on the car park side. Tournament Office entry and exit will be via the stairs on the Playing Zone side. (Stairs are > 1.5m wide)

Players and Match Officials:

• There are separate Entry and Exit points for the playing zone clearly marked on the map. No spectators or unauthorised persons are allowed on this side of the stadium.

Canteen/Bar:

• Access to the canteen will only be via the apron/seating area on the Turf side of the stadium. Bollards and stickers are in place to ensure that all Covid rules are met.

Amenities:

• Access to the toilets will be via the walkways on the outside of the building. Refer to map for more details.

No Go Zone:

• Walkway between the pitch and canteen is a No Go Zone – no access to canteen/toilets. As per Government requirements, we have attempted to provide separate Entry and Exit points throughout our facility. (The only exceptions are the Mezzanine and amenities areas.)

Stadium Lower Level

Mezzanine

PARENT/PLAYER CHECKLIST:

Download a copy of the Parent/Player Checklist for general information regarding participation in HQ Indoor Events: https://cdn.revolutionise.com.au/cups/mbih/files/oqxbpfc0gwhsa4gg.pdf

SIGNING IN:

Mandatory sign in is required by the Government for contact tracing, whenever on site at Maryborough Hockey. The EVA Check In app is available, with signs prominently displayed at all entry points and around the venue. If you are not able to use the EVA app, there are paper sign in sheets available at entry points to the stadium and the canteen area.

TEAMS and MATCH OFFICIALS IN PLAYING ZONE:

Sanitising:

The MDHA will complete a full clean prior to the commencement of the first match each morning and at

the end of each day’s play. We will provide sanitiser in spray bottles along with paper towel, gloves and additional hand sanitisers at both dugouts, Technical Bench, Umpires’ and Selectors’ areas.

• Team Dugouts: During the tournament, the Managers of the departing teams will be

responsible for sanitising their team’s area. Teams are to leave the stadium via the allocated exit as quickly as possible following the conclusion of their match.

Teams playing the following game shall not enter until sanitising has been completed and their dugout has been cleared.

• Technical Bench/Umpires/Selectors: The departing personnel must complete the sanitising duties in their respective areas whenever there is a changeover of officials.

Team Shelters:

There will be 4 team shelters available adjacent to the Entry to the playing zone. These shelters will be for the use of the two teams playing, and the two teams getting ready for the following game.

Player’s Equipment:

Players are to leave all hockey bags outside in the team shelters provided. They are permitted to bring in their sticks, water bottles, a towel and protective equipment ONLY. Managers/Coaches are

permitted to bring a minimum of other equipment that may be required during the match – eg coaching board, medical aids, blood shirt etc.

Numbers permitted in Playing Zone (including officials):

• Dugouts: Players (Max 12) and officials (Max 4)

• Technical Bench: Maximum of three (3) officiating staff, plus Technical Manager. In addition the Tournament Director and Technical Assessor will be allowed when necessary.

•

FREE EVA Keyrings are available at the canteen – just ask the staff

TECHNICAL OFFICIAL CHECKLIST:

Download a copy of the Technical Official Checklist for general information regarding officiating at HQ Indoor Events: https://cdn.revolutionise.com.au/cups/mbih/files/e2lbtvyvos7naxpe.pdf

OTHER INFO FOR MANAGERS / TECHNICAL OFFICIALS:

Changeover of Technical Officials:

Technical Officials not officiating a match are not permitted inside the playing zone during matches, this includes at half time. New officials are to wait at the entry door with the incoming teams and umpires, ensuring that no one enters before all Covid requirements are met. Departing officials are responsible for sanitising the area before leaving and conducting a handover to the new officials as quickly as possible.

Pre Match:

Team Managers will collect a pre-printed Pre-Game Team List from the Tournament Office on the Mezzanine floor before each match. They must indicate the six players starting (tick names), a Captain (C) and Goalkeeper/s (GK). Ensure officials’ names are correct, sign the completed form and return to Tournament Office no later than 30 minutes prior to commencement of the match.

Technical Officials not involved in the current match will prepare the match report on Altiusrt (using tablet/computer provided) and complete the “Cheat Sheets” as soon as possible after teams have provided their Pre-Game Team Lists. As a laptop will be used on the Technical Bench, only the Cheat Sheets will need to be delivered to the Technical Bench at the completion of the previous game. This will ensure that foot traffic is kept to a minimum and social distancing is adhered to.

During Matches:

• Coaches and Managers are to remain in their designated areas as per Tournament Regulations.

• Suspended players are to be seated on the first chair in their team dugout (closest to the Technical Bench), not on communal chairs. The chair to be used for this purpose will be clearly marked. Post Match:

Technical:

Due to Covid and to reduce the amount of contact when signing off the results of matches, the

following procedure will be trialled at the Masters Women’s Challenge:

• Print match report and complete sanitising if required (changeover).

• Technical Officer (TO) to take the printed match report to the exit door where they will supervise its signing by Team Managers and Match Officials to confirm the result. The match report will be immediately delivered to the Tournament Office by the appointed person.

IMPORTANT: If the TO responsible is required for the following match, the Technical Manager or Technical Assessor will supervise the completion of the match report.

Managers:

• At the completion of the match the Team Managers are to ensure their teams depart immediately and complete mandatory sanitising

UMPIRES:

Umpire allocations will be advised daily by the Umpires’ Manager.

When appointed to umpire, DO NOT ENTER the playing zone until the previous match is completed. Umpires are to enter at the same time as the teams about to play.

Pre Match:

Umpires are to bring the teams in from warm-up when instructed by the Technical Bench. As per “Back to Play” Covid Safe rules, there will be no coin toss at the start of the match. Team 1 will have

possession and teams will defend the goal closest to their dugouts. Post Match:

At the conclusion of the match, confirm with the Technical Bench the match score and reasons for cards (if issued).

Umpires are then to immediately move to the Umpires Coaching area for feedback. Leave playing zone once discussion (and sanitising if required) is complete.

IMPORTANT NOTE:

Changes to this process may occur during the course of the tournament.

Tournament Director (TD) as soon as possible. We ask that you be patient and adapt to any changes that may occur.

WATER:

Unfortunately, due to Covid, we will NOT be providing water in containers for filling of water bottles. We have arranged to have additional stocks of water for purchase from the canteen if required. It is recommended that players bring 2 water bottles, to avoid having to refill them. Taps for refilling water bottles are available under the sinks in the amenities blocks.

CANTEEN STAFF WILL NOT FILL WATER BOTTLES, THEY ARE CLASSED AS PERSONAL EQUIPMENT.

INJURY ICE:

We will have small bags of ice made up and available free of charge for injuries only.

• During games – ice will be available in the small freezer beside the Technical Bench

• At all other times – see the canteen staff for injury ice if required.

SPECTATORS

Due to Government regulations and social distancing the number of spectators allowed is limited to 50 on the lower level and 50 upstairs. We will have Covid Safety Officers on duty to monitor numbers and be of assistance when required.

Lower Level beside the pitch:

As spectator numbers are limited, each team will be issued with a number of tickets, to be used when

that team is playing. This will ensure that your team’s parents/supporters won’t miss out on seeing

their team play. The tickets will be issued to Team Managers to be distributed as they see fit.

For Masters each team will receive 15 tickets and for the Under 15 Divisions each team will receive 20 tickets. As the capacity of the lower viewing area is 50, the balance of the seats will be allocated on a first in first served basis. No more than 20 un-ticketed spectators (for Masters) and 10 un-ticketed spectators (for U15) will be allowed entry in any given timeslot, regardless of whether the teams have used all their tickets.

At the end of each match, the spectator area will be cleared to allow for sanitising by our Covid Safety Officer, ready for the next match. Announcements will be made via the scoreboard during breaks to advise spectators of these arrangements.

No food or drink (apart from water) is permitted in

Lower Level Spectator zone

Mezzanine (Upper Level):

Spectators: Entry and exit for spectators will be via the stairs on the Car Park side ONLY (see Mud Map). Numbers allowed in this area will also be limited to 50. Entry will be on a first in first served basis. There is seating available at tables and seating overlooking the pitch. Be aware that these have been arranged in order to comply with 1.5m social distancing. Please adhere to these rules.

We will have a second Covid Safety Officer on duty at the entry to the Mezzanine floor, who will monitor numbers, complete necessary sanitising and oversee social distancing.

Officials: The Tournament Office is also located on the Mezzanine floor. It has been cordoned off by bollards, with entry and exit to this area via the stairs on the Playing Zone side of the stadium only. Numbers in this area will be as per the 1.5m rules. (At no time should there be more than 10 people.)

Covid Safety Officers:

These officers will be wearing white vests and will be stationed at the entrances to the Lower Spectator Level and the Mezzanine floor (on the Car Park side). Please follow their instructions at all times.

HOSPITALITY:

Morning/Afternoon Tea for Coaches / Managers / Umpires/Technical Officials:

We will be providing morning and afternoon teas for Coaches, Managers, Umpires and Technical Officials during each event. Due to Covid restrictions, this will not be “help yourself” as it has been in the past. At the Managers’/Umpires/Technical meetings each group will be provided with morning/ afternoon tea vouchers. Each official will then complete the voucher and present it at the canteen. Meals for Tournament Officials:

The following officials will also receive Meal Vouchers in addition to the morning/afternoon tea vouchers. They are:

• Tournament Director

• Technical Manager

• Technical Assessor (where appointed)

• Umpires’ Manager

• Umpires’ Coach

• Selectors (where appointed)

Again, these vouchers will be distributed at the respective meetings and are to be completed and presented at the canteen when required.

CANTEEN:

THERE IS NO ACCESS TO THE CANTEEN FROM INSIDE THE STADIUM

Refer to the Mud Map for canteen access. We have bollards set up to clearly indicate entry and exit points. Stickers have been placed on the floor set at 1.5m apart to ensure social distancing is adhered to whilst waiting to be served.

Service areas: There will be 2 serving points, one at the front counter and one inside the canteen. Food and drinks can be purchased from either counter.

Payment: Eftpos is available and recommended for all canteen purchases. However, we will accept cash if unable to pay by card. (Staff handing money will under no circumstances handle food.)

Menu: Please refer to Canteen Menu provided to see what’s available and pricing. The canteen will be

open from 7.30am till the end of the last match each day. Please let canteen staff know if you have any special dietary requirements.

Seating: There is plenty of seating available in the apron in front of the canteen. Please follow social distancing rules when using this area.

BAR:

Maryborough Hockey is a fully licenced facility. Alcohol is available for purchase from 10am each day and all licencing regulations are strictly adhered to.

Masters Promotion: As the Masters Women’s Challenge is an inaugural event, Maryborough Hockey has a limited number of commemorative stubby coolers for sale. In addition, we have MDHA stubby coolers if you would prefer. All are at a cost of $8.00. Just ask the staff if you are interested.