WALTON COUNTY TRANSPORTATION DISADVANTAGED COORDINATING BOARD

Full text

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Staff t Staff to Okaloosa-Walton TPO

Mailing: P.O. Box 11399; Pensacola, FL 32524-1399 Trey Nick

Street: 4081 E. Olive Rd., Ste. A; Pensacola, FL 32514 Chairman (850) 332-7976 Fax: 637-1923 Toll Free: 1-800-226-8914

Web Site: www.ECRC.org Mark Kelley

Vice-Chairman The Walton County Transportation Disadvantaged Coordinating Board will meet:

When: Wednesday, February 17, 2021 at 1:30 p.m.

Where: Walton County Extension Office Bldg. 20, 732 N. 9th Street, DeFuniak Springs, FL A quorum can only be established with board members physically present

All in-person participants are strongly encouraged to wear appropriate personal protective equipment and will be required to comply with social distancing recommendations.

BOARD AGENDA I. A. Call to order / Introductions – Board Chair

B. House Keeping – ECRC staff

C. Approval of the Agenda – Board Chair

D. Public Comments: Any individual who wishes to address the Board in person is requested to fill out a Speaker Request Form obtained from ECRC Staff and comments can be provided in the GoToMeetings chat box; Comments may also be submitted via phone, eComment Card, or email (24hrs in advance).

Learn how to submit comments at www.ecrc.org/TDPublicForum

WALTON COUNTY

T

RANSPORTATION

D

ISADVANTAGED

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Working to preserve and enhance the quality of life in northwest Florida B. Community Transportation Coordinator Evaluation

For Action Presentation: TPO Staff (Agenda Item III-B) C. Community Transportation Coordinator Report and Information

For Information Presentation: TPO Staff (Agenda Item III-C) D. Transportation Planning Organization Quarterly Report

For Information Presentation: TPO Staff (Agenda Item III-D) E. Annual Rider Survey (Demand Response/Paratransit)

For Information Presentation: TPO Staff (Agenda Item III-E) F. Commission for the Transportation Disadvantaged Correspondence

For Information Presentation: TPO Staff (Agenda Item III-F) G. Grant Review

For Information Presentation: CTC/TPO Staff (Agenda Item III-G) IV. Other Business

A. Annual Board Training

For Information Presentation: TPO Staff (Agenda Item IV-A) V. Adjourn

Next Board meeting date: Wednesday, May 12, 2021 at 1:30 p.m.

VISIT OUR WEB SITE AT: WWW

.ECRC.

ORG

FOR FULL AGENDA PACKETS

AND ADDITIONAL

E

MERALD

C

OAST

R

EGIONAL

C

OUNCIL INFORMATION

In compliance with the Americans with Disabilities Act, reasonable accommodations to access meeting, and for limited English proficiency, are available upon request. Persons who require special accommodations under the Americans with Disabilities Act or persons who require translation services should contact Public Involvement toll-free at 800-226-8914 or TTY 711, at least 48 hours in advance.

Parainformacion en espanol, puede llamar a Ada Clark al 850-332-7976, ext. 278 o TTY 711. Sinecesita acomodaciones especiales, por favor llame 48 horas de antemanos.

Participation is solicited without regard to race, color, national origin, age, sex, religion,

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AGENDA ITEM I-E

SUBJECT: Approval of minutes

BACKGROUND: The minutes from the August 19, 2020 and November 18, 2020 Board meeting will be reviewed and approved by the local coordinating board.

REQUESTED

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DRAFT

Walton County TD Minutes Page 1

WALTON COUNTY TRANSPORTATION DISADVANTAGED COORDINATING BOARD MEETING MINUTES – August 19, 2020

Emerald Coast Regional Council (Designated Staff)

Date of Meeting 11/19/19 2/19/20 5/20/20 8/19/20

Agency for Health Care Admin.

John Vinski/Alt AHCA Staff A P P P

Agency for Persons W/Disabilities

Octavius Jackson/Alt Tracie Davis P A P P

Children at Risk

Lisa Chamblee/Alt Vacant P A P P

Citizen

Vacant/Alt Vacant Vacant Vacant Vacant Vacant

Citizen User of Transportation

Sharon Cook/Alt Vacant A A A A

Community Action

Terri Duplantis/Alt Kelly Jasen A A P A

Department of Education

Diane Jackson/Alt Stephanie Bailey P S. Baily P P P

Department of Elder Affairs

Voncile Goldsmith/Alt Vacant P A P A

Disabled

Lynette McLendon/Alt Vacant A A A A

Elderly

Kay Brady/Alt Vacant P P A A

Elected Official-Chair Trey Nick/Alt Mark Kelley

M. Kelley

P P P P

FL Dept. of Children & Families

Randy Fleming/Alt Susan King A A P P

FL Dept of Transportation

Toni Prough/Alt Zachary Balassone

Z. Balassone

P A P P

Local Medical Community

Katherine Cosby/Alt Julianne Marsh A A A A

Mass Transit

Vacant/Alt Vacant Vacant Vacant Vacant Vacant

Private Transportation Industry

Vacant/Alt Vacant Vacant Vacant Vacant Vacant

Public Education

Vacant/Alt Jim Hicks Vacant Vacant A A

Veterans

Mark Kelley/Alt Jenifer Pate P A P P

Workforce Development Board

Melissa Rust/Alt Anne Shaffield P P P P

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DRAFT

Quorum Present

I. A. Call to order

B. Roll Call – ECRC Staff C. House Keeping – ECRC Staff II.

A. Approval of the Agenda

Action: Mr. Vinski moved to approve the agenda. Mr. Kelley seconded the motion and it was passed unanimously.

B. Public Comments:

Ms. Rudd reported on the GoWal program and stated that everything is up and running.

Commissioner Nick asked how is the turnout is for the GoWal as far as ridership, what the capacity is of one bus and if any information from the rider was taken.

Ms. Rudd said there are not a lot of riders but the most riders are getting on at the Defuniak Courthouse and each bus has the capacity of 24 riders with 2 wheel-chairs. She reported that surveys going on and that data will be available for the county when completed.

Mr. Schnader asked how the scheduling of buses is done.

Ms. Rudd reported that scheduling of the buses is based on the grant due funding. C. Approval of May 20, 2020 Board Meeting Minutes

Action: Ms. Jackson moved to approve the May 20, 2020 board meeting minutes. Mr. Jackson seconded the motion and it was passed unanimously.

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DRAFT

Walton County TD Minutes Page 3

A. Election of Vice-Chair

Mr. Vanselow advised that the current Vice-Chair is currently Mark Kelley and is eligible for reappointment if that is the wish of the Board.

Action: Ms. Jackson made a motion for Mark Kelley to be reappointed; Mr. Jackson seconded the motion and it was passed unanimously.

B. Bylaws

Mr. Vanselow stated that there were no changes to the bylaws. He noted that a statement was added about having virtual meetings if it is approved by the state. Action: Mr. Kelley made a motion to approve; Ms. Rust seconded the motion and it

was passed unanimously. C. Grievance Process

Mr. Vanselow stated that there are three grievance procedures. One procedure is with the county; one procedure is with the state, and there is a procedure with the board. He noted that there was no change to the grievance process this year.

Action: Mr. Schnader made a motion to approve; Mr. Jackson seconded the motion and it was passed unanimously.

D. Community Transportation Coordinator (CTC) Report

Ms. Cassiday reviewed the report for the months of April, May, and June 2020. In Walton there were 2010 trips, which represented a decrease in trips from the previous year. She reported that since the start of COVID-19 ridership has been increasing.

Ms. Jackson asked what the capability is of each bus.

Ms. Cassiday stated due to COVID-19 and social distancing, each bus has a capability of 3 to 4 riders.

Mr. Schnader asked if riders are required to wear masks.

Ms. Cassiday stated that masks requested and are provided but no required. Action: Information Only

E. Transportation Planning Organization Quarterly Report

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DRAFT

Action: Information Only

F. Commission for the Transportation Disadvantaged Correspondence

Mr. Vanselow stated that there were virtual webinars and meetings along with telephone conferences to discuss trip and equipment funding allocation

methodology.

Action: Information Only G. Grant Review

Mr. Vanselow advised there were no new grants and the CARES Act is being used for needed items.

Action: Information Only

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DRAFT

Walton County TD Minutes Page 1

WALTON COUNTY TRANSPORTATION DISADVANTAGED COORDINATING BOARD MEETING MINUTES – November 18, 2020

Emerald Coast Regional Council (Designated Staff)

Date of Meeting 2/19/20 5/20/20 8/19/20 11/18/20

Agency for Health Care Admin.

John Vinski/Alt AHCA Staff P P P A

Agency for Persons W/Disabilities

Octavius Jackson/Alt Tracie Davis A P P A

Children at Risk

Lisa Chamblee/Alt Vacant A P P P

Citizen

Vacant/Alt Vacant Vacant Vacant Vacant Vacant

Citizen User of Transportation

Vacant/Alt Vacant A A A Vacant

Community Action

Terri Duplantis/Alt Kelly Jasen A P A A

Department of Education

Diane Jackson/Alt Stephanie Bailey S. Baily P P P A

Department of Elder Affairs

Voncile Goldsmith/Alt Vacant A P A A

Disabled

Lynette McLendon/Alt Vacant A A A A

Elderly

Kay Brady/Alt Vacant P A A A

Elected Official-Chair

Trey Nick/Alt Mark Kelley P P P A

FL Dept. of Children & Families

Randy Fleming/Alt Susan King A P P P

FL Dept of Transportation

Toni Prough/Alt Zachary Balassone A P P A

Local Medical Community

Katherine Cosby/Alt Julianne Marsh A A A A

Mass Transit

Vacant/Alt Vacant Vacant Vacant Vacant Vacant

Private Transportation Industry

Vacant/Alt Vacant Vacant Vacant Vacant Vacant

Public Education

Vacant/Alt Jim Hicks Vacant A A A

Veterans

Mark Kelley/Alt Jenifer Pate A P P A

Workforce Development Board

Melissa Rust/Alt Anne Shaffield P P P P

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DRAFT

A Quorum Was Not Present

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Working to preserve and enhance the quality of life in northwest Florida AGENDA ITEM III-A

SUBJECT: Annual Operations Report (AOR) Review

BACKGROUND: Each Community Transportation Coordinator submits an Annual Operations Report to the Commission for Transportation Disadvantaged each September, covering the fiscal year July 1st through June 30th. The Board is asked to review the Annual Operations Report and authorize the Chair to sign the document. The Annual Operations Report provides information used for the annual CTC Evaluation.

The CTC staff will review the AOR with the Board.

REQUESTED

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CTC Organization

County: Walton CTC Status: Submitted

Fiscal Year: 7/1/2019 - 6/30/2020 CTD Status: Under Review Date Initiated: 9/10/2020

CTC Organization Name: Tri-County Community Council, Inc.

Address: 302 North Oklahoma St

City: Bonifay

State: FL

Zip Code: 32425

Organization Type: Private Non Profit

Network Type: Partial Brokerage

Operating Environment: Rural

Transportation Operators: Yes

Number of Transportation Operators: 1

Coordination Contractors: No

Number of Coordination Contractors: 0

Provide Out of County Trips: Yes

Local Coordinating Board (LCB) Chairperson: Trey Nick

CTC Contact: Joel Paul, Jr.

CTC Contact Title: Executive Director

CTC Contact Email: joelpaul.tccc@mchsi.com

Phone: (850) 547-3689

CTC Certification

I, Joel Paul, Jr., as the authorized Community Transportation Coordinator (CTC) Representative, hereby certify, under the penalties of perjury as stated in Chapter 837.06, F.S., that the information contained in this report is true, accurate, and in accordance with the accompanying instructions.

CTC Representative (signature):

LCB Certification

I, Trey Nick, as the Local Coordinating Board Chairperson, hereby, certify in accordance with Rule 41-2.007(7) F.S. that the Local Coordinating Board has reviewed this report and the Planning Agency has received a copy.

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County: Walton Demographics Number

CTC: Tri-County Community Council, Inc.

Contact: Joel Paul, Jr. Total County Population 0

302 North Oklahoma St

Bonifay, FL 32425 Unduplicated Head Count 704

850-547-3689

Email: joelpaul.tccc@mchsi.com

Trips By Type of Service 2018 2019 2020 Vehicle Data 2018 2019 2020

Fixed Route (FR) 0 0 0 Vehicle Miles 533,721 459,240 293,690

Deviated FR 0 0 5 Roadcalls 0 0 0

Complementary ADA 0 0 0 Accidents 0 0 2

Paratransit 44,138 44,721 31,806 Vehicles 20 18 15

TNC 0 0 0 Drivers 14 14 12

Taxi 0 0 0

School Board (School Bus) 0 0 0

Volunteers 0 0 0

TOTAL TRIPS 44,138 44,721 31,811

Passenger Trips By Trip Purpose Financial and General Data

Medical 19,625 13,982 9,288 Expenses $1,130,570 $911,024 $852,525

Employment 6,565 6,841 5,859 Revenues $961,075 $928,493 $735,530

Ed/Train/DayCare 12,361 9,503 7,950 Commendations 1 0 0

Nutritional 4,116 4,812 3,531 Complaints 2 0 0

Life-Sustaining/Other 1,471 9,583 5,183 Passenger No-Shows 111 188 95

TOTAL TRIPS 44,138 44,721 31,811 Unmet Trip Requests 84 71 65

Passenger Trips By Revenue Source Performance Measures

CTD 22,646 26,487 19,469 Accidents per 100,000 Miles 0 0 0.68

AHCA 5,327 1,508 0 Miles between Roadcalls 0 0 0

APD 2,252 1,916 1,376 Avg. Trips per Passenger 40.35 47.12 45.19

DOEA 4,934 6,230 3,531 Cost per Trip $25.61 $20.37 $26.80

DOE 12 0 0 Cost per Paratransit Trip $25.61 $20.37 $26.80

Other 8,967 8,580 7,435 Cost per Total Mile $2.12 $1.98 $2.90

TOTAL TRIPS 44,138 44,721 31,811 Cost per Paratransit Mile $2.12 $1.98 $2.90

Trips by Provider Type

CTC 43,672 42,997 31,811

Transportation Operator 466 1,724 0

Coordination Contractor 0 0 0

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CTC Trips

County: Walton CTC Status: Submitted CTC Organization: Tri-County

Community Council, Inc.

Fiscal Year: 07/01/2019 - 06/30/2020 CTD Status: Under Review

Selected Reporting Period Previous Reporting Period

CTC & Transportation

Operators

Coordination

Contractors Total Transportation CTC & Operators

Coordination

Contractors Total

Service Type - One Way

Fixed Route/Fixed Schedule

Daily Pass Trips 0 N/A 0 0 N/A 0

Weekly Pass Trips 0 N/A 0 0 N/A 0

Monthly Pass Trips 0 N/A 0 0 N/A 0

Deviated Fixed Route Service 5 N/A 5 0 N/A 0

Complementary ADA Service 0 N/A 0 0 N/A 0

Paratransit

Ambulatory 28,458 0 28,458 40,256 0 40,256

Non-Ambulatory 3,348 0 3,348 4,465 0 4,465

Stretcher 0 0 0 0 0 0

Transportation Network Companies 0 N/A 0 0 N/A 0

Taxi 0 N/A 0 0 N/A 0

School Board (School Bus) 0 N/A 0 0 N/A 0

Volunteers 0 N/A 0 0 N/A 0

Total - Service Type 31,811 0 31,811 44,721 0 44,721 Contracted Transportation Operator

How many of the total trips were provided by Contracted Transportation Operators? (If the CTC provides transportation services, do not include the CTC

0 N/A 0 1,724 N/A 1,724

Total - Contracted Transportation Operator Trips 0 0 0 1,724 0 1,724 Revenue Source - One Way

Agency for Health Care Administration (AHCA) 0 0 0 1,508 0 1,508 Agency for Persons with Disabilities (APD) 1,376 0 1,376 1,916 0 1,916 Comm for the Transportation Disadvantaged (CTD) 19,469 N/A 19,469 26,487 N/A 26,487

Dept of Economic Opportunity (DEO) 0 0 0 0 0 0

Dept of Children and Families (DCF) 0 0 0 0 0 0

Dept of Education (DOE) 0 0 0 0 0 0

Dept of Elder Affairs (DOEA) 3,531 0 3,531 6,230 0 6,230

Dept of Health (DOH) 0 0 0 0 0 0

Dept of Juvenile Justice (DJJ) 0 0 0 0 0 0

Dept of Transportation (DOT) 12 0 12 0 0 0

Local Government 25 0 25 245 0 245

Local Non-Government 24 0 24 145 0 145

Other Federal & State Programs 7,374 0 7,374 8,190 0 8,190

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CTC Trips (cont'd)

County: Walton CTC Status: Submitted CTC Organization: Tri-County

Community Council, Inc.

Fiscal Year: 07/01/2019 - 06/30/2020 CTD Status: Under Review

Selected Reporting Period Previous Reporting Period

CTC & Transportation

Operators

Coordination

Contractors Total Transportation CTC & Operators

Coordination

Contractors Total

Passenger Type - One Way

Older Adults 18,790 0 18,790 28,284 0 28,284

Children At Risk 7,374 0 7,374 8,167 0 8,167

Persons With Disabilities 4,672 0 4,672 5,465 0 5,465

Low Income 975 0 975 2,805 0 2,805

Other 0 0 0 0 0 0

Total - Passenger Type 31,811 0 31,811 44,721 0 44,721 Trip Purpose - One Way

Medical 9,288 0 9,288 13,982 0 13,982

Employment 5,859 0 5,859 6,841 0 6,841

Education/Training/Daycare 7,950 0 7,950 9,503 0 9,503

Nutritional 3,531 0 3,531 4,812 0 4,812

Life-Sustaining/Other 5,183 0 5,183 9,583 0 9,583

Total - Trip Purpose 31,811 0 31,811 44,721 0 44,721 Unduplicated Passenger Head Count (UDPHC)

UDPHC 704 0 704 949 0 949

Total - UDPHC 704 0 704 949 0 949

Unmet & No Shows

Unmet Trip Requests 65 N/A 65 71 N/A 71

No Shows 95 N/A 95 188 N/A 188

Customer Feedback

Complaints 0 N/A 0 0 N/A 0

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CTC Vehicles & Drivers

County: Walton CTC Status: Submitted CTC Organization: Tri-County

Community Council, Inc.

Fiscal Year: 07/01/2019 - 06/30/2020 CTD Status: Under Review

Selected Reporting Period Previous Reporting Period

CTC & Transportation

Operators

Coordination

Contractors Total Transportation CTC & Operators

Coordination

Contractors Total

Vehicle Miles

Deviated Fixed Route Miles 0 N/A 0 0 N/A 0

Complementary ADA Service Miles 0 N/A 0 0 N/A 0 Paratransit Miles 293,690 0 293,690 459,240 0 459,240 Transportation Network Companies (TNC) Miles 0 N/A 0 0 N/A 0

Taxi Miles 0 N/A 0 0 N/A 0

School Board (School Bus) Miles 0 N/A 0 0 N/A 0

Volunteers Miles 0 N/A 0 0 N/A 0

Total - Vehicle Miles 293,690 0 293,690 459,240 0 459,240 Roadcalls & Accidents

Roadcalls 0 0 0 0 0 0

Chargeable Accidents 2 0 2 0 0 0

Vehicle Inventory

Total Number of Vehicles 15 0 15 18 0 18

Number of Wheelchair Accessible Vehicles 8 0 8 8 0 8

Drivers

Number of Full Time & Part Time Drivers 12 0 12 14 0 14

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CTC Revenue Sources

County: Walton CTC Status: Submitted CTC Organization: Tri-County

Community Council, Inc.

Fiscal Year: 07/01/2019 - 06/30/2020 CTD Status: Under Review

Selected Reporting Period Previous Reporting Period

CTC & Transportation

Operators

Coordination

Contractors Total Transportation CTC & Operators

Coordination

Contractors Total

Revenue Sources

Agency for Health Care Administration (AHCA) $ 0 $ 0 $ 0 $ 50,180 $ 0 $ 50,180 Agency for Persons with Disabilities (APD) $ 11,407 $ 0 $ 11,407 $ 21,985 $ 0 $ 21,985 Dept of Economic Opportunity (DEO) $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Dept of Children and Families (DCF) $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Dept of Education (DOE) $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Dept of Elder Affairs (DOEA) $ 41,809 $ 0 $ 41,809 $ 46,954 $ 0 $ 46,954

Dept of Health (DOH) $ 0 $ 0 $ 0 $ 0 $ 0 $ 0

Dept of Juvenile Justice (DJJ) $ 0 $ 0 $ 0 $ 0 $ 0 $ 0

Commission for the Transportation Disadvantaged (CTD)

Non-Sponsored Trip Program $ 353,705 N/A $ 353,705 $ 415,594 N/A $ 415,594 Non-Sponsored Capital Equipment $ 0 N/A $ 0 $ 7,715 N/A $ 7,715 Rural Capital Equipment $ 0 N/A $ 0 $ 0 N/A $ 0

TD Other $ 0 N/A $ 0 $ 20,732 N/A $ 20,732

Department of Transportation (DOT)

49 USC 5307 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 49 USC 5310 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 49 USC 5311 $ 207,415 $ 0 $ 207,415 $ 252,746 $ 0 $ 252,746 49 USC 5311 (f) $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Block Grant $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Service Development $ 6,893 $ 0 $ 6,893 $ 0 $ 0 $ 0 Commuter Assistance Program $ 0 $ 0 $ 0 $ 0 $ 0 $ 0

Other DOT $ 0 $ 0 $ 0 $ 0 $ 0 $ 0

Local Government

School Board (School Bus) $ 0 N/A $ 0 $ 0 N/A $ 0 County Cash $ 3,500 $ 0 $ 3,500 $ 3,106 $ 0 $ 3,106 County In-Kind $ 57,505 $ 0 $ 57,505 $ 49,265 $ 0 $ 49,265 City Cash $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 City In-Kind $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Other Cash $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Other In-Kind $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Local Non-Government Farebox $ 26,020 $ 0 $ 26,020 $ 34,800 $ 0 $ 34,800 Donations/Contributions $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 In-Kind Services $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Other Non-Government $ 519 $ 0 $ 519 $ 211 $ 0 $ 211

Other Federal & State Programs

Other Federal Programs $ 10,644 $ 0 $ 10,644 $ 14,277 $ 0 $ 14,277 Other State Programs $ 16,113 $ 0 $ 16,113 $ 10,928 $ 0 $ 10,928

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CTC Expense Sources

County: Walton CTC Status: Submitted CTC Organization: Tri-County

Community Council, Inc.

Fiscal Year: 07/01/2019 - 06/30/2020 CTD Status: Under Review

Selected Reporting Period Previous Reporting Period

CTC & Transportation

Operators

Coordination

Contractors Total Transportation CTC & Operators Coordination Contractors Total Expense Sources Labor $ 406,020 $ 0 $ 406,020 $ 384,916 $ 0 $ 384,916 Fringe Benefits $ 118,503 $ 0 $ 118,503 $ 97,718 $ 0 $ 97,718 Services $ 8,747 $ 0 $ 8,747 $ 51,669 $ 0 $ 51,669 Materials & Supplies Consumed $ 134,646 $ 0 $ 134,646 $ 170,646 $ 0 $ 170,646 Utilities $ 26,394 $ 0 $ 26,394 $ 27,135 $ 0 $ 27,135 Casualty & Liability $ 87,027 $ 0 $ 87,027 $ 96,648 $ 0 $ 96,648

Taxes $ 232 $ 0 $ 232 $ 232 $ 0 $ 232

Miscellaneous $ 10,268 $ 0 $ 10,268 $ 59,081 $ 0 $ 59,081

Interest $ 0 $ 0 $ 0 $ 0 $ 0 $ 0

Leases & Rentals $ 0 $ 0 $ 0 $ 0 $ 0 $ 0

Capital Purchases $ 60,688 $ 0 $ 60,688 $ 7,715 $ 0 $ 7,715

Contributed Services $ 0 $ 0 $ 0 $ 0 $ 0 $ 0

Allocated Indirect Expenses $ 0 $ 0 $ 0 $ 0 $ 0 $ 0

Purchased Transportation Services

Bus Pass $ 0 N/A $ 0 $ 0 N/A $ 0

School Board (School Bus) $ 0 N/A $ 0 $ 0 N/A $ 0 Transportation Network Companies (TNC) $ 0 N/A $ 0 $ 0 N/A $ 0

Taxi $ 0 N/A $ 0 $ 0 N/A $ 0

Contracted Operator $ 0 N/A $ 0 $ 15,264 N/A $ 15,264

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Working to preserve and enhance the quality of life in northwest Florida AGENDA ITEM III-B

SUBJECT: Community Transportation Coordinator Evaluation

BACKGROUND: The planning agency and the local coordinating board conducted the annual evaluation of the Community Transportation Coordinator (CTC), as required by Florida Administrative Code 41-2.012 (5) (b). The TDSP was also part of the review process. The CTC Evaluation was conducted on January 13, 2021 and the draft Evaluation is included in the Agenda package. After reviewing the Evaluation, the Board is asked to approve the CTC Evaluation.

REQUESTED

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CTC

BEING

REVIEWED:

T

RI

-C

OUNTY COMMUNITY COUNCIL

,

INC

.

COUNTY:

W

ALTON

ADDRESS:

194

N

ORTH

6

TH

S

TREET

,

D

EFUNIAK

S

PRINGS

,

FL

CONTACT:

I

NEZ

C

ASSIDAY

PHONE:

850-547-3688

REVIEW

PERIOD:

FY

2019-2020

REVIEW

DATE:

J

ANUARY

13,

2021

CTC

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DRAFT --- WALTON CTC Evaluation 2019-2020 Page 2

U

SING THE

AOR,

C

OMPILE THIS INFORMATION

:

1. OPERATING ENVIRONMENT:

X

RURAL

URBAN

2. ORGANIZATION TYPE:

PRIVATE-FOR-PROFIT

X

PRIVATE NON-PROFIT

GOVERNMENT

TRANSPORTATION AGENCY

3. NETWORK TYPE:

SOLE PROVIDER

X

PARTIAL BROKERAGE

COMPLETE BROKERAGE

4. NAME THE OPERATORS THAT YOUR COMPANY HAS CONTRACTS WITH:

Walton County EMS

5. NAME THE GROUPS THAT YOUR COMPANY HAS COORDINATION CONTRACTS WITH: NONE

6. NAME THE ORGANIZATIONS AND AGENCIES THAT PURCHASE SERVICE FROM THE CTC AND THE PERCENTAGE OF TRIPS EACH REPRESENTS?

(Recent APR information may be used)

Name of Agency % of Trips

Commission for the Transportation Disadvantaged

(CTD)

61.20%

Agency for Health Care Administration

(AHCA) / MEDICAID

0.00%

Agency for Persons with Disabilities

(APD)

4.33%

Department of Elder Affairs

(DOEA)

11.10%

Department of Education

(DOE)

0.00%

Other (mainly Headstart)

23.37%

7. REVIEW AND DISCUSS TD HELPLINE CALLS:

Number of calls Closed Cases Unsolved Cases

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COMPLIANCE WITH CHAPTER 427, F.S.

Review the CTC monitoring of its transportation operator contracts to ensure compliance with 427.0155(3), F.S.

“Review all transportation operator contracts annually.”

WHAT TYPE OF MONITORING DOES THE CTC PERFORM ON ITS OPERATOR(S) AND HOW OFTEN IS IT CONDUCTED?

Operators are monitored annually using the Safety Compliance Review monitoring document

provided by the Commission for Transportation Disadvantaged.

Is a written report issued to the operator?

X

Yes

No If NO, how are the contractors notified of the results of the monitoring?

NA

WHAT TYPE OF MONITORING DOES THE CTC PERFORM ON ITS COORDINATION CONTRACTORS AND HOW OFTEN IS IT CONDUCTED?

The CTC does not have any coordination contracts but has coordination agreements.

Is a written report issued?

X

Yes

No

If NO, how are the contractors notified of the results of the monitoring?

WHAT ACTION IS TAKEN IF A CONTRACTOR RECEIVES AN UNFAVORABLE REPORT?

Any finding made during the Safety Compliance Review must be corrected within 30 days.

Failure to do so will result in suspension of service.

IS THE CTC IN COMPLIANCE WITH THIS SECTION?

X

Yes

No

COMPLIANCE WITH CHAPTER 427, F.S.

Review the TDSP to determine the utilization of school buses and public transportation services [Chapter 427.0155(4)] “Approve and coordinate the utilization of school bus and public transportation services in accordance with the TDSP.”

HOW IS THE CTC USING SCHOOL BUSES IN THE COORDINATED SYSTEM?

The CTC does not use school buses

.

Rule 41-2.012(5)(b): "As part of the Coordinator’s performance, the local Coordinating Board shall also set an annual percentage goal increase for the number of trips provided within the system for ridership on public transit, where applicable. In areas where the public transit is not being utilized, the local Coordinating Board shall set an annual percentage of the number of trips to be provided on public transit."

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DRAFT --- WALTON CTC Evaluation 2019-2020 Page 4

C

OMPLIANCE WITH

41-2,

F.A.C.

Compliance with 41-2.006(1), Minimum Insurance Compliance

“...ensure compliance with the minimum liability insurance requirement of $200,000 per person and $300,000 per incident…”

WHAT ARE THE MINIMUM LIABILITY INSURANCE REQUIREMENTS?

$200,000 per person and $300, 000 per incident

Tri-County Community Council has:

$500,000 per person and $500, 000 per incident

WHAT ARE THE MINIMUM LIABILITY INSURANCE REQUIREMENTS IN THE OPERATOR AND COORDINATION CONTRACTS?

Same

DOES THE MINIMUM LIABILITY INSURANCE REQUIREMENTS EXCEED $1 MILLION PER INCIDENT?

Yes

X

No If yes, was this approved by the Commission?

Yes

No IS THE CTC IN COMPLIANCE WITH THIS SECTION?

X

Yes

No

C

OMPLIANCE WITH

41-2,

F.A.C.

Compliance with 41-2.011(2), Evaluating Cost-Effectiveness of Coordination Contractors and Transportation Alternatives.

“...contracts shall be reviewed annually by the Community Transportation Coordinator and the Coordinating Board as to the effectiveness and efficiency of the Transportation Operator or the renewal of any Coordination Contracts.”

NA, this county does not have any coordination contracts.

1. IF THE CTC HAS COORDINATION CONTRACTORS, DETERMINE THE COST-EFFECTIVENESS OF THESE CONTRACTORS.

2 DO YOU HAVE TRANSPORTATION ALTERNATIVES?

Yes

X

No IS THE CTC IN COMPLIANCE WITH THIS SECTION?

X

Yes

No

R

ULE

41-2

Findings:

(23)

C

OMPLIANCE WITH

41-2,

F.A.C.

Compliance with Commission Standards

“...shall adhere to Commission approved standards…”

Was observed during ride along and office visit.

Commission Standards Comments

Local toll free phone number must be posted in all vehicles.

YES -

Posted

Vehicle Cleanliness

YES – Clean no issues

Passenger/Trip Database -- Manifest/Tablet

YES -

Driver completed manifest

Adequate seating

YES -

Enough seating present

Driver Identification

YES -

Driver had ID Badge

Passenger Assistance

YES -

Driver assisted all passengers No Smoking, Eating and Drinking

YES -

Posted -- None occurred

Two-way Communications

YES -

Driver had two way radio – Push to talk Air Conditioning/Heating

YES -

Vehicle was a comfortable temperature

and heating worked. Billing Requirements -- CTS

YES -

Observed at office.

FINDINGS: The CTC is in compliance with Commission Standards

RECOMMENDATIONS: The CTC should continue to maintain Commission Standards.

C

OMMISSION

S

TANDARDS

Findings: The CTC is meeting all Commission Standards.

(24)
(25)

C

OMPLIANCE WITH

41-2,

F.A.C.

Compliance with Local Standards

“...shall adhere to Commission approved standards...”

Local Standards Comments

Transport of Escorts and

dependent children policy Escorts are required when transporting anyone under 16 years old (exemptions are made by Program Manager or Director) and for any rider who cannot access vehicles without minimal support or assistance. Reservationist will need to know in advance if an escort is required.

Use, Responsibility, and cost of

child restraint devices Required for all riders under the age of 6. The child restraint device is provided by the CTC. Requests for the device must be made at the time the reservation is scheduled. Some newer vehicles have built in child seats.

Out-of-Service Area trips Trips are scheduled to out of area service area and are dependent on driver/ vehicle availability. (Medical Only)

CPR/1st Aid First Aid will be administered as needed & 911 will be called for additional assistance. Headstart drivers are required to complete CPR training every 2 years.

Driver Criminal Background Screening

This is not included in TDSP

All transportation staff must have a “clean” Level II Background Screening letter on file stating no disqualifying criminal offenses were identified/ or disqualifies employee from working in the program. All transportation staff are required to certify that they understand if Children & Families Background Screening comes back as denied, they will be terminated immediately.

Rider Personal Property Riders are allowed to have personal property which they can hold in their lap or place under their seat – if it doesn’t present a safety hazard (2 bags). Riders must be able to carry items brought onto the vehicle. Drivers can assist as necessary with packages entering and exiting the vehicle. Riders may bring additional bags for designated shopping trips.

Advance reservation requirements All trips must be requested by noon the prior working day.

(26)

DRAFT --- WALTON CTC Evaluation 2019-2020 Page 8

Measurable Standards/Goals Standard/Goal Latest Figures MET/ NOT MET Public Transit Ridership

FIXED ROUTE NA

NA

NA On-time performance 90%

18-19 98%

19-20 95%

MET Passenger No-shows 95 / 31,811 trips No Goal follow TDSP

18-19 .42%

19-20 .30%

Accidents 2 / 293,690 miles 1/100,000 miles

18-19 .0 / 100,00

19-20

.68 / 100,000

MET Roadcalls 0 / 293,690 miles 1/10,000

18-19 .0 / 10,000

19-20

.0 / 10,000

MET Complaints 0 / 31,811 trips

From the AOR

< 0.5%

18-19 .0%

19-20

.0%

MET

Call-Hold Time NA

NA

NA

L

OCAL

S

TANDARDS

Findings: The CTC has met all local standards.

(27)

Passenger Satisfaction - The planning agency conducts the rider survey each year.

The results are included in the TDSP update.

Date of Rider Surveys: February 2020 – March 2020

OVERALL SATISFACTION OF

SERVICE

A - Very Good

43

75%

B - Good

14

25%

C - Neutral

0

0%

D - Poor

0

0%

E - Very Poor

0

0%

Total

57

100%

Funding Source

# TRIPS

% TRIPS

Commission for the Transportation Disadvantaged

(CTD)

19,469

61.20%

Agency for Health Care Administration

(AHCA) /

MEDICAID

0

0.00%

Agency for Persons with Disabilities

(APD)

1,376

4.33%

Department of Elder Affairs

(DOEA)

3,531

11.10%

Department of Education

(DOE)

0

0.00%

Other (Headstart and FDOT)

7,435

23.37%

(28)

DRAFT --- WALTON CTC Evaluation 2019-2020 Page 10

Level of Cost

COSTS BY EXPENSE CATEGORY

CTC EXPENSE

CATEGORY BY ACCOUNT (500-599)

2017-2018

Trips: 44,138 2018-2019 Trips: 44,721 2019-2020 Trips: 31,811 Expense Cost/

Trip Expense Cost/ Trip Expense Cost/ Trip Labor (501) $ 496,260 $11.24 $384,916 $8.61 $406,020 $12.76 Fringe Benefits (502) $ 127,082 $2.88 $97,718 $2.19 $118,503 $3.73 Services (503) $ 12,360 $0.28 $51,669 $1.16 $8,747 $0.27 Materials & Supplies

Consumed (504) $ 174,711 $3.96 $170,646 $3.82 $134,646 $4.23 Utilities (505) $ 34,428 $0.78 $27,135 $0.61 $26,394 $0.83 Casualty and Liability

Costs (506) $ 69,289 $1.57 $96,648 $2.16 $87,027 $2.74 Taxes (507) $ 406 $0.01 $232 $0.01 $232 $0.01 Purchased Transportation Service (508) $ 2,138 0.05 Miscellaneous Expenses (509) $ 69,388 $1.57 $59,081 $1.32 $10,268 $0.32 Interest Expense (511) 0 $0.00 $0 $0.00 $0 $0.00

Leases & Rentals (512) 0 $0.00 $0 $0.00 $0 $0.00 Annual Depreciation &

Amortization/ Capital Purchases $ 101,710 $2.30 $7,715 $0.17 $60,688 $1.91 Contributed Service - Allowable Expenses (530) $ 42,798 $.97 $0 $0.00 $0 $0.00 Allocated Indirect

Expenses (if applicable) 0 $0.00 $0 $0.00 $0 $0.00

Purchased

Transportation Services

Bus Pass $0 $0.00 $0 $0.00

School Board (School Bus) $0 $0.00 $0 $0.00

Transportation Network

Companies (TNC) $0 $0.00 $0 $0.00

Taxi $0 $0.00 $0 $0.00

Contracted Operator $15,264 $0.34 $0 $0.00

SYSTEM TOTAL $1,130,570 $25.61 $911,024 $20.37

$852,525 $26.80

1. Which expenses are especially high? Cost seem reasonable

2. Are these high expenses acceptable? Are they approved?Yes and approved when necessary

(29)

Level of Availability (Coordination)

Worksheet 2

Planning – What are the coordinated plans for transporting the TD population?

Transportation

Disadvantaged Service Plan (TDSP)

Public Information – How is public information distributed about transportation services in the

community?

Advertising in local paper, brochures at agencies, through the LCB, presentation at

facilities, web page and Facebook.

Certification – How are individual certifications and registrations coordinated for local TD transportation

services?

The certifications/applications are processed in the Bonifay office.

Eligibility Records – What system is used to coordinate which individuals are eligible for special

transportation services in the community?

Eligibility is maintained through the transportation

software and application.

Call Intake – To what extent is transportation coordinated to ensure that a user can reach a Reservationist

on the first call?

There are two incoming lines.

Reservations – What is the reservation process? How is the duplication of a reservation prevented?

Computer software allows for scheduling without duplication.

Trip Allocation – How is the allocation of trip requests to providers coordinated?

Walton County EMS

provides stretcher service as needed. Manifest are provided to providers to complete trips.

Scheduling – How is the trip assignment to vehicles coordinated?

Rotating vehicles to prevent overuse

while the scheduler assigns trips.

Transport – How are the actual transportation services and modes of transportation coordinated?

The

scheduler uses data collected for next day trips to develop manifests for drivers, by vehicle.

Dispatching – How is the real time communication and direction of drivers coordinated?

Dispatch is

available to drivers by two way communication and tablets with mobile messaging.

General Service Monitoring – How is the overseeing of transportation operators coordinated?

Annual

monitoring for contracted operators with agreements.

(30)

DRAFT --- WALTON CTC Evaluation 2019-2020 Page 12

Reporting – How is operating information reported, compiled, and examined?

Using the transportation

software, the trip data is used to produce the necessary reports.

Cost Resources – How are costs shared between the coordinator and the operators (s) in order to reduce the

overall costs of the coordinated program?

NA, use of operators is minimal in this county.

Information Resources – How is information shared with other organizations to ensure smooth service

provision and increased service provision?

Through the local coordinating board, community

meetings, through advertising, website and Facebook.

(31)

AGENDA ITEM III-C

SUBJECT: Community Transportation Coordinator (CTC) Report and Information

BACKGROUND: The Local Coordinating Board shall evaluate services provided by the CTC and seek innovative ways to improve cost-effectiveness, efficiency, and safety. In order to fulfill this requirement, the board has requested that the CTC provide a quarterly summary of coordination activities and a financial report of sponsored and non-sponsored trip costs in the Walton County service area. CTC staff may also provide any additional information in an effort to keep the Local Coordinating Board informed of the progress being made in Community Transportation.

• Quarterly Report (first and second quarters)

(32)

Walton County Coordinated Transportation Report

CTC: Tri-County Community Council, Inc

1st Quarter

Trips

Jul

Aug

Sep

Total

Jul - Sep

Ambulatory

1,141

1,325

1,447

3,913

FY 2020-2021

Non-Ambulatory

237

217

166

620

Stretcher

0

0

0

0

Total

1,378

1,542

1,613

Trip by Purchaser

CTD / Non-Sponsored

1,219

1,253

1,199

3,671

APD / Med Wavier

78

30

47

155

MMA / Access 2 Care

0

0

0

0

DCF

0

0

0

0

Dept of Ed / VR

0

0

0

0

Dept of Elder Affairs

67

58

50

175

FDOT / 5311

0

2

0

2

Local Gov't

0

1

1

2

Local Non-gov't

14

5

13

32

Other

0

193

303

496

Total

1,378

1,542

1,613

4,533

Trip by Purpose

Medical

552

542

510

1,604

Employment

504

485

454

1,443

Education/Training

0

221

342

563

Nutrition

2

1

3

6

Other

320

293

304

917

Total

1,378

1,542

1,613

4,533

FY 2020-2021

Q1

Q2

Q3

Q4

4,533

0

Previous Year

Q1

Q2

Q3

Q4

FY 2019-2020

10,203

10,554

9,044

2,010

50

Jul

Aug

Sep

Total

Vehicles in Service

15

15

15

N/A

(33)

Walton County Community Transportation Coordinator Report -- 1st Quarter

Jul

Aug

Sep

Total

Unmet Request

2

2

4

8

Unduplicated Riders

158

169

177

168 Average

FY 2020-2021

Q1

Q2

Q3

Q4

Unmet Request/Resch

8

Aver Undup Riders

168

FY 2019-2020

Q1

Q2

Q3

Q4

Unmet Request/Resch

17

15

30

3

Aver Undup Riders

314

311

274

88

Jul

Aug

Sep

Cost per Trip

$21.83

$22.58

$19.67

$21.32 Quarter

Cost/Expenses

30,082

34,816

31,734

96,632 Total

FY 2020-2021

Q1

Q2

Q3

Q4

Cost per Trip

$21.32

Cost/Expenses

96,632

FY 2019-2020

Q1

Q2

Q3

Q4

Cost per Trip

$12.92

$12.43

$11.77

$17.96

Cost/Expenses

131,781

131,169

106,471

36,099

Jul

Aug

Sep

Average

On Time Percentage

96%

94%

94%

95%

# of Calls Received

NA

NA

NA

0

Call Hold Time

NA

NA

NA

0:00

FY 2020-2021

Q1

Q2

Q3

Q4

On Time Percentage

95%

# of Calls Received

NA

NA

NA

NA

Call Hold Time

NA

NA

NA

NA

Total

Unmet Request Comparison by Quarter

Year to Date

8

168

95%

65

247

Cost Comparison by Quarter

(34)

Walton County Community Transportation Coordinator Report -- 1st Quarter

Jul

Aug

Sep

Total

CTD / Non-Sponsored

9

5

11

25

APD / Med Wavier

0

MMA / Access 2 Care

0

DCF

0

Dept of Ed / VR

0

Dept of Elder Affairs

0

FDOT / 5311

0

Local Gov't

0

Local Non-gov't

0

Other

0

Total

9

5

11

25

Percentage of Trips

0.65%

0.32%

0.68%

0.55%

FY 2020-2021

Q1

Q2

Q3

Q4

No-Shows

25

Percentage of Trips

0.55%

FY 2019-2020

Q1

Q2

Q3

Q4

No-Shows

32

25

32

6

Percentage of Trips

0.31%

0.24%

0.35%

0.30%

Jul

Aug

Sep

Total

Commendations

0

1

0

1

Complaints/Concerns

0

0

0

0

FY 2020-2021

Q1

Q2

Q3

Q4

Commendations

1

Complaints/Concerns

0

FY 2019-2020

Q1

Q2

Q3

Q4

Commendations

0

0

0

0

Complaints/Concerns

0

0

0

0

Comments

Page 3

Total/Average

No-Shows

No-Show Comparison by Quarter

Year to Date

25

0.55%

95

0.30%

Commendation/Complaints Comparison by Quarter

(35)

Walton County Community Transportation Coordinator Report -- 1st Quarter

Jul

Aug

Sep

Total

Accidents

0

0

0

0

Incident

0

0

0

0

Roadcalls

0

0

0

0

Total

0

0

0

0

FY 2020-2021

Q1

Q2

Q3

Q4

Accident

0

Incident

0

Roadcalls

0

FY 2019-2020

Q1

Q2

Q3

Q4

Accident

1

2

0

0

Incident

0

0

0

1

Roadcalls

0

0

0

0

Comments

Operator Payments

Jul

Aug

Sep

Total

$0

$0

$0

$0

$0

$0

Total

$0

$0

$0

$0

FY 2020-2021

Q1

Q2

Q3

Q4

1

Year to Date

0

0

0

Total

3

Year to Date

0

(36)

Walton County Coordinated Transportation Report

CTC: Tri-County Community Council, Inc

2nd Quarter

Trips

Oct

Nov

Dec

Total

Oct - Dec

Ambulatory

1,827

1,505

1,631

4,963

FY 2020-2021

Non-Ambulatory

186

165

175

526

Stretcher

0

0

0

0

Total

2,013

1,670

1,806

Trip by Purchaser

CTD / Non-Sponsored

1,436

1,206

1,272

3,914

APD / Med Wavier

100

79

105

284

MMA / Access 2 Care

0

0

0

0

DCF

0

0

0

0

Dept of Ed / VR

0

0

0

0

Dept of Elder Affairs

58

50

54

162

FDOT / 5311

0

0

0

0

Local Gov't

1

0

1

2

Local Non-gov't

1

1

1

3

Other

417

334

373

1,124

Total

2,013

1,670

1,806

5,489

Trip by Purpose

Medical

556

547

533

1,636

Employment

608

469

500

1,577

Education/Training

453

352

387

1,192

Nutrition

1

0

0

1

Other

395

302

386

1,083

Total

2,013

1,670

1,806

5,489

FY 2020-2021

Q1

Q2

Q3

Q4

4,533

5,489

0

Previous Year

Q1

Q2

Q3

Q4

FY 2019-2020

10,203

10,554

9,044

2,010

50

Oct

Nov

Dec

Total

Vehicles in Service

15

15

15

N/A

(37)

Walton County Community Transportation Coordinator Report -- 2nd Quarter

Oct

Nov

Dec

Total

Unmet Request

5

6

11

22

Unduplicated Riders

190

177

174

180 Average

FY 2020-2021

Q1

Q2

Q3

Q4

Unmet Request/Resch

8

22

Aver Undup Riders

168

180

FY 2019-2020

Q1

Q2

Q3

Q4

Unmet Request/Resch

17

15

30

3

Aver Undup Riders

314

311

274

88

Oct

Nov

Dec

Cost per Trip

$15.65

$15.33

$15.86

$15.62 Quarter

Cost/Expenses

31,496

25,593

28,643

85,732 Total

FY 2020-2021

Q1

Q2

Q3

Q4

Cost per Trip

$21.32

$15.62

Cost/Expenses

96,632

85,732

FY 2019-2020

Q1

Q2

Q3

Q4

Cost per Trip

$12.92

$12.43

$11.77

$17.96

Cost/Expenses

131,781

131,169

106,471

36,099

Oct

Nov

Dec

Average

On Time Percentage

95%

96%

94%

95%

# of Calls Received

NA

NA

NA

0

Call Hold Time

NA

NA

NA

0:00

FY 2020-2021

Q1

Q2

Q3

Q4

On Time Percentage

95%

95%

# of Calls Received

NA

NA

NA

NA

Call Hold Time

NA

NA

NA

NA

0:00

0

95%

65

247

Cost Comparison by Quarter

Total

$18.20

182,364

Total

$12.75

405,520

Comparison by Quarter

Average

Total

Unmet Request Comparison by Quarter

(38)

Walton County Community Transportation Coordinator Report -- 2nd Quarter

Oct

Nov

Dec

Total

CTD / Non-Sponsored

5

10

10

25

APD / Med Wavier

0

MMA / Access 2 Care

0

DCF

0

Dept of Ed / VR

0

Dept of Elder Affairs

0

FDOT / 5311

0

Local Gov't

0

Local Non-gov't

0

Other

0

Total

5

10

10

25

Percentage of Trips

0.25%

0.60%

0.55%

0.46%

FY 2020-2021

Q1

Q2

Q3

Q4

No-Shows

25

25

Percentage of Trips

0.55%

0.46%

FY 2019-2020

Q1

Q2

Q3

Q4

No-Shows

32

25

32

6

Percentage of Trips

0.31%

0.24%

0.35%

0.30%

Oct

Nov

Dec

Total

Commendations

0

0

0

0

Complaints/Concerns

0

0

0

0

FY 2020-2021

Q1

Q2

Q3

Q4

Commendations

1

0

Complaints/Concerns

0

0

FY 2019-2020

Q1

Q2

Q3

Q4

Commendations

0

0

0

0

Complaints/Concerns

0

0

0

0

Comments

Page 3

95

0.30%

Commendation/Complaints Comparison by Quarter

Year to Date

1

0

Year to Date

0

0

No-Shows

No-Show Comparison by Quarter

(39)

Walton County Community Transportation Coordinator Report -- 2nd Quarter

Oct

Nov

Dec

Total

Accidents

0

1

0

1

Incident

0

0

0

0

Roadcalls

0

0

1

1

Total

0

1

1

2

FY 2020-2021

Q1

Q2

Q3

Q4

Accident

0

1

Incident

0

0

Roadcalls

0

1

FY 2019-2020

Q1

Q2

Q3

Q4

Accident

1

2

0

0

Incident

0

0

0

1

Roadcalls

0

0

0

0

Comments

Operator Payments

Oct

Nov

Dec

Total

$0

$0

$0

$0

$0

$0

Total

$0

$0

$0

$0

FY 2020-2021

Q1

Q2

Q3

Q4

$0

$0

Year to Date

$0

0

Operator Payments Comparison by Quarter

(40)

Working to preserve and enhance the quality of life in northwest Florida AGENDA ITEM III-D

SUBJECT: Planning Grant Agreement Tasks Quarterly Progress Report

BACKGROUND: Emerald Coast Regional Council as designated staff to the Okaloosa-Walton Transportation Planning Organization (TPO) submits a quarterly report to the Commission for the Transportation Disadvantaged on planning grant tasks. The first & second quarter reports are enclosed for board review.

REQUESTED

(41)

Planning Grant Agreement Tasks

Quarterly Progress Report

Planning Agency dba: Emerald Coast Regional Council County

Walton

West FL Regional Planning Council (O-W TPO) Invoice #

Q1

Reporting Period

Q1 July 1 – September 30, 2020

Grant #

G1N90

I

PROGRAM MANAGEMENT

PROGRESS

A. When necessary and in cooperation with the LCB, solicit and

recommend a CTC. The selection will be accomplished, to the

maximum extent feasible, through public competitive bidding or proposals in accordance with applicable laws and rules. Such recommendation shall be presented to the Commission by Planning Agency staff or their designee as needed. (Tasks 2A)

No activity to report:

B. Develop and maintain a process for the appointment and

reappointment of voting and non-voting members to the local

coordinating board. (41-2.012, FAC)

No activity to report: The process is in place and a current roster is sent with each invoice. The annual membership certification is scheduled for May 2021. C. Prepare agendas for local coordinating board meetings consistent with

the Local Coordinating Board and Planning Agency Operating Guidelines. (Task 3)

The agenda for the August LCB meeting was prepared and was consistent with the Guidelines. D. Prepare official minutes of local coordinating board meetings regardless

of a quorum) and submit a copy along with the quarterly report to the Commission. For committee meetings, prepare minutes in the form of a brief summary of basic points, discussions, decisions, and

recommendations to the full board. Keep records of all meetings for at least five years. (Task 3)

The approved minutes of the May 2020 LCB & Public Workshop, and the draft minutes of the August 2020 LCB meetings are included with the invoice

E. Provide at least one public workshop annually by each local

coordinating board, and assist the Commission, as requested, in co-sponsoring public workshops. This public workshop must be in addition to the local coordinating board meetings. It may, however, be held in conjunction with the scheduled local coordinating board meeting (immediately following or prior to the local coordinating board meeting). (Task 4)

No activity to report: The Public Workshop is scheduled for May 2021.

F. Provide staff support for committees of the local coordinating board.

(Task 3) No activity to report: Staff supports committees and assist with the TDSP development when needed.

G. Develop and update annually by-laws for local coordinating board

approval. Approved by-laws shall be submitted to the Commission. (Task 5)

Annual by-laws were approved at the August 2020 LCB meeting and are included in the invoice.

TASK COMPLETE

H. Develop, annually update, and implement local coordinating board

(42)

Planning Grant Quarterly Progress Report (07/01/19) Page 2 of 3

J. Provide public notice of local coordinating board meetings and local

public workshops in accordance with the Coordinating Board and Planning Agency Operating Guidelines. (Task 3)

Public notice was given in the local paper and on the ECRC webpage. A copy of the advertisement for the meeting is included with the invoice.

K. Review and comment on the Annual Operating Report for submittal to

the local coordinating board, and forward comments/concerns to the Commission for the Transportation Disadvantaged. (Task 7)

No activity to report: The Annual Operating Report is scheduled to be reviewed at the November 2020 LCB meeting for approval and signature.

L. Report the actual expenditures (AER) of direct federal and local

government transportation funds to the Commission for the

Transportation Disadvantaged no later than September 15th. (Deadline

extended to September 30th) (Task 8)

The Actual Expenditures Report was submitted to the CTD on Sept 30, 2020. TASK COMPLETE

II.

SERVICE DEVELOPMENT

PROGRESS

A. Jointly, with the community transportation coordinator and the local coordinating board, develop the Transportation Disadvantaged Service Plan (TDSP) following CTD guidelines. (Task 1)

No activity to report: The annual TDSP update is scheduled for May 2021 LCB meeting.

B. Encourage integration of “transportation disadvantaged” issues into

local and regional comprehensive plans. Ensure activities of the local

coordinating board and community transportation coordinator are consistent with local and state comprehensive planning activities including the Florida Transportation Plan. (427.015, FS)

The Transportation Disadvantaged program is included in the Okaloosa-Walton TPO Public Transportation Priorities.

C. Encourage the local community transportation coordinator to work cooperatively with regional workforce boards established in Chapter

445, F.S., and provide assistance in the development of innovative transportation services for participants in the welfare transition program. (427.0157, FS)

No activity to report: The regional Workforce Board is represented on the LCB.

III.

TECHNICAL ASSISTANCE, TRAINING, AND EVALUATION

PROGRESS

A. Provide the LCB with quarterly reports of local TD program

administrative support accomplishments as outlined in the grant agreement and any other activities related to the TD program. (Task 9)

The quarterly report was included in the August 2020 Agenda.

B. Attend at least one Commission-sponsored training, including but not

limited to, the CTD’s regional meetings, the CTD’s annual training workshop, or other sponsored training. (Task 10)

No activity to report.

C. Attend at least one CTD meeting each year within

budget/staff/schedule availability. Staff attended the CTD virtual meeting on August 26, 2020. TASK COMPLETE

D. Notify CTD staff of local TD concerns that may require special

investigations. No activity to report.

E. Provide training for newly-appointed LCB members. (Task 3) No activity to report: Annual board training is scheduled at the Feb 2021 LCB meeting and is also provided as needed.

F. Provide assistance to the CTC, purchasing agencies, and others, as

needed, which may include participation in, and initiating when necessary, local or regional meetings to discuss TD needs, service evaluation and opportunities for service improvement.

No activity to report.

G. To the extent feasible, collect and review proposed funding applications involving “TD” funds consistent with Chapter 427, F.S.,

and Rule 41-2, F.A.C., and provide recommendations to the LCB. (427.0157, FS)

(43)

H. Ensure the local coordinating board conducts, as a minimum, an annual evaluation of the community transportation coordinator. The

local coordinating board shall evaluate the coordinator using the Commission’s Evaluation Workbook for Community Transportation Coordinators and Providers in Florida (at a minimum using the modules concerning Competition In Use of Operators, Cost-Effectiveness and Efficiency, and Availability of Service) and local standards as defined in the Transportation Disadvantaged Service Plan. (Task 2B)

No activity to report.

I. Assist the CTD in joint reviews of the CTC. No activity to report. J. Ensure the LCB annually reviews coordination contracts to advise the

CTC whether the continuation of said contract provides the most cost effective and efficient transportation available, consistent with Rule 41-2, F.A.C.

Coordination contracts are reviewed as needed.

K. Implement recommendations identified in the CTD’s QAPE reviews. No activity to report.

Other Items of Development and Update in accordance with Laws, Rules, and Commission policy:

No activity to report.

By submission of this Quarterly Report, the information provided is accurate and accountable and corresponds with the activities for this quarter.

___________________________________________________________ Representative – Howard K. Vanselow

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