Work-Related Injuries and Illnesses
Advisory
Components of the Advisory
a.) Medical treatment b.) Incident Reporting
c.) Time off and returning to work
d.) Filing Workers’ Compensation Claims
Advisory 12.2
• This advisory gives clear directives
regarding Work-Related Injuries and
Illnesses and the process to follow.
•
http://www.ehs.uc.edu/Advisories/Advisory
_12_2.PDF
5 Things to Do
a) Receive prompt medical treatment of work-related injuries and illnesses.
b) Report incidences of work-related injuries and illnesses. c) Report time off from work due to work-related injuries
and illnesses, and to promote the efficient return to work.
d) File Workers’ Compensation claims.
a.) Receive Prompt Medical Treatment -
Preferred Order for Seeking Medical Treatment
• University Health Services
– Open weekdays 8:30 am to 4:00 pm
• Holmes Hospital 513-584-4457
• Lindner Clinic (Varsity Village) 513-556-2564 • The University Hospital, Inc. Emergency Room
• For emergency treatment and after hours
• The nearest medical facility
• All other times, holidays and locations other than main campus
• The employee or UC rep must advise providers that treatment is for a work related injury.
b.) Incident Reporting
• Complete form A-1352 (a) within 24 hours
–
http://www.ehs.uc.edu/Advisories/Advisory_12
_2.PDF
(EHS)
• Always download a current form from the web. • The injured employee answers all questions in
detail.
• The supervisor confirms completion of specific, detailed information.
c.)Time off and Returning to Work
• The employee notifies the supervisor of absence and follows departmental policies for time off work.
• The supervisor notifies the business office of all
absences so that time off work and leave policies can be adhered to (absence may be an FMLA qualifying event). • University Health Services (UHS) coordinates return to
work whenever the employee is:
d.) Filing a Workers’ Compensation Claim
• Employees who receive services only at UHS
may not need to file a work comp claim.
• If treatment is received at a facility other than
UHS, the employee
must
submit a First Report
of Injury (FROI) to the Bureau of Workers’
Compensation (BWC) to initiate a BWC claim.
• Employees should call HR 513-556-6381 for
Compensation for Lost Wages
• Employees should contact HR at 513-556-6381 for details before making the decision whether to:
– use paid UC sick time (and paid UC vacation if applicable) – or apply for BWC lost wages
• This decision is irrevocable
• The employee is ineligible for BWC provided lost wages if the absence is less than 7 calendar days
• BWC does not provide compensation for the first 7
UC pay vs. BWC payment
UC Pay (sick/vacation/comp) BWC compensation
“In pay status” – remains on payroll “No pay status” – comes off payroll Time off work accruals continue May not be a lost time claim
Deductions & payroll contributions continue Claim may be denied
Pay for holidays continues Additional allowances may be denied Employee receives full wages Appeal periods & processing time Job retention per UC rules/policies and
collective bargaining agreements
Possible self-contributions for deductions and benefit contributions
Holiday pay ceases
BWC calculates average weekly wage BWC pays a percentage of average weekly wage (and it decreases)
Restricted Duty Offer
• Temporary transitional work assignment may be available for an employee temporarily medically restricted from performing regular job duties.
• Disability Management Services (DMS) contacts the department when an employee is released to work with restrictions.
• DMS’s first goal is always full-duty return to work in the regular position. If this is not an option, DMS will explore other avenues with the injured worker.
Restricted Duty Offer (continued)
• Employees should be advised that refusal of restricted
duty assignments may result in the following:
– Ineligibility for use of sick time per applicable collective bargaining agreement or UC policy.
– Ineligibility for use of OIL (FOP only).
– Ineligibility for any income benefits to which the employee may be entitled by the Bureau of Workers Compensation.
Environmental Health and Safety works
with the supervisor and the department to:
Identify the cause of the problem
Correct the cause of the problem
Determine the severity of the injury or illness:
Sprains and strains account for 25% of the incidents reported annually
Bruises account for 15-20% of reported incidents
Cuts constitute 10-15% of reported incidents
Needlesticks and sharps injuries
account for 8-10% of reported incidents Environmental Air Quality Concerns
Repetitive motion Caught in or compressed by equipment
__ Falls on the same level __ Struck by object
__ Assaults and violent acts __ Overexertion
__ Highway accidents __ Bodily reaction
__ Falls to lower levels
