Oracle Cloud Been there, Done that!

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Oracle Cloud – Been there, Done that!

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What we have heard today…………

 Can we upgrade from 11i or R12 to Fusion? (sure lets call it Cloud)

 Oracle Cloud has many flavors – Fusion (ERP, HCM etc), licensing (SaaS model), Social etc

 Some customers have moved to Fusion Apps (Chick-fil-A)

 Oracle is VERY committed to the Cloud and the plethora of applications it brings

 You can move current costs from CapEx to OpEx – Customer2Cloud

The good news is others have done it and many others are looking!

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Real Estate Cloud HCM

MGF/CPG

Cloud HCM

Telecom

Sales Cloud

Services

Sales Cloud

Vertical Logo Solution

Evosys - Oracle Cloud Applications Customers

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Services

(Hospitality) Cloud ERP

Real Estate Taleo

Oil and Gas Taleo

Healthcare License

Vertical Logo Solution

Evosys - Oracle Cloud Applications Customers

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Vertical Logo Solution

Public Sector Taleo

Industrial

Cloud HCM

Cloud ERP

Taleo

Real Estate Cloud ERP

Cloud HCM

Evosys - Oracle Cloud Applications Customers

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Vertical Logo Solution

Public Sector Taleo

Industrial

Cloud HCM

Cloud ERP

Taleo

Real Estate Cloud ERP

Cloud HCM

Evosys - Oracle Cloud Applications Customers

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Were using Oracle EBS 11i for Finance, Supply Chain and HR but no self-service modules

 Streamline their Finance, Supply Chain and HR related processes and move from paper to

electronic documents

 Automate the approval process for every request through the appropriate hierarchies

 Provide user friendly self-service applications to end users

 Distribute well formatted reports and analytics for strategic, tactical and operational reporting

Project Introduction, Justification

and Expected Outcomes

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Business Requirements Challenges ^Solution

Oracle Fusion Procurement

 First Project in Qatar region to

implement entire Fusion Procurement Family

 One of the first few implementations worldwide to deliver Fusion

Procurement, Financials, HCM, Taleo.

 Training the key user to adopt to Fusion Procurement processes

 Streamline the current business processes and provide better business strategy approach

 Implement Fusion Self Service Procurement to provide a user friendly application

 Configure the Procurement process as per business requirements and follow best industry practices

 Implement Approval flow of each document as per requirement

 Develop integrated reports for each Business roles. Reporting enhanced the visibility and performance of business processes

 Configure Sourcing process with the award process made easy with the help of Fusion reporting and excel integration

 Implement an organization wide Procurement solution to streamline the purchasing processes

 Eliminate the paper based informal way of initiating request to purchase goods

 Implement a proper Approval process to flow each request through a proper channel of authority

 Provide user – friendly self service application to end users to initiate their requests

 Automate the Sourcing process and provide well formatted report outputs

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Business Requirements Challenges

Solution

Oracle Fusion Financials

 Time Constraint Faced for early Go-Live

 Training the key user to adopt to Fusion Financials processes

 Implement Fusion General Ledger to provide a centralized accounting monitors for easy Period- Closing & auditing

 Configure the Payment and Receipt process as per business requirements through Fusion Payables and Receivables

 Implement Approval hierarchy for Various Documents as per client requirement.

 Develop integrated reports for each Business roles

 Configure acquisitions ,transfers and Retirements of Fixed Assets as per client requirement with the help of Fusion Fixed Assets and its excel integration

 Automate Bank Reconciliation Process through Fusion Cash Management

 Implement a disciplined Financial management environment providing relevant insight and operational rights to users at different levels in the Financials chain.

 Eliminate the paper based informal way of initiating the Payables and Receivables Process

 Manage Real Time Reporting & Analysis of the organization's Financial Position

 To have Transaction Trails, Centralised accounting monitors for easy Period Closing & auditing

 Integrated processes with accurate record keeping

& accounting

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Business Requirements Challenges

Solution

Oracle Fusion HCM

 Unplanned upgrade to Release 8,a major upgrade for HCM

 Introduction of Absence Management in Release 8

 Implemented Fusion Global Human Resources on R8 with Absence Management and Self Service.

 Implementation of Global Payroll meeting the organization as well as legislative requirements with automated processes

 Configuring Goal Management, Performance Management and Talent Review for streamlined efficient workforce development cycles

 Integration with Taleo Recruiting for seamless data exchange to and from the Fusion Applications

 Implemented Approval hierarchy for various HR related transactions as per client requirement

 Developed integrated reports for each Business roles. Reporting enhanced the visibility and performance of business processes

 Implement a user friendly system which integrates the workforce deployment and development processes for automated and effective turnaround resulting in efficient SLA compliance from the HR Department

 Implement robust and automated payroll processing system which requires minimal manual intervention for the end-to-end payroll cycle

 Manage Real Time Reporting & Analysis of the organization's HCM and Payroll Requirement

 Integrated processes with accurate record keeping and auditing

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The project was completed on-time and on-budget, including an upgrade!

Cloud HCM & Payroll

• Human Capital Management

• OTBI for HCM

• Global Payroll

• Goal Management

• Performance Management

• Talent Review

• Workforce Compensation

• OTBI for Talent Management

Taleo

• Platform

• Recruiting

• Onboarding

• Learn

Cloud Financials & Procurement

• Financials

• Purchasing

• Inventory

Background and Solution

Qatar Cool is one of the leading commercial provider of cooling services

in Qatar and throughout the Middle East.

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HCM Project Kickoff (15-

Jan-2014)

HCM Demonstrati

on (28-Jan- 2014)

Payroll Demonstrati

on (30-Jan- 2014)

Fit-Gap

Analysis

(01-Feb-

2014)

Conferenc

e Room

Pilot 2 (20-

Feb-2014)

Requireme

nt Sign-Off

(1-Mar-

2014)

Key User

Training

(12-May-

2014)

HCM/Payr

oll UAT

(18-May-

2014)

Production

Configurati

on (25-

May-2014)

HCM/Payro

ll Go Live

(8-Jun-

2014)

Project Time Line

Planned Project Time line – Cloud HCM

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Project Kick-Off (15-

Jan-2014)

Met all milestones till 28-

Feb-2014

Delay in requirement

sign-off (01-Mar-2014)

Requirement Sign-Off

(31-Mar-2014)

Bug Fixes and

Reconfiguration for Rel 8

Fusion HCM Go-

Live (1-Sep-2014)

Actual Project Time line – Cloud HCM

Client decided to move to

Release 8 in June (20-

April-2014)

KUT for OTBI & Payroll

(30-Apr-2014)

Project on hold

until upgrade (May)

Project Resumed

(10-Jun-2014)

HCM KUT and UAT

(August)

Project Time Line

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ERP

Project

Kickoff (15-

Jun-2014)

ERP-Financials

Demonstration

(20-Jun-2014)

ERP-SCM

Demonstra

tion (27-

Jun-2014)

Fit-Gap

Analysis

(7-Jul-

2014)

Requireme

nt Sign-Off

(15-Jul-

2014)

Key User

Training

(15-Aug-

2014)

Fusion ERP

UAT (01-

Sep-2014)

Production

Configuration

(21-Sep-2014)

Fusion ERP

Go Live (30-

Sep-2014)

Project Time Line

Planned Project Time line – Cloud ERP

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Project Kick-Off

15-Jun-2014

Met all milestones till 15-

Jul-2014

Delay in Requirement

Sign-Off (25-Jul-2014)

Requirement Sign-Off

(15-Aug-2014)

Fusion ERP Full

Blown Go-Live

(12-Oct-2014)

Actual Project Time line – Cloud ERP

KUT and UAT

(7-Sep-2014)

Delay in Client Data for

Open Transaction Migration

Data Migration and

Production Setup (26-Sep-

2014) Cloud ERP Soft

Go-Live (1-Oct-

2014)

Change in

COA Structure

(15-Jul-2014)

Project Time Line

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First successful Implementation of multiple Cloud solutions

simultaneously, namely Oracle Fusion ERP, Fusion HCM,

Fusion Payroll and Taleo Suite

Qatar Cool migrated from 11i to Fusion Applications.

Upgrade from Release 7 to Release 8 during the course of the

Implementation – led to planned extension of the project

The project was also successfully implemented utilizing

Oracle’s Customer2Cloud program

Evosys partners with Oracle to deliver the first successful

implementation of Fusion Suite in EMEA

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☞ 700+ experienced and committed consultants (100+ Oracle Cloud specialists)

☞ 120+ customers - over 20 with Oracle Cloud

☞ Multiple Oracle Cloud specializations

☞ Global coverage with business centers in the US, EMEA and APAC

☞ Evosys is a Global Oracle Platinum Partner

☞ Unique ability to deliver Oracle Cloud Fixed Service Offerings

Who is Evosys?

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Evosys Fixed Service Offerings

 Fusion Financials

 Fusion HCM

 Sales Cloud

 Taleo Cloud Service

 Fusion Procurement

 Hyperion (EPM)

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Oracle Cloud - HCM

* For detailed scope please contact us

Offer 1: Human

Capital Management

Modules

 Human Capital

Management

10 Weeks

Offer 2: Talent

Management

Modules

 Goal Management

 Performance

Management

 Talent Review

12 Weeks

Offer 2: HCM + Talent

Management Combo

Modules

 Offer 1 + Offer 2

14 Weeks

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Modules

General ledger

Payables

Expenses

Receivables

Assets

Cash Management

Common Financial Module

Sub-ledger Accounting

Implementation

Timeframe

15 Weeks

ERP (Financials)

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Cloud ERP - General Ledger

Business Scope – High Level Business Process

Business ^Process

Manage Journals  Manage Journal Entries

 Manage Recurring / Allocation Journals

 Manage Intercompany Journals

 Journal Approvals

 Budget Journals

Account Balance Reporting  Account Balance Translation

 Account Balances Revaluation

 Account Balances Multi Reporting

 Consolidations & Eliminations

Account Balance Analysis  Real Time Account Balance Analysis through Excel

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Cloud ERP - Payables

Business Scope – High Level Business Process

Business ^Process

Suppliers & Supplier Invoice Management  Manage Suppliers

 Manage Supplier Invoices

 Invoice Approvals

 Spreadsheet based Invoicing

 Withholding On Invoices

 Manage Supplier Prepayments

Supplier Payments  Supplier Single Payments

 Supplier Batch Payment

 Payment Printing

 Payment Voiding / Hold / Reissue

GL Reconciliation  Payables & General Ledger Reconciliation

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Application Scope – Detailed Technical Scope

Configuration Details

Data Migration • Migration of open AP / AR Invoices, Assets, Trial balances &

Masters

Note:

1. Data has to be provided in Evosys Template and only open

transactions shall be migrated to Fusion Application.

2. Migration of historical data is out of scope for the project.

Reports • Development of 5 transactional Reports using BI Publisher

Recommended Reports

• Customer Invoice Aging Report

• Customer Dunning Letter Report

• Supplier Outstanding Statement

• Asset Register Report

Email Alerts • Development of 2 Emails Alerts (as per the requirements)

SLA Modifications • Development/modification of 2 SLA events (as per the

requirements)

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☞ 15 successful Oracle Cloud implementations in 2014

☞ Multiple Oracle Cloud references

☞ Experienced partner for Global Oracle Cloud Payroll with references

☞ 1 ^st to implement multiple Oracle Cloud suites simultaneously

☞ Migration path from 11i/R12 to Oracle Cloud with references

☞ Unique ability to deliver Oracle Cloud Fixed Service Offerings

Why Evosys?

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