SCM640 Foreign Trade

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(1)SCM640 Foreign Trade. SCM640 Foreign Trade. THE BEST-RUN BUSINESSES RUN SAP SAP AG 2004  SAP AG©2004. . Software Component: Release SAP R/3 Enterprise. . 2005/Q2. . Material Number: 50071660. © SAP AG. SCM640. 0-1.

(2) Copyright. Copyright 2004 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice..  SAP AG 2004. . . . Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft, Windows, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, OS/2, Parallel Sysplex, MVS/ESA, AIX, S/390, AS/400, OS/390, OS/400, iSeries, pSeries, xSeries, zSeries, z/OS, AFP, Intelligent Miner, WebSphere, Netfinity, Tivoli, and Informix are trademarks or registered trademarks of IBM Corporation in the United States and/or other countries. Oracle is a registered trademark of Oracle Corporation. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc. HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C®, World Wide Web Consortium, Massachusetts Institute of Technology. Java is a registered trademark of Sun Microsystems, Inc. JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. MaxDB is a trademark of MySQL AB, Sweden. SAP, R/3, mySAP, mySAP.com, xApps, xApp, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary. These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.. © SAP AG. SCM640. 0-2.

(3) Course Prerequisites. z MM Overview z SD Overview z Specialized knowledge of foreign trade / customs.  SAP AG 1999. © SAP AG. SCM640. 0-3.

(4) Target Group. z Audience: . Project team members, organizers, and employees in departments for foreign trade and customs requirements. z Duration: 3 days.  SAP AG 1999. Notes to the user . The training materials are not teach-yourself programs. They complement the course instructor's explanations. On each page, there is space for you to write down additional information.. © SAP AG. SCM640. 0-4.

(5) Introduction. Contents: z Influencing factors z Globalization z Internationalization z Formation of economic zones z National and international laws and regulations z Distributed processes and goods movements.  SAP AG 1999. © SAP AG. SCM640. 1-1.

(6) Course Goals. This course will prepare you to: z Efficiently and competently use tools to assist you in performing foreign trade activities z Identify relevant business cases and explain how they are interconnected in the foreign trade/customs fields.  SAP AG 1999. © SAP AG. SCM640. 1-2.

(7) Introduction: Unit Objectives. At the end of this unit, you will be able to: z Describe how certain trade zones influence both. the political and the economic environment to a considerable degree z Give examples of how purchasing, production. and sales are becoming increasingly international z Explain how international/multinational laws and. regulations increasingly influence national laws.  SAP AG 1999. © SAP AG. SCM640. 1-3.

(8) Introduction: Course Overview Diagram. Introduction. Communication / Printing. Basic Data. Legal Control. Documents in Foreign Trade. Documentary Payments. Import Basis Module. Periodic Declarations. Data Service. Preference Determination.  SAP AG 1999. © SAP AG. SCM640. 1-4.

(9) Table of Contents. Preface. Unit 1. Introduction. Unit 6. Communication / Printing. Unit 2. Basic Data. Unit 7. Legal Control. Unit 3. Documents in Foreign Trade. Unit 8. Documentary Payments. Unit 4. Import Basis Module. Unit 9. Periodic Declarations. Unit 5. Data Service. Unit 10. Preference Determination.  SAP AG 1999. © SAP AG. SCM640. 1-5.

(10) Foreign Trade - Influencing Factors z Laws / Regulations. z Countries. z Industry sectors.  SAP AG 1999. © SAP AG. SCM640. 1-6.

(11) Foreign Trade - Laws / Regulations. z Supranational. z Countries. . WTO. . 15 EU members. . WCO. . Japan. . WHO. . USA. . UN. . Korea. . Mexico. z Country groups . EU. . NAFTA. . ASEAN (future). . MERCOSUR (future).  SAP AG 1999. © SAP AG. SCM640. 1-7.

(12) Foreign Trade - Industry Sectors z Industry-specific functions . High tech. Legal control. . Aerospace and Defense. Legal control. . Automotive. Preference processing. . Trading houses / Banks. Documentary payments. . Chemical industry. Legal control. z Industry-independent functions . Declarations to the authorities. . Export / import processing. . Dual use control. . Communication / Printing. . Data service.  SAP AG 1999. © SAP AG. SCM640. 1-8.

(13) Economic Zones. NAFTA. JAPAN. EU. ASEAN. MERCOSUR.  SAP AG 1999. . Tendency towards the formation of economic zones:. . EU European Union. . EFTA. . NAFTA North American Free Trade Association. . ASEAN Association of South East Asian Nations. . MERCOSUR Mercado Comun del Sur. . Other economic zones are emerging.. © SAP AG. European Free Trade Association. SCM640. 1-9.

(14) Foreign Trade as a Service Function. Financial accounting. Production. Preference processing. Purchasing. Legal control. Customs processing. Foreign trade and payments legislation Customs law § Taxation law Commercial law. Documentary payments. Sales. Periodic declarations. Communication printing. Shipping. Billing  SAP AG 1999. © SAP AG. SCM640. 1-10.

(15) Introduction: Summary. z Globalization of markets and business. processes place greater demands on the business software to reflect this situation. z International and supranational organizations. increase their influence on how companies carry out their business processes..  SAP AG 1999. © SAP AG. SCM640. 1-11.

(16) Basic Data. Contents: z Vendor master z Purchasing info record z Material master z Geographical information z Customer master z Customizing: Checks and default values.  SAP AG 1999. © SAP AG. SCM640. 2-1.

(17) Basic Data: Unit Objectives. At the conclusion of this unit, you will be able to: z Define what master data is necessary for correct, automated foreign trade processing z List the additional objects you should maintain z Describe the default values and checks that can be set in Customizing.  SAP AG 1999. © SAP AG. SCM640. 2-2.

(18) Basic Data: Overview Diagram. Introduction. Communication/Printing. Basic Data. Legal Control. Documents in Foreign Trade. Documentary Payments. Import Basis Module. Periodic Declarations. Data Service. Preference Determination.  SAP AG 1999. © SAP AG. SCM640. 2-3.

(19) Basic Data - Overview. Master data Vendor Material Purchasing info record Customer. Customizing Geographical info Code numbers. 4013 45 22 92 3. Customs procedure Business transaction type. 43000 11. ....  SAP AG 1999. Master data required for foreign trade processing: . All data relating to foreign trade is stored in the master data for the entire process chain. This starts with the vendor master record in purchasing, and includes the purchasing info record, the material master record, geographical information and the customer master record in sales.. . The goods vendor and the customer define where the import and export processes take place.. . Vendor and material data is stored in the purchasing info record, which simplifies the purchasing process.. . Customizing allows various checks for validation of master data and movement data.. . Default objects from Customizing enable automatic document creation.. © SAP AG. SCM640. 2-4.

(20) Foreign Trade Cockpit Foreign trade: Cockpit General processing in foreign trade. Select. Create. Periodic declarations Legal control. Change Customizing. Documentary payments Communication/Print. Master data Lists, statistics, declarations, journals. Import/ export documents. Preference processing Data service. Display. Consistency. Completeness Wizards.  SAP AG 1999. . The Foreign Trade Cockpit gives you central access to all foreign trade functions in your SAP System. The cockpit is divided into several sections such as processing, periodic declarations, legal control and data service.. . The cockpit brings together all the necessary tools for each section, so that you can process and monitor operative business transactions. You can also maintain master data directly from the cockpit. You can also access the most important Customizing functions directly from the Cockpit. These Customizing functions are also supported by step-by-step interactive processing guides (Wizards).. . The completeness and consistency of the data in your system is very important for processing business transactions. Therefore, the cockpit contains reports for monitoring data in documents, master records and entries in Customizing.. . The data service cockpit reduces the amount of maintenance for all areas of foreign trade. You can import data from external sources into your SAP System or run comparisons between your data and that of a data provider (see also Data Service).. . Reports with flexible selection options compile journals, lists and statistics for your foreign trade data. You can save your selection parameters as variants so that you can run these reports regularly in the same format. The ABAP List Viewer (ALV) functions are available for further processing of the lists.. . You can even maintain user data to achieve a user-specific setup in the cockpit.. © SAP AG. SCM640. 2-5.

(21) Foreign Trade Cockpit: Basic Data Foreign trade: Cockpit. Master data. General processing in foreign trade Periodic declarations Legal control Documentary payments Communication/Print. Maintenance. Materials Customer Vendors Purchasing info records. Monitoring Data import. Customizing Import code numbers. Merge. Countries Business trans. types. Preference processing. Customs procedure Customs offices .... Data service.  SAP AG 1999. . The master data and the default values in Customizing contain large amounts of data that is necessary for processing business transactions in foreign trade.. . This data must be entered in the system, which must continually check that it is consistent, complete and up-to-date.. . You can maintain and monitor the master data directly from the cockpit. Functions for importing master data from external sources and merging data are available in the Data service cockpit (for more information, refer to the Data Service unit).. . Customizing supports foreign trade processing with default values for objects such as import code numbers, customs procedures and business transaction types. You can go from the cockpit directly to maintenance transactions for the more important settings in Customizing tables. You can use the General processing - Foreign Trade cockpit to maintain import code numbers, countries and currencies. Use the Data service cockpit to import data for commodity codes, import code numbers and customs duty rates.. . The cockpit has step-by-step interactive process guides (Wizards) available for important Customizing settings. Significant basic settings in Customizing for foreign trade can be made using the wizard in the Periodic declarations cockpit.. © SAP AG. SCM640. 2-6.

(22) Vendor Master. Vendor. 1080 Purchasing organization 1000 Plant 1000 z z z z z z z z. Vendor's country Vendor's region Language Incoterms VAT registration number Mode of transport Customs office of entry Currency Customs tariff preference.  SAP AG 1999. . The data in the vendor master record is used for: y Communicating between vendor and plant or purchasing organization, y Printing transportation documents y Creating declarations to authorities. . The International Commercial Terms (Incoterms) for regulating cost and risk transfer and the associated rights and obligations of the buyers and vendors can also be stored here.. . In the preference determination unit, you will find details about the data for customs tariff preference in the vendor master record.. . You can use the cockpit to access standard reports to examine the master vendor data and determine whether general foreign trade data has been maintained.. © SAP AG. SCM640. 2-7.

(23) Material Master. Material number. DPC-1000. Plant. 1000. z z z z z z. Commodity code/Import code number Country of origin Region of origin Export/import group Weight Other data: Specific foreign trade data: CAS number PRODCOM number Market organization data . Legal control. Customs tariff preference.  SAP AG 1999. . A tariff must be set for all products; in other words, each product must be given a commodity code or an import code number.. . For more information about code numbers, see the Import Basis Module unit.. . The origin information can be stored in the material master.. . All data relating to export processing can be found in the sales and distribution (SD) documents. The export/import group is used to determine export procedures.. . The Legal Control unit contains legal control information and preference is dealt with in detail in the Preference Determination unit.. . You can access standard reports from the cockpit that allow you to examine the material master data and determine whether the following data has been maintained: y General foreign-trade data y Data that is relevant for legal control y Preference data y Restitution data. © SAP AG. SCM640. 2-8.

(24) Purchasing Info Record. Vendor Material. 1080 DPC-1000. Purchasing organization Plant z z z z. 1000 1000. Country of origin Region of origin Import procedure Incoterms Customs tariff preference.  SAP AG 1999. . The purchasing info record represents the link between the vendors and the material they deliver.. . It overrides the vendor master record.. . When you create the first purchase order with a new vendor, the system can automatically generate the purchasing info record.. . The relevant data for the customs tariff preference (preference zone, vendor declaration), vendor declaration data is automatically completed by the preference determination. You can also supplement this data manually (for more information, see the preference determination unit).. © SAP AG. SCM640. 2-9.

(25) Geographical Information Customizing Header. Routes Option 1: Route. Option 2: Default. z z. Export documents. Mode of transport Customs office. Default header data in foreign trade z Mode of transport z Customs z Means of transport offices z Country of origin z Container (means of transport). Header Import documents. Header Export documents. SMOD transaction Option 3: User Exit. z z. Header. SAP exit V50EPROP Document - header. Import documents. ABAP/4 coding. Header Export documents.  SAP AG 1999. . There are three possible options for creating default foreign trade header data in Materials Management (MM) and Sales and Distribution (SD):. . Option 1: For export processing in SD, you can use the route as the main carrier for export-related information.. . Option 2: You can use Customizing (Default foreign-trade header data) to determine the foreign trade header data for the business transaction depending on the goods direction, the country of departure and the country of destination.. . Option 3: You can use the SAP extension V50EPROP to define your own enhancement project (transaction CMOD) and use the function module exits there to define the default data: - Function module exit EXIT_SAPLV50E_001 for export header data - Function module exit EXIT_SAPLV50E_002 for import header data. . As it determines data, the SAP System proceeds in the following order: First, data from the route is determined. The foreign trade header data in Customizing is then added. (Note that this data does not replace any data.) Finally, user enhancements that both replace and add to existing data are interpreted.. © SAP AG. SCM640. 2-10.

(26) Customer Master. Customer. 1450. Company code Sales organization z z z z z z. 1000 1000. Customer's country Customer's region Language Incoterms VAT registration number Currency. Sanctioned party lists (legal control). Payment guarantee (documentary payments).  SAP AG 1999. . The data in the customer master is used for: y Communicating between the customer and the sales organization y Printing documents relevant for export y Creating various declarations to the authorities. . The Legal Control unit will look at the sanctioned party lists used in legal controls in more detail.. . The Documentary Payments unit contains more details about payment guarantees used in documentary payments.. . You can run a standard report from the cockpit in order to examine the customer master data and determine whether the following data has been maintained: y General foreign-trade data y Data relevant for legal control y Data for documentary payments. © SAP AG. SCM640. 2-11.

(27) Customizing: Check Objects and Default Values. Material master. Customizing Geographical info. Commodity code/ Code number. Mode of transport Customs offices. Default business-trans. type Countries/regions. Export/import group. Strategies for MM documents Strategies for SD documents. Default customs procedure Strategies for MM documents Strategies for SD documents.  SAP AG 1999. . All foreign trade data is checked against the settings in Customizing.. . The official customs-relevant data is stored in these check objects.. . This enables correct processing of export and import processes.. . The export/import group determines the export procedure.. . If required, you can enter permitted combinations of modes of transport and customs offices into the system. Then, when a mode of transport/customs office combination is entered, the system checks whether it is permitted. If the combination is not permitted, you can control whether the system issues information, a warning message or an error message.. . As of Release 46C, you can run a consistency check for a combination of procedure and business type.. . In addition, you can classify the customs procedures as import or export procedures. This ensures that an import procedure can only be used in import documents and an export procedure can only be used in export documents.. © SAP AG. SCM640. 2-12.

(28) Commodity Code/Code Number Customizing Country Commodity code. Official description. DE. 7201 1000 000. Wood screws. DE. 8605 0000 000. Passenger cars, baggage cars. US. .... .... Details. Official description DE. 8605 0000 000. Passenger cars, baggage cars Mail cars (including railway) Special cars. Special unit of measure 01 Special unit of measure 02 Additional information. Receipt/import and dispatch/export. Oil indicator  SAP AG 1999. . A systematic, internationally standardized description of goods has been based on the Harmonized Schedule (HS) for numerical classification and identification of goods since 1988. This method is useful for evaluation or summarization purposes. This system took the place of various other systems that were used up to that time. Since it was produced on an international level, it reflected a significant standardization in this area.. . The HS assigns each good a code number, which you can store in the SAP System as the commodity code. As you calculate duties, you can then assign the commodity codes/code numbers to the individual goods in the material master record.. . In addition, you can save commodity code texts in the system. This text is then issued when you create declarations or print export documents.. . For some declarations to authorities such as the intra-European Union trade statistics, certain goods must be declared in certain set units of measurement. Therefore, a special unit of measurement that was stipulated for a certain commodity code is defined for that commodity code.. . You can indicate in the additional information field whether the number is to be used as the commodity code, import code number, or for both.. . As of Release 4.6C, you can use the oil indicator to mark products for which an oil declaration is necessary.. © SAP AG. SCM640. 2-13.

(29) Mode of Transport. Customizing Country. Mode of transport. Description. FR FR FR FR FR FR FR FR. 1 2 3 4 5 7 8 9. Sea Rail Road Air Mail Fixed means of transport Domestic shipping Own propulsion. USA ...... 1 ...... Sea ......  SAP AG 1999. . The mode of transport defines the way in which goods in the country of destination are imported or goods in the country of departure are exported.. . In Purchasing, the mode of transport can be saved in the vendor master.. . In Sales and Distribution processing, the mode of transport can be saved in the route.. . You can also use Customizing (Default foreign-trade header data) to determine the mode of transport for the business transaction depending on the goods direction, the country of departure and the country of destination.. . If required, you can enter permitted combinations of modes of transport and customs offices into the system. Then, when a mode of transport/customs office combination is entered, the system checks whether it is permitted. If the combination is not permitted, you can control whether the system issues information, a warning message or an error message.. © SAP AG. SCM640. 2-14.

(30) Customs Office. Customizing Country Customs office DE DE DE. 1241 1299 6309. JP JP JP. BLKAN BLNAR BLVOK. ...... ...... Description Hamburg airport Hamburg free port Frankfurt airport Osaka Karsa airport Narita Yokohama harbor customs authority ......  SAP AG 1999. . In the case of exports, the customs office identifies the geographical location, where the goods to be exported must be registered before they leave the jurisdiction of that particular country.. . In the case of imports, the customs office defines the location where the goods to be imported are to be registered before they can circulate freely.. . You can distinguish between the following customs offices: y Customs office of departure (Export customs office) y Office of exit y Office of destination. . For purchasing, the customs office can be stored in the vendor master.. . For sales and distribution processing, the customs office can be saved in the route.. . You can also use Customizing (Default foreign-trade header data) to determine the customs office for the business transaction depending on the goods direction, the country of departure and the country of destination.. © SAP AG. SCM640. 2-15.

(31) Procedure. Customizing Country Procedure Description DE DE DE DE DE. 10000 10400 43000 43001 71000. Export w/o preceding procedure Export follows import Permanent import Temporary import (subcontracting) Import to bonded warehouse. FR. ...... ......  SAP AG 1999. . The procedure defines the customs procedure for the transfer of goods and the customs procedure for incoming goods. In the European Union, the first two digits identify the upcoming customs procedure and the second two identify the previous customs procedure.. . The procedure should be maintained in the purchasing info record for purchasing and in an individual default object for sales and distribution processing.. . In addition, you can classify the customs procedures as import or export procedures. This ensures that an import procedure can only be used in import documents and an export procedure can only be used in export documents.. . As of Release 4.6C, you can also run a consistency check for a combination of procedure and business type.. © SAP AG. SCM640. 2-16.

(32) Business Transaction Type. Customizing Country BE BE BE BE BE BE BE BE BE BE ...... Business trans. type 11 12 13 14 15 21 22 23 41 42 ...... Description Final purchase/sale Article on approval/sample Barter trading Sale to foreign traveler Financial leasing Goods returns Replacement for returned goods Replacement for non-returned goods Goods delivery for subcontracting Repair/maintenance free of charge ......  SAP AG 1999. . The business transaction type describes the business transaction in foreign-trade legal and business terms.. . The business transaction type is to be maintained not only for purchasing but also for sales and distribution processing in a separate default object.. . This specification is required within the European Union (EU) for registering import and export data for INTRASTAT and EXTRASTAT.. . In legal control, the necessary business transaction type is also saved in the definition object.. . In legal control, the business transaction type is used as follows: If a document item needs a specific export license, the item's business transaction type should be the same as the one in the export license.. © SAP AG. SCM640. 2-17.

(33) Statistical Value. Export / Dispatch Border patrol. Plant. Transportation & insurance costs. Fictitious goods value at the border. Customer. Import / Receipt Transportation & insurance costs Plant. Border patrol. Fictitious goods value at the border. Vendor.  SAP AG 1999. . The statistical value determines the value of the goods at the border.. . Within the European Union (EU) the statistical value (goods value at the border) is required for every exported or imported item, especially if you submit monthly notifications to the INTRASTAT, EXTRASTAT or KOBRA, for example. The authorities in your country use this information to create statistics about foreign trade.. . The statistical value can also be used for customs declarations and must be printed in the export documents. Import- and export processing can then take place on the basis of the statistical value. This applies to the following export documents: - Export declaration (EX) - Restitution - .... . The system uses the condition records for condition types GRWR and GWLB (subcontracting) to determine statistical values in pricing in the SD billing documents and MM orders. In SD, the condition records are created for each relevant Incoterm clause within a sales area. In MM, they are created for each relevant Incoterm clause within a plant or purchasing organization. You can use all the functions in pricing to supplement the default condition type provided by SAP or adjust it to meet your requirements.. © SAP AG. SCM640. 2-18.

(34) Basic Data: Summary. z Correct and complete maintenance of the relevant. master data is very important, especially in foreign trade, since not every department has the necessary knowledge and information in this specialized area. z The information necessary for processing export and. import business transactions is assigned to different master data records. z Once data is maintained in the master data, it. automatically appears as a default in both purchasing and sales and distribution documents. z Missing or inapplicable data can be added or. changed at any point in document processing..  SAP AG 1999. © SAP AG. SCM640. 2-19.

(35) Exercises Unit: Basic Data. • Correct and comprehensive maintenance of relevant master data from the foreign trade perspective • Maintenance of check objects. You are responsible for import and export processing within your company. You must ensure that all data within this function is complete and correct.. Exercises - Unit 2 - Basic Data. 2. 3. Plant 1 Vendor. 4. 5 Customer. 2. ••Vendor (1) Vendormaster master (1) ••Material master (2) Material master (2) ••Purchasing Purchasinginfo inforec. rec. (3) (3) ••Route (4) Route (4) ••Customer (5) Customermaster master (5) ••Customizing Customizing.  SAP AG 1999. © SAP AG. SCM640. 2-20.

(36) Note: The ## symbol stands for the number of your group. When you maintain master data in the R/3 System, you have the option of using a reference or copy function. This allows you to create a new master record by copying the relevant data from the reference or template. Below you will find reference data for a variety of master data. You can use these objects as references in the exercises that follow. You can use the following vendor as a reference for exercise 1: Vendor Company code Purchasing organization. 1080 (Search term: SCHULUNG) 1000 1000. You can use the following material master records as a reference for exercise 2: Number Industry sector Material type Plant Storage location Sales organization Distribution channel. Trading goods DPC1000 Mechanical engineering Trading goods (HAWA) 1000 0001 1000 10. Finished product P-402 Finished products (FERT) 1000 0001 1000 10. You can use the following info record as an example for exercise 3 (only for comparison purposes; the info record cannot be used as a template): Vendor Material Purchasing organization Plant Info record number. 1080 (Search term: SCHULUNG) DPC1000 1000 1000 5300003096. You can use the following customer as a reference for exercise 4: Customer (EU, France) Company code Sales organization Distribution channel Division Account group. © SAP AG. 1450 (Search term: PICARD) 1000 IDES AG, Germany 1000 Germany Frankfurt 10 End customer sales 00 For all divisions 0001 Sold-to party. SCM640. 2-21.

(37) 1. Vendor master record Your company has just started dealing with a vendor in France. You need to enter the new vendor into the purchasing system. Create a vendor master record in R/3. From the General Foreign Trade Processing cockpit, in the Master data section, select the Create Vendor function. Vendor Company code Purchasing organization Account group (##: Your group number). KEU_## 1000 ________________________ 1000 ________________________ LIEF. Maintain all the required address fields. Proceed to the Control screen. Enter the VAT registration number (FR12345678908 for France) here. Remember that the number begins with the alphanumeric country code and that there is a checking rule behind this field. On the Accounting screen, you need to maintain two fields: Reconciliation account: Cash mgmnt group. 161000 A2 Foreign payments A/P. On the next screen (Payment transactions – Accounting), maintain: Payment terms. ZB01 Within 14 days 3% cash discount, Within 30 days 2% cash discount.... Then proceed to the Purchasing data screen to maintain the necessary fields: Order currency Payment terms Incoterms Mode of transport-Border Office of entry Purchasing group. © SAP AG. FRF ZB01 CIP ____ 3816 001. ________________________ ________________________ Marseilles Road Weil am Rhein-highway (road) ________________________. SCM640. 2-22.

(38) 2. Material master You introduce a new product onto the market and want to create a new material master for it. Select the Create Material function in the Master data section of the General Foreign Trade Processing cockpit. Material HA_## Industry sector Mechanical engineering Material type Trading goods (HAWA) (##: Your group number) Select the following views as you create the new material: – Basic Data 1 – Sales - Sales Org. Data 1 and 2 – Sales – General/Plant data – Purchasing – Foreign Trade: Import Data – Accounting 1 (you may have to page down to select this view) Enter the following organizational data (or copy the reference material using Copy from…): Plant Sales organization Distribution channel. 1000 1000 10. ________________________ ________________________ ________________________. Maintain the required fields. Make sure that the short text is maintained in German, English and French (Use the Additional data function). View: Basic data 1 Base unit of measure Material group Division Net weight Gross weight. PC piece(s) ____ Hard disks ____ High Tech 0.125 KG 0.125 KG. View: Sales – Sales org. data 1 Sales unit Delivering plant © SAP AG. <BLANK> 1000 SCM640. 2-23.

(39) Tax classification. 1. View: Sales: general/plant data Transportation group Loading group. On pallets Manual. Profit center. <BLANK>. View: Purchasing Purchasing group. 001. View: Foreign trade import Comm./imp. code no. Export/import group Country of origin Region of origin. 84717053000 ________________________ 0009 ________________________ ____ Germany ____ Nrth Rhine Westfalia. View: Accounting 1 Valuation class Price control Price unit Mov. avg. price. ____ Trading goods V 1 61.00. Post goods receipt for this material: Select the create goods receipt function in the Documents section of the General Foreign Trade Processing cockpit. Select Goods receipt and Others from the input help fields at the top of the screen.(46B: Logistics → Materials Management → Inventory Management → Goods Movement → Goods Receipt → Other, and enter the movement type, plant and storage location first.) On the Material, Qty and Wk tabs, maintain the following data: Material MHA_## Quantity 1000 Movement type 501 GI receipt w/o PO Plant 1000 Storage location 0001 © SAP AG. SCM640. 2-24.

(40) Now create a second material master record: You can use material P-402, as a reference. This material was mentioned at the beginning of this unit. Material Industry sector Material type. MFE_## Mechanical engineering (M) Finished product (FERT). To create the material master, select the following views: – Basic Data 1 – Sales - Sales Org. Data 1 and 2 – Sales – General/Plant data – Foreign Trade: Export data – Accounting 1 (you may have to page down to select this view) – Costing 1 (you may have to page down to select this view) Enter the following organizational data (or copy the reference material using Copy from…): Plant Sales organization Distribution channel. 1000 ____ 10. ________________________ Germany (Frankfurt). Maintain the required fields. Make sure that the short text is maintained in German, English and French (Use the Additional data function). View: Basic data 1 Base unit of measure Material group Division Net weight Gross weight. PC piece(s) ____ Metal processing ____ Pumps 250 KG 280 KG. View: Sales – Sales org. data 1 Sales unit Delivering plant Tax classification. © SAP AG. <BLANK> 1000 1. SCM640. 2-25.

(41) View: Sales: general/plant data Transportation group Loading group Setup time Proc.time Base qty. ____ ____ 1 (day) 2 (days) 1. On pallets Forklift. View Foreign Trade: Export Comm./imp. code no. Country of origin Region of origin Export/import group. 84136041000 ____ ____ 0001. ________________________ Germany Hamburg ________________________. View: Accounting 1 Valuation class Price control Price unit Standard price. ____ Finished products S 1 1396.24. Post goods receipt for this material: Select the create goods receipt function in the Documents section of the General Foreign Trade Processing cockpit. (46B: Logistics → Materials Management → Inventory Management → Goods Movement → Goods Receipt → Other, and enter the movement type, plant and storage location first.) Select Goods receipt and Others from the input help fields at the top of the screen.On the Material, Qty and Wk tabs, maintain the following data: Material MFE_## Quantity 1000 Movement type 501 GI receipt w/o PO Plant 1000 Storage location 0001. © SAP AG. SCM640. 2-26.

(42) Note: You can create corresponding material prices (condition type PR00) for both materials: Select Material → Change in the Master data section of the General Foreign Trade Processing cockpit. Then choose the Sales: Sales Org. Data 1 view for sales organization 1000 and distribution channel 10. Use the Conditions button to go to price maintenance for this material.. © SAP AG. Material. MHA_##:. 87.50. UNI/PC. Material. MFE_##:. 6,100.00. UNI/PC. SCM640. 2-27.

(43) 3. Purchasing info record Communication between the vendor and your plant is easier if you use purchasing info records. Create the following purchasing info record. Select the create purchasing info record function in the Master data section of the General Foreign Trade Processing cockpit. Vendor Material Purchasing org. Plant Info category. KEU_## MHA_##: 1000 1000 Standard. Maintain the following data: View: General Data Country of origin Region. FR 60. France ________________________. View: Purch. Organization Data 1 Planned delivery time Standard qty Minimum qty Net price Exp/imp. procedure. © SAP AG. 3 20 10 100 FRF ____. Permanent Import. SCM640. 2-28.

(44) 4. Customer master record Your company has a new customer in France. Create a new customer master record. Select the create customer function in the Master data section of the General Foreign Trade Processing cockpit. Customer Company code Sales organization Distribution channel Division Account group. DEU_## 1000 1000 10 00 0001. Germany Frankfurt Final customer sales Cross-division Sold-to party. Country ____ France Language ____ English Transportation zone North France If you use the Reference function, make sure that you specify all organizational levels. Enter all necessary data on the Address screen. Proceed to the Control data screen. Enter the VAT registration number (FR12345678908 for France) here. Remember that the number begins with the alphanumeric country code and that there is a checking rule behind this field. Under Company code data → Account management, there are two fields you must maintain: Reconciliation account: Cash mgmt group. 141000 E3. Trade Receivables - foreign Foreign customers. On the next tab (Payment transactions), maintain: Terms of payment. ZB01. Within 14 days 3% cash discount, Within 30 days 2% cash discount.... Then, maintain the necessary Sales area data: Shipping conditions Delivering plant Incoterms Terms of payment Tax classification. © SAP AG. 02 Standard 1000 DAF Saarbrücken ____ Within14 days, 3% cash discount, Within 30 days, 2% cash discount… 1. SCM640. 2-29.

(45) 5. Overview of all your customers in a specific country You want an overview of how many customers your company has in the US. How do you do this? __________________________________________________________ Select Monitor customer in the Controlling section of the General Foreign Trade Processing cockpit. On the General selection criteria tab, enter US in the Country field and execute the report. Click on the first line to expand the report. You can also expand each master record in this list in order to make sure it contains all the necessary data.. 6. Customizing (optional) Customizing contains important data and system settings for foreign trade. All data relevant to foreign trade, such as the commodity code of a material, the business transaction type, and the export procedure, are defined in Customizing for foreign trade. To access Customizing, select Tools → AcceleratedSAP → Customizing → Edit Project. Maintain the following (fictitious) data: Business transaction type ## Export procedure #### In Customizing, select: Sales and distribution → Foreign Trade/Customs → Basic Data for Foreign Trade →Define Business Transaction Types and Default Value → Define business types → Define Procedures and Default Value Æ Define procedure You can also go to the function for defining procedures and business transaction types from the Periodic Declarations cockpit by selecting Wizard Dispatch/Export. You can change or display commodity codes by using the Code number function in the Environment section of the General Foreign Trade Processing cockpit.. © SAP AG. SCM640. 2-30.

(46) Solutions Unit: Basic Data. 1. Vendor master Cockpit: General Foreign Trade Processing; section: Master data. Select Vendor → Create.. 2. Material master Cockpit: General Foreign Trade Processing; section: Master data: Select Material → Create.. 3. Purchasing info record Cockpit: General Foreign Trade Processing; section: Master data: Select Purchasing info record → Create.. 4. Customer master Cockpit: General Foreign Trade Processing; section: Master data. Select Customer → Create.. 5. Overview of all customers in one country Cockpit: General Foreign Trade Processing; section: Controlling. Select Monitor customer.. 6. Customizing Select the following menu path in Customizing: Sales and distribution → Foreign Trade/Customs → Basic Data for Foreign Trade → Define Business Transaction Types and Default Value → Define business types → Define Procedures and Default Value → Define Procedure You can also go to the function for defining procedures and business transaction types from the Periodic Declarations cockpit by selecting Wizard Dispatch/Export. You can change or display commodity codes by selecting Code number in the Environment section of the General Foreign Trade Processing cockpit.. © SAP AG. SCM640. 2-31.

(47) Documents in Foreign Trade. Contents: z Foreign Trade / Import z Foreign Trade / Export z Incompleteness z Foreign Trade Cockpit.  SAP AG 1999. © SAP AG. SCM640. 3-1.

(48) Documents in Foreign Trade: Unit Objectives. At the conclusion of this unit, you will be able to: z Identify correlations between master data and Customizing objects z Correctly use the influencing factors and the various control parameters in the SAP System z Make optimum use of the monitoring capabilities.  SAP AG 1999. © SAP AG. SCM640. 3-2.

(49) Documents in Foreign Trade: Overview Diagram. Introduction. Communication/Printing. Basic Data. Legal Control. Documents in Foreign Trade. Documentary Payments. Import Basis Module. Periodic Declarations. Data Service. Preference Determination.  SAP AG 1999. © SAP AG. SCM640. 3-3.

(50) Foreign Trade Data in the Supply Chain. Vendor. Business transaction receipt / import. Plant. Business transaction dispatch / export. Customer. Materials Management. Sales and Distribution. Purchase order. Order. Inbound delivery. Outbound delivery. Goods receipt. Goods issue Billing document. Invoice.  SAP AG 1999. . You can maintain the data necessary for import processing during the MM process in the purchase order, in the inbound delivery, and as of Release 4.6A, in goods receipt.. . You can enter the data necessary for export processing during the SD process in the delivery and the billing document. You can maintain the data necessary for legal control and documentary payments in the sales order.. © SAP AG. SCM640. 3-4.

(51) Cockpit: General Foreign Trade Data Cockpit: General Foreign Trade Data General Processing in Foreign Trade Periodic Declarations Legal Control Documentary Payments. Import/ export documents. Create, display or change foreigntrade data in purchasing or sales and distribution documents. Status of foreign-trade data Doc. 3821 3834 3839 .... Header Item x x E E E x ... .... Communication/ Printing. Programs for checking and maintaining specific foreign-trade data in documents. Programs for creating journals and statistics. Preference Processing Data Service. Customizing Master data. Monitoring/maintaining master data and Customizing.  SAP AG 1999. . The Foreign Trade Cockpit gives you central access to all foreign trade functions in your SAP System. The cockpit is divided into several sections such as processing, periodic declarations, legal control and data service.. . The following functions are available in the General Foreign Trade Processing cockpit: y Selection, analysis and processing of import- and export documents (and document creation, as of Release 4.6C) y Creation and modification of master data (material, vendor, customer, purchasing info record, statistical value) y Monitoring/Controlling the completeness of the foreign trade data in master records (material, vendor, customer) y Maintenance of data in Customizing (import code numbers, countries, currencies, ...). © SAP AG. SCM640. 3-5.

(52) Foreign Trade / Import. Vendor Address Language Currency VAT registration number z Incoterms z Mode of transport z Customs office of entry z z z z. Purchase order Inbound delivery. Purchasing info record z z z z. Country of origin Region of origin Import procedure Incoterms. Material Goods receipt. Customizing. Invoice. Default z Geographical information. FI document. z z z z. Commodity code Import code number Weight Unit of measure. Customizing Default z Business transaction type.  SAP AG 1999. . When you create purchase orders, data relevant for import is determined by using various master data (vendor, material, purchasing info record) and default values from Customizing.. . In Customizing, you can set up the system to automatically propose foreign trade data at header level (IMG: Default header data in foreign trade). You can also set the business transaction type as a default.. . At company code level, you can also determine when the system displays import data screens: always, never, for all imports, or only for imports from the European Union.. . Foreign trade data can be proposed independently for stock transport orders (IMG: Default values for stock transport orders).. . If you want to reflect special business situations in your system, you can use the corresponding user enhancements, which allow you to implement your own logic by setting defaults for foreign-trade data on header- and item level.. . The Foreign Trade Cockpit allows you to change or add to the foreign trade data in the MM documents by using a separate maintenance transaction.. © SAP AG. SCM640. 3-6.

(53) Foreign Trade / Import - Process. Vendor. Business transaction Receipt / Import. Materials Management Purchase order. Plant. Foreign Trade Import data Header Vendor 1080. Inbound delivery. Item • 010. Goods receipt. DPC1000. Item • 020. P-402. Invoice.  SAP AG 1999. . Import transactions are automatically recognized by the system.. . Import-data screens are generated for this process in the purchase order, inbound delivery and, as of Release 4.6A, in goods receipt.. . If import-relevant data is missing, the system displays the import screens automatically so that you can enter the data.. . You can change or add to the existing data at any time. You can also maintain different import-data views of relevant documents directly from the foreign trade cockpit. In other words, it is not necessary to use the transaction in materials management to call up the document.. Note: The inbound delivery (also referred to as "shipping notification" before Release 4.5) is not recommended for use within the materials management document chain. This means that goods receipt can be recorded directly with reference to a purchase order. In the demonstrations and exercises included in this course, the inbound delivery document is not treated as a part of the procurement process.. © SAP AG. SCM640. 3-7.

(54) Foreign Trade / Import - Header Materials Management Document Header: Foreign Trade Data System status Boss. Transportation / Authorities. Geographical information. XYZ, Inc.. xyz. Invoice / Preliminary document. Invoice.  SAP AG 1999. . The different types of data in the import header are valid for the entire document.. . All data that was proposed or entered manually is checked against the check objects.. . The mode of transport, the domestic mode of transport and the customs office are determined from the vendor master. You can also enter default values in Customizing (Implementation Guide: Default header data in foreign trade).. . The system uses the incompletness log to determine whether an import document is complete.. © SAP AG. SCM640. 3-8.

(55) Foreign Trade / Import - Item Materials Management Document Item: Foreign Trade Data System status Boss. XYZ, Inc.. Values. Invoices / Invoice Preliminary documents / Verification documents. Legal classification. Origin / Destination. Customs data. Business transaction type. xyz. Contract.  SAP AG 1999. . The data in the import item is valid for the corresponding document item.. . All data proposed or entered manually is checked against the check objects.. . The import code number is proposed from the material master.. . The system determines the country of origin and the import procedure from the purchasing info record.. . The destination country and the destination region are taken from the plant.. . The transaction type is determined from one of its default values. The default is based on: Purchasing document category, purchasing document type, and an item category of country.. . The statistical value is determined automatically as part of pricing, provided condition type GRWR is part of the pricing procedure and condition records have been created.. . Customs code determination occurs using its own default values (compare with the Import Basis Module unit).. . As of Release 4.6C, a check object is available for the combination of business transaction type and procedure.. © SAP AG. SCM640. 3-9.

(56) Determination of Foreign Trade Data (Goods Receipt). Purchase order Inbound delivery Goods receipt Invoice. Customizing Import screens in purchasing document Extended import document control Company code: Call up import data screens for purchasing documents Call up import data screens for goods receipt Copying control - goods receipt.  SAP AG 1999. . You can use the company code to control at which point the import data screens should be processed. You can choose to call up import data screens in different document(s) and different steps of the purchasing process.. . You can use the Import Screens in Purchasing Document activity in the Implementation Guide (IMG) to set when import screens should be generated in the purchase order and the inbound delivery. The options include: y Always y Never y For all imports, y Only for EU imports. . You can use the Extended Import Document Control activity in the IMG to set whether import data screens should also be processed in goods receipt, and if so, under what circumstances. You can use the copying control to activate determination of goods-receipt import data, which the system copies from the purchase order.. © SAP AG. SCM640. 3-10.

(57) Foreign Trade / Export. Customer Address Language Currency VAT registration number z Incoterms z z z z. Customizing Default Geographical information. z. Material Order. Outbound delivery Goods issue. Billing document FI document. Commodity code Country of origin Region of origin Weight Unit of measure CAS number PRODCOM number z CAP product data z z z z z z z. Customizing Default z Business transaction type z Export procedure.  SAP AG 1999. . The delivery is the first point in the SD document flow (order - delivery - billing document) at which the system can determine and assign export data. The business transaction type can be entered in the order because it may be used during legal control. Financial documents can also be assigned in the order.. . As the delivery is generated, the data that is relevant for export is determined using various customerand material masters and default values in Customizing (IMG: Default header data in foreign trade). You can also set the business transaction type as a default.. . In copy control of the document flow from the delivery to the billing document, you can define whether the system redetermines the export data when you create a billing document or whether it copies or references the export data determined in the delivery.. . If you want to reflect special business situations in your system, you can use the corresponding user enhancements, which allow you to implement your own logic by setting defaults for foreign-trade data on header- and item level.. © SAP AG. SCM640. 3-11.

(58) Foreign Trade / Export - Process. Plant. Business transaction Dispatch / Export. Sales and Distribution Order. Customer. Foreign Trade Export data Header Customer 1450. Outbound delivery. Item • 010. DPC1000. Item. Goods issue. • 020. P-402. Billing document  SAP AG 1999. . Export transactions are automatically recognized by the system: y In the delivery if the country of departure of the shipping point is different from the ship-to country and y In the billing document if export data is already maintained in the delivery or if the country of the shipping plant is different from the ship-to country. . You can change or add to the existing data at any time. You can also maintain different export-data views of relevant documents directly from the foreign trade cockpit. In other words, it is not necessary to use the transaction in sales and distribution processing to call up the documents.. © SAP AG. SCM640. 3-12.

(59) Foreign Trade / Export - Header Sales and Distribution document Header: Foreign trade data System status Boss. Transportation / Authorities. Geographical information. Customs data.  SAP AG 1999. . The different types of data in the export header are valid for the entire document.. . All data proposed or entered manually is checked against the check objects. The country used for validation is the country of departure of the shipping point or the country of the company code.. . The system determines the mode of transport at border crossing, the domestic mode of transport and the office of exit from the route. You can also enter default values in Customizing (Implementation Guide: Default header data in foreign trade).. . A user exit allows you to assign your own default values to the export header data.. © SAP AG. SCM640. 3-13.

(60) Foreign Trade / Export - Item Sales and distribution document Item: Foreign trade data System status Boss. Values. Legal classification. Origin. Business transaction type. Contract.  SAP AG 1999. . All data proposed or entered manually is checked against the check objects. The country used for validation is the country of departure of the shipping point or the country of the company code.. . The system determines the export procedure from a proposal object based on the country, the sales area (sales organization, distribution channel, division), the export/import group from the material master and the item category of the document.. . The transaction type is determined from one of its default values. The system determines the default value based on the country, the sales organization, the distribution channel and the item category of the document.. . The statistical value is determined automatically as part of pricing, provided condition type GRWR is part of the pricing procedure and condition records have been created.. . Before the billing document is transferred to Financial Accounting, the system checks to make sure the export item data is complete. If data is incomplete for any of the fields, the document cannot be transferred to FI.. . A user exit allows you to assign your own default values to the export item data.. . Entries for default values can be made generically for the export procedure and the business transaction type. This means that certain key entries can be made with BLANK.. . As of Release 4.6C, a check object is available for the combination of business transaction type and procedure.. © SAP AG. SCM640. 3-14.

(61) Determining Foreign Trade Data for Billing Documents Order OR. !. Billing document F5. Delivery LF. !. Billing document F8. ! Billing document F2. !. Customizing Copying control:. Intercompany billing IV. Delivery document after billing document. Foreign trade data: Reference the delivery A Copy from the delivery. Source LF. Target F2. Determine foreigntrade segment. B Redetermine  SAP AG 1999. . The Sales and Distribution (SD) copying control for billing documents allows you to use three different procedures for determining export data in the billing document:. . Option 1: The export data in the delivery is referenced. Delivery and billing document data is stored in the same data record. If you change data in the billing document, this change is also reflected in the delivery data.. . Option 2: The export data in the delivery is copied into the billing document. Two separate but identical data records are created for the delivery and the billing document. Changes in the billing document do not affect the data in the delivery.. . Option 3: The export data is redetermined for the billing document (completely independent of the delivery). The data records are separate and therefore may contain varying information. This option is especially useful in cases where several deliveries with different export data are to be included in one billing document. Redeterming the data in the billing documents lets you avoid splitting the billing document into separate data for each of the deliveries it includes.. © SAP AG. SCM640. 3-15.

(62) Incompleteness - Overview Customizing Procedure header z Define Optional Required Hidden. Foreign trade: import/export Business partner:. K1. Customizing. z Assign z System response. Procedure item Item. Material. Quantity. 10. M1. 10. 20. M2. 20. 30. M3. 15. z Define Optional Required Hidden z Assign z System response.  SAP AG 1999. . You can define different incompletion procedures at document header and document item level.. . You can then assign document fields to these procedures and use field control as follows: y Hidden field. Field control: 0. y Field ready for input, incompletion check not active Field control: 1. . y Field ready for input, incompletion check active. Field control: 2. y Required field, incompletion check active. Field control: 3. You can then assign the procedures that you have defined to the countries based on the goods direction. You can also define which message type the system issues when documents are incomplete.. © SAP AG. SCM640. 3-16.

(63) Foreign Trade Documents: Summary. z The availability of complete foreign trade data allows integrated and consistent import and export processing in foreign trade. z The system retrieves information from master data and Customizing objects, validates them and proposes them in the document. z You can change or manually add import- and exportrelevant data at header- and item level..  SAP AG 1999. © SAP AG. SCM640. 3-17.

(64) © SAP AG. SCM640. 3-18.

(65) Exercises Documents in Foreign Trade. You have familiarized yourself with the master data relevant for foreign trade in the previous unit. Now, you want to analyze the corresponding data in the purchasing documents and the sales and distribution documents. You can use the General Foreign Trade Processing Cockpit to create new documents, or monitor and maintain existing documents centrally.. In this unit, we will be working through two major processes: •. Import from an EU country into Germany Purchase order - Goods receipt - Invoice. •. - Export from Germany into an EU country - Order - Outbound delivery - Goods issue - Billing document. Exercises - Unit 3 - Documents in Foreign Trade. Vendor. Business transaction Receipt / import. Plant. MM. Business transaction Customer Dispatch/export. SD Sales Sales order order. Purchase Purchase order order. Outbound Outbound delivery delivery Goods Goods receipt receipt Goods Goods issue issue Invoice Invoice Billing Billing document document.  SAP AG 1999. © SAP AG. SCM640. 3-19.

(66) 1. Purchase order Select the create purchase order function in the Documents section of the General Foreign Trade Processing cockpit. (Release 4.6B: Logistics → Materials Management → Purchasing → Purchase Order → Create → Vendor/Supplying Plant Known) You send the following purchase order to a vendor: Vendor Order type Document date Purchasing organization Purchasing group Company code. KEU_## ____ Standard PO. <Today’s date> 1000 ________________________ 001 ________________________ 1000 ______________. Go to the item overview to enter the purchase-order item data: Material PO quantity Delivery date Plant Storage location Net price. MHA_## 10 PC. <beginning of next month> 1000 0001 100.-. Check to make sure that the confirmation control is deactivated (set to blank) at item level. (Otherwise the system will expect confirmation–in the form of a shipping notification or inbound delivery–before posting goods receipt.) If the import data at header level is incomplete, maintain the necessary data before continuing. You can also maintain the remaining import data. This data will be required later for processes such as Declarations to the authorities or Printing export documents. If the import data at item level is incomplete, you must maintain at least the following data: Goods no. / Imp. code no. Country of origin Region of destination Country of destination. 85402003010 ________________________ ____ France Hamburg ____ ____ Germany. Import procedure Transaction type. ____ ____. Permanent Import Purchase/Sale. You can have the system propose an import transaction type. © SAP AG. SCM640. 3-20.

(67) The Country key is a proposal element. Which country is it? _____________________________. Post this purchase order. Purchase order no.: _______________. You can use Customizing to control whether import data is hidden or shown in the purchase order. Which keys can you make settings for in Customizing?. 2. __ Meaning:. ______________. __ Meaning:. ______________. __ Meaning:. ______________. __ Meaning:. ______________. Goods receipt The goods have arrived and you would like to create the necessary goods receipt. Select the create goods receipt function in the Documents section of the General Foreign Trade Processing cockpit. (Release 4.6B: Logistics → Materials Management → Inventory Management → Goods Movement → Goods Receipt → Goods Receipt → For Purchase Order → PO Number Known). Purchase order (from exercise 1 in this unit) Indicate item as OK (lower left corner) Save the goods receipt. Goods receipt no. _______________. © SAP AG. SCM640. 3-21.

(68) 3. Invoice The vendor sends you an invoice. Select the create invoice function in the Documents section of the General Foreign Trade Processing cockpit. (Release 4.6B: Logistics → Materials Management → Purchasing → Purchase Order → Follow-On Functions → Logistics Invoice Verification) Transaction. Invoice. Invoice date Posting date Amount Currency Tax code. Today's date Today's date. Purchase order. 1000. (Document currency from exercise 1 in this unit) V0. (From exercise 1 in this unit). Save the invoice. Invoice no.: _______________. 4. Overview of goods receipt Display all goods receipts for your vendors. Describe how you performed this step. _____________________________ After the purchasing activities, we would now like to turn our attention to sales activities.. © SAP AG. SCM640. 3-22.

(69) 5. Sales order. Your customer DEU_## places the following order: (Select the create order function in the Documents section of the General Foreign Trade Processing cockpit.) (Release 4.6B: Logistics → Sales and Distribution → Sales → Order → Create) Order type Sales organization Distribution channel Division. OR (Standard order) 1000 10 00. Customer Purchase order number. DEU_## ##-01. Material Quantity Delivery date. MHA_## 10. <End of next month>. If the condition type PR00 is missing from the item, you can enter this condition type and the basic sales price on the condition screen for the item manually. Check whether the statistical value has been calculated. SAP delivers a sample condition type in the standard system for the calculation of the statistical value, which can be used as a model for user-specific condition types. Which parameters influence this condition type? Condition type: Key:. ________________. ________________. ________________ ________________ ________________ After you have processed the incompleteness log, save the sales order. Order no: _______________. © SAP AG. SCM640. 3-23.

(70) 6. Outbound delivery The goods are now ready to leave your plant. To illustrate this process in the system, you must create an outbound delivery. Describe how you performed this step. ____________________________________________ (Select the create delivery function in the Documents section of the General Foreign Trade Processing cockpit.) (Release 4.6B: Logistics → Sales and Distribution → Shipping and Transportation → Outbound Delivery → Create → Single Document → With Reference to Sales Order) Shipping point Order no.. 1000 (From exercise 5 of this unit). Maintain export header data: Maintain the export data in the item:. Goto → Header → Foreign Trade/Customs Goto → Item → Foreign trade/customs. Save the outbound delivery. Outbound delivery no.: _______________. 7. Picking the outbound delivery Select the outbound delivery that you just created. Stay on the initial delivery screen (do not use ENTER to go back to the overview screen). (Release 4.6B: Logistics → Sales and Distribution → Shipping and Transportation → Outbound Delivery → Change → Single Document) Picking occurs in Lean WM via transfer order: From the menu, select Subsequent functions → Create transfer order. © SAP AG. Save delivery data:. yes. Warehouse number. 10. Foreground/background (processing) Adopt pick. qty. Background 2. SCM640. 3-24.

(71) (The transfer order is created in the background, the picking quantity is used as the delivery quantity in the outbound delivery and goods issue is posted.). 8. Customer billing document The outbound delivery that was created must be billed. In this case it is a trade billing document. Select BillDoc → Create doc. in the Documents section of the General Foreign Trade Processing cockpit. (Release 4.6B: Logistics → Sales and Distribution → Billing → Billing Document → Create) Outbound delivery. (From exercise 6 in this unit). If necessary, change the foreign trade data at header and item level. Note: If the foreign trade data is incomplete, you can not set up a complete INTRASTAT declaration later. Save this customer billing document. Billing document no.: _______________. © SAP AG. SCM640. 3-25.

(72) Solutions Documents in Foreign Trade. 1. Purchase order Cockpit: General Foreign Trade Processing; section: Documents. Select Purchase order → Create doc. (Release 4.6B: Logistics → Materials Management → Purchasing → Purchase Order → Create → Vendor/Supplying Plant Known The system determines the business transaction type in the Implementation Guide (IMG) in the following activity: Foreign Trade/Customs → Basic Data for Foreign Trade → Define Business Transaction Types and Default Value → Define Default Business Transaction Type (MM) The country to use as the default element for determining business transaction type is the import country (in other words, the country to which the shipment is being delivered). In this case, it is the country where your plant is located. Hiding or displaying import data is controlled in the IMG in the following activity: Foreign Trade/Customs → Control Foreign Trade Data in MM and SD Documents → Import Screens in Purchasing Document The following options are available: - Call up import data screens in the case of EU import only - Call up import data screens for every import – Never call up import data screens – Always call up import data screen. 2. Option: <BLANK> Option: 1 Option: 2 Option: 3. Goods receipt Cockpit: General Foreign Trade Processing; section: Documents. Select Goods recpt → Create doc. (Release 4.6B: Logistics → Materials Management → Inventory Management → Goods Movement → Goods Receipt → For Purchase Order → PO Number Known). © SAP AG. SCM640. 3-26.

(73) 3. Invoice Cockpit: General Foreign Trade Processing; section: Documents. Select Invoice → Create doc. (Release 4.6B: Logistics → Materials Management → Purchasing → Purchase Order → Follow-On Functions → Logistics Invoice Verification). 4. Overview of goods receipts Cockpit: General Foreign Trade Processing; tab Operative cockpit; section Import. Select Actual. 5. Sales order Cockpit: General Foreign Trade Processing; section: Documents. Select Order → Create doc. (Release 4.6B: Logistics → Sales and Distribution → Sales → Order → Create) Statistical value:. Goto → Item → Conditions. Condition type for calculating the statistical value: GRWR Business transaction type The access sequence in the standard system for determining the statistical value contains the following parameters: – Sales organization – Distribution channel – Division – Incoterms (type of execution):. 6. Goto → Item → Sales A. Outbound delivery Cockpit: General Foreign Trade Processing; section: Documents. Select Delivery → Create doc. (Release 4.6B: Logistics → Sales and Distribution → Shipping and Transportation → Outbound Delivery → Create → Single Document → With Reference to Sales Order). © SAP AG. SCM640. 3-27.

(74) 7. Picking the outbound delivery Cockpit: General Foreign Trade Processing; section: Documents. Select Delivery → Change doc. (Release 4.6B: Logistics → Sales and Distribution → Shipping and Transportation → Outbound Delivery → Change → Single Document) Menu (on the initial delivery screen): Subsequent functions → Create transfer order. 8. Customer billing document Cockpit: General Foreign Trade Processing; section: Documents. Select BillDoc → Create doc. (Release 4.6B: Logistics → Sales and Distribution → Billing → Billing Document → Create) Maintaining the export data in the header: Goto → Header → Foreign Trade/Customs Maintaining the export data in the item: Goto → Item → Foreign Trade item. © SAP AG. SCM640. 3-28.

(75) Import Basis Module. Contents: z Goals z Basic data z Basis for EDI communication.  SAP AG 1999. © SAP AG. SCM640. 4-1.

(76) Import Basis Module: Unit Objectives. At the conclusion of this unit, you will be able to: z Describe the idea behind the Import Basis Module z Explain how the system is equipped to handle future processes.  SAP AG 1999. © SAP AG. SCM640. 4-2.

(77) Import Basis Module: Overview Diagram. Introduction. Communication/Printing. Basic Data. Legal Control. Documents in Foreign Trade. Documentary Payments. Import Basis Module. Periodic Declarations. Data Service. Preference Determination.  SAP AG 1999. © SAP AG. SCM640. 4-3.

(78) Import Basis Module - Key Objectives. Worldwide availability. Largely industry-independent. Foundation for future EDI processes. Importer.  SAP AG 1999. . The Import Basis Module creates and organizes all data that is relevant for customs in a country- and industry-independent fashion.. . As a basis for the data definitions, the system uses future official customs systems, which in turn are based on the UN/EDIFACT standard messages CUSDEC (Customs Declaration) and CUSRES (Customs Response).. . This method builds a foundation for paperless communication with customs officials and the business sector.. © SAP AG. SCM640. 4-4.

(79) Basic Data. Classic master data. Material master. Additional data. Purchasing info record. Partner (Vendor). Partner (Customs). Customizing - Import code numbers - Countries involved - Import procedure. Customs duty rates. Condition records. z z z z z z. - Verification document type - Preliminary document type - Authorities. Customs quota Pharmaceutical products Customs exemption Preference General duty rate Anti-dumping.  SAP AG 1999. . Information is added to classic master data and new objects are also created for the Import Basis Module.. . Maintenance of various customs duty rates is important for import levy billing and for import simulation. These include: y Customs quota. Condition type:. CUZK. y Pharmaceutical products. Condition type:. CUPE. y Customs exemption. Condition type:. CUAS. y Preferential customs duty rate. Condition type:. CUPZ. y General duty rate. Condition type:. CUDL. y Anti-dumping. Condition type:. CUAD. © SAP AG. SCM640. 4-5.

(80) Customizing - Commodity Code/Code No.. 1. Define length of commodity codes/code numbers. 2. Define commodity codes/code numbers per country. Customizing Country. Direction. Length. DE DE US US. Receipt/Import Dispatch/Export Receipt/Import Dispatch/Export. 11 8 10 10. Customizing Country Number Description. DE 8605 0000 000 Passenger cars, baggage cars, including special railway cars. Special unit of measure Additional information. Receipt/import and dispatch/export 1. Receipt/Import. 2. Dispatch/Export.  SAP AG 1999. . You can maintain the commodity codes and import code numbers in various ways.. . You can specify the length of the commodity code or import code number for each country (Customizing). . y Example: JAPAN. Import code number Commodity code. 10 characters 10 characters. y Example: USA. Import code number Commodity code. 10 characters 10 characters. y Example: EU. Import code number Commodity code. 11 characters 8 characters. Use the additional information to define how the system is to interpret the commodity code or import code number: y Additional information __ - Number is used as both commodity code and import code number y Additional information 1. - Number is only used as the import code number. y Additional information 2. - Number is only used as the commodity code. . The next two slides illustrate the effects of these settings for each option using the European Union as an example:. . 11/__ means that the length of the commodity code or code number has 11 characters in the material master and that the entry in the additional information field is BLANK.. . The legal length of the commodity codes is also defined in Customizing.. © SAP AG. SCM640. 4-6.

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