Inspiring in everyone a passion to excel. For School Year 2021/2022

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C C o o m m m m u u n n i i t t y y U U n n i i t t

S S c c h h o o o o l l D D i i s s t t r r i i c c t t 2 2 0 0 0 0

“Inspiring in everyone a passion

to excel”

F F a a c c i i l l i i t t y y S S e e r r v v i i c c e e s s R R e e n n t t a a l l I I n n f f o o r r m m a a t t i i o o n n

B B o o o o k k l l e e t t

For School Year 2021/2022

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1 S E C T I O N I

OVERVIEW: USE OF CUSD 200 SCHOOL FACILITIES PAGE 3

S E C T I O N I I

BOARD POLICY 8.20 COMMUNITY USE OF SCHOOL FACILITIES PAGE 4

S E C T I O N I I I

REHABILITATION ACT OF 1973 PAGE 4

S E C T I O N I V

OVERVIEW: USAGE BLACKOUT DATES FOR SPECIFIC SITES PAGE 4

S E C T I O N V

CANCELATION PAGE 5

S E C T I O N V I

COVID 19 & INFECTIOUS DISEASE REGULATIONS PAGE 5

S E C T I O N V I I

OVERVIEW: APPLICATION/CONTRACT PROCESS FLOWCHART PAGE 6

S E C T I O N V I I I

SCHOOL USER CATEGORIZATION PAGE 7

S E C T I O N I X

PAYMENT FOR SERVICES BY CATEGORY PAGE

8 S E C T I O N X

RENTAL STAFF CHARGES PAGE 8

S E C T I O N X I

SCHOOL USER CHARGES FOR EQUIPMENT PER DAY OR PORTION OF

DAY CATEGORY 1 – 7 PAGE 9

S E C T I O N X I I

SCHOOL USER CHARGES FOR FACILITIES PER HOUR PER CATOGORY PAGE 9 A. SCHOOL USER CHARGES FOR FACILITIES PER HOUR IF

ADMISSION IS CHARGED

B. SPECIFIC USAGE INFORMATION FOR ALL FACILITIES RENTALS

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2 TABLE OF CONTENTS CONTINUED

S E C T I O N X I I I

OVERVIEW: FEES AND PROCEEDURES FOR RENTAL OF CUSD 200

SYNTHETIC TURF AND FIELD HOUSE USAGE OVERVIEW PAGE 11

A.

FEE STRUCTURE

B.

DISCOUNT STRUCTURE

C.

HIERARCHY OF RENTAL USE PRIORITY

D.

SPECIAL INSURANCE PROVISION

E.

FOOD AND PARKING CONCESSIONS

F.

EMERGENCY AND POLICE SERVICES

G.

USE OF FIELD LIGHTING SYSTEM

H.

SPECIFIC PROHIBITIONS FOR FIELD USEAGE

S E C T I O N X I V

OVERVIEW: FEES AND PROCEEDURES FOR RENTAL OF CUSD 200

FIELD HOUSE USAGE PAGE 13

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3 Wheaton Warrenville Community Unit School District 200

R e n t a l U s a g e A g r e e m e n t I n f o r m a t i o n

S E C T I O N I

USE OF CUSD 200 SCHOOL FACILITIES

The buildings and property of the school district shall be available for community use under conditions prescribed or permitted by the school code and in accordance with the adopted policies of the Board of Education.

The school buildings and facilities are provided primarily for school purposes and may be used without charge for meetings of students, teachers, parent-teacher groups, and similar groups affiliated with the public schools. Entertainment held for the benefit of students or parent-teacher group’s approved by the school authorities shall be permitted without charge.

Arrangements for such meetings must be approved by the principal who shall assume responsibility for the meeting in person or by delegation to responsible teachers and/or custodians.

The Board of Education may also permit the use of school buildings for adult education or for meetings of Boy Scouts, Girl Scouts, or other recognized youth organizations. When such meetings necessitate extra heat or custodial services, the cost of such services may be charged.

Use of the buildings by any group or organization striving to promote the public welfare may be permitted to use the building facilities for a rental fee if approved by the business office. Such use must be previously approved by the building principal.

School activities, which are a part of the regular or extra-curricular programs of the schools, and not scheduled on Sundays.

The Board of Education reserves the right to refuse the use of the buildings or facilities to any or all applicants.

A schedule of rental fees shall be approved by the Board of Education follows.

Policy Adopted: August, 1972 Amended: July, 1974 Amended: July, 1976 Amended: January, 1981 Amended: September, 2002

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4 S E C T I O N I I

BOARD POLICY 8.20 COMMUNITY USE OF SCHOOL FACILITIES

School facilities are available to the community for education, civic, cultural, and other non-commercial uses consistent with the public interest when such use does not interfere with the school program or school- sponsored activities. The use of school facilities for school purposes has precedence over all other uses.

Persons on school premises must abide by the District's conduct rules at all times.

Student and school-related organizations shall be granted the use of school facilities at no cost. Other organizations granted use of facilities may be charged fees and costs.

The Superintendent shall develop Administrative Procedures to manage community use of school facilities which shall be reviewed and approved by the Board. Use of school facilities requires the Director of Business Service's approval and is subject to the Administrative Procedures.

LEGAL REF.: Lamb's Chapel v. Center Moriches Union Free School District, 113 S.Ct. 2141, 83 E.L.Rep. 30 (1993). 105 ILCS 5/10-22.10 [Ill. Rev. Stat., ¶10-22.10].

CROSS REF.: 8.25, 8.30 Adopted: October 11, 1995

S E C T I O N I I I

REHABILITATION ACT OF 1973

Section 504 of the Rehabilitation Act of 1973 and its regulations prohibit discrimination on the basis of disability in all school sponsored programs, activities and events. Section 504, however, does not obligate a school district to provide such reasonable accommodations to disabled students during their participation in non-school sponsored programs, activities and events, even if such programs, activities and events are held within Community Unit School District 200 facilities pursuant to Board Policy 8.20.

Hence, it is the understanding of Community Unit School District 200 that all Scouting, Warrenville Park District, Wheaton Park District, Carol Stream Park District, Western DuPage Special Recreation Association, Lions Clubs, Kiwanis Clubs, Rotary Clubs, Church groups, Chamber of Commerce and other noted Category 2 or higher Category Users are not school sponsored activities. Consequently, Community Unit School District 200 is not responsible for this provision of disability related accommodations and services during non-school sponsored programs, activities and events.

S E C T I O N I V

OVERVIEW: USAGE BLACKOUT DATES FOR SPECIFIC SITES

Event space at Community Unit School District 200 is available for sanctioned events as well as qualified non-profit organizations. However, CUSD 200 reserves the right to place Blackout dates to limit the use of Wheaton Warrenville South High School, Wheaton North High School and Hubble Middle School to allow cleaning and maintenance to the sites during the course of Summer Break, Fall Break, Winter Break and Spring Break. All rentals are subject to this calendar except for school partnership and related organizations. Affiliation of a member of the faculty or administration with an outside event or organization does not automatically qualify the event for Category 1, 2 or 3 rate. Student Groups are not allowed to use the Courtyard for any social events.

DEFINITION OF BLACKOUT DATE CALENDAR

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The calendar below is a general outline of agreed upon dates. This calendar is subject to change. CUSD 200 primary mission is the academic, physical, cultural, and emotional development of the students we serve in our schools. Due to the nature of CUSD 200, commercial rentals are discouraged. Large rentals which are taxing on employees and facilities should be referred to professional business agencies which can better serve their needs. CUSD 200 does not wish to compete with other local facilities that are created for the purpose of holding public and private events.

Summer Break:

The two weeks that correspond to the last official day of school for CUSD 200 maybe rented at Wheaton Warrenville South High School, Wheaton North High School and Hubble Middle School. However, no air conditioning can be offered at this time to renters for their events. No rentals will be allowed the four weeks prior to the official start of the CUSD 200 school year.

Fall Break:

No rentals will be permitted during any time when custodial and maintenance staff are not on site.

Winter Break:

Spring Break:

S E C T I O N V

CANCELATION

Once a booking is confirmed with the Facility Services, and a contract is issued and signed, all other requests for that space on that day are denied. In the event of a cancellation, the organization booking that space will be charged unless the event is canceled more that one month prior to the event. If the cancellation occurs one month to two weeks prior to the event, $100 will be charged. For cancellations within two weeks prior to the scheduled event, the full fee will be assessed. Non-compliance of these standards will result in forfeiture of further use. Should circumstances arise that result in the postponement of an event, registrants will have the option to either receive a full refund or transfer registration to the same event at the new, future date.

S E C T I O N V I

COVID 19 & INFECTIOUS DISEASE REGULATIONS

The requesting organization agrees that it and its employees, agents, and invitees shall abide by all applicable laws and all current Community Unit School District 200 and Illinois Department of Public Health safety requirements, including, but not limited to the COVID 19 health and safety guidelines, regulations and mitigation efforts. In addition, the organization will abide by all Centers for Disease Control and Prevention (CDC) COVID 19 prevention measures and safety guidelines. The organization assumes full responsibility for implementing any safety measures to avoid the spread of infectious illness when occupying Community Unit School District 200 facilities, grounds or building. The organization acknowledges that failure to follow all current Community Unit School District 200 protocols will jeopardize the organization’s ability to use District 200 facilities in the future. Community Unit School District 200 reserves the right to immediately terminate this facility usage agreement in the event of any pandemic, epidemic, endemic, outbreak, or any other widespread viral or bacterial infection, pursuant to applicable Illinois regulations and/or CDC guidelines, including but not limited to COVID 19.The organization agrees to hold Community Unit School District 200 harmless from any claims for damages, or expenses arising from any pandemic, epidemic, endemic, outbreak, or any other widespread viral or bacterial infection. In the event of any pandemic, epidemic, endemic, or outbreak as defined by the CDC, the organization agrees to reimburse the Community Unit School District 200 for any fees associated with

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additional cleaning and disinfectant services that are necessary, an invoice for which will be mailed to the undersigned within 30 days of incurring such cleaning and disinfectant services.

S E C T I O N V I I

OVERVIEW: APPLICATION/CONTRACT PROCESS FLOWCHART

Group Completes Facility Use Agreement Form at School

Building Administrator Approves Use and Sends E/mail

Notification of Event to Operations Manager If School Denies Use They Contact Operations Manager Building Administrator Sends Approved Completed

Application for Facility Use Form to Asst. Dir. Of Facilities

Copy of Denied Building Usage Form is Sent To Building Administrator Contract is Prepared by Operations Manager or

Designee. Fees Determined, Service Staff Hrs, Utilities

& Special Needs

Operations Manager Contacts Applicant and Notifies of Unapproved Use Applicant is Contacted by Operations Manager to

Review Details and Agree to Charges Applicant Provides Certificate of Insurance to

Operations Manager

Contract is Agreed upon and Signed by Applicant Signed Copies of Completed Agreement Distributed to

Applicant, School Administrator, SSC Asst. Treasurer Operations Manager

Building Staff / Secretary Enters Event in Calendar All questions regarding waived fees will be presented to Assistant Superintendent Business Operations via e-mail

Operations Manager Schedules Service Staff, Equipment, Scheduled Using Work Orders

Service Staff Provide Written Feedback After Event on Back of Work Order / DTR Document

Additional Billing is Determined and Notices Sent to

Applicant DTR Will Serve as Change Order for

Additional Charges

Facility Use Agreement is Finalized Staff Assigned to Cover Event Must Have Contact Person Sign DTR for ALL

Additional Services Requested Start

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Contract Facility Use Agreement and All Related Documents Filed at Facilities Office by School

S E C T I O N V I I I

SCHOOL USER CATEGORIZATION Category 1 Users:

• District 200 sponsored activities for students and/or professional employees.

• General meetings of District 200 Parent Teacher Associations.

• General meetings of District 200 PTA Council.

• League of Women voters when a custodian is normally on duty.

• Meetings and training activity for Wheaton, Warrenville, or Winfield Police Departments.

• Meetings and training activity for Wheaton, Warrenville, or Winfield Fire Departments.

• D200 Student fund raising activities (Car Washes).

• D200 Administratively designated school clubs.

• PTA fund raising activities:

1. Dinners 2. Market Days 3. Fun Fairs 4. Breakfasts 5. Safety Cities Category 2 Users:

• General meeting for scout groups, Indian Princesses, and 4-H groups. Such usage shall be limited to regular meetings Monday through Friday when a custodian is normally on duty.

• Registration for Community Sponsored Athletic Groups.

• Community meetings held for the cities of Wheaton, Warrenville, or Winfield requiring large meeting spaces.

• Community Groups providing previous scholarship or other support of District 200 students and programs:

• Lions Clubs

• Kiwanis Club

• Rotary Clubs

• Wheaton, Warrenville, or Winfield Chamber of Commerce large group meetings.

Category 3 Users:

• Programs administered by the Wheaton Park District under the School/Park agreement.

• Programs administered by the Warrenville Park District under the School/Park agreement.

• Western DuPage Special Recreation Association Events (WDSRA)

• Park District Sponsored Adult Education classes.

• Negotiated special contracts for year long usage

• Tae Kwan Do

• Church Organizations using facilities for church services under a yearlong agreement.

• School Testing Service agencies.

• School polling place charges Category 5 Users:

• Not-for-profit organizations, which DO NOT charge admission/participation fee for events.

• Not-for-profit organizations which do charge admission for events.

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• Civic Organization fund raising events Category 7 Users:

• Private profit or non profit entities unrelated to school activity 1. Homeowners Associations

2. Political Party and campaign meetings 3. Private Sports Organizations 4. Knights of Columbus

5. Sport Camps 6. Dance Schools 7. Choral Schools 8. Musical Instruction 9. Day Care Montessori 10. Private Seminars

11. Heritage and Civil War Festivals 12. Carnivals and Circuses

S E C T I O N I X

PAYMENT FOR SERVICES BY CATAGORY User

Category Payment for use of Facility per schedule

Payment for Custodial staff during regular hours

Payment for Custodial Staff for Overtime Hours

Payment for use of District equipment

Required to post insurance per District Requirement

Payment for setup and takedown services

Payment for cleanup services

Negotiated use year long agreement

1 X

2 X X X X X

3 X X X X X

4 X X X

5 X X* X X X X X

6 X X* X X X

7 X X* X X X X X

* Payment is required only if the custodian is attending to the needs of the event and unable to complete their regular cleaning schedule in their allotted amount of time.

S E C T I O N X

RENTAL STAFF CHARGES

POSITION RATE/HOUR HOLIDAY/WEEKEND

Custodian $28.25 $37.75

Kitchen Supervisor $28.25 $37.75

Kitchen Staff $18.75 $25.00

Stage Manager $28.25 $37.75

AV Technician $28.25 $37.75

Student $8.50 $12.75

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Snow Removal - $55.00 per hour/2-hour minimum

All rates subject to change in conformance with policies of the Board of Education and with negotiated agreements The district reserves the right to detemrine the number of employees to be assigned.

S E C T I O N X I

SCHOOL USER CHARGES FOR EQUIPMENT PER DAY OR PORTION OF DAY CATEGORY 1 - 7 Overhead Projector with Screen $10.00 Volleyball/Badminton Nets $20.00

VCR with Monitor $25.00 Risers $50.00

Computer Video Equipment $25.00 Choral Risers $100.00

Lectern with Portable PA $25.00 Sound System $25.00

Portable Sound System $125.00 Score Board $25.00

Upright Piano $40.00 Grand Piano $75.00

SPECIFIC USAGE INFORMATION FOR EQUIPMENT

When sound or lighting equipment is used, the district will assign a staff member at the renter's added expense to supervise the use of the equipment. The rates are subject to change. All charges shown are per day or portion of a day of rental. Sound system is charged only when renter cannot provide their own equipment (including microphones).

S E C T I O N X I I

SCHOOL USER CHARGES FOR FACILITIES PER HOUR PER CATOGORY

FACILITY CATAGORY 4 or 5 CATAGORY 6 or 7 WEEKDAY WEEKEND/HOLIDAY WEEKDAY WEEKEND/HOLIDAY ATHLETIC:

Elementary Gym, MPR

or Commons $25 $33 $45 $50

M. S. Large Gym $33 $50 $65 $100

M. S. Small Gym $25 $33 $45 $50

H. S. Large Gym $85 $120 $250 $250

H. S. Small Gym $33 $50 $65 $100

Athletic Field* $33 $50 $70 $80

Athletic Field Lighting** $33 $33 $33 $33

AUDITORIUM: M. S. Auditorium $33 $65 $100 $100

H. S. Auditorium $50 $65 $100 $100

H. S. Lecture Hall or LLC $25 $33 $50 $65

CAFETERIA: M.S. Dining Area $33 $50 $65 $85

Kitchen and Serving Line or Staff Cafeteria $33 $50 $50 $65

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ROOMS:

Classroom $18 $33 $33 $40

Band Room $30 $45 $60 $75

Choral Room $30 $45 $60 $75

Elementary and M. S.

School LLC $25 $33 $45 $50

* Donates field use other than High Schools. ** Rental charge for equipment only, additional energy cost.

A. SCHOOL USER CHARGES FOR FACILITIES PER HOUR IF ADMISSION IS CHARGED The following will be charged in accordance with the schedule listed below:

1. Religious groups for religious services or recreational activities if admission is charged for event.

2.

Political groups for political gatherings for fund raising-programs.

3.

Scout and 4-H activities for fund-raising programs.

4.

Civic organizations for recreational functions, social functions, and general meeting purposes used for fund-raising programs.

FACILITY ADMISSION CHARGED ADMISSION CHARGED CATAGORY 4 or 5 CATAGORY 6 or 7 WEEKDAY WEEKEND/HOLIDAY WEEKDAY WEEKEND/HOLIDAY ATHLETIC:

Elementary Gym, MPR

or Commons $75 $100 $125 $150

M. S. Large Gym $100 $150 $200 $300

M. S. Small Gym $75 $100 $125 $150

H. S. Large Gym $275 $350 $700 $700

H. S. Small Gym $100 $150 $200 $100

Athletic Field* $100 $150 $200 $250

Athletic Field Lighting** $75 $100 $125 $150

AUDITORIUM: M. S. Auditorium $100 $200 $300 $300

H. S. Auditorium $150 $200 $300 $300

H. S. Lecture Hall or LLC $75 $100 $150 $150

CAFETERIA: M.S. Dining Area $100 $150 $200 $300

Kitchen and Serving Line or Staff Cafeteria $150 $200 $250 $300 ROOMS:

Classroom $55 $100 $125 $150

Band Room $90 $140 $175 $200

Choral Room $90 $140 $175 $200

Elementary and M. S.

School LLC $100 $150 $200 $250

* Donates field use other than High Schools. ** Rental charge for equipment only, additional energy cost.

B. SPECIFIC USAGE INFORMATION FOR ALL FACILITIES RENTALS 1. All charges are per hour and will be charged at a 2-hour minimum.

2. Custodial charges are not included above, but are required with all rentals.

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3. A food service employee must be present whenever the kitchen or serving line is used. Outside caterers may not have access to the kitchen, kitchen equipment, serving lines or serving equipment.

4. A security deposit of $200 will be required for the use of any AV Equipment.

5. All spaces at Hubble Middle School are charged at the high school rate.

6. The baseball, soccer and football field at Wheaton North and WW South are not for rent.

7. No weapons or weapon like items are permitted on District 200 grounds.

S E C T I O N X I I I

OVERVIEW: FEES AND PROCEEDURES FOR RENTAL OF CUSD 200 SYNTHETIC TURF FIELD

The synthetic surfaces at the Wheaton Warrenville Community Unit School District 200 high schools are community resources. As the turf product has a finite life, a fee for their use is charged to provide for future replacement.

The fee structure for field use is a discounted structure, discounted according to school affiliation and the renting organization charter. Discounts range from 0% for profit based, non-community organizations to a 100 % discount for school district affiliates.

A. FEE STRUCTURE

Per Rental day or part of a day. A day as defined as one calendar day (8am-10 pm) or any part of a calendar day period. Night rentals (10pm-8am) will not be permitted.

 $4000 per day usage plus $1 per person from gate admission.

 District 200 attendant fee.

 District 200 Custodial Services at an hourly rate.

 Restroom cleaning and restocking fee $133.00

 Field-cleaning fee as required.

Event prepay discount on all fees of 3% for payment & insurance received at least 7 days prior to the field usage.

B. DISCOUNT STRUCTURE Category 1 Users:

• Scheduled rate, full discount (fee times 0.00)

• No fees for staffing or cleaning will be charged.

• In all cases of use, the school district requires district attendants to be present for the entire duration of the use.

• The school district attendant will monitor the rental usage to ensure adherence to rules associated with rentals.

• The costs for these attendants are not available for any discounts and are billed at expected District 200 expense, with the exception of Category 1.

• Fees per the schedule Category 3 Users:

• Fees per the schedule Category 4 Users:

• For no admission fee non-profit organizations

• Scheduled rate, 30% discount (fee times .70)

• No gate admission collected.

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• For no admission fee non-profit organizations

• Scheduled rate, 30% discount (fee times .70)

• No gate admission collected.

• For admission fee non-profit organizations

• Scheduled rate, 30% discount, (Fee times .70)

• For gate admissions, 30% discount (Gate fee times .70) Category 7 Users:

• For fee based, for profit organizations

• Scheduled rate, 0% discount (Fee times 1.00)

The infill system of the field does not absorb and consume organic materials, as does ordinary soil. As a result, soiling materials must be removed from the field infill system. Events which require a field cleaning fee will be assessed a cleaning fee of $375. This fee will include the cost to clean the surface of the field as well as to clean and restock the restrooms or to empty the portable toilets at Wheaton North.

C. HIERARCHY OF RENTAL USE PRIORITY 1. Community Unit School District 200 use.

2. District 200 affiliate usage, including those affiliates charged a rental rate.

3. Wheaton Park District usage 4. Warrenville Park District usage

5. For fee renter usage as determined in the best interest of District 200 schools

Rental of the field area is limited to the field area, the corresponding home and visitor bleacher seating, and the restrooms or temporary restroom units. The rental does not include the use of the high school building, field lights, scoreboard, public address system, press box, concession stand, storage building, ticket booth, furnishings, track or event supplies. Renters are required to provide all related equipment and materials for their rental usage.

Rental of the field permits the renter to use parking spaces at the high school site, providing the high school has waived the right to use or rent these spaces.

D. SPECIAL INSURANCE PROVISION

Renters of the synthetic turf area will be required to provide liability insurance as required for all District 200 facility rentals. In addition, renters of the synthetic surface will be required to provide property insurance in the coverage amount of $200,000 of total loss per field for their rental agreement. The field will be inspected at the conclusion of a renters use. Damages will be assessed to the renter or the renter’s property insurance policy at District 200 expense totals for all repairs.

E. FOOD AND PARKING CONCESSIONS

District 200 or its affiliate’s reserves the right to sell all concessions at any event held at the synthetic turf field. Should District 200 or its affiliates waive their right to sell these concessions the renter may sell concessions. District 200 or its affiliate’s reserves the right to sell all parking areas for any event held at the synthetic turf field. If District 200 or its affiliates waives the right to sell parking locations for events the renter may sell parking areas related to the event.

F. EMERGENCY AND POLICE SERVICES

This rental agreement does not provide for any emergency medical or management services. This agreement does not provide for any crowd management or traffic management services. Any prospective renters must have these provisions in place prior to a rental agreement being approved.

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G. USE OF FIELD LIGHTING SYSTEM

The lights at each field site are available for rental use for a maximum of 3 non-school rental usages per year. These rentals will be paid as an additional fee in accordance with the District 200 schedule of fees.

The field lights will be turned off no later than 10 pm. Events, which use lighting, must end by 9:30 pm, with no exception.

H. SPECIFIC PROHIBITIONS FOR FIELD USEAGE The following will apply to all field rentals:

• No tobacco use, (smoked, chewed, etc.) is permitted anywhere on the property of Community Unit School District 200.

• No music concerts are permitted.

• No glass objects of any type may be used on the field.

• No vehicles of any type may be driven on the field.

• No food cooking devices, appliances or cooking grills may be used in the field area, including the synthetic field surface and the synthetic track surface.

• No paint, glues, or decoration may be applied to the field.

• No glitter sources, confetti, or shredded paper materials may be used on the field.

• No alcohol for human consumption is permitted anywhere on the property of District 200 Schools.

• No tents/canopies may be erected on the field.

• No spikes or other objects may be driven into the field system.

• No petroleum or base solvent chemicals may be used on the field

• No fire sources may be used on the field.

• No pyrotechnics may be used on or near the field.

• No guests using the field under a rental agreement may have chewing gum on the field area.

• No foods may be used or sold on the field area

• Only smooth soled shoes may be used on the field. Spikes are permitted only if they are rubber.

No metal spikes of any type may be used.

• In the event of inclement weather, the school building is NOT available for use by the renter.

S E C T I O N X I V

RENTAL COSTS/ INFORMATION STILL BEING WRITTEN FOR THIS SECTION – DRAFT BELOW

OVERVIEW: FEES AND PROCEEDURES FOR RENTAL OF CUSD 200 FIELD HOUSE USAGE Rental Agreement Terms (not applicable to Special Events)

1. User agrees to abide by and obey all High School Field House rules and regulations.

2. Prior to User entering or using the High School Field House, the Organization will submit a roster/team list of all coaches and athletes that will be using the facility during their training sessions. Along with signed waivers from all participants.

3. USE OF THE FACILITY: Payment of the usage fee gives the User non-exclusive use of the High School Field House for training purposes on the approved schedule as attached.

a. No Spikes will be allowed during practice.

b. Sign in/out will be mandatory before and after each training session.

c. Training time blocks are chosen on a SEASONAL BASIS, and are subject to change based on scheduled track meets and/or special events. Check the season schedule or call track and field office to verify dates and times.

d. The agreement does not include access to the Fitness Center or Aquatics Center.

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e. Management has the right to dismiss;(without refund), anyone refusing to adhere to the rules of the facility or who interferes intentionally with competition or training of others.

f. Marketing and event staff must clear all media press releases and articles related to the facility before they can be released.

4. Rental rates are for individual activities or practice times for teams. It is prohibited to rent practice time and run tournaments, camps, clinics or leagues without the specific permission of

management. Prices vary for those types of activities.

5. If your rental reservation is for a month (30 days) time frame then payment is due in full prior to the first reserved rental time. If the reservation is longer than a month in duration then a month's payment is required at the beginning of the month rental period.

6. Cancellation policy:

. All payments, including deposits are non refundable.

a. Users must notify the facility in writing of all cancellation dates. It is the responsibility of the User to deliver this document to the facility.

b. Customers will be responsible for payment of reserved rental time in the agreed upon payment schedule or risk the loss of reserved date. The facility will resell any unpaid reservations.

c. Any reservations cancelled by the facility will be replaced by an agreeable alternative time or a facility rental credit will be issued.

7. All rental times shall be in hour increments on the hour.

8. Set-up and breakdown time is included in your rental request.

9. Please be courteous to others, when your time is completed promptly leave the Field House so the next group can have access to the space. It is the responsibility of the User to end their rental in the allotted time. Anyone who continues to use the space after their allotted time will be billed at an accelerated rate and may forfeit any future dates at the High School Field House.

10. All Users must declare their use of the Field House. Any use outside of this declaration will be automatic forfeiture of their rental agreement.