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This document is part of a series that
This document is part of a series that
explain the newly released PMBOK 5th
explain the newly released PMBOK 5th
edition. These documents provide simple
edition. These documents provide simple
explanation and summary of the book.
explanation and summary of the book.
However they do not replace
However they do not replace the necessitythe necessity
of reading the book.
of reading the book.
The 10
The 10
Knowledge Areas
Knowledge Areas
&
&
Their ITTOs
Their ITTOs
Based onBased on PMBOK® Guide PMBOK® Guide 5th 5th EditionEdition
Amr Miqdadi,
Amr Miqdadi,PMPPMP
http://www.pmlead.net
http://www.pmlead.net
www.pmlead.
www.pmlead.
The 10 knowledge Areas and the
The 10 knowledge Areas and the 47 Processes47 Processes……
Based on the PMBoK
http://www.pmlead.net
PMI®, PMP®, CAPM® and PMBOK® Guide are trademarks of the Project Management Institute, Inc. PMI® has not endorsed and did not participate in the development of this product.
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Project Integration Management
Process Name Inputs Outputs Tools & Techniques
Develop Project Charter
Project Statement of Work Project Charter Experts Judgment
Business Case Facilitation
Techniques Agreements
Enterprise Environmental Factors Organizational Process Assets Develop Project
Management Plan
Project Charter Project Management Plan Experts Judgment
Outputs From other Processes Facilitation
Techniques Enterprise Environmental Factors
Organizational Process Assets Direct and Manage
Project Work
Project Management Plan Deliverables Experts Judgment
Approved Change Requests Work Performance data Project management
information system Enterprise Environmental Factors Change requests Meetings
Organizational Process Assets Project management plan updates
Monitor and Control Project Work
Project Management Plan Change Requests Experts Judgment
Costs forecasts Work performance reports Analytical techniques
Schedule forecasts Project management plan
updates
Project management information system
Validated changes Project documents
updates
Meetings Work performance information
Enterprise Environmental Factors Organizational Process Assets Perform Integrated
Change Control
Project Management Plan Approved change requests Experts Judgment
Work Performance reports Change log Meetings
Change Requests Project management plan
updates
Change log tools Enterprise Environmental Factors Project documents
updates Organizational Process Assets
Close Project or Phase Project Management Plan Final product, service, or result transition
Experts Judgment
Accepted deliverables Organizational Process
Assets updates
Analytical techniques
Project Integration Management
Unification, consolidation, articulation and interactive actions those are crucial to project completion. Integration is about making choices, about where to concentrate resources and efforts. It also involves making tradeoffs among competing objectives and alternatives.
Integration is primarily concerned with effectively integrating the processes among the Project Management Process Groups.
The project Charter
o Authorizes Project Manager
o Created based on a business need, a customer request, or a market demand o Signed by the performing organization’s senior management.
o Officially confirms the start of the project
o Includes high level project requirements, acceptance criteria, project objectives,
product requirements, and key milestone dates. Develop Project management Plan
o A formal, approved document that defines how the project is managed,
executed, and controlled. It may be summary or detailed and may be composed of one or more subsidiary management plans and other planning documents
o The plan guides your work on the project o It is iterative and progressively elaborated
o PMBOK does not offer Project Management Methodology
Direct and Manage Project Work
o The process of leading and performing the work defined in the project
management plan, and implementing approved changes to achieve the project’s objectives.
Monitor and Control Project Work
o The process of tracking, reviewing, and reporting project progress against the
performance objectives defined in the project management plan Perform Integrated Change Control
o The process of reviewing, approving, and managing changes across the project
Close Project / Phase
o The process of finalizing all activities to close the project/phase
o Main risk here is resources tend to leave even before closing the project
properly.
o Evaluating project success/failure, formal acceptance, project records, lessons
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Project Scope Management
Process Name Inputs Outputs Tools & Techniques
Plan Scope Management
Project management plan Scope management plan Experts Judgment Project charter Requirements management
plan
Meetings Enterprise Environmental Factors
Organizational Process Assets
Collect Requirements Scope management plan Requirements
documentation
Interviews Requirements management plan Requirements traceability
matrix
Focus group
Stakeholder management plan Facilitated workshops
Project charter Group creativity
techniques
Stakeholder register Group decision-making
techniques Questionnaires and surveys Observations Prototypes Benchmarking Context diagram Document analysis
Define Scope Scope management plan Project scope statement Experts Judgment
Project charter Project documents updates Product analysis
Requirements documentation Alternative generation
Organizational Process Assets Facilitated workshops
Create WBS Scope management plan Scope baseline Experts Judgment
Project scope statement Project documents updates Decomposition Requirements documentation
Enterprise Environmental Factors Organizational Process Assets
Validate Scope Project management plan Accepted deliverables Inspection
Requirements documentation Change requests Group decision-making techniques
Requirements traceability matrix Work performance information
Verified deliverables Project documents updates Work performance data
Control Scope Project management plan Work performance
information
Variance analysis Requirements documentation Change requests
Requirements traceability matrix Project management plan updates
Work performance data Project documents updates Organizational process assets Org. process assets updates
Project Scope Management
Includes the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully.
Plan Scope Management
o The process of creating a scope management plan the documents how the
project scope will be defined, validated, and controlled Collect Requirements
o The process of determining, defining and documenting stakeholders’ needs to
meet the project objectives Define Scope
o The process of developing a detailed description of the project and product
Create WBS
o The process of subdividing project deliverables and project work into smaller and
more manageable components. Validate Scope
o The process of formalizing acceptance of the completed project deliverables.
Control Scope
o The process of monitoring the status of the project and product scope and
managing changes to the scope baseline
The term scope can refer to:
Product scope: The features and functions that characterize a product, service, or result. The completion of product scope is measured against the product requirements
Project scope: The work performed to deliver a product, service, or result with the specified features and functions. The project scope is measured against the project management plan and it is usually include the product scope
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Project Time Management
Process Name Inputs Outputs Tools & Techniques
Plan Schedule Management
Project management plan Schedule management plan Experts Judgment
Project charter Analytical techniques
Enterprise Environmental Factors Meetings
Organizational Process Assets
Define Activities Schedule management plan Activity list Decomposition
Scope baseline Activity attributes Rolling wave planning Enterprise Environmental Factors Milestone list Experts Judgment Organizational Process Assets
Sequence Activities Schedule management plan Project schedule network diagram
Precedence diagramming method(PDM) Activity list Project documents updates Dependency
determination
Activity attributes Leads and lags
Milestone list
Project scope statement
Enterprise Environmental Factors Organizational Process Assets
Estimate Activity Resources
Schedule management plan Activity resource requirements
Experts Judgment
Activity list Resource breakdown
structure
Alternative analysis Activity attributes Project documents updates Published estimating
data
Resource calendars Bottom-up estimating
Risk registrar Project management
software Activity cost estimates
Enterprise Environmental Factors Organizational Process Assets
Estimate Activity Duration
Schedule management plan Activity duration estimate Experts Judgment Activity list Project documents updates Analogous estimating
Activity attributes Parametric estimating
Activity resource requirements Three-point estimating
Work performance data Group decision-making
techniques
Resource calendars Reserve analysis
Project scope statement Risk register
Resource breakdown structure Enterprise Environmental Factors Organizational Process Assets
Develop Schedule Schedule management plan Schedule baseline Schedule network analysis
Activity list Project schedule Critical path method Activity attributes Schedule data Critical chain method Project schedule network diagram Project calendars Resource optimization
techniques Activity resource requirements Project management plan
updates
Modeling techniques Resource calendars Project documents updates Leads and lags
Activity duration estimate Schedule compression
Project scope statement Scheduling tools
Risk register
Project staff assignments Resource breakdown structure Enterprise Environmental Factors Organizational Process Assets
Control Schedule Project management plan Work performance
information
Performance reviews Project schedule Schedule forecasts Project management
software
Work performance data Change requests Resource optimization techniques
Project calendars Project management plan updates
Modeling techniques Schedule data Project documents updates Leads and lags
Organizational Process Assets Organizational Process Assets updates
Schedule compression Scheduling tools
Project Time Management
Project Time Management includes the processes required to manage timely completion of the project.
The project time management processes and their associated tools and techniques are documented in the schedule management plan. The schedule management plan is contained in, or is a subsidiary plan of, the project management plan.
Plan Schedule Management
o The process of establishing the policies, procedures, and documentation for
planning, developing, managing, executing, and controlling the project schedule Define Activities
o The process of identifying the specific actions to be performed to produce the
project deliverables Sequence Activities
o The process of identifying and documenting relationships among the project
activities
Estimate Activity Resources
o The process of estimating the type and quantities of material, people,
equipment, or supplies required to perform each activity Estimate Activity Durations
o The process of approximating the number of work periods needed to complete
individual activities with estimated resources. Develop Schedule
o The process of analyzing activity sequences, durations, resource requirements,
and schedule constraints to create the project schedule model. Control Schedule
o The process of monitoring the status of the project to update project progress
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Project Cost Management
Process Name Inputs Outputs Tools & Techniques
Plan Cost Management
Project management plan Cost management plan Experts Judgment
Project charter Analytical techniques
Enterprise Environmental Factors Meetings
Organizational Process Assets
Estimate Costs Cost management plan Activity cost estimates Experts Judgment
HR management plan Basis of estimates Analogous estimating Scope baseline Project documents updates Parametric estimating
Project schedule Bottom-up estimating
Risk register Three-point estimating
Requirements documentation Reserve analysis
Organizational Process Assets Cost of quality
Project management software
Vendor bid analysis Group decision-making techniques
Determine Budget Cost management plan Cost baseline Cost aggregation
Scope baseline Project funding requirements Reserve analysis Activity cost estimates Project documents updates Expert judgment
Basis of estimates Historical relationships
Project schedule Funding limit
reconciliation Resource calendars
Risk register Agreements
Organizational Process Assets
Control Costs Project management plan Work performance
information
Earned value management Project funding requirements Cost forecasts Forecasting Work performance data Change requests To-complete
performance index(TCPI) Organizational Process Assets Project management plan
updates
Performance reviews Project documents updates Project management
software Organizational process assets
updates
Project Cost Management
Include the processes Involved in planning, estimating, budgeting, funding, managing, and controlling costs so that the project can be completed within the approved budget.
Plan Cost Management
o The process that establishes the policies, procedures, and documentation for
planning, managing, expending, and controlling project costs Estimate Costs
o The process of developing an approximation of the monetary resources needed
to complete project activities Determine Budget
o The process of aggregating the estimated costs of individual activities or work
packages to establish an authorized cost baseline. Control Costs
o The process of monitoring the status of the project to update the project budget
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Project Quality Management
Process Name Inputs Outputs Tools & Techniques
Plan Quality Management
Project management plan Quality management plan Cost-benefit analysis Stakeholder register Process improvement plan Cost of quality
Risk register Quality metrics Seven basic quality tools Requirements documentation Quality checklists benchmarking
Enterprise environmental factors Project documents updates Design of experiments
Organizational Process Assets Statistical sampling
Additional quality planning tools Meetings
Perform Quality Assurance
Quality management plan Change requests Quality management and control tools Process improvement plan Project management plan
updates
Quality audits Quality metrics Project documents updates Process analysis Quality control measurements Organizational Process Assets
updates Project documents
Control Quality Project management plan Quality control measurements
Seven basic quality tools Quality metrics Validated changes Statistical sampling Work performance data Validated deliverables Inspection
Approved change requests Work performance information
Approved change requests review
Deliverables Change requests
Project documents Project management plan updates
Organizational Process Assets Project documents updates Organizational process assets updates
Project Quality Management
Includes the processes and activities of the performing organization that determine quality policies, objectives, and responsibilities so that the project will satisfy the needs for which it was undertaken. It implements the quality management system through policy and procedures with continuous process improvement activities conducted throughout, as appropriate.
Plan Quality Management
o The process of identifying quality requirements and/or standards for the project
and product, and documenting how the project will demonstrate compliance with quality requirements
Perform Quality Assurance(QA)
o The process of auditing the quality requirements and the results from quality
control measurements to ensure appropriate quality standards and operational definitions are used.
Perform Quality Control(QC)
o The process of monitoring and recording results of executing the quality
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Project Human Resource Management
Process Name Inputs Outputs Tools & Techniques
Plan HR Management Project management plan HR management plan Organization charts and position description
Activity resource requirements Networking
Enterprise environmental factors Organizational theory
Organizational process assets Expert judgment
Meetings
Acquire Project Team HR management plan Project staff assignments Pre- assignments Enterprise environmental factors Resource calendars Negotiation Organizational process assets Project management plan
updates
Acquisition Virtual teams
Multi-criteria decision plan updates
Develop Project Team HR management plan Team performance
assessments
Interpersonal skills Project staff assignments Enterprise environmental
factors updates
Training
Resource calendars Team-building activities
Ground rules Colocation Recognition and rewards Personal assessment tools
Manage Project Team HR management plan Change requests Observation and
conversation Project staff assignments Project management plan
updates
Project performance appraisals
Team performance assessments Project documents updates Conflict management
Issue log Project management plan
updates
Interpersonal skills Work performance reports Organizational process assets
Project Human Resource Management
HR management includes the processes that organize, manage, and lead the project team. “The project management team, is a subset of the project team, and is responsible for the project management and leadership activities such as initiating, planning, executing,
monitoring, controlling, and closing the various project phases. This group can also be referred to as the core, executive, or leadership team.”
Plan Human Resource Management
o The process of identifying and documenting project roles, responsibilities, and
required skills, reporting relationships, and creating a staffing management plan Acquire Project Team
o The process of confirming human resource availability and obtaining the team
necessary to complete project assignments Develop Project Team
o The process of improving the competencies, team member interaction, and the
overall team environment to enhance project performance. Manage Project Team
o The process of tracking team member performance, providing feedback,
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Project Communications Management
Process Name Inputs Outputs Tools & Techniques
Plan Communication Management
Project management plan Communication management plan
Communication requirements analysis Stakeholder register Project documents updates Communication
technology
Enterprise environmental factors Communication models
Organizational process assets Meetings
Manage Communications
Communication management plan Project communications Communication technology Work performance reports Project management plan
updates
Communication models Enterprise environmental factors Project documents updates Communication
methods Organizational process assets Organizational process assets
updates Information management systems Performance reporting Control Communications
Project management plan Work performance information
Information
management systems Project communications Change requests Expert judgment
Issue log Project management plan
updates
Meeting Work performance data Project documents updates
Organizational process assets Organizational process assets updates
Project Communications Management
Includes the processes required to ensure timely and appropriate planning, collection,
distribution, storage, retrieval, management, control, monitoring, and ultimate disposition of project information. Project managers spend the majority of their time communicating with team members and other project stakeholders.
Plan Communications Management
o The process of developing an appropriate approach and plan for
communications based on stakeholder’s information needs and requirements, and available organizational assets
Manage Communications
o The process of creating, collecting, distributing, storing, retrieving and ultimate
disposition of project information in accordance with communications management plan
Control Communications
o The process of monitoring and controlling communications throughout the
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Project Risk Management
Process Name Inputs Outputs Tools & Techniques
Plan Risk Management Project management plan Risk management plan Analytical techniques
Project charter Expert judgment
Stakeholder register Meetings
Enterprise environmental factors Organizational process assets
Identify Risks Risk management plan Risk register Documentations
reviews
Cost management plan Information gathering
techniques
Schedule management plan Checklist analysis
Quality management plan Assumptions analysis
HR management plan Diagramming
techniques
Scope baseline SWOT analysis
Activity cost estimates Expert judgment
Activity duration estimates Stakeholder register
Project documents Procurement documents
Enterprise environmental factors Organizational process assets
Perform Qualitative Risk Analysis
Risk management plan Project documents updates Risk probability and impact assessment
Scope baseline Probability and impact
matrix
Risk register Risk data quality
assessment
Enterprise environmental factors Risk categorization
Organizational process assets Risk urgency assessment
Expert judgment
Perform Quantitative Risk Analysis
Risk management plan Project documents updates Data gathering and representation techniques
Cost management plan Quantitative risk
analysis and modeling techniques
Schedule management plan Expert judgment
Risk register
Enterprise environmental factors Organizational process assets
Plan Risk Responses Risk management plan Project management plan
updates
Strategies for negative risks or threats
Risk register Project documents updates Strategies for positive risks or opportunity Contingent response
strategies
Expert judgment
Control Risks Risk management plan Work performance
information
Risk reassessment
Risk register Change requests Risk audits
Work performance data Project management plan updates
Variance and trend analysis
Work performance reports Project documents updates Technical performance measurements
Organizational process assets updates
Reserve analysis Meetings
Project Risk Management
The processes of conducting risk management planning, identification, analysis, response planning, and monitoring and control on a project. The objectives of Project Risk Management are to increase the probability and impact of positive events, and decrease the probability and impact of negative events in the project.
“Project risk is always in the future. Risk is an uncertain event or condition that, if it occurs, has an effect on at least one project objective. Objectives can include scope, schedule, cost, and quality.”
Plan Risk Management
o The process of defining how to conduct risk management activities for a project
Identify Risks
o The process of determining which risks may affect the project and documenting
their characteristics
Perform Qualitative Risk Analysis
o The process of prioritizing risks for further analysis or action by assessing and
combining their probability of occurrence and impact Perform Quantitative Risk Analysis
o The process of numerically analyzing the effect of identifi ed risks on overall
project objectives. Plan Risk Responses
o The process of developing options and actions to enhance opportunities and to
reduce threats to project objectives. Control Risks
o The process of implementing risk response plans, tracking identified risks,
monitoring residual risks, identifying new risks, and evaluating risk process effectiveness throughout the project.
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Project Procurement Management
Process Name Inputs Outputs Tools & Techniques
Plan Procurement Management
Project management plan Procurement management plan
Make-or-buy analysis Requirements documentation Procurement statement of
work
Expert judgment Risk register Procurement documents Market research Activity resource requirements Source selection criteria Meetings
Project schedule Make-or-buy decision Activity cost estimates Change requests
Stakeholder register Project document updates Enterprise environmental factors
Organizational process assets
Conduct Procurements Project management plan Selected seller Bidder conference
Procurement documents Agreements Proposal evaluation techniques
Source selection criteria Resource calendars Independent estimates
Seller proposals Change requests Expert judgment
Project documents Project management plan updates
Advertising
Make-or-buy decision Project documents updates Analytical techniques
Procurement statement of work Procurement
negotiations Organizational process assets
Control Procurements Procurement management plan Work performance information
Contract change control system
Procurement documents Change requests Procurement
performance review
Agreements Project management plan
updates
Inspections and audits Approved change request Project documents updates Performance reporting Work performance reports Organizational process assets
updates
Payment systems
Work performance data Claims administrations
Records management system
Close Procurements Project management plan Procurement audits Procurement audits
Procurement documents Procurement negotiations Procurement negotiations
Records management system Records management system
Project Procurement Management
Includes the processes necessary to purchase or acquire products, services, or results needed from outside the project team. The organization can be either the buyer or seller of the
products, services, or results of a project. Plan Procurement Management
o The process of documenting project purchasing decisions, specifying the
approach, and identifying potential sellers Conduct Procurements
o The process of obtaining seller responses, selecting a seller, and awarding a
contract
Control Procurements
o The process of managing procurement relationships, monitoring contract
performance, and making changes and corrections as needed. Close Procurements
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Project Stakeholder Management
Process Name Inputs Outputs Tools & Techniques
Identify Stakeholders Project Charter Stakeholder register Stakeholder analysis
Procurement documents Expert judgment
Enterprise environmental factors Meetings
Organizational process assets
Plan Stakeholder Management
Project management plan Stakeholder management plan
Expert judgment Stakeholder register Procurement documents
updates
Meetings
Enterprise environmental factors Analytical techniques
Organizational process assets Expert judgment
Advertising Procurement negotiations
Manage Stakeholder Engagement
Stakeholder management plan Issue log Communication methods
Communication management plan Change requests Interpersonal skills
Change log Project management plan
updates
Management skills Organizational process assets Project documents updates
Organizational process assets updates
Control Stakeholder Engagement
Project management plan Work performance information
Information
management system
Issue log Change requests Expert judgment
Work performance data Project management plan updates
Meetings Project documents Project documents updates
Organizational process assets updates
Project Stakeholder Management
Includes the processes required to identify the people, groups, or organizations that could impact or be impacted by the project, to analyze stakeholder expectations and their impact on the project, and to develop appropriate management strategies for effectively engaging
stakeholders in project decisions and execution. Identify Stakeholders
o The process of identifying all people or organizations could impact or be
impacted by a decision, activity, or outcome of the project; and analyzing and documenting relevant information regarding their interests, involvement, influence and impact on project success.
Plan Stakeholder Management
o The process of developing appropriate management strategies to effectively
engage stakeholders throughout the project life cycle Manage Stakeholder Engagement
o The process of communicating and working with stakeholders to meet their
needs/expectations
Control Stakeholder Engagement
o The process of monitoring overall project stakeholder relationships and adjusting
You need to understand the terms and the logic relationships between the inputs, outputs and tools& techniques. Memorizing them is not enough and will lead you nowhere.
Refer to the PMBoK 5 h Edition for more details. &
Please do not hesitate to contact me anytime if you have any questions, comments, and feedbacks.
Success is yours,
Prepared By: Amr Miqdadi, PMP [email protected]
http://www.pmlead.net
PMI®, PMP®, CAPM® and PMBOK® Guide are trademarks of the Project Management Institute, Inc. PMI® has not endorsed and did not participate in the development of this product.
