SENATE MEETING MINUTES

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SENATE MEETING MINUTES

STUDENT GOVERNMENT ASSOCIATION 2014-2015 Session

Business Meeting Minutes Friday, 7th November 2014 Location: Downtown Campus UB 209 Approved by vote of SGA Senate on: Friday, 14th November 2014

Purpose of Meeting: General Planning Meeting

 Shanyne Winnes – Speaker of the Senate

1. Call to Order:

a) Approval of previous meeting's minutes: Friday, 31st October 2014 1st_{– SEN DeWoody} ₂nd_{– SEN Gee}

For: 9 Against: 0 Abstain: 2 b) Approval of this meeting’s agenda.

Motion to approve Friday, 7th November 2014 Meeting’s agenda 1st_{– SEN Mendez} ₂nd_{– SEN Chavarria}

For: 10 Against: 0 Abstain: 1 2. Reports

Date: Friday, 7th November 2014

Time: 3:02 – 3:42 pm HST

Participants: (with current titles)

 Shanyne Winnes – Speaker of the Senate

 Bruna Iacuzzi – Student Body President

 Kirsten Thornton – Student Body Vice President

 Vacant – Senator, Military Student Senator

 Ashley Bonton – Senator, Veterans

 Colby Lawton – Senator, Humanities & Social Sciences

 Sean DeWoody – Senator, Humanities & Social Sciences Ad Interim

 Danielle Allen – Senator, Nursing & Health Sciences

 Shanyne Winnes – Senator, Nursing & Health Sciences

 Kelly Dobbins – Senator, Nursing & Health Sciences

 Justin Kammer – Senator, Business Administration

 Tiffany Lee – Senator, Business Administration

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 Elizabeth Chavarria – Senator Natural & Computational Sciences

 Garrett Gee – Senator, Athletics

 Viviana Mendez – Senator, Hawai’i Loa

 Carlos Santana – Senator, Downtown

 Andreas Koutsogiannis – Senator, International

 Vindhya Ruwanthi Weerakkody – Senator, Graduate Students

 Nohealani Benicarlo – Secretary of the Senate

 Anya McClenton – Legislative Coordinator a) Brief Introductions

i.

b) Advisory Reports

i. Reviewing the survey question to be ready by tomorrow. c) Executive Report

i. Kirsten Thornton – Student Body Vice President

1. Attended the SGA/CAB Leadership meeting. We discussed upcoming events, how each organization can support each other, potential dates for Spring Elections and office rules and procedures. Next Leadership meeting has been decided for two weeks from original meeting date 2. Attended the first SAAM (Walk a Mile) committee meeting two weeks

ago, breaking down the first phase of the planning process. Sen. Bonton delegated duties to different committee members.

3. Met with Sen Bonton one-on-one to further discuss next steps of the SAAM events in April

4. Participated in the Aloha Tower tour, asked questions regarding plans for different types of inclement weather, apt. set-up, potential plans for different spaces and how the first floor is planned to be used

5. Creating a proposal and position amendment for the Historian and Deputy Historian to have them act as Chair and Co-Chair of the Philanthropy Council as it was originally intended last session, until then, currently acting as SGA Rep and Chair for the Student Philanthropy Council 6. Creating the Donor Relations Director for Student Philanthropy Council. 7. Toy and Food Drive has officially been approved. Met with Avery Fukeda

to discuss next steps. We will need Senators and Executive members to sign up to man tables on both the downtown campus and HLC. This link will be where everyone can sign up for their time slots. It will be Monday-Friday 11-1, Nov. 10-20. Also, we are asking that everyone promote this in all classes. We are trying to collect as many cans of food and toys as possible. Thank you

https://docs.google.com/spreadsheets/d/14iJc95XSn0xPVkOIQ1PIY29Se4 0KGrAh03Ubdq78c6s/edit?usp=sharing

ii. Julie Castillo – Treasurer 1. Nothing to report

iii. Dominique Bushong – Chief of Staff 1. Nothing to report

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iv. Olivia Sicard – Historian 1. Nothing to report

v. Romain Caietti – PR Director 1. Nothing to report

vi. Bruna Iacuzzi– Student Body President 1. Nothing to report

d) Senator Reports

i. Vacant – Senator, Military Campus 1. Nothing to report

ii. Ashley Bonton – Senator, Veterans

1. This week I worked on Veterans Day event.

2. Spoke with the Honolulu Vet Center if possible to provide free flu shots for student Veterans on Fort Street Mall via the mobile Vet Center. 3. Spoke with constituents regarding the U-Pass and getting their input. 4. Discussed with the Vet office staff about setting up an end of semester

info session to discuss with students getting certified and other financial aid options. Also discussed options for presenting Veteran Cords for those who are graduating in December.

iii. Colby Lawton & Sean DeWoody – Senator, Humanities & Social Sciences 1. Nothing to report

iv. Shanyne Winnes, Kelly Dobbins, & Danielle Allen – Senator, Nursing & Health Sciences

1. Nothing to report

v. Justin Kammer & Tiffany Lee – Senator, Business Administration 1. Attended both College of Business Open Houses and represented SGA 2. Going to the Blue Start-ups East meets West Conference

3. Working with MBA Club on creating more channels between business undergrads and graduates

vi. Lucas Wegehaupt & Elizabet Chaviarra– Senator, Natural &

Computational Sciences 1. Nothing to report

vii. Viviana Mendez – Senator, Hawai’i Loa 1. Nothing to report

viii. Carlos Santana – Senator, Downtown

1. Assisted a constituent with an academic advisement issue ix. Andreas Koutsogiannis – Senator, International

1. Nothing to report

x. Vindhya Ruwanthi Weerakkody – Senator, Graduate Students 1. MBA Club Hawaii and TIMSO organized a guest speaker event on

11/05/2014 from 5.30PM to 7.30PM for both undergraduate and graduate students to attend.

2. Guest speakers were Dr. Agrusa from the TIM program at HPU and David Mark, the Director of Marketing of Island Air.

xi. Garrett Gee – Senator, Athletics 1. Nothing to report

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xii. Nohealani Benicarlo – SGA Senate Secretary 1. Nothing to report

xiii. Shanyne Winnes – Speaker of the Senate Pro Tempore 1. Nothing to report

2. Committee Reports

a. Signature Programs Committee – Chair

i. Nothing to report b. Budget Committee – Chair

i. Nothing to report

3. Old Business

a) Discussion SGA supporting a Survey to collect data on U-Pass being added to tuition

Motion to limit this discussion to 5 minutes unless there is a main motion given

1st_{– Senator Santana} ₂nd_{– SEN DeWoody}

For: 12 Against: 0 Abstain: 1

Motion to support the survey to collect data on U-Pass being added to tuition

1st_{– SEN Lawton} ₂nd_{– SEN Wegehaupt}

Motion to amend the above motion to include a deadline of November 21st 2014

1st_{– SEN Gee} ₂nd_{– SEN DeWoody}

b) Discussion of course evaluations SGA’s stance on when to close course evaluations

Motion to recommend to the administration the course evaluation to be opened through the week after finals

1st_{– SEN DeWoody} ₂nd_{– SEN Lee}

For: 12 Against: 0 Abstain: 1 4. New Business

a) Discussion of tabling for Toy and Food Drive

 Goes to Make A Wish foundation and Food Bank of Hawaii

 Benefit goes through the Hawaii children

 Starting Monday through Friday from 10-2pm, Downtown and Hawaii Loa Campus (except next Tuesday 11/11/14)

b) Discussion Countdown to Finals Sponsorship

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 Both Downtown (Sea Warriors) and Hawaii Loa Campus

 Dec 1st through the 9th except the 5th

 December 1,3,9 Downtown available (6pm-9pm)

 December 1-9 Hawaii Loa available

 Cannot sponsor both campuses on the same day

 One full time staff is needed to be present (need to go on training on closing the sea warrior center)

 CAB covered utensils, plates, cups

 Free-ranged of themes

Motion to support Countdown to finals and refer discussion to Signature Programs

1st_{– SEN DeWoody} ₂nd_{– SEN Santana}

c) Discussion SGA/CAB Office Rules and Expectations

 Recognition belongs to SGA and CAB

 Storage Spaces

 Meetings, Office hours,

d) Discussion of Sexual Assault Awareness Month (SAAM) changes from last year or changes to Walk a Mile.

 Stepping out against violence pep rally and walk

 Focus: male, Female, Young, Old, LGBT, etc

 More RSOs

 Contacting other schools

 Proclamation with the government with Governor Ige, and additional speakers

 Presidents speech

 April 7th 2015 (Tuesday)

 Need to get the license

 Partnering with SNA, Circle K, CAB

5. Closing Comments

(a) Dodgeball tournament November 15 last day to register Nov 12, Free food, Costume, Time 12:00-tba, No more than 10 people in the team, at least 3 people as a split team

(b) “Complaint Box”

(c) Sen. Santana and Sen. Mendez met with Wayne Fernandez and they will draft a letter to address the issue of putting a traffic light outside the HLC campus to the state legislature.

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(e) Upcoming SGA Events

6. Adjournment ( 03:42pm Hawai’i Standard Time)

1st_{– SEN Kammer} ₂nd_{– SEN DeWoody}

Next Meeting: Friday, 14th_{November, 2014 Time: 3:00PM @UB 209}

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