MINUTES NORTH IOWA AREA COMMUNITY COLLEGE BOARD OF DIRECTORS. Regular Board Meeting November 19, 2015

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MINUTES

NORTH IOWA AREA COMMUNITY COLLEGE BOARD OF DIRECTORS Regular Board Meeting

November 19, 2015

HELD: 5:30 p.m. - Board Dinner/Workshop – NIACC Campus – Activity Center, Room 128A – 500 College Drive – Mason City, IA

7:00 p.m. - Regular November 2015 Board Meeting – NIACC Campus – Pierce Administration Building, Room 100 – 500 College Drive – Mason City, IA 1.0 Preliminary/Information Items

A. Call to Order and Declaration of Quorum - President David Steffens, Jr., called the meeting to order at 7:01 p.m. A quorum was declared with the following persons in attendance.

MEMBERS PRESENT: 1 - Mr. David Steffens, Jr., Lake Mills 2 - Mrs. Toni Noah, Charles City 3 - Mr. Jim Niemants, Clear Lake 5 - Mr. Doug Krabbe, Osage

7 - Mrs. Karen Knudtson, Mason City 8 - Mr. Dean Cataldo, Garner

9 - Mr. John Heilskov, Hampton MEMBERS ABSENT: 4 - Mr. John Rowe, Mason City

6 - Mrs. Jean Torgeson, Manly EXECUTIVE OFFICER: Dr. Steven D. Schulz

BOARD SECRETARY: Mrs. Kathy Grove

RECORDER: Ms. Ronda Smith

VISITORS: ♦ Ms. Billie Dodge – Senior IT Executive – NIACC/CampusWorks ♦ Dr. Terri Ewers – Vice President for Student Services – NIACC ♦ Ms. Mary Pieper – Globe Gazette

♦ Dr. Shelly Schmit – Vice President for Organizational Development and Human Resources – NIACC

♦ Mr. Charles Schroeder – Spanish Instructor - NIACC

♦ Mr. Terry Schumaker – Dean of Continuing Education/Economic Development - NIACC

B. Additions to the Agenda and Adoption of the Agenda – There were no additions to the agenda, but the public hearing was cancelled and item 4.A. Lighting of Auditorium removed from the agenda due to lack of a bid. A motion was made by Director Heilskov and seconded by Director Krabbe to adopt the agenda as amended. Ayes-all. Motion carried.

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C. Monitoring Report – Administrative Services – Included in the Board packet was Kathy Grove’s monitoring report for Administrative Services. Kathy shared the following highlights:

 Administrative Services covers the Business Office, Facilities, the BookZone, and Food Service.  Fund balance key performance indicators were identified in the AQIP report.

 Kathy outlined her role as Board Secretary, as well as the other College business she brings forward to the Board for review, assistance, or approval.

 The College has an excellent track record for annual unqualified (unmodified) audit opinions. This is a collaborative effort between many departments.

 Preparation for the Iowa Department of Education/Equity visits in April is another collaborative project taking place across campus. Kathy’s role is reviewing infrastructure, building amenities, building design, and landscaping with her respective departments.

 Sustainability and energy savings are items always under consideration.

 Administrative Services is a support service—payroll; accounts payable; printing; facility preparation, use, security, and upkeep; coordination of activities with others such as billing, Financial Aid, collections, and appropriate IRS reporting requirements; and auxiliary services (BookZone and Food Service).

 Last year’s report asked about succession plans. This is a discussion that Dr. Schulz and Kathy have regularly, but there are other administrators and department heads who can step up if necessary.

After Kathy’s presentation, discussion with Board members included bad debt, loan repayment initiatives, security, custodial services, and STEM construction to upgrade our labs.

2.0 Board Items

A. Legislative Report – ♦President Schulz reported that the Legislative Breakfast was well attended with eight of our nine legislators present. ♦Dr. Schulz and the other community college presidents are working through pre-legislative planning.

B. Approval of 2016 Board Goals – Dr. Schulz shared the tentative goals identified by Board members at the workshop this evening. This item will be tabled until the December Board meeting so that the absent Board members have an opportunity to review them.

C. Board Member Forum – ♦Director Heilskov reported he was here on Monday and Tuesday for Continuing Education. He commended Food Service on the excellent job they did with the meals. He also recommended checking out the current art exhibit in the Auditorium Gallery. The theme of the paintings is based on the Surf Ballroom. Dr. Schulz noted the artist, Jacky Garlock, gave a gallery talk today.

E. Agenda Items for December Board Meeting – There were no items presented.

3.0 CONSENT AGENDA - President Steffens asked if anyone would like to discuss or remove any items from the Consent Agenda. A motion was made by Director Cataldo and seconded by Director Krabbe to approve the Consent Agenda. Ayes-all. Motion carried.

A. Approval of Minutes – October 22, 2015 I. NIACC Board Retreat Minutes

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3 II. NIACC Board Workshop Minutes

III. NIACC Board Meeting Minutes B. Financial Report and Actions

I. Bills for the Month of October 2015 and Budget Statements through October 31, 2015) - Director Krabbe reviewed the bills this month and found them to be in order.

C. Personnel Items - The personnel recommendations were included in the Board packet. I. Retirements, Resignations, and Terminations

Authorizations Appointments Other

D. Progress Reports – The following reports were provided: I. AQIP Action Projects

II. Strategic Goals E. Action Items

I. 2015-16 Contract for Educational Services for Concurrent Enrollment Career Link Programs and Courses – A copy of the high school contract was included in the Board packet.

a. CAL Community School District

II. 2015-16 Contract for Educational Services NIACC Concurrent Enrollment Courses Offered through the Iowa Community College Online Consortium (ICCOC) – A copy of the high school contract was included in the Board packet.

a. CAL Community School District

III. 2015-16 Contract for Educational Services for Provision of Introduction to Entrepreneurship Course – A copy of the high school contract was included in the Board packet.

a. Keota Community School District 4. Action Items

A. Bid Award for Auditorium Lighting – This item was removed from the agenda as no bids were received.

B. Iowa Industrial New Jobs Training (260E) Program – Preliminary Agreement

I. Valent Biosciences Corporation - Board approval was requested of a Preliminary Industrial New Jobs Training Agreement with Valent Biosciences Corporation of Osage, IA. A motion was made by Director Krabbe and seconded by Director Knudtson to approve the following resolution:

Resolution Approving the Preliminary Industrial New Jobs Training Agreement for Valent Biosciences Corporation

The roll was called, and the vote was: Director Noah – Yes

Director Niemants – Yes Director Krabbe – Yes Director Knudtson – Yes

Director Cataldo – Yes Director Heilskov – Yes Director Steffens – Yes

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Yes-7; No-0; Absent-2; Motion carried.

C. Iowa Industrial New Jobs Training (260E) Program – Final Agreement

I. Trans Texas Tire, LLC, dba Taskmaster Components – Board approval was requested on a final Iowa Industrial New Jobs Training (260E) Agreement with Trans Texas Tire, LLC, dba Taskmaster Components. A motion was made by Director Heilskov and seconded by Director Noah to approve the following resolution:

Resolution Approving the Final Iowa Industrial New Jobs Training Agreement for Trans Texas Tire, LLC, dba Taskmaster Components

The roll was called, and the vote was: Director Niemants – Yes

Director Krabbe – Yes Director Knudtson – Yes Director Cataldo – Yes

Director Heilskov – Yes Director Steffens – Yes Director Noah – Yes

Yes-7; No-0; Absent-2; Motion carried.

D. Iowa Industrial Training (260E) Program – Bond Sale

I. Resolution Instituting Proceedings to Take Additional Action for the Issuance of Not to Exceed $4,300,000 in Industrial New Jobs Training Certificates (2015-1 Multiple Project) – Terry reported on the public bid for the bond sale. A motion was made by Director Knudtson and seconded by Director Niemants to approve the following resolution:

Resolution Instituting Proceedings to take Additional Action for the Issuance of Not to Exceed $4,300,000 in Industrial New Jobs Training Certificates (2015-1 Multiple Project) The roll was called, and the vote was:

Director Krabbe – Yes Director Knudtson – Yes Director Cataldo – Yes Director Heilskov – Yes

Director Steffens – Yes Director Noah – Yes Director Niemants – Yes

Yes-7; No-0; Absent-2; Motion carried.

II. Resolution Directing the Sale and Delivery of $3,485,000 in Industrial New Jobs Training Certificates, Series 2015-1 – A motion was made by Director Niemants and seconded by Director Heilskov to approve the following resolution:

Resolution Directing the Sale and Delivery of $3,485,000 in Industrial New Jobs Training Certificates, Series 2015-1

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Director Knudtson – Yes Director Cataldo – Yes Director Heilskov – Yes Director Steffens – Yes

Director Noah – Yes Director Niemants – Yes Director Krabbe – Yes

Yes-7; No-0; Absent-2; Motion carried.

III. Approval of Continuing Disclosure Certificate - A motion was made by Director Knudtson and seconded by Director Cataldo to approve the following:

Motion to Approve Continuing Disclosure Certificate The roll was called, and the vote was:

Director Knudtson – Yes Director Cataldo – Yes Director Heilskov – Yes Director Steffens – Yes

Director Noah – Yes Director Niemants – Yes Director Krabbe – Yes

Yes-7; No-0; Absent-2; Motion carried.

IV. Resolution Authorizing the Issuance of $3,485,000 in Industrial New Jobs Training Certificates, Series 2015-1 and Providing for the Securing of Such Certificates for the Purpose of Carrying Out a New Jobs Program Project Designated as the 2015-1 Multiple Project - A motion was made by Director Cataldo and seconded by Director Noah to approve the following resolution:

Resolution Authorizing the Issuance of $3,485,000 in Industrial New Jobs Training Certificates, Series 2015-1 and Providing for the Securing of Such Certificates for the Purpose of Carrying Out a New Jobs Program Project Designated as the 2015-1 Multiple Project

The roll was called, and the vote was: Director Cataldo – Yes

Director Heilskov – Yes Director Steffens – Yes Director Noah – Yes

Director Niemants – Yes Director Krabbe – Yes Director Knudtson – Yes

Yes-7; No-0; Absent-2; Motion carried.

5.0 Additions to the Agenda – There were no additions to the agenda.

6.0 President’s Report – ♦Dr. Schulz reported enrollment for the Winterim term is down by 133

students; however, marketing and registration are one week behind last year. ♦The NIACC Marketplace is tomorrow from 10 a.m. to 2 p.m. in the Activity Center. ♦The North Iowa Concert Band fall concert is scheduled for November 24. ♦The ADN pinning ceremony will take place prior to the December 17 Board workshop/dinner. There will be a reception at 4:30 p.m. and the ceremony begins at 5:00 p.m.

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♦The Blenders will perform in the auditorium on Wednesday, December 9, at 7:30 p.m. The Broadway musical, Beauty and the Beast, is scheduled for Wednesday, December 16, and Thursday, December 17, at 7:00 p.m. ♦The next IACCT webinar, entitled Consequential Board, is scheduled for Wednesday, December 15, at 12 noon. Dr. Larry Ebbers is the presenter. ♦The annual employee holiday celebration is scheduled for Friday, December 18, from 9:00-11:00 a.m. in the Activity Center. Retirees and Board members are invited to attend. ♦Dr. Schulz reported that he expects to bring new leases for the Four Oaks property to the January or February Board meetings for approval.

7.0 Adjournment - A motion was made by Director Knudtson and seconded by Director Krabbe to adjourn the meeting. Ayes-all. Motion carried. The meeting adjourned at 7:47 p.m.

Respectfully submitted,

______________________________ David Steffens, Jr., President

NIACC Board of Directors

______________________________ Katherine Grove, Secretary

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