Student Management System

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Student Management System

2012-2013

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Helpful Documents

http://www.apscn.org/sis/sis.htm

• SMS Required Fields for State Reporting

*http://www.apscn.org/eschool/eschool.htm • SIS Code Conversion Chart

• ALE Coding

• Advanced Searches

• SIS Manual 2012-2013

• SIS Manual 2012-2013 Addendum • ADE Contact List 2012/2013

• Cycle Instructions

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Helpful Documents

(con’t)

http://www.apscn.org/sis/sis.htm

• Statement of Assurances

• (CCMS) Course Code Management System *http://adedata.arkansas.gov/ccms in

Commissioner’s Memo LS-12-021 08/30/2011 • (JCMS) Job Code Management System

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Cycle 1

due Sept 30th

• Calendar • District • School • SSN Change

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Calendar

• Collected in Cycles 1-7

• Commissioner’s Memo FIN-09-088 6/4/09 States that five (5) extra days should be

built into the calendar as non membership days using the Day Type of XDY

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Social Security Change

• Social Security Number changes for students are pulled

• The correct number is added in

Demographics on the Student Main Screen • The prior incorrect SSN and date of

change is tracked in Demographics Screen 999 in the fields designated for this cycle • Do not make more than one SSN change

for a student per Cycle

• Change Date must be a membership day for the student

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Cycle 2

due Oct. 15th • ALE Days • Calendar • Class • Job Assignment • Register • Student

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ALE Days

• No longer collected by quarter but collects by student (Cycle 2-7)

• Data is collected from Student

Demographics AE curriculum code

• See ALE Coding Document for additional information regarding ALE funding

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Class

• Class Information is pulled in Cycles 2 & 7

• This includes information about the teacher and the course

• The SIS Course Number is pulled from the first 5 digits of the Course Code in SMS

• The SIS Course Section is a combination of the SMS Course Code and Section or the Teacher Number combined with the Building number

• Period Length

- ALE (min per day)

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Class

(con’t)

• Kindergarten Overage Flag must be set if the class has an aide

• Fields from District-defined Screen: HQT Distance Learning College Credit Institution Alternative Environment Special Ed

Distance Learning Providers

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Job Assignment

• Job Assignment information for teachers is collected from the Master Schedule

• Data for positions that do not require a student count is collected from FMS

Assignment screen

• Make sure all Classified and Non-Teacher Certified staff have a FTE on the

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Register

• Register items are pulled in Cycles 2 & 7 • Student schedule information

• The SIS Course Number is pulled from the first 5 digits of the Course Code in SMS

• The SIS Course Section is pulled by combining the SMS Course Code and Course Section

• The Student’s SSN and State Reporting ID are pulled from Demographics

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Student

• IMMIGRANT STATUS - Yes/No field that indicates if the

student is a immigrant student. Definition:

1. Is between the ages of 3 and 21. 2. Was not born in any state.

3. Has not attended one or more schools in one or more states for more than three full academic years.

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Student

(con’t) • Residency Codes (new/changed)

– School Choice: Indicates a student attends a school outside the student’s resident school district and has transferred via the

Arkansas Public School Choice Act.

– Legal Transfer: Indicates a student attends a school outside the student’s resident school district and has transferred via a legal transfer approved by both districts’ school boards.

– School Choice (Opportunity Within the District): Indicates a

student attends a school within the student’s resident district and has transferred via the Arkansas Opportunity Public School Choice Act. – School Choice (Opportunity Outside the District): Indicates a

student attends a school outside the student’s resident district and has transferred via the Arkansas Opportunity Public School Choice Act.

– School Choice 1st_{Time: Indicates a student is a first time}

participant in choosing to attend a school other than the local school to which they are assigned.

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Cycle 3

due Nov 15th

• Calendar • ALE Days

• Medical Vision

• MEDICAL IMMUNIZATION (grades KF & 07)

• Student

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Student

• Retention - Students in the same grade for two consecutive years (KF-08)

• Dropouts - Grades 07-12 students who dropped from Oct 1 of prior year thru Sept 30 of current year.

• The physical and mailing address is also

collected in this cycle Memo FIN-09-037 Dated

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Student Attendance

• Student Attendance (1st_{Quarter dates)}

• Student – Transported and Non-transported data

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Cycle 4

due Dec 15th

• ALE Days • Calendar

• Special Education data • Student

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Cycle 5

due Feb 15th

• ALE Days

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Cycle 6

due Apr 15th

• ALE Days • Calendar

• Medical Vision

• Student Attendance - 3rd_{Quarter dates}

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Cycle 7

due Jun 15th • ALE Days • Calendars • Discipline • Facility Building

• Medical Hearing and Scoliosis • Register/Class for ALE

• School Configuration - (Minutes per Day) • Student Attendance - 4th_{Quarter dates}

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Discipline

• Codes Cross Walked to State codes will be pulled

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District

• Rank Type information on District Setup is used to determine which GPA/Rank info is pulled

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Facility Building

• Other Devices: The total number of

equipment such as smart phones, portable media players, and other Internet mobile devices that can connect to the Internet for instructional purposes.

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Student Grades

• The mark slot pulled is determined by the valued entered in the District Setup

• Semester Grades pull for students in grades 09 -12

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Cycle 9

due Aug 31st

• Reported Schools is previous year • Graduates

– Previous year graduates – Class rank

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