WRS Version 05/2004. WRS Version 05/2004 Immigration and Nationality Directorate

Immigration and Nationality Directorate

Form

WRS

Version 05/2004

Form

WRS

Version 05/2004

This form is for use for applications made between 1

^st

May 2004 and 31

^st

July 2004 Application for a registration certificate under the Worker Registration Scheme (WRS) Payment Slip

Section 1: Contact details of person paying for the application

1. Title Mr. Mrs. Miss Ms Other (please state)

2. Contact name

3. House number and street 4. Town

5. County 6. Post code

Section 2: Details of the applicant

Yes No

7. Is the application to be paid for?

Please tick appropriate box

.

Passport National Identity Card 8. Please tick whether you have included a

Passport or National Identity Card 9. Surname/family name

10. First names

11. Date of birth

d d m m y y y y

12. Name of Employer in the UK

13. Nationality

Please select your Nationality by ticking the correct box

Czech Lithuanian

Estonian Polish

Hungarian Slovakian

Latvian Slovenian

Section 3: Payment details – please complete where appropriate

14. Method of payment UK Postal order

UK Cheque

Please make payable to: Home Office, Work Permits (UK)

Account No Sort code Cheque No

Or please debit my Visa Mastercard Delta Switch

15. Amount paid £ 50.00 16. Name on card

17. Card number

18. Card details Valid from / Expiry date / Issue No.

(Switch only)

19. Signature (card payment only) Date

These guidance notes explain when you need to submit payment with your application for a registration certificate and how to complete the payment slip.

1. The Fee

There is a fee of £50 for a registration card and certificate issued under the Worker Registration Scheme (WRS). Once a registration card and certificate have been issued, subsequent applications are free of charge. In the event the application is withdrawn or is refused the fee will be refunded.

All applications should be made by post or by courier. See the WRS Guidance Notes at the end of the application form for information on how to apply.

In order to consider an application the full fee, must accompany the application.

We cannot begin the consideration process until the payment has cleared. Payments made by cheque, may take up to 5 working days, credit/debit cards may take up to 1 working day and postal orders will clear immediately.

2. How do I pay?

The payment must accompany the application (unless the applicant already holds a registration card) and the payment slip must be fully and accurately completed. Payment can be made by:

• UK Postal Order;

• UK Cheque (personal or business);

• Debit Card (Delta or Switch only); and

• Credit Card (Visa or MasterCard only).

Please do not send cash.

Please note: we will not accept payment by any other means, including cheques and sterling drafts drawn on foreign banks.

For a payment to be valid, the payment slip must be completed correctly.

3. Completing the Payment Slip

Correct completion of the payment slip is very important. Any errors may prevent the payment from being processed, which may result in the application form being returned. This will delay the consideration of the application. It is therefore imperative that the payment slip is completed in accordance with the guidance below:

Please note that if you have already been issued with a registration card, you do not need to complete section 3, however you must complete sections 1 and 2.

Section 1: Contact Details of Person paying for the application

Please complete all details of the person who is paying for the application and who can be contacted if we have a payment enquiry in the following way:

• Question 1: Title;

• Question 2: Contact name;

• Question 3: House number and street name;

PAYMENT GUIDANCE NOTES FOR WORKER REGISTRATION SCHEME

(WRS)

Section 2: Details of the Applicant

Please complete questions 7-13 with the following details:

• Question 7: Indicate whether the application is to be paid for;

• Question 8: Indicate that a passport or National Identity Card is included with the application;

• Question 9: Applicant’s surname;

• Question10: Applicant’s forename(s);

• Question11: Applicant’s date of birth (day/month/year – e.g. 31/01/1970);

• Question 12: The full name of the applicant’s employer in the UK; and

• Question 13: Applicant’s nationality.

Section 3: Payment details

Please indicate the method of payment at question 14 and the amount paid at question 15, as well as completing the relevant sections as indicated below:

UK Postal Orders

Postal orders should be made payable to ‘Home Office, Work Permits (UK)’ and should contain a valid post office stamp.

Please attach your postal order to the front of the form.

UK Cheque Payments

• The cheque must be made payable to ‘Home Office, Work Permits (UK)’’ and crossed A/C Payee only;

• Please make sure that the date and the amount (words and figures) are correct and that the cheque is signed properly; and

• Include the account number, the sort code, and the cheque number on the payment slip.

Please attach your cheque to the front of the form.

Credit or Debit Card Payments

For Credit or Debit Card payments, the following details must be provided:

• The type of card;

• The name as it appears on the card;

• The card number;

• The valid from and expiry date of the card;

• The issue number (switch cards only); and

• The payment slip should be signed and dated at question 19.

4. Insufficient payment

If your payment details are incorrect (so that the payment cannot be processed) or full payment is not received, you will not be deemed to have made an application. We will inform you, and we will allow 14 days for the correct fee to be paid.

If you do not pay within 14 days, your application will not be considered and returned to you.

Please refer to Part 5 of the WRS Guidance Notes at the end of the application form for more details on refunds and

validation procedures.

Application for a certificate under the Worker Registration Scheme .

The information contained in this application will be treated in confidence by the Home Office, but it may be disclosed to other government departments, agencies, local authorities and other bodies, where necessary, for immigration and nationality purposes or to enable them to carry out their functions.

Data relating to this application may be shared with the employer named on this application form in respect of this application only.

To be completed by the applicant

Section 4: Requirement to register

If you answer yes to any of the questions in this section, you do not need to apply for a registration card and certificate under the Worker Registration Scheme. You may be entitled to an EEA residence permit and details of how this can be obtained can be found at www.ind.homeoffice.gsi.gov.uk.

20. Are you working only in a self-employed capacity? No Yes

21. Have you been working legally in the UK for 12 months or more without interruption? No Yes 22. Have you been working legally in the UK for your current employer before 1 May 2004? No Yes 23. Did you have leave to enter the UK under the Immigration Act 1971 on 30 April 2004 and

that leave was not subject to any condition restricting your employment? No Yes 24. Are you providing services in the UK on behalf of an employer who is not established in the

UK? No Yes

25. Are you a citizen of the UK, another EEA state (other than a relevant accession state) or

Switzerland? No Yes

26. Are you a family member (spouse or child under the age of 21 or dependant) of a Swiss or

EEA national who is working in the UK, and not required to register? No Yes 27. Are you a family member (spouse or dependant child) of a Swiss or EEA national who is in

the UK and is a student, or retired, or self-sufficient? No Yes

Section 5: Type of application

28. Have you already been issued with a registration card under the WRS?

Yes Please complete Sections 1, 2, 4, 5, 8, 9, and 10.

No Please complete all sections of the form.

(Please indicate by ticking the relevant box)

29. If yes, what is the WRS reference number?

30. If you no longer work for any of your previous employers, please state the name of the employer and the date you ceased working:

Name of employer Date you left their employment

Section 6: Personal details of applicant

31. Title Mr. Mrs. Miss Ms Other (please state)

32. Surname/family name

33. Surname/family name at birth (if different) 34. First names

35. Gender Male Female

36. Date of birth day month year

37. Nationality 38. Passport number

Or

National Identity card number

39. National Insurance number (if you have one) 40. Address in the UK: Name/House No.

Street Town County Postcode

41. Your daytime telephone number (if you have one)

42. If your dependants (children and/or spouse or partner) are living with you in the UK, how many of them are:

Aged 16 or under?

Aged 17 or over?

43. Are you undertaking a course of study at an educational establishment in the UK? No Yes

Section 7: Immigration status

44. When did you last enter the UK? day month year

45. On what basis did you enter the UK (e.g. student, visitor)?

46. Do you have any outstanding application for leave to enter or remain (including asylum)? No Yes 47. If yes, please give details, including on what basis you have applied.

48. Do you have an outstanding appeal? No Yes

49. Your Home Office reference number (if you have one)

Declaration of withdrawal of outstanding application with the Home Office

Please delete the following bullet points that do not apply and sign and date the declaration below:

• I now withdraw my outstanding application for asylum and/or human rights application in the United Kingdom

• I now withdraw my outstanding application for leave to remain in the United Kingdom.

Your signature Date

Name (CAPITALS please)

Section 8: Employment details

50. Name of your UK employer

51. Type of business (e.g. agriculture, construction, education, healthcare, hospitality, transport)

52. Address of your UK employer: Name/Building No.

Street Town County Postcode

53.

Address employed at (if different):

Name/Building No.

Street Town County Postcode 54. Your UK employer’s telephone number 55. Contact name for employer

56. Your job title

57. The date you started your job day Month year

58. How many hours a week do you normally work? per week 59. How much is your hourly rate, before deductions? £ per hour 60. What allowances, if any, do you receive? £ per

ann m 61. What type of employment are you undertaking?

(Please indicate by ticking the relevant box)

Permanent

Temporary/Agency

If you have more than one employer, please photocopy this page and complete for each employer.

Section 9: Documentary evidence

• The documents required in support of your application, are listed below.

• You only have to provide those documents that are relevant to your application.

• Failure to send the required documents may delay the processing of your application and may result in your application being refused.

• Tick the boxes next to the relevant items to show which documents and photographs (if applicable) you are sending.

If you have already been issued with a registration card and certificate, please provide:

A copy of a letter from your current UK employer confirming your employment. This is not legally required, but will help us process your application.

If you have not already been issued with a registration card and certificate, please provide:

Two recent passport-sized photographs of yourself with your name written on the back of each photograph.

Your current passport or National Identity Card.

A copy of a letter from your UK employer confirming your employment.

Please note: If you already have a registration card, you do not need to send photographs or your Passport/National Identity Card.

If you have an outstanding application for asylum/leave to remain:

Have you already sent your passport or National Identity Card to the Home Office in support

of an outstanding application for asylum/leave to remain in the UK? No Yes If you have answered yes, please provide details under Question 47.

Section 10: Applicant’s declaration

You must now read the declaration below and sign it. It must be signed by you (the applicant) and not by a representative or other person acting on your behalf.

• I hereby apply to register with the Worker Registration Scheme.

• The information I have given in this form is complete and is true to the best of my knowledge.

• I declare that the photographs submitted with this form are a true likeness of myself.

Your signature Date

Name (CAPITALS please)

Document Checklist

• Please complete this part of the form, as it will help us (a) to make sure that we have received the documents, which you have supplied and (b) to keep a record of them while they are in our possession. You are only expected to provide those that are required to support your application as specified in section 9 of the application form.

• In the left hand side of the box below, please enter as directed the number of documents of the kind described which you have provided with your application.

Please state in the boxes below how many of the

following you have enclosed Ð FOR OFFICIAL USE ONLY

Please do not write on this side of the box Passports

National Identity Cards Passport-sized photographs

Letter(s) from UK employer(s) confirming employment

FOR IND USE ONLY

Already has Registration Card? No Yes Valid Invalid

Signature Date

Your personal checklist for the WRS form

Please make the following checks before submitting your application. They should help to ensure that it is complete and valid.

• Are you required to register on the WRS? See part 1 and 2 of the Guidance Notes.

• Is the form valid for use? See the date on the front page.

• Have you completed all the relevant sections of the form?

• Have you sent us the required documents specified in section 9 of the application form?

o Current passport; or National Identity Card;

o 2 passport-sized photographs with your name written on the back of each photograph; and o A copy of a letter from your UK employer(s) confirming your employment.

• Have you completed, signed and dated the declaration in Section 10 of the form?

Finally, please make sure that the application is addressed and sent to:

Worker Registration Team Home Office

Walsall Road

Cannock

WS11 0WS

These guidance notes are to help you make an application on form WRS.

1. Who has to register?

The scheme will apply to nationals of the following accession states:

• Poland;

• Lithuania;

• Estonia;

• Latvia;

• Slovenia;

• Slovakia;

• Hungary;

• Czech Republic.

Subject to section 4 of the application form, you need to apply for a registration certificate under the Worker Registration Scheme (WRS) if you are a national of one of the accession states listed above; and

• You start a new job on or after 1 May 2004;

• You have been working in the UK before 1 May 2004 without authorisation/in breach of your immigration conditions;

• You are working on a short-term or temporary basis; or

• You are a student who is also working.

2. When should I apply?

Accession state nationals who are not exempt from the scheme should apply for a registration certificate as soon as they start a new job, and within one month of starting a job at the very latest.

3. Do I need to pay a fee?

Yes, unless you already hold a registration card and certificate, you must pay the correct fee as required by law. If you fail to do so, your application cannot be considered and will be returned to you. Information on the current fees and how to pay is given in the Payment Guidance Notes on pages 2 and 3.

4. How will the scheme work?

Accession state nationals who apply to register will be issued with a worker registration card and a certificate authorising them to work for the employer concerned.

If you change employer or take up additional employment you will have to apply to for a registration certificate authorising you to work for your new employer. You will then be provided with a new certificate, which authorises you to work for that employer. No new registration card will be issued; therefore, no fee will apply to this type of application.

After 12 months’ work without interruption, you, the worker will acquire full Treaty rights and will be free from the requirement to register. You will be able to apply for an EEA resident’s permit to confirm this. Evidence of 12 months uninterrupted employment, includes the worker registration card and supporting registration certificates for each of the employers you have worked for, letters from employers, and payslips.

The scheme is based on continuity of employment – there is no restriction on the number of employers a worker can have.

5. Completing your WRS form

This is very important to make sure your application is complete. Your application will be not be considered, if all the required information and documents are not provided, which will delay the outcome. To make sure that your application is complete, you need to do the following:

Worker Registration Scheme (WRS)

GUIDANCE NOTES

Please complete the form by typing or printing the required details in English in BLOCK letters and in black ink. The notes below are designed to help you in doing this. All sections should be completed on the application form, unless otherwise indicated.

Complete the relevant sections of the form by answering and completing all the questions or ticking the boxes that apply to you. This means if you don’t have a registration card and certificate you need to complete all sections of the form. But if you already have a registration card and certificate you only need to complete sections 1, 2, 4, 5, 8, 9, and 10.

Section 4: Requirement to Register

Section 4 is to identify whether there is a requirement for you to register on the WRS. Please answer questions 20-27. If you answer ‘Yes’ to any of the questions in Section 4 or any of the bullet points below apply to you, you are not required to register on the WRS:

• You are self-employed (and not undertaking any paid employment);

• You had been legally working in the UK on 30 April 2004 for 12 months without interruption (i.e. in the 12 month period any intervening periods in which you were not legally working do not in total exceed 30 days);

• You have been working legally in the UK for a period of 12 months without interruption, falling partly or wholly after 30 April 2004.

• On 30 April 2004 you had leave to enter or remain in the United Kingdom under the Immigration Act 1971 and that leave was not subject to any condition restricting your employment (i.e. you were given Code 1 conditions). You would have been given Code 1 conditions, if for example, you were:

• On the Highly Skilled Migrant Programme;

• The spouse/unmarried partner of a UK citizen on their probationary period;

• The dependant of an accession state national currently subject to code 1 conditions;

• An accession state national who is the dependant of a work permit holder; or

• Post-graduate doctors or dentists in the UK for training.

• You were granted leave to enter the UK under the Immigration Act 1971 before 1 May 2004 as a seasonal worker at an agricultural camp, and you began working exclusively for an employer on or after 1 May 2004 (but before 31 December 2004) as a seasonal worker at such an agricultural camp;

• You are a posted worker, i.e. your employer is not established in the United Kingdom and you work for your employer in the United Kingdom for the purposes of providing services on your employer’s behalf.

• You are also a citizen (i.e. hold dual nationality) of the UK, another EEA state other than the accession states listed above, or Switzerland;

• You are the family member (spouse, or dependant child) of a Swiss or EEA national who is in the UK and is a student, or retired or self-sufficient;

• A student is someone who is enrolled at a recognised educational establishment in the UK for the principal purpose of following a vocational training course;

• A retired person is someone who has pursued an activity as an employed or self-employed person and is in receipt of a pension or benefits sufficient to avoid his becoming a burden on the social security system of the UK and is covered by sickness insurance in respect of all risks in the UK;

• A self sufficient person;

• A self-employed person.

• You are the family member (spouse, or child under the age of 21) of a Swiss or EEA national (other than an accession state national) who is working in the UK.

If any of the categories above cease to apply to you, you will be an accession state national requiring registration and will need to register under the Worker Registration Scheme when you take up employment or change employers.

If you are in any doubt whether you need to register please contact the Worker Registration Team as detailed in part 7 of the Guidance Notes.

Section 5: Type of Application

This section is to identify whether you have been issued with a Registration Card and Certificate,

Section 7: Immigration Status

This section is to identify whether you have any outstanding application(s) for leave to enter or remain in the UK, and whether you want to withdraw that application. Please complete all questions in this section; however, information provided in this section will not affect the outcome of your WRS application.

Section 8: Employment Details

This section is to capture your employment details, some of which will be printed on your Worker Registration Card and Certificate.

If you have more than one employer, please copy this page and complete in full for each employer.

Section 9: Documents required

This section is to identify the document you have supplied with your application. If you have already been issued with a registration card and certificate, you should provide:

• A copy of a letter confirming employment from the employer.

If you have not already been issued with a registration card and certificate, you must provide:

• A copy of a letter confirming employment from the employer;

• Two photographs with your name written on the back of each photograph (The photographs should be passport-sized and with a white background);

• Valid passport or National Identity card; and

• Payment of £50.

Section 10: Applicant’s Declaration

Please complete, sign and date the declaration The document checklist

This will help us to confirm the receipt of your documents and to safeguard them whilst they are with us. Passport, National Identity Cards and photographs must be originals. Your passport and National Identity Card will be returned to you. Your photographs and the letter from your employer will not be returned to you; therefore you can provide a copy of the letter rather than the original.

If all the required documentation is not supplied or additional documentation is required we will contact you and provide a relevant correspondence address to send the documentation to.

The following procedures will apply to applications that cannot be processed.

i) No payment included– where an application does not include a valid payment, you will not be deemed to have made an application (under Regulation 7(2)(b)(i)). We will send a letter to the person named in Section 1 of the payment slip, if payment is not received within 14 days the application will be considered withdrawn and returned to you.

ii) Insufficient payment included – where an application does not include the full payment of £50, you will not be deemed to have made an application (under Registration 7(2)(b)(i)). We will send a letter to the person named in section 1, along with the partial payment to request full payment within 14 days. If this is not received the application will be considered withdrawn and returned to you.

iii) Payment included but relevant documents not provided – We will notify you to send the relevant documents within 14 days or the application will be refused, and returned to you with the fee refunded.

6. I’ve now completed my form. How do I apply?

Your employer should take a copy of the application form before it is submitted to the Home Office.

In order to simplify the validation procedure, please ensure that the application is packaged in the following order:

i) Application form with cheque or postal order (if applicable) secured to page one of the form;

ii) Passport/National Identity card; and

iii) Supporting documents e.g. a copy of a letter confirming your employment from your employer(s).

You may wish to submit your application by courier. Couriered applications will only be accepted between 9am-5pm, Monday to Friday (excluding public holidays).

Your completed application should be sent to the address below:

Worker Registration Team Home Office

Walsall Road Cannock WS11 0WS

We recommend that you use Recorded or Special Delivery, as this helps us to record the receipt of your application.

Please make sure that you keep a record of the Recorded or Special Delivery number.

We are unable to accept e-mailed or faxed applications.

All payments are processed by a Government approved Payment Handling Service, who will check the following:

i) If payment is necessary;

ii) The payment slip is completed correctly; and iii) The payment method is valid.

The Payment Handling Service will not be responsible for considering any aspect of the Worker Registration Scheme application.

7. I need help completing my form. Who can I ask for advice?

For advice about the WRS, including completing the application form, please contact the Worker Registration Team, 9am to 5pm Monday to Friday.

Telephone: 0114 259 6262

Fax: 0114 259 5961

E-mail: [email protected] Or write to us at:

Worker Registration Team Work Permits (UK) Home Office Level 5 Moorfoot Sheffield S1 4PQ

When contacting the WRS Team by telephone please make sure you have the following information to hand, and when contacting us in writing please provide the following details in your letter or e-mail:

• Applicant’s full name, date of birth and nationality;

• Your WRS reference number, which is on your registration card and certificate, if you have one;

• The Recorded or Special Delivery number (if applicable); and

• The date on which the application was posted.

Please do not send any correspondence about your application to the Government approved payment handling service in Part 6 of these Notes, as this address is for processing the payment only.

8. How long will it take to decide my application?