The Melbourne Convention and Exhibition Centre

The

Melbourne

Convention and

Exhibition Centre

The moment your delegates set eyes on the stunning 18-metre high glass façade of the Melbourne Convention Centre they’ll understand why you selected it for their conference. One of the most visually striking convention centres in the world, its environmentally-sensitive design is inspired by Melbourne’s unique characteristics. From the city’s art and culture, to its legendary passion for sport, your delegates will feel they are part of a truly Melbourne experience. The convention centre has been designed for ultimate flexibility and offers organisers a range of options and room combinations.

These include:

> 32 meeting rooms of various sizes > A range of in-built audio-visual and

communications equipment that is included in the room rental offering substantial savings

> The versatile plenary can be divided into three separate theatres to accommodate smaller conferences. Plenary 1 has the capacity for 1,505 delegates, plenary 2 accommodates 2,567 delegates and plenary 3 has the capacity for 1,507

> In its entirety the plenary can accommodate 5,541 delegates

> Smaller exhibitions can be

accommodated on level 1 adjacent to plenary 1. This area is surrounded by a range of easily accessible meeting rooms

> The grand banquet room and many other room configurations are available to accommodate conference lunches and dinners > The convention centre directly links

to the exhibition centre

Conveniently located in the heart of South Wharf, the centre provides easy access to a range of hotel accommodation, restaurants, cafes, shopping and public transport.

A new centre of

inspiration

Station

Hilton Melbourne South Wharf (396 rooms)

Melbourne Convention and Exhibition Centre

Crown Complex (1605 rooms)

Eureka Tower Rialto Tower

No matter what size conference you’re planning, the MCEC’s plenary, meeting rooms and exhibition bays offer unprecedented flexibility. The main foyer, located on the ground floor, opens on to the inviting Yarra River boardwalks. This expansive, naturally lit area is ideal for registration and large scale events including cocktail parties and displays. Escalators, lifts and stairs lead delegates from the foyer to the upper level plenary, grand banquet room and meeting rooms.

Four categories of meeting rooms are available: small, medium, large and the grand banquet room, all located on levels 1 and 2 of the centre.

All large rooms and some small rooms interconnect with another similar room to form a larger space. Speaker preparation rooms are located adjacent to meeting rooms on both levels 1 and 2.

Smaller cantilevered rooms, offering stunning views over the Yarra River to the city, are ideal for break out sessions, board meetings or committee dinners.

Foyer areas on both levels can accommodate posters and small exhibitions.

The exhibition centre provides flexible space for larger exhibitions and is directly linked to the convention centre.

A range of communications and audio-visual equipment is already built-in to every room allowing organisers to ensure all delegates have an exceptional and memorable experience in a truly remarkable building.

You’ll find more detailed information on technical equipment and services, food and wine, and capacities for all rooms on the following pages.

Unbeatable

versatility

and value

Plenary 1 with top level screens in use

As one of the ‘greenest’ buildings of its kind, the Melbourne Convention Centre is a vivid demonstration of how great things can be achieved with minimal environmental impact. The centre has been awarded a 6 Star Green Star environmental rating by the Green Building Council of Australia – the first convention centre in the world to achieve this standard.

For your convention this means the centre’s innovative environmental design and operational features look after both the environment and the comfort of delegates attending. Delegates will experience a flow of fresh air released at lower levels in the building rather than second-hand air pumped through the ceiling.

They will also enjoy a combination of natural light in the foyer and energy-saving controlled lighting in the plenary and meeting rooms.

Our staff will actively work with you to help green your conference by recommending waste management options, green power solutions and sustainable menu choices. You can also check the green rating of your conference on our website* and then discuss your individual requirements with your event planner.

As evidence of our commitment to our clients to offer sustainable conferences and events, our list of environmental awards and accreditations is impressive:

> We are the only venue in Australia to be awarded Waste Wise and Green Globe accreditation

> AIPC Quality Standards Gold Level Accreditation

> 2009 AIME Best Environmental Supplier Award

> 2009 IMEX Green Supplier Gold Award

> 2009 Banksia Foundation Built Environment Award

> 2009 BPN Sustainability Award > 2009 Australian Property Institute’s

Investa Environmental Award > 2009 UDIA Environmental

Excellence Award

*The M Green section of our website provides more detailed information on the environmental design of the convention centre and the event check list can be found in ‘the green alternatives’ section. For more information go to M Green under the Organise section of www.mcec.com.au

World-leading

environmental

design

The best of

local food

and wine

Quality, sustainable and fresh. That’s at the heart of our approach to food and wine. Victoria offers some of Australia’s best seasonal and sustainable produce and we know where to find it.

The MCEC maintains an established network of suppliers across regional Victoria, providing everything from the freshest seafood and premium beef to artisan cheeses and exotic fruit and vegetables.

Great food is complemented by great wine. All our wine is sourced from premium local producers representing a diverse range of wineries and growing regions across Victoria.

In today’s environment we appreciate the importance of providing a

complete conference solution in line with your budget, time or other operational constraints.

Our objective is to provide ultimate flexibility for conferences of all sizes and set-up requirements, delivering creative and satisfying seasonal menu options for you and your delegates.

As we plan with you for your conference, you will have multiple options and choice over the menu and wine selection. Your event planner will be able to work with you to achieve the desired result without compromise to quality or presentation.

Choose from a range of stand-up or sit-down breakfasts and lunches, refreshment breaks and individually planned dinners and gala events. We also offer several levels of wine to enjoy with your selected menus all sourced from regions of Victoria, from the refined pinot noirs of the Mornington Peninsula, to the spicy cool climate shiraz of Central Victoria and the world class fortified wines of Rutherglen.

For more information on our food and wine offerings, go to Food and Wine under the Organise section of www.mcec.com.au

The MCEC offers a range of in-built technology that is easy to use and provided as a component of the room rental. This gives you total control of the room and ensures your conference is not only cost-effective but runs exactly the way you want it to run. Should you require additional assistance, our in-house technical team is available to make all organisers and delegates completely comfortable in using the range of equipment within the centre.

Introducing our intelligent lectern The intelligent lectern is the command centre of every room controlling everything from lighting, climate and audio-visual equipment all from the AMX control at your fingertips.

Features of the intelligent lectern include:

> Removable, AMX wireless touch-control panel allowing touch-control of the room environment including lighting, projection and volume levels

> 17-inch LCD preview and annotation screen

> Inbuilt slide-out keyboard > USB ports

> VGA and DVI ports

> Demountable light and microphone > Remote assistance through a

technical help button connected to the master control room Data projection

In-built, high definition 16:9 ratio data projectors are fitted in all meeting rooms providing an exceptionally sharp viewing experience.

Sound

Each meeting room features an in-built sound system designed to deliver a clear, crisp, distortion-free sound experience throughout the room. Digital signage

Digital displays inside the centre can direct delegates to various parts of the venue. These can be customised to meet specific requirements such as destination, news, weather, transport and other information.

A wide range of additional options are available:

> Digital media distribution > Event recording

> Web casting and video streaming > Cable television

> Electronic whiteboard

> Q and A, lapel and table microphones

Intuitive

in-built

technology

1 2 3 EXISTING C ONC OURSE HILTON MELBOURNE SOUTH WHARF 211 210 209 208 207 204 203 GRAND BANQUET ROOM 216 217 213 212 218 219 220 205 206 214 215 106 105 105 104 103 102 101 109 110 111 112 107 108

Convention Centre

Description AreA _(m2) AreA _(ft2) length _(m) wiDth _(m) height _(m) theAtre clAss _room cocktAil bAnquet cAbAret ArenA DisAbility _locAtions

Plenary 1 - - - 1,505 - - - 15

Plenary 1 without balcony - - - 1,000 - - - 9

Plenary 1 sub divided - - - 550 - - -

-Plenary 1 flat floor - - - 350 280 -

-Plenary 2 - - - 2,567 - - - 25

Plenary 2 without balcony - - - 1,905 - - - 19

Plenary 2 sub divided - - - 1,321 - - - 6

Plenary 2 flat floor - - - 500 400 -

-Plenary 3 - - - 1,507 - - - 15

Plenary 3 without balcony - - - 1,002 - - - 9

Plenary 3 sub divided - - - 553 - - -

-Plenary 3 flat floor - - - 350 280 -

-Entire Plenary - - - - 18.7 5,541 - - - 55

Entire Plenary without balcony - - - 3,869 - - - - 5,312 37

Entire Plenary sub divided - - - 2,386 - - - 6

Entire Plenary flat floor - - - 732 2,000 1,500 1,200 -

-Main Foyer 6,376 68,630 - - -

-level 2 AreA _(m2) AreA _(ft2) length _(m) wiDth _(m) height _(m) theAtre clAssroom cocktAil bAnquet cAbAret boArDroom u-shApe

201 Banquet 1,245 13,401 43 29 8.5 1,188 456 830 720 576 -

-202 Banquet 1,245 13,401 43 29 8.5 1,188 456 830 720 576 -

-201 & 202 Grand Banquet 2,490 26,802 43 58 8.5 2,304 912 1,660 1,500 1,200 -

-203 Large 242 2,605 19.5 12.5 5 240 96 160 120 96 42 51 204 Large 242 2,605 19.5 12.5 5 240 96 160 120 96 42 51 203 & 204 Combined 484 5,210 19.5 25 5 480 198 320 280 224 - -205 Small (cantilevered) 75 807 9 8 4 55 24 50 30 24 20 18 206 Small (cantilevered) 72 775 9 8 4 55 24 50 30 24 20 18 207 Medium 120 1,292 15 8 5 120 63 80 60 48 30 36 208 Medium 121 1,302 15 8 5 120 63 80 60 48 30 36 209 Medium 119 1,281 15 8 5 120 63 80 60 48 30 36 210 Large 236 2,540 19 12.5 5 240 84 160 120 96 42 51 211 Large 238 2,562 19 12.5 5 240 84 160 120 96 42 51 210 & 211 Combined 474 5,102 19 25 5 480 198 320 280 224 - -212 Large 239 2,573 19.5 12.5 5 240 84 160 120 96 42 51 213 Large 243 2,616 19.5 12.5 5 240 84 160 120 96 42 51 212 & 213 Combined 482 5,188 19.5 25 5 480 198 320 280 224 - -214 Small (cantilevered) 62 667 8 8 4 60 24 42 30 24 20 18 215 Small (cantilevered) 65 700 8 8 4 60 24 42 30 24 20 18 216 Medium 120 1,292 15 8 5 120 63 80 60 48 30 36 217 Medium 121 1,302 15 8 5 120 63 80 60 48 30 36 218 Medium 121 1,302 15 8 5 120 63 80 60 48 30 36 219 Large 242 2,605 19.5 12.5 5 240 84 160 120 96 42 51 220 Large 242 2,605 19.5 12.5 5 240 84 160 120 96 42 51 219 & 220 Combined 484 5,210 19.5 25 5 480 198 320 280 224 - -Level 2 Foyer 2,835 30,515 - - - -Access areas for delegates Plenary Meeting rooms level 2 Meeting rooms level 1 PLEnARy PLEnARy PLEnARy 1 1 1 2 2 2 3 3 3 BuS ARR_ivAL

level 1 AreA _(m2) AreA _(ft2) length _(m) wiDth _(m) height _(m) theAtre clAssroom cocktAil bAnquet cAbAret boArDroom u-shApe

101 Small 75 807 9 8.5 4 60 27 56 30 24 18 21 102 Small 74 797 9 8.5 4 60 27 56 30 24 18 21 101 & 102 Combined 149 1,604 9 17 4 155 72 112 80 64 - -103 Medium 141 1,518 17 8.5 5 130 63 108 60 48 36 36 104 Medium 142 1,528 17 8.5 5 130 63 108 60 48 36 36 105 Large 236 2,540 19.5 12 5 256 96 180 120 96 42 48 106 Large 236 2,540 19.5 12 5 256 96 180 120 96 42 48 105 & 106 Combined 472 5,081 19.5 24 5 480 216 360 280 224 - -107 Small (cantilevered) 73 786 9 8 4 72 27 56 30 24 20 18 108 Small (cantilevered) 72 775 9 8 4 72 27 56 30 24 20 18 109 Large 243 2,616 19.5 12.5 5 240 98 188 120 96 42 48 110 Large 245 2,637 19.5 12.5 5 240 98 188 120 96 42 48 109 & 110 Combined 488 5,253 19.5 24 5 480 216 376 280 224 - -111 Small 73 786 9 8 4 60 27 56 30 24 18 18 112 Small 75 807 9 8 4 60 27 56 30 24 18 18 111 & 112 Combined 148 1,593 9 16 4 155 72 112 80 64 - -Level 1 Foyer 3,880 41,764 - - -

-For further information on technical equipment and services please contact our Technical Services Department: TSDSales@mcec.com.au or (03) 9235 8000

meeting

rooms rooms small meeting cantilevered

banquet 201 and

202

Auditorium

(mec) plenary 1 plenary 2 and combined 1, 2 and 3

plenary 3 Av and communications

High Definition Widescreen Data Projector 103” Plasma Screen

Projection Screens* Room Control System (AMX) intelligent Lectern

Presentation PC with internet Access Lectern Microphone and Light Presenter Lighting

initial Av Set-up

Remote Monitoring and Support Hearing Assistance

Electronic Door Signage

Speech and Multimedia Sound System Live Performance Sound System (nexo)

Specialised Audio and video Digital Mixing Equipment opt

Lighting Bridges Technical Grid

Technical Control Rooms (Bio Boxes)

Stage Communications Systems opt opt

Translation Booths opt opt opt opt opt

Main Stage Rigging Grid Forestage Rigging Grid

The latest audio-visual, communications and information technology equipment is pre-installed at the MCEC.

This will ensure a cost effective conference by removing the labour hire charges required for initial room set-up and

equipment removal. Please refer to the chart below for information on equipment that is

available and included in all meeting rooms in the convention centre. Unless additional equipment is required, no extra charges are applicable. Complimentary assistance with the operation of equipment is provided by our technical services team who can also remotely monitor presentations during events. Finalised presentations received

24 hours prior to an event can be uploaded on a complimentary basis. If dedicated technicians are required for in-room speakers preparation, room attendance or additional support, charges will apply at the published hourly rates. Please also refer to the Space Hire Inclusions and Exclusions listed opposite.

Technical equipment and services

optional inclusions available in all meeting rooms price on application

> Digital Media Distribution

> Video Conferencing (ISDN and IP)

> Event Recording > Web Casting > Video Streaming > Cable Television System > Electronic Whiteboard > Q & A Microphones > Lapel Microphones > Head Table Microphones > Head Table Lighting > Additional Labour (e.g. in-room support) > Additional Equipment

> Additional AV set-up

*projection screen sizes

> 2.6 x 1.5m small meeting rooms > 4.0 x 2.2m medium meeting rooms > 4.4 x 2.5m large meeting rooms > 5.0 x 2.8m banquet rooms > 8.3 x 4.7m plenary 1, 2 and 3 > 10.0 x 6.0m plenary 2

speaker preparation rooms

A range of auxiliary rooms are available including fully equipped, dedicated speaker preparation rooms. These rooms are optional and prices are on application.

> technical communication equipment and services

(refer Technical Equipment and Services for details)

> one set-up per day including seating and tables

> stage and dance floor allocation room specific

> heating and air conditioning

> general lighting and power

> general cleaning of public areas

> building and peripheral security

> first aid centres

> dedicated event planning support

> business centre

> cafés

> cloakroom

> electronic way finding signage

> loading dock access and marshalling

> smart card security access

> intruder movement detection system/alarm

> modular registration desks

plenary

> stage options and orchestra pit

> event lighting capacity

> numbered theatre seating with writing tablets

> direct external loading access and lifts

> controlled access

banquet rooms 201, 202

> event lighting options

> green power

> externally provided stage and dance floors and specialised

production and themeing

> communications

> event security

> waste separation

> pre or post trade or public exhibition cleaning

> cleaning of kiosks and level 2 hospitality suite areas during

and post exhibitions

> equipment hire such as forklift, scissor or boom lifts,

or pallet jack

> storage

> catering

> promotional signage

> registration services and desks in exhibition areas

> ticketing services

> certificates and licenses required for insurance, safety, and

food and beverage exhibition or sampling

> secondary room set-up

Dedicated exhibition space in exhibition centre:

> all lighting and power, including green power

> audio-visual equipment and services

> draping, staging

> water consumption

> tradeshow related furniture and equipment

> promotional signage

> registration services and desks

> carpet/floor covering

Space hire charges inclusions

and exclusions

Exhibition Centre

melbourne exhibition

centre floor AreA Dimensions cApAcities

LEvEL 1 - 4 AREA (M2) AREA (FT2) LEnGTH (M) WiDTH (M) HEiGHT (M) THEATRE CLASS

RooM CoCkTAiL BAnquET CABARET

BoARD RooM u SHAPE Concourse Foyer 690 7,432 26 26 2.7 - - 400 300 - - -Auditorium 400 4,303 25 16 4.3 466 - - - -Auditorium Foyer 495 5,238 - - 4.4 - - 400 - - - -Level 2 Balcony 100 1,076 - - - 80 50 - - -Meeting Room 1 75 818 8.7 8.7 2.7 60 24 60 40 32 18 21 Meeting Room 2 98 1,076 13.1 7.5 2.7 90 45 80 60 48 27 30 Meeting Room 3 85 914 13.1 6.5 2.7 80 30 70 50 40 27 30

Meeting Room 2 and 3 188 2,023 13.1 14.9 2.7 130 50 160 120 96 - -

Meeting Room 4 44 538 8.2 5.5 2.7 36 15 35 20 16 18 21

Hospitality Suites 1-5 (each) 100 1,076 20 5 3 120 60 80 60 48 40

-LEvEL 5 AREA (M2) AREA (FT2) LEnGTH (M) WiDTH (M) HEiGHT (M) THEATRE CLASS

RooM CoCkTAiL BAnquET CABARET

BoARD RooM u SHAPE Suite 1 144 1,549 17 8.5 4.5 100 36 130 80 64 28 32 Suite 2 144 1,549 17 8.5 4.5 100 36 130 80 64 28 32 Suites 1 and 2 289 3,227 17 17 4.5 130 60 230 140 112 - - Clarendon Room 116 1,291 16 7.3 4.5 - - 100 80 64 - -LEvEL 1 - 4 AREA (M2) AREA (FT2) LEnGTH (M) WiDTH (M) HEiGHT (M) THEATRE CLASS

RooM CoCkTAiL BAnquET CABARET

BoARD RooM

u SHAPE 20 Bays – Exhibition Space

Each Bay = 1,500m2 30,000 322,917 359 84 11.5 - 18 1,500 to 10,000 - -1,500 to 10,000 - - -1. ENTRY FOYER MEETING ROOMS LEVEL FIVE 2. CONCOURSE 3. EXHIBITION HALL

4. LOADING APRON _{ENCLOSED LINK}

TO CONVENTION CENTRE

EXHIBITION BAYS

Melbourne Convention and Exhibition Centre

1 Convention Centre Place

South Wharf Victoria Australia 3006

Telephone +61 3 9235 8000 Facsimile +61 3 9235 8001 salesenquiries@mcec.com.au

www.mcec.com.au

International Offices

Europe: Janet Sealy Partnership

Suite 2, 42a Packhorse Road Gerrards Cross, Bucks, SL9 8EB UK Contact: Janet Sealy

Telephone +44 1753 481 540 Facsimile +44 1753 481 600 melbourne@janetsealypartnership.com

North America: Mondotels Inc

Suite 405, 25 West 45th Street New York NY 10036

Contact: Adriana Meregalli or Alba Hotchkiss

Telephone (212) 575 2262 Facsimile (212) 719 5763 melbourne@mondotels.com

Awards

> 2009 UDIA Environmental Excellence Award > 2009 BPN Sustainability Award

> 2009 SmartCompany Web Award

> 2009 Australian Property Institute’s President’s Award > 2009 Australian Property Institute’s Investa Environmental

Development Award

> 2009 Banksia Foundation Built Environment Award > 2009 IMEX Green Supplier Gold Award

> 2009 AIME Best Environmental Supplier Award > 2008 Meeting & Events Industry National Awards

– Banqueting & Catering

> 2008 Meeting & Events Industry National Awards – Operations Person of the Year

> 2008 AIME Best Environmental Supplier Award