Chicago Metro ADVANTEX Help Home Page
From the ADVANTEX Home Page, you can choose to • Create New Order
• Open Existing Order
• Import Order from Chicago Metro Attorney Agent • Delete Order
While working in ADVANTEX, if at any time you'd like to return to the home page, simply click on the 'Home' folder tab in the upper left-hand portion of the screen.
While working in ADVANTEX, if at any time you'd like to view the calendar, simply click on the 'Calendar' folder tab in the upper left-hand portion of the screen.
While working in ADVANTEX, if at any time you'd like to logout of the ADVANTEX system, simply click on the 'Logout' folder tab in the upper left-hand portion of the screen.
Create a New Order
To get started entering data into ADVANTEX, you must create a new order. To create a new order, follow these steps:
1. Click the 'Create New Order' link.
2. Use the drop-down arrow to select a Party Type (Individual, Corporation, Executor/Administrator, Land Trust, Living Trust, or Partnership).
3. Click the 'Select' button. You can now enter the seller information on the seller screen you selected.
Open an Existing Order
To open an existing order, follow these steps: 1. Click the 'Open Existing Order' link.
2. Use the drop-down arrow to select the 'Search By:' operator (Seller, Buyer, Commitment #, or Property)
3. Click the 'Select' button. Now use the drop-down arrow to select the 'Search For:' operator (Individual, Corporation, Land Trust, Living Trust, or Partnership)
4. Click the 'Select' button. A list of Results will display. Click on the link for which order you'd like to open.
Import an Order from Chicago Title Attorney Agent website
To import an order from the Chicago Title Attorney Agent website, follow these steps:
1. Click the 'Import Order from Chicago Title Attorney Agent' link.
2. Click the 'Import' link for the order you'd like to import.
3. You will receive a confirmation that 'Order <order #> has been successfully imported'. Click the order # link to open the newly imported order.
Delete an Order
To delete an order, follow these steps: 1. Click the 'Delete Order' link.
2. Click the 'Delete' link for the order you'd like to delete.
3. You will be prompted to confirm your deletion request. Choose 'OK' to delete the order, or choose 'No' if you'd like to keep the order. WARNING: This change is irreversible. Chicago Title will be unable to restore your order once it has been deleted.
Saving Information in an Order
You can save information that you have typed on a screen by clicking on the 'Save' button towards the bottom of the page. The example below is taken from the Property Information screen.
Remove Company Information from an Order
You can delete order information that is displayed on the screen by using the 'Delete' button.
1. If not already open, open the order that contains the information that you want to delete.
2. Display the screen that contains the information that you want to delete.
3. Click the 'Delete' link. This will remove the Company from that particular order. NOTE: The information is removed from the screen, but not deleted from the database. For example, if you display the Services & Fees screen in an order and click the 'Delete' link, the information is removed from the screen, but it still remains in the ADVANTEX database. To delete a company from the
Deleting Company Information from the Lender Screen
You can delete company information from the ADVANTEX entirely by following these steps.
1. In any order, display the Lenders screen. 2. Click the 'Add New Lender' link.
4. Choose the Company Type.
6. Click the Delete button to delete the Company from ADVANTEX. NOTE: If the company you are trying to delete is associated with other orders in ADVANTEX, you will not be able to delete the company. First, remove the company from any other orders. See 'Removing Company Information From an Order'.
Deleting Company Information from the Property Services & Fees Screen
You can delete company information from the ADVANTEX entirely by following these steps.
1. In any order, display the Property Services & Fees screen. 2. Click the 'Add New Services & Fees' link.
4. Choose the Company Type (Condo, Inspection, Survey, Termite, or Well)
6. Click the Delete button to delete the Company from ADVANTEX. NOTE: If the company you are trying to delete is associated with other orders in ADVANTEX, you will not be able to delete the company. First, remove the company from any other orders. See 'Removing Company Information From an Order'.
Deleting Company Information from the Payoff Screen
You can delete company information from the ADVANTEX entirely by following these steps.
1. In any order, display the Payoffs screen. 2. Click the 'Add New Payoff' link.
3. Click the 'Add/Edit Company' link.
5. Choose the Company Name.
6. Click the Delete button to delete the Company from ADVANTEX. NOTE: If the company you are trying to delete is associated with other orders in ADVANTEX, you will not be able to delete the company. First, remove the company from any other orders. See 'Removing Company Information From an Order'.
Deleting Company or Broker Information from the Broker Screen
You can delete company information from the ADVANTEX entirely by following these steps.
1. In any order, display the Broker screen. You must first delete the Brokers from their Offices before you can delete a Broker Office
2. To delete the Broker from a Company, click the 'Broker Maintenance' link
3. Select the Broker Office Name.
5. Click the Delete button to delete the Broker from the Broker office.
6. Click the 'Cancel' button to go to the main Broker screen, or click on the Broker tab at the top of the screen.
7. When all brokers are deleted from a particular Broker Office, you can delete the office. Click the 'Broker Office Maintenance' link.
8. Choose the Broker Office.
9. Click the Delete button to delete the Company from ADVANTEX. NOTE: If the company you are trying to delete is associated with other orders in ADVANTEX, you will not be able to delete the company. First, remove the company from any other orders. See 'Removing Company Information From an Order'.
Selecting, Displaying, and Printing Documents
You can modify closing documents while they are displayed on the screen. You can also modify empty fields in blank documents.
To modify a closing document, follow these steps: 1. Click the Printing tab.
2. Select the document that you want to modify. The left column contains Available Documents, which will merge the database information into the selected
document. The right column contains Blank Forms, and will allow you to fill out most documents with your Word Processor.
In this example, we'll display our Closing Statement. Click on the document you wish to open.
3. Answer 'Yes' or 'No', depending on whether or not the Broker is holding the earnest money. This question is only asked for the Closing Statement and Property Information Sheet.
4. Internet Explorer will ask you if you wish to open the document or save the file. If you choose 'Open', the document will be displayed on your screen. If you choose 'Save', you can save the document to any location you wish (hard drive, USB key) for later viewing/editing.
5. Since we chose 'Open', our Closing Statement is now in viewing mode. You can edit the document as you wish.
6. Upon closing the document, you'll be asked if you wish to save it.
7. If you choose 'Yes', you can save the document to any location you wish (hard drive, USB key) for later viewing/editing. Select the location and the name you wish to give the document. Click 'Save' to save the document.
Printing Multiple Documents (Batch Printing) 1. Click the Printing tab.
2. To print multiple documents simultaneously, check those you'd like to print and click on "Print All Checked". Items without checkboxes must be printed
3. Advantex will compile multiple documents into one .doc file. You can edit these documents as you wish.
Troubleshooting Printing Problems
If you encounter problems while printing, refer to the following table for possible solutions.
If this happens… Try this…
When printing a document, nothing happens.
Check the printer cable connections to your computer.
Make sure that the printer is turned on, is in the 'online' or 'ready' position, and has paper loaded.
Can you print from any other application? If so, close all Internet Explorer windows, and reopen. Power off the printer, wait 2 minutes, and power on again.
Shut down your PC, wait 2 minutes, and power on again.
When reviewing a printed document, some information appears to be missing.
This indicates that some fields have not been filled in. Use the Printing Screen to modify the document, or fill out the remaining information in the ADVANTEX database.
When printing documents, the data prints in the wrong place on the paper.
This may be the result of not returning your print setup options from printing envelopes to the correct settings for printing documents.
When printing envelopes, the address prints in the wrong position on the envelope.
This indicates that the print setup options need to be changed to print envelopes.
None of these solutions solved my printing problem.
ADVANTEX Customer Support
Before calling for technical assistance, make sure your browser and operating system have the latest updates installed as required by Microsoft. The latest Microsoft updates can be downloaded from http://www.microsoft.com/ . Click on 'Microsoft Update' on the left, under Resources. (NOTE: the above information is subject to change without the knowledge of Chicago Title Insurance Company or its affiliates). If you need technical assistance, please call the Chicago Title Software Support Line at:
1-800-621-1919 x. 4400 or
1-312-223-4400
When calling for technical support, please provide the following information: • Registration number
• Version of Windows • Browser type
• Type of printer
• The specific problem you are encountering
A support representative will return your call during normal business hours, 8am-5pm M-F (excluding holidays).
Completing the Individual Seller Screen
You have chosen Individual as the seller for this closing. If the seller is in another category, click the 'cancel' button or the 'home' folder tab in the upper left-hand corner of the screen. If you require help for that screen, click the Help button on that screen.
To complete the Individual Seller Information Screen, follow these steps:
1. Choose Individual from the 'Select a Party Type' drop-down arrow. Click 'Select'.
2. Type the seller information in each field. Press the Tab key on your keyboard to move from field to field.
3. After filling out the information for this seller, click on 'Save' to save the
information. Click on 'Cancel' to go back to the 'Select a Party Type' screen. Click on 'Reset' to clear all fields on this form.
4. If there is more than one seller, click the 'Add New Individual' link. Follow steps 2 & 3 above. If the sellers are husband and wife, click on the ‘Add New Husband and Wife’ link.
5. When you are finished filling out the form, click on 'Edit Seller's Attorney Information' link.
6. Make any changes to this screen as required, and click 'Save Attorney'. If you wish to go back to the seller screen, click 'Cancel'.
Completing the Corporation Seller Screen
You have chosen Corporation as the seller for this closing. If the seller is in another category, click the 'cancel' button or the 'home' folder tab in the upper left-hand corner of the screen. If you require help for that screen, click the Help button on that screen.
To complete the Corporation Seller Information Screen, follow these steps: 1. Choose Corporation from the 'Select a Party Type' drop-down arrow. Click
'Select'.
2. Type the corporation information in each field. Press the Tab key on your keyboard to move from field to field.
3. Definitions are listed for the terms below:
• State of Incorporation: The state in which the corporation is registered. • Authorization State: The state in which the corporation has the authority to
permit the sale to take place. For example, if the corporation is large, with locations in more than one state, the corporation must obtain authorization for the sale from the local state.
• Authority Given by Board: Name of the corporate body that has grant of authority (for example, directors, share holders, etc.).
• Signatory Name: Name of corporation representative who is executing the deed.
• Title of Signatory: Title of the corporation representative who is executing the deed.
• Name of Attester: If required by the corporate resolutions, enter the name of the corporation representative who will attest to the signature.
• Title of Attester: Title of the corporation representative who will attest to the signature.
4. After filling out the form, click on 'Save' to save the information. Click on 'Cancel' to go back to the 'Select a Party Type' screen.
5. When you are finished filling out the form, click on 'Edit Seller's Attorney Information' link.
6. Make any changes to this screen as required, and click 'Save Attorney'. If you wish to go back to the seller screen, click 'Cancel'.
Completing the Executor/Admin Seller Screen
You have chosen Executor/Admin as the seller for this closing. If the seller is in another category, click the 'cancel' button or the 'home' folder tab in the upper left-hand corner of the screen. If you require help for that screen, click the Help button on that screen.
To complete the Executor/Admin Seller Information Screen, follow these steps: 1. Choose Executor/Admin from the 'Select a Party Type' drop-down arrow. Click
'Select'.
2. Type the estate information in each field. Press the Tab key on your keyboard to move from field to field.
3. After filling out the information for the estate, click on 'Save' to save the information. Click on 'Cancel' to go back to the 'Select a Party Type' screen.
4. When you are finished filling out the form, click the 'Edit Seller's Attorney Information' link.
5. Make any changes to this screen as required, and click 'Save Attorney'. If you wish to go back to the seller screen, click 'Cancel'.
Completing the Land Trust Seller Screen
You have chosen Land Trust as the seller for this closing. If the seller is in another category, click the 'cancel' button or the 'home' folder tab in the upper left-hand corner of the screen. If you require help for that screen, click the Help button on that screen.
To complete the Land Trust Seller Information Screen, follow these steps: 1. Choose Land Trust from the 'Select a Party Type' drop-down arrow. Click
'Select'.
2. Type the estate information in each field. Press the Tab key on your keyboard to move from field to field.
3. After filling out the information for the estate, click on 'Save' to save the information. Click on 'Cancel' to go back to the 'Select a Party Type' screen.
5. Complete the Beneficiary information as required, and click 'Save'. If you wish to go back to the seller screen, click 'Cancel'.
6. If you need to enter in another Beneficiary, click the 'Add New Beneficiary' link. Otherwise, click the 'Edit Seller's Attorney' link.
7. Make any changes to this screen as required, and click 'Save Attorney'. If you wish to go back to the seller screen, click 'Cancel'.
Completing the Living Trust Seller Screen
You have chosen Living Trust as the seller for this closing. If the seller is in another category, click the 'cancel' button or the 'home' folder tab in the upper left-hand corner of the screen. If you require help for that screen, click the Help button on that screen.
To complete the Living Trust Seller Information Screen, follow these steps: 1. Choose Living Trust from the 'Select a Party Type' drop-down arrow. Click
'Select'.
2. Type the trust information in each field. Press the Tab key on your keyboard to move from field to field.
3. After filling out the information for the trust, click on 'Save' to save the information. Click on 'Cancel' to go back to the 'Select a Party Type' screen.
4. When you are finished filling out the form, click the 'Edit Seller's Attorney Information' link.
5. Make any changes to this screen as required, and click 'Save Attorney'. If you wish to go back to the seller screen, click 'Cancel'.
Completing the Partnership Seller Screen
You have chosen Partnership as the seller for this closing. If the seller is in another category, click the 'cancel' button or the 'home' folder tab in the upper left-hand corner of the screen. If you require help for that screen, click the Help button on that screen.
To complete the Partnership Seller Information Screen, follow these steps: 1. Choose Partnership from the 'Select a Party Type' drop-down arrow. Click
'Select'.
2. Type the partnership information in each field. Press the Tab key on your keyboard to move from field to field.
3. Definitions are listed for the terms below:
• State of Incorporation: The state in which the corporation is registered. • Authorization State: The state in which the corporation has the authority to
permit the sale to take place. For example, if the corporation is large, with locations in more than one state, the corporation must obtain authorization for the sale from the local state.
• Signatory Name: Name of corporation representative who is executing the deed.
• Title of Signatory: Title of the corporation representative who is executing the deed.
4. After filling out the information for the Partnership, click on 'Save' to save the information. Click on 'Cancel' to go back to the 'Select a Party Type' screen.
5. When you are finished filling out the form, click on 'Edit Seller's Attorney Information' link.
6. Make any changes to this screen as required, and click 'Save Attorney'. If you wish to go back to the seller screen, click 'Cancel'.
Completing the Seller's Attorney Information
If you import an order from the Chicago Metro Attorney Agent website, ADVANTEX fills in the Seller's Attorney Information for you, based on the
information in the Chicago Metro Attorney Agent registration. You may change the Seller's Attorney Information in the ADVANTEX as you wish.
If this is a new order, you will need to enter in the Seller's Attorney Information as it will be blank.
To modify the Seller's Attorney Information, follow these steps:
1. On any Seller's screen, click the 'Edit Seller's Attorney Information' link.
2. Complete the attorney information as required, and click 'Save Attorney'. If you wish to go back to the seller screen, click 'Cancel'.
Completing the Individual Buyer Screen
You have chosen Individual as the buyer for this closing. If the buyer is in another category, click the 'cancel' button or the 'home' folder tab in the upper left-hand corner of the screen. If you require help for that screen, click the Help button on that screen.
To complete the Individual Buyer Information Screen, follow these steps:
1. Choose Individual from the 'Select a Party Type' drop-down arrow. Click 'Select'.
2. Type the buyer information in each field. Press the Tab key on your keyboard to move from field to field.
3. After filling out the information for this buyer, click on 'Save' to save the
information. Click on 'Cancel' to go back to the 'Select a Party Type' screen. Click on 'Reset' to clear all fields on this form.
4. If there is more than one buyer, click the 'Add New Individual' link. Follow steps 2 & 3 above.
5. When you are finished filling out the form, click on 'Edit Buyer's Attorney Information' link.
6. Complete the attorney information as required, and click 'Save Attorney'. If you wish to go back to the buyer screen, click 'Cancel'.
Completing the Corporation Buyer Screen
You have chosen Corporation as the buyer for this closing. If the buyer is in another category, click the 'cancel' button or the 'home' folder tab in the upper left-hand corner of the screen. If you require help for that screen, click the Help button on that screen.
To complete the Corporation Buyer Information Screen, follow these steps: 1. Choose Corporation from the 'Select a Party Type' drop-down arrow. Click
'Select'.
2. Type the corporation information in each field. Press the Tab key on your keyboard to move from field to field.
3. Definitions are listed for the terms below:
• State of Incorporation: The state in which the corporation is registered. • Authorization State: The state in which the corporation has the authority to
permit the sale to take place. For example, if the corporation is large, with locations in more than one state, the corporation must obtain authorization for the sale from the local state.
• Authority Given by Board: Name of the corporate body that has grant of authority (for example, directors, share holders, etc.).
• Signatory Name: Name of corporation representative who is executing the deed.
• Title of Signatory: Title of the corporation representative who is executing the deed.
• Name of Attester: If required by the corporate resolutions, enter the name of the corporation representative who will attest to the signature.
• Title of Attester: Title of the corporation representative who will attest to the signature.
5. When you are finished filling out the form, click on 'Edit Buyer's Attorney Information' link.
6. Complete the attorney information as required, and click 'Save Attorney'. If you wish to go back to the buyer screen, click 'Cancel'.
Completing the Land Trust Buyer Screen
You have chosen Land Trust as the Buyer for this closing. If the buyer is in another category, click the 'cancel' button or the 'home' folder tab in the upper left-hand corner of the screen. If you require help for that screen, click the Help button on that screen.
To complete the Land Trust Buyer Information Screen, follow these steps: 1. Choose Land Trust from the 'Select a Party Type' drop-down arrow. Click
'Select'.
2. Type the estate information in each field. Press the Tab key on your keyboard to move from field to field.
3. After filling out the information for the estate, click on 'Save' to save the information. Click on 'Cancel' to go back to the 'Select a Party Type' screen.
4. When you are finished filling out the form, click on 'Add New Beneficiary' link.
5. Complete the Beneficiary information as required, and click 'Save'. If you wish to go back to the seller screen, click 'Cancel'.
6. If you need to enter in another Beneficiary, click the 'Add New Beneficiary' link. Otherwise, click the 'Edit Buyer's Attorney' link.
7. Complete the attorney information as required, and click 'Save Attorney'. If you wish to go back to the buyer screen, click 'Cancel'.
Completing the Living Trust Buyer Screen
You have chosen Living Trust as the buyer for this closing. If the buyer is in another category, click the 'cancel' button or the 'home' folder tab in the upper left-hand corner of the screen. If you require help for that screen, click the Help button on that screen.
To complete the Living Trust Buyer Information Screen, follow these steps: 1. Choose Living Trust from the 'Select a Party Type' drop-down arrow. Click
'Select'.
2. Type the trust information in each field. Press the Tab key on your keyboard to move from field to field.
3. After filling out the information for the trust, click on 'Save' to save the information. Click on 'Cancel' to go back to the 'Select a Party Type' screen.
4. When you are finished filling out the form, click the 'Edit Buyer's Attorney Information' link.
5. Complete the attorney information as required, and click 'Save Attorney'. If you wish to go back to the buyer screen, click 'Cancel'.
Completing the Partnership Buyer Screen
You have chosen Partnership as the buyer for this closing. If the buyer is in another category, click the 'cancel' button or the 'home' folder tab in the upper left-hand corner of the screen. If you require help for that screen, click the Help button on that screen.
To complete the Partnership Buyer Information Screen, follow these steps: 1. Choose Partnership from the 'Select a Party Type' drop-down arrow. Click
'Select'.
2. Type the partnership information in each field. Press the Tab key on your keyboard to move from field to field.
3. Definitions are listed for the terms below:
• State of Incorporation: The state in which the corporation is registered. • Authorization State: The state in which the corporation has the authority to
permit the sale to take place. For example, if the corporation is large, with locations in more than one state, the corporation must obtain authorization for the sale from the local state.
• Signatory Name: Name of corporation representative who is executing the deed.
• Title of Signatory: Title of the corporation representative who is executing the deed.
4. After filling out the information for the Partnership, click on 'Save' to save the information. Click on 'Cancel' to go back to the 'Select a Party Type' screen.
5. When you are finished filling out the form, click on 'Edit Buyer's Attorney Information' link.
6. Complete the attorney information as required, and click 'Save Attorney'. If you wish to go back to the buyer screen, click 'Cancel'.
Completing the Property Information Screen
You must enter information into one of the Seller Information Screens before you can complete the Property Information Screen. Property Information must be completed before printing deeds. Subject To information will be included on the deed. Personal Property information will be included on the Bill of Sale.
To complete the Property Information Screen, follow these steps: 1. Click the Property tab.
2. Type the property information into each field as indicated. NOTES:
• Click the button to indicate the Property Type and the Type of Deed • If Consideration differs from the default information in the field, delete it
and type a new amount. Click the boxes to select additional consideration details.
3. Click the appropriate items in the Subject To box and the Personal Property box. Press the Tab key to move to the next item.
4. To add more information, click the Additional Subject To Information or Additional Personal Property Information buttons. Type the information in the text box. When the information is complete, click the Save Property
Entering Legal Information
The information entered into the Legal Description Screen will appear on the deed. To complete the Legal Description Screen, follow these steps:
1. Click the Property tab and then the Legal tab.
2. Type the legal description into the text box as it should appear on the deed.
TIP: You can copy and paste information from another Windows document into the Legal text box.
3. When finished, click the 'Save' button to save the text. Click on 'Delete' to delete the legal description from the order. Click on 'Reset' to clear the text from the screen.
Entering Lender Information
The information on the Lender Information Screen will be used on the application for title insurance. If it is supplied at the time of application, Chicago Title will mail a copy of the commitment to the buyer's lender.
To complete the Lender Information Screen, follow these steps: 1. Click the Property tab, and then the Lender link.
2. Click on the 'Add New Lender' link
3. Use the drop-down arrow in 'Buyer's Lender' field to choose a pre-existing lender (go to step 6). Otherwise to add a new lender, click the 'Company Maintenance' link.
4. Choose the Company Type.
5. Choose the Company Name or type in new lender information. Click on 'Save' to save the information, or click on 'Cancel' to return to the Lender screen.
6. Enter the remaining information. When finished, click the 'Save' button to save the text. Click on 'Cancel' to return to the Lenders main screen. Click on 'Reset' to clear the text from the screen.
7. Click on the 'Add New Lender' to add another lender. Click on the 'Edit' link to edit an existing lender. If you wish to delete a lender from this transaction, click on the 'Delete' link next to the lender you wish to delete.
Entering Services and Fees
The information on the Services/Fees Screen will be reflected on the closing statement and other closing documents.
To complete the Services/Fees Screen, complete these steps: 1. Click the Property tab, and then the Services/Fees link.
2. Click on the 'Add New Services & Fees' link
3. Use the drop-down arrow in the 'Company' field to choose a pre-existing service provider (go to step 6). Otherwise to add a new service provider, click the 'Add/Edit Service Provider' link.
5. Choose the Company Name or type in new company information. Click on 'Save' to save the information, or click on 'Cancel' to return to the Services & Fees screen.
6. Enter the remaining information. When finished, click the 'Save' button to save the text. Click on 'Cancel' to return to the Property Services & Fees main screen. Click on 'Reset' to clear the text from the screen.
7. Click on the 'Add New Services & Fees' to add another service provider. Click on the 'Edit' link to edit an existing service provider. If you wish to delete a service provider from this transaction, click on the 'Delete' link next to the provider you wish to delete.
Completing the Payoffs Screen
The Payoffs Screen is for entering outstanding buyer debts. This information will be reflected on the closing statement and other closing documents.
To complete the Payoffs Screen, complete these steps: 1. Click the Payoffs tab.
2. Click on the 'Add New Payoff' link
3. Use the drop-down arrow in the 'Paid Company' field to choose a pre-existing company (go to step 6). Otherwise to add a new payoff, click the 'Add/Edit Company' link.
4. Choose the Payoff Type. If this is a payoff type that is not listed in the 'New Payoff Type' section, you can enter in a new payoff type in the second field.
5. Type in the remaining information for this payoff, then click on 'Save'.
6. Enter the remaining Payoff information as it pertains to this closing. Click on 'Save' to save the information, or click on 'Cancel' to return to the Payoffs main screen. Click on 'Reset' to clear the text from the screen.
7. Click on the 'Add New Payoff' to add another service provider. Click on the 'Edit' link to edit an existing payoff company. If you wish to delete a payoff company from this transaction, click on the 'Delete' link next to the company you wish to delete.
Completing the Broker Screen
The Broker Screen is for entering the listing and selling real estate brokers. This information will be reflected on the closing statement and other closing documents. To complete the Broker Screen, complete these steps:
1. Click the Broker tab.
2. Listing Broker: Use the drop-down arrow in the 'Broker Office' field to choose a pre-existing broker office (go to step 5). Otherwise to add a new broker office, click the 'Broker Office Maintenance' link.
3. Use the drop-down arrow in the 'Broker Office' field to choose a pre-existing company. If this is a broker office that is not listed in the 'New Broker Office' section, you can enter in a new broker office in the second field.
4. Type in the remaining information for this broker office, then click on 'Save'.
5. Enter the remaining Broker information as it pertains to this closing (go to step 8). If you need to add a Broker Name to this Broker Office, click on 'Broker
6. Select the Broker Office Name from the drop-down box.
8. Selling Broker: Complete the remaining Brokers screen information. If you'd like to add Selling Broker information, use the drop-down arrow in the 'Broker Office' field to choose a pre-existing company (go to step 6). Otherwise to add a new broker office, click the 'Broker Office Maintenance' link.
9. Use the drop-down arrow in the 'Broker Office' field to choose a pre-existing company. If this is a broker office that is not listed in the 'New Broker Office' section, you can enter in a new broker office in the second field.
10. Type in the remaining information for this broker office, then click on 'Save'.
11. Enter the remaining Broker information as it pertains to this closing. If you need to add a Broker Name to this Broker Office, click on 'Broker Maintenance'.
12. Select the Broker Office Name from the drop-down box.
14. Enter the remaining Payoff information as it pertains to this closing. Click on 'Save' to save the information, or click on 'Reset' to clear the text from the screen.
Completing the Title Screen
The Title Screen is for selecting the Chicago Title Insurance Company office for this closing and for entering the commitment (order) number and date, contingencies, and the closing date and time.
To complete the Title Screen, complete these steps:
1. Click the Title tab. Please note, if you've imported this order from the Chicago Attorney Agents website, the 'Title' screen is automatically filled out for you.
3. Enter the remaining Title information as it pertains to this closing. Click on 'Save' to save the information, or click on 'Reset' to clear the text from the screen.
Completing the Closing Screen
The Closing Screen is for entering the closing figures and seller and buyer credits. The cash to balance or the amount of the seller's net proceeds will be calculated automatically when the closing document is printed.
To complete the Closing Screen, complete these steps:
1. Click the Closing tab. Please note, if you've imported this order from the Chicago Attorney Agents website, the 'Closing' screen is automatically filled out for you.
NOTE:
• Double-click any of the underlined fields to access the online calculator.
• Double-click any of the underlined 'Credit:' fields to access a Real Estate Taxes Proration Calculator.
• (B) indicates Buyer, as in Association Dues(B)
• (S) indicates Seller, as in Association Dues(S)
2. Type the closing figures in the appropriate fields. Do not type dollar signs ($) or commas. After you type an amount, press the Tab key to move to the next field. 3. Any additional credits may be entered at the bottom of the screen. Click on 'Add'
under Buyer Credit or Seller Credit, as appropriate. Note: Buyer credits are reflected on the Payoff screen.
4. Enter the remaining Closing information as it pertains to this closing. Click on 'Save' to save the information, or click on 'Reset' to clear the text from the screen.
Using the Real Estate Taxes Calculator
You can use the Real Estate Taxes Calculator to calculate the tax credit in lieu of using a proration table. The calculation of prorated real estate taxes depends on the time of the year of the closing and what formula is used.
NOTE: You can use up to 2 of the 3 formulas, in the following combinations: • Formula 1 and Formula 2
• Formula 2 and Formula 3
To use the Real Estate Taxes Calculator, follow these steps: 1. Click the Closing tab
2. Click the 'Credit' link in the Real Estate Taxes box on the Closing Screen 3. Determine the formulas that you wish to use to calculate the real estate taxes 4. Type the Year using the YYYY format. Press the Tab key
5. Type an amount in each field of the formula and press the 'Calculate' button. The amounts will automatically appear on the ‘Closing Screen’.
NOTE: If you’ve entered in the closing date on the ‘Title Screen’, the Julian date will automatically be filled out in Formula 2 of the calculator.
• Formula 1 & Formula 2 (Prorated)
• Formula 1 (Prorated) & Formula 3 (Prorated with first installment paid)
• If it is a leap year, check the leap year box to calculate the second formula with 366 days
Entering Seller Credits
Seller Credits are entered on the Closing Screen.
To enter Seller Credits on the Closing Screen, follow these steps: 1. Click the Closing tab.
2. In the Seller Credit box, type the kind of seller credit and the amount of the credit. Click the 'Add' button.
3. Repeat Steps 2 & 3 as required.
4. If you wish to edit or delete any existing credits, click on the 'Edit' or 'Delete' link.
Entering Buyer Credits
Buyer Credits are entered on the Closing Screen.
To enter Buyer Credits on the Closing Screen, follow these steps: 1. Click the Closing tab.
2. In the Seller Credit box, type the kind of seller credit and the amount of the credit. Click the 'Add' button.
3. If you wish to add more information regarding the credit (e.g., address of company, contact, etc…), you can return to the payoff screen. The Buyer's credit you just entered will be in the Payoff Screen. Click 'Yes' to add the credit.
4. Repeat Steps 2 & 3 as required
5. If you wish to edit or delete any existing credits, click on the 'Edit' or 'Delete' link.
Completing the Real Estate Transfer Tax Form (PTAX-203, Illinois Real Estate Transfer Declaration)
We recommend that you complete all screens in Advantex before completing the Real Estate Transfer Tax form. Since Advantex merges information from other screens into the form (e.g., Seller name on Seller screen, purchase price on Closing screen, etc.), this will allow you to complete the form.
The information in the Real Estate Transfer Tax screens will be used on the PTAX-203 form, also known as the Illinois Real Estate Transfer Declaration.
1. Click on the ‘Transfer Declaration’ tab.
2. You're now on Step 1 for completing the Real Estate Transfer form. As you can see, some information has already been imported into the form. Any information displayed in dimmed text can be edited on other screens within the Advantex. Fill out the remaining information.
Tip: If at any time you wish to view the State of Illinois directions for completing the PTAX-203 form (Illinois Real Estate Transfer Declaration), click on the link at the top of the screen 'Please click here to read the instructions for Form PTAX-203'
3. When the information for this page is complete, click on 'Continue'. If you wish to go back to the Property Screen and exit the form, click on 'Save & Exit'.
4. Enter in the information on this page, then click on 'Continue'. If you wish to go back to the Property Screen and exit the form, click on 'Save & Exit'. If you wish to go back to the previous screen, click on 'Move Back'.
5. Enter in the information on this page, then click on 'Continue'. If you wish to go back to the Property Screen and exit the form, click on 'Save & Exit'. If you wish to go back to the previous screen, click on 'Move Back'.
6. Advantex will calculate the amounts for State and County tax stamps and place them on the Closing screen. Click on 'OK' to continue, or click on 'Cancel' to return to the form.
7. The legal description is automatically pulled in from the Legal screen. If you need to make a modification to the legal description, click on the 'Legal' link towards the top of the page. If you wish to go back to the Property Screen and exit the form, click on 'Save & Exit'. If you wish to go back to the previous screen, click on 'Move Back'.
8. Enter in the information on this page, then click on 'Finish'. If you wish to go back to the Property Screen and exit the form, click on 'Save & Exit'. If you wish to go back to the previous screen, click on 'Move Back'.
9. If you've completed the form correctly, the Property screen will indicate that the Real Estate Transfer Tax is 'Complete'.
If the form says 'Incomplete', then you're missing integral data from the Real Estate Transfer Tax form. Go back to Step 1 of the instructions for 'Completing the Real Estate Transfer Tax Form (PTAX-203, Illinois Real Estate Transfer
