Administrators Guide

Online Business Card Order System

Administrators Guide

Welcome to the Niagara College

electronic Business Card ordering system.

Administrators of the Niagara College Online Business Card ordering software (the system) have the ability and authority to make changes to the staff database content for new and existing staff and faculty members’ business cards. Staff and faculty requiring business cards will contact their Administrator to ensure their information is correct and to place an order for Niagara College business cards. The system uses a sophisticated and secure online payment system with shopping cart which at this time does not allow for alternate payment options.

Administrators ordering business cards will submit their credit card receipts generated by the system in the same manner as any other business expense. Navigate using Microsoft Internet Explorer to https://www.tphdirect.ca/direct_Logon.aspx a web link also exists at https://www.niagaracollege.ca/marketing for your convenience.

A special note of interest: authorized users will be able to access the business card system remotely thus allowing users to order cards from virtually any location. Special shipping options can be arranged to send card orders worldwide.

Once logged into the online system

administrators will be able to access the

Niagara College Platinum services

Address Book under

the Custom Applications tab. The Address Book tool allows you to

maintain and organize a list of your locations and your staff, for simple point-and-click easy to use.

To access the address book simply click on the link and users will be directed to 4 options.

1) Add Staff to Database 2) Edit/Remove Staff

Data Entry

Step 1:

For detailed instructions on how to fill in this form, please see page 4

Enter your POSITION title

Enter your School title

Enter your Division or Enterprise title

Enter your Department or Program Name

Title 2 and Title 3 will appear AFTER your department name on your printed cards

This is not a printable field at this time Only applicable to AofE winners

This is your Niagara College email

This is not a printable field at this time

Location: Select the location that the user would consider their primary work location First Name: Enter the users desired first name

Last Name: Enter the users last name (Plus any professional designations) Title 1: Enter the name of the users official position

Title 2: This field is for secondary information to your department

Title 3: additional space for professional description such as division or office name

NOTE: Title 2 & 3 appear AFTER your department per the attached sample:

Award of Excellence: Enter the YEAR OF AWARD in this field. Leave blank if the user is not an award of excellence winner

Cell: This is a default field from the ordering service. Niagara College does not subscribe to the printing of cell phone numbers on business cards. If a user requires a cell number on their card, please instruct them to use the double sided card template where they can print custom information on the back of their card

Department: If the user is support staff, enter the formal name of the person’s department. If the user is faculty or other, you may add the name of the program or other descriptive detail. Remember the “Department” field always prints directly below the users “Title 1”

email: Enter the users Niagara College email address Extension: Enter the users telephone extension Fax: Enter the users Fax number

Loc website: This field is reserved for the NiagaraCollege.ca website. You can enter information but the card system only prints “NiagaraCollege.ca” on the front of all cards

If a user has more than one title and or department and would like a choice of

alternate business cards, enter each title and or department name in the Title 1 or

Department field

separated by a semicolon “;” (no spaces).

This will allow the user to select and print an individual business card per position or

department

When complete, Click on Add Staff

Member to save the user to the address book.

NOTE: All printed business cards generated by the “system” will be

Step 2:

To Edit or Remove staff members from the address book start by choosing the staff member from the drop down menu, and make any necessary changes.

Click on Save Staff Member to return to the previous screen.

Step 3:

If a user has an alternate

Step 4:

Once opened the information can be edited, saved or deleted.

Adding Photos and images to

international business cards:

The Administrator must log into the system to load your photo into the database. IMPORTANT: all photos must be named to match the user’s email name to auto-connect to the system database. Eg. John Smith’s email is [email protected] – the photo must be named “jsmith.jpg”

Uploading must be done from the primary system website. Navigate your web browser to https://www.tphdirect.ca/direct_Logon.aspx. Click

“PLACE ORDER”

left

area of the page

Print Job Name: Please enter a description of what you are uploading

(eg. Photo for john smith). You may enter more detail in the special instructions area if further attention is required. Leave all other fields blank and click

proceed to the upload. The photo will be added to the database within 1 business day and will be available for all future orders.