Meeting agendas and written materials supporting agenda items, if produced, can be received by the public for free in advance of the meeting by any of the following options:
A paper copy viewed at the District office, 9751 Merced Falls Rd., La Grange, CA 95329 during business hours or mailed pursuant to a written request and payment of associated mailing fees
An electronic copy received by email. Note - a form requesting email delivery of agendas and/or meeting materials must be completed a minimum of one week in advance of the meeting
Viewed on the Board page of the District’s website
A limited number of copies of agenda materials will also be available at the meeting
Americans with Disabilities Act Compliance: If you require special assistance to participate in Board Meetings, please contact the LDPCSD Board Secretary at (209) 852-2251 Ext. 2. Advance notification will enable the District to make reasonable arrangements to insure
accessibility
Lake Don Pedro Community Services District DIRECTORS
9751 Merced Falls Rd. La Grange, CA 95329 Dan Hankemeier, President
(209) 852-2331 – www.ldpcsd.org Emery Ross, Vice President
Dan Johnson Russell Warren Nellie Sperry
Special Meeting of the Board of Directors 9751 Merced Falls Road
July 26, 2021 at 1:00 p.m.
Mission Statement: The Lake Don Pedro CSD is dedicated to providing our customers with ample quantities of high quality water meeting all standards, in a fiscally responsible manner.
AGENDA
1. CALL TO ORDER: Presiding Officer: Establish Quorum, Pledge of Allegiance:
2. PUBLIC COMMENT:
Any person may address the Board at this time on any matter within the jurisdiction of the Board that is NOT ON THE AGENDA A maximum of three minutes is allowed each person and a maximum of 20 minutes per topic. Any person wishing to address the Board on an item ON THE AGENDA will be given the opportunity at that time. Speakers are encouraged to consult District Management or Directors prior to agenda preparation regarding any District matters, as no action will be taken on non-agenda issues.
3. PRESENTATION ONLY:
a. Presiding Officer’s Report b. General Manager’s Report:
Grant / Study Updates
Current District Projects
Operations Updates
Administrative Updates
4. APPROVAL OF CONSENT AGENDA: The following items may all be approved in one motion or considered separately as determined appropriate by the President
a. Read and file the Treasurer’s Report for the period ending June 30, 2021 including summary of claims paid
b. Approval of the Minutes of the Special Meeting of June 2, 2021 5. DISCUSSION AND ACTION ITEMS:
PUBLIC HEARING – The board will conduct a public hearing to receive comments and protests related to the placement of delinquent accounts on the county tax rolls
a. Adoption of a resolution approving 2020-21 Availability and Delinquency charges placed on the tax rolls
b. Discussion / Action regarding a request from Karen and Tony White to connect to LDPCSD Water District to receive water at 9293 Merced Falls Rd APN #001-270-052
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Meeting agendas and written materials supporting agenda items, if produced, can be received by the public for free in advance of the meeting by any of the following options:
A paper copy viewed at the District office, 9751 Merced Falls Rd., La Grange, CA 95329 during business hours or mailed pursuant to a written request and payment of associated mailing fees
An electronic copy received by email. Note - a form requesting email delivery of agendas and/or meeting materials must be completed a minimum of one week in advance of the meeting
Viewed on the Board page of the District’s website
A limited number of copies of agenda materials will also be available at the meeting
Americans with Disabilities Act Compliance: If you require special assistance to participate in Board Meetings, please contact the LDPCSD Board Secretary at (209) 852-2251 Ext. 2. Advance notification will enable the District to make reasonable arrangements to insure
accessibility
c. Discussion / Action approval of a Resolution giving GM P. McGowan permission to negotiate terms of a well agreement with the property owner Mrs. Porter located at 9606 Merced Falls Rd. APN #020-270-003
d. Discussion / Action approval of a Resolution regarding LDPCSD Consent to Participate in the Mid- State CSDA Chapter
e. Discussion / Action approval of a Resolution regarding District Employee Retirement Savings Option Plan
f. Discussion / Action regarding a formal written response to the 2021 Grand Jury Report g. Information only regarding LDPCSD Meter Audit Report
6. ADJOURNMENT:
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1 | P a g e
July 15th, 2021
McClure Reservoir projections have turned the District’s focus solely to drought preparations.
With the recent completion of the Districts barge, we are prepared to handle dropping water levels. The first week in August the barge is scheduled to be launched into Barrett Cove. All District Wells are operational at this time. In addition, we are actively pursuing auxiliary water sources. District operations staff have worked diligently over recent years, maintaining system leaks, and replacing inoperable water meters. LDPCSD water loss numbers are at record lows.
The District is prepared for this long arduous journey.
In addition to finding me in my office, I can reached at the following:
District phone – (209) 852-2331
E-mail - Patrick@ldpcsd.org
Grant/Study Updates
USDA GRANT – The District is currently pursuing additional USDA Grant funding under the Emergency Community Water Assistance Grant (ECWAG). Potentially the District can receive up to 1 million dollars to add additional water sources.
USDA GRANT INTAKE - The District filed a notice of exemption with Mariposa County, in regards to the current Intake Upgrade project. Based on the findings of our environmental review there is no possibility that the construction activity in question may have a significant effect on the environment; therefore, the work is not subject to
California Environmental Quality Act (CEQA.)
NBS/RATE INCREASE – NBS is currently updating all pertinent District information. I am in contact with Mariposa County School District and am optimistic the district will allow future public meetings / Prop 218 to be held outdoors on Don Pedro High Campus.
Lake Don Pedro Community Services District
GENERAL MANAGER’S REPORT
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2 Current District Projects
EMERGENCY LEAK CREW – There have been six-service leaks since our last meeting, two raw water main emergency repairs, and an eight-inch distribution main repair.
DISTRICT WELLS
- RANCHITO I – Operational - RANCHITO II – Operational
- MEDINA I- Operational, however not functioning optimally. Pump contractor has ran all electrical tests, and all looks good. Contractor is scheduled to pull and lower pump. At this time, they are going to inspect Medina II, to see if water level has dropped.
- MEDINA II- Operational
WATER LOSS / HYDRANT PROTECTION – District staff have identified various fire hydrants within our boundaries that are potentially vulnerable to water theft. Working in conjunction with Cal Fire LDPCSD staff will place hydrant locks to protect from potential theft. Combination locks will be placed and code will be shared with Cal Fire personnel.
PLANT PH / TEMPERATURE MONITORING – Installation in progress, contractor awaiting parts and materials.
DISTRICT SECURITY MONITORING- Sentry Alarm Services will be installing numerous cameras throughout LDPCSD grounds, to ensure our assets are protected from theft.
BOAT PREPARATIONS – In preparation for pumping from our barge, District staff have prepared our 14’ transportation vessel. The existing outboard motor was in need of repairs, however due to the age we were unable to locate parts. We recently purchased a new 20 hp Mercury electric start outboard motor to ensure reliability. In addition, District staff have made repairs to boat trailer, the seating, and storage areas.
SYSTEM METER AUDIT – Audit completed, please see attached staff report.
Operations
SERVICE ORDERS – This past month we have completed 32 service order requests and numerous USA tickets. PG&E has been extremely active within the community replacing poles. Requests included 14-meter reads, and 6 potential customer leaks.
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SITE INSPECTIONS - Staff performs weekly inspections on all water storage facilities.
Production wells online are inspected daily.
TREATMENT PLANT CLEANING & INSTRUMENT CALIBRATION- The first Wednesday of the month, staff clean the treatment plant in its entirety. At this time water production is stopped, which allows staff to re-calibrate all treatment instrumentation, and clean chemical storage containers.
VEHICLES/EQUIPMENT – All District vehicles and equipment are functioning optimally at this time.
MONTHLY METER READS - Staff performed 1495 monthly meter reads for billing.
With the increasing number of new meter’s installed staff have been spending more time reading these manually. I am currently working with Badger Meter to upgrade meters that will continue to communicate with the Districts obsolete drive by reading system.
WATER SAMPLES - Working with our water lab under the guidance of the SWRCB, District staff grab water samples on the 1st or 3rd Tuesday of each month.
DEERWOOD TITLE 22 WELL SAMPLE – Please see attached staff report.
Administrative
FIRE HYDRANT DAMAGE CLAIM- District fire hydrant & valve was damaged last November in an automobile accident. The District recently received payment for
damages incurred.
DISTRICT RETIREMENT OPTIONS –Please see attached staff report and resolution.
MARIPOSA COUNTY GRAND JURY INVESTIGATION REPORT- Please see attached staff report.
9293 MERCED FALLS ROAD REQUEST FOR SERVICES- Property owner recently contacted me inquiring about a potential annexation in to LDPCSD service area. Please see attached letter.
PG&E RAW WATER MAIN STRIKE- On June 24th PG&E began drilling WITHOUT a USA ticket and damaged the Districts 18” raw water main. I have submitted a claim to PG&E for damages.
PG&E PSPS WEBINAR- I participated in the Community Wildfire Safety Program webinar that focused on power outage events.
CSDA MID-STATE CHAPTER – Please see attached staff report and resolution.
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4 Sincerely,
________________________
Patrick McGowan General Manager
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EXCHEQUER
JULY 2021
EXCHEQUER (+) or (-) FT EXCHEQUER (+) or (-) FT AVE. PH ACRE FEET AVERAGE TOTAL ACRE FT DISCHARGE EXCHEQUER EXCHEQUER AVERAGE EXCHEQUER LEAKAGE GROSS
DATE RESERVOIR FT ELEVATION RESERVOIR AF STORAGE AF DRAFT CFS DISCHARGED INFLOW CFS DISCHARGED DEMAND SEASON DATE ACRE FEET ACRE FEET WEATHER DISCHARGE DISCHARGE WEIR GENERATION
ELEVATION STORAGE CHANGE 24 HOURS 24 HOURS 24 HOURS YEAR TO DATE CFS DAILY TOTAL HIGH LOW OBS SPILLED BYPASSED C F S ACRE FEET C F S K W H
1 741.98 -0.55 387,731 -1,886 1,229 2,437 315 251,008 0.00 0.00 97 72 77 0 50 CLEAR 1,254 2,487 BRT 710,000
2 741.40 -0.58 385,748 -1,983 1,251 2,481 340 253,539 0.00 0.00 99 73 75 0 50 CLEAR 1,276 2,531 BRT 740,000
3 740.92 -0.48 384,114 -1,634 1,207 2,394 319 255,983 0.00 .0.00 97 70 74 0 50 CLEAR 1,233 2,444 BRT 690,000
4 740.39 -0.53 382,313 -1,801 1,162 2,305 229 258,338 0.00 0.00 98 69 77 0 50 CLEAR 1,188 2,355 BRT 660,000
5 739.70 -0.69 379,981 -2,332 1,318 2,613 181 261,001 0.00 0.00 97 69 #N/A 0 50 CLEAR 1,343 2,663 BRT 790,000
6 739.04 -0.66 377,758 -2,223 1,242 2,463 150 263,514 0.00 0.00 96 67 74 0 50 CLEAR 1,267 2,513 BRT 720,000
7 738.34 -0.70 375,413 -2,345 1,294 2,566 127 266,130 0.00 0.00 97 72 81 0 50 CLEAR 1,319 2,616 BRT 750,000
8 737.53 -0.81 372,711 -2,702 1,390 2,756 112 268,936 0.00 0.00 102 79 88 0 50 PT CLOUDY 1,415 2,806 BRT 820,000
9 736.72 -0.81 370,025 -2,686 1,435 2,846 98 271,832 0.00 0.00 108 82 91 0 50 CLEAR 1,460 2,896 BRT 840,000
10 735.96 -0.76 367,517 -2,508 1,334 2,646 89 274,528 0.00 0.00 110 83 90 0 50 CLEAR 1,360 2,696 BRT 770,000
11 735.32 -0.64 365,415 -2,102 1,103 2,188 79 276,766 0.00 0.00 110 75 80 0 50 CLEAR 1,129 2,238 BRT 640,000
12 734.48 -0.84 362,672 -2,743 1,400 2,776 72 279,592 0.00 0.00 104 73 77 0 50 CLEAR 1,425 2,826 BRT 800,000
13 733.75 -0.73 360,298 -2,374 1,279 2,537 67 282,179 0.00 0.00 99 69 72 0 50 CLEAR 1,305 2,587 BRT 730,000
14 732.96 -0.79 357,744 -2,554 1,305 2,585 63 284,814 0.00 0.00 97 70 74 0 50 CLEAR 1,329 2,635 BRT 750,000
15 732.17 -0.79 355,203 -2,541 1,310 2,597 60 287,461 0.00 0.00 96 68 71 0 50 CLEAR 1,335 2,647 BRT 740,000
16 731.25 -0.92 352,263 -2,940 1,471 2,917 58 290,428 0.00 0.00 95 70 80 0 50 CLEAR 1,496 2,967 BRT 870,000
17 730.51 -0.74 349,910 -2,353 1,207 2,393 55 292,871 0.00 0.00 99 74 77 0 50 CLEAR 1,232 2,443 BRT 670,000
18 729.83 -0.68 347,759 -2,151 1,128 2,237 53 295,158 0.00 0.00 102 77 84 0 50 PT CLOUDY 1,153 2,287 BRT 610,000
19 728.87 -0.96 344,738 -3,021 1,534 3,041 51 298,249 0.00 0.00 102 74 80 0 50 CLEAR 1,559 3,091 BRT 900,000
20 728.14 -0.73 342,455 -2,283 1,207 2,393 51 300,692 0.00 0.00 100 70 78 0 50 CLEAR 1,232 2,443 BRT 650,000
21 22 23 24 25 26 27 28 29 30 31
5,095 AF 52,183
E-mail (as attachment only): nemeth@water.ca.gov
PRECIPITATION (IN.) TEMPERATURE F°
MERCED IRRIGATION DISTRICT DAILY WATER TABULATION AND USE REPORT FOR THE MONTH OF JULY
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LAKE DON PEDRO
COMMUNITY SERVICES DISTRICT
Treasurer's Report
Reporting Period: June 2021
The district ended the month of June 2021 with the following balances in our accounts:
* All bank accounts verified against bank statements
Restricted:
Investment - LAIF $ 174,883
Total Restricted: $ 174,883
Unrestricted:
Checking $ 44,043
Money Market - Working Capital $ 607,141
Petty Cash $ 125
Total Unrestricted: $ 651,309
Total Restricted & Unrestricted: $ 826,192
The district ended June 2021 with the following amounts affecting our financial status:
Jun-2021 Year to Date
Sales & Business Revenue: $ 148,393 $; 1,578,736 Total Operating Expenses: $ (127,493) $; (1,356,442) Non-Operating Income/Expense: $ (19,197) $; (125,458) Water Drought Income/Expense: $ - $; (12,589) Change in Net Assets (P&L): $ 1,703 $: 84,246
Net Cash Flow: $ 8,796 $; (283,669)
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Lake Don Pedro Community Services District DIRECTORS
9751 Merced Falls Rd. La Grange, CA 95329 Dan Hankemeier, President (209) 852-2331 – www.ldpcsd.org Emery Ross, Vice President
Dan Johnson Russell Warren Nellie Sperry
Regular Meeting Minutes of the Board of Directors 9751 Merced Falls Road
June 21, 2021 at 1:00 p.m.
1. CALL TO ORDER: Presiding Officer: Establish Quorum, Pledge of Allegiance:
The Board of Directors of the Lake Don Pedro Community Services District held a regular meeting at 9751 Merced Falls Rd., La Grange, CA 95329.
President Hankemeier called the meeting to order at 1:02 p.m.
Directors present: Ross, Hankemeier, Warren, Sperry Directors absent: Johnson
Also present: GM P. McGowan
Also present: Board Secretary: S. Marchesiello
2. PUBLIC COMMENT:
The Board of Directors received no public comments 3. PRESENTATION ONLY:
a. Presiding Officer’s Report None presented at this time b. General Manager’s Report:
Grant / Study Updates Current District Projects Operations Updates Administrative Updates
Presented by GM P. McGowan
4.APPROVAL OF CONSENT AGENDA: The following items may all be approved in one motion or considered separately as determined appropriate by the President
a. Read and file the Treasurer’s Report for the period ending May 31, 2021 including summary of claims paid
b. Approval of the Minutes of the Special Meeting of May 17, 2021 and Personnel Committee Meeting of June 4, 2021
Motion: To approve the consent calendar Votes: Carried 4-0
First: Ross Second: Warren Ayes: Ross, Warren, Sperry, and Hankemeier Absent: Johnson
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5. DISCUSSION AND ACTION ITEMS:
PUBLIC HEARING – The board will conduct a public hearing to receive comments and protests related to the 2021-2022 Fiscal Year Final Budget
a. Discussion / Approval of an Adoption of a resolution approving 2021-22 Fiscal Year Final Budget effective July 1, 2021 through June 30, 2022
Motion: To approve a resolution approving the 2021-22 Fiscal Year Final Budget effective July 1, 2021 through June 30, 2022
Votes: Carried 4-0
First: Ross Second: Warren Ayes: Ross, Warren, Sperry, and Hankemeier
Absent: Johnson
b. Information Only – Report submitted from the Personnel Committee regarding the 2021-22 Salary Schedule
Information only – No action taken
c. Discussion /Approval of a Resolution approving the 2021-22 Salary Schedule
Motion: To accept the recommendation of the personnel committee approving a six (6) percent increase to all full time employees and a ten (10) percent increase to all part time employees as presented. These increases would include any potential Cost of Living (COLA) for 2021. In addition, approve a resolution approving the 2021-22 Salary Schedule
Votes: Carried 4-0
First: Ross Second: Warren Ayes: Ross, Warren, Sperry, and Hankemeier
Absent: Johnson
d. Discussion / Approval regarding the CSDA (California Special District Association) 2021 Board of Directors elections
Motion: To approve GM Patrick McGowan for the nominee for CSDA (California Special District Association) 2021 board of directors
Votes: Carried 4-0
First: Ross Second: Hankemeier Ayes: Ross, Hankemeier, Sperry, and Warren
Absent: Johnson
e. Discussion / Action – Request from Director Johnson regarding a discussion for Drought 2021, and the option for the Board to be able to provide recommendations and direction to the Manager.
Discussion ensued – No action taken Closed Open Session: 1:52 p.m.
Open Closed Session: 2:05 p.m.
6. CLOSED SESSION:
a. CLOSED SESSION - PERSONNEL MATTERS (Government Code §54957) Public Employee Performance Evaluation, General Manager
CLOSE CLOSED
REPORT OUT: The board is extending GM McGowan previous contract for one year
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and he will also receive a two (2) step increase
7. ADJOURNMENT: 2:07 p.m.
Respectfully submitted by,
S. Marchesiello Board Secretary
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To: Board of Directors From: Syndie Marchesiello
Date: July 9, 2021
Subject: Availability Billing / Delinquent Accounts
Purpose: For the Board of Directors to approve placing the amounts on the tax rolls for collections.
At the beginning of the fiscal year in July the availability lots are billed. The availability fee and delinquent charges are placed on the tax rolls for collection.
Per Government Code 61115(b), a notice was posted July 14th & 15th for a Public Hearing held July 26, 2021 at the District office. In addition, a lien may be filed on the delinquent properties.
Recommendation – The Board of Directors make a motion that states:
The Board approves availability, delinquent charges and lien & release fees, to be sent to Mariposa and Tuolumne Counties to be placed on the 2021 / 2022 tax rolls for collection with the exception of any balances that have been paid prior to placing them on the tax rolls.
In addition, to have liens placed on the appropriate properties so as to meet the requirements of the counties and aid in collection of those fees.
Lake Don Pedro Community Services District STAFF REPORT
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Amount Applied to Mariposa and Tuolumne Co.
2021‐2022 Tax Rolls
Mariposa County Availability (Standby) Fee
$117,310.00
Tuolumne County Availability (Standby) Fee
$66,771.48
Delinquents without Processing Fees
$15,066.06
Total $199,147.54
APN Amount 0750700080 884.00 0750800050 495.40
0751700290 595.10
0760600150 637.50
0761500130 652.00
0102001400 775.66
0126003500 946.12
0190300050 2,596.82
0190800150 730.22
0191000200 1,071.62
0191400060 674.62
0202100010 706.02
0202300030 1,070.62
0210900100 388.52
0211700160 635.92
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0212000090 624.84
0212300190 634.96
0212600150 946.12
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LAKE DON PEDRO COMMUNITY SERVICES DISTRICT RESOLUTION 2021-XXX
Approving 2021-2022 Availability and Delinquent Charges applied to the tax rolls for collection WHEREAS, the Lake Don Pedro Community Services District collects (Water) Availability Charges from vacant
parcels within its boundaries, as well as collecting delinquent monthly service charges from active water customers as authorized in law; and
WHEREAS, the 2021-2022 Availability Fees and Delinquent Charges were submitted to the Board, and requested certification of the proposed charges to be place on the tax rolls for collection in addition to lien and lien release fees, and
WHEREAS, the 2021-2022 Availability and Delinquent Charges were duly presented to the public at the Special Board Meeting of July 26, 2021 and opportunity for public input provided; and
WHEREAS, the District must certify the 2021-2022 Availability and Delinquent Charges and submit them as approved to the County of Tuolumne and County of Mariposa for collection on the tax rolls by August 1st and August 10th of each year.
NOW THEREFORE BE IT RESOLVED that the Availability and Delinquent Charges as submitted are hereby certified and approved for submission to the respective counties for collection on the tax rolls.
This resolution was passed and adopted by the Board of Directors of the Lake Don Pedro Community Services District, this 26th day of July 2021 by the following vote:
AYES: (0) NAYS: (0) ABSENT: (0)
ABSTAIN: (0)
ATTEST:
Dan Hankemeier, President of the Board
Syndie Marchesiello, Secretary
CERTIFICATE OF SECRETARY
I, Syndie Marchesiello, as the duly appointed Secretary of the Lake Don Pedro Community Services District, do
hereby certify that the foregoing Resolution was duly and regularly adopted on the 26th day of July 2021 at the Special Meeting of the Board of Directors.
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LDP Water District 9751 Merced Falls Rd.
La Grange, CA 95329
26 July 2021
To the Board:
We are requesting consideration to connect to the LDP community water district.
We live at 9293 Merced Falls Rd, built our home in 2008‐9. We inquired into joining the community’s water system at that time, but costs were beyond our budget. We have a well, but are concerned about ground water levels in the future keeping us adequately supplied.
We are committed to this foothill community and would like to insure that we can continue to be part of the community in the coming years.
We respectfully ask that you consider granting our request to join the LDP community water system.
We thank the Board for your attention.
Sincerely,
Tony and Karen White 9293 Merced Falls Rd.
La Grange, CA 95329 209‐852‐9653
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To: Board of Directors From: Patrick McGowan Date: July 15th, 2021 Subject: Porter Well
Purpose: Currently I am working with the property owner of an existing well within District boundaries. I am optimistic a deal can be made to lease the well, and provide an additional water source to assist during drought conditions.
Description – Communication has been established with the property owner of an existing well located on 9606 Merced Falls RD within District boundaries. A full Title 22 water analysis has been collected, and we await the laboratory results. Pending water quality results, we will then move forward with a full well inspection / report. District engineer (Black Water) has been notified of the potential agreement and is communication with the State. Once test results are received Black Water will present our plan to annex the existing well to our distribution system.
The well is approximately 300’ from District raw water main. The well was drilled in 2004 and from initial review it looks to meet all standards set by State. 2004 report states well produces 150 gallons per minute. When well reports are received, I will work with Black Water to establish the costs associated with the installation and any potential upgrades (meter, backflow) required by the State. Once this information is gathered District representative will then need to negotiate the terms of agreement with property owner.
Recommendation – I am asking that LDPCSD Board of Directors grant me permission to negotiate the terms of agreement with property owner. Property owner prefers a lease option.
Lake Don Pedro Community Services District STAFF REPORT
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RESOLUTION 2020-xx
RESOLUTION OF THE BOARD OF DIRECTORS OFTHE
LAKE DON PEDRO COMMUNITY SERVICES DISTRICT PERMISSION TO N E G O T I A T E T E R M S O F W E L L
A G R E E M E N T
WHEREAS, the Lake Don Pedro Community Services District (herein referred to as District) is a local government agency formed and operating in accordance with Section §61000 et seq. of the California Government Code; and
WHEREAS, communication has been established with the property owner of an existing well located at 9606 Merced Falls Road APN #020-270-003 within District boundaries; and
WHEREAS, a full Title 22 water analysis has been collected, and we await the laboratory results. Pending water quality results, we will then move forward with a full well inspection / report; and
WHEREAS, District engineer (Black Water) has been notified of the potential agreement and is communication with the State. Once test results are received Black Water will present our plan to annex the existing well to our distribution system;
and
WHEREAS, the well is approximately 300’ from District raw water main. The well was drilled in 2004 and from initial review it looks to meet all standards set by State. 2004 report states well produces 150 gallons per minute. When well reports are received, I will work with Black Water to establish the costs associated with the installation and any potential upgrades (meter, backflow) required by the State; and
WHEREAS, once this information is gathered District representative will then need to negotiate the terms of agreement with property owner; and
WHEREAS, I am asking that LDPCSD Board of Directors grant me permission to negotiate the terms of agreement with property owner. Property owner prefers a lease option
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORSOFTHELAKE DON PEDRO COMMUNITYSERVICES DISTRICT SHALL ALLOW GM THE ABILITY TO NEGOTIATE THE TERMS OF WELL AGREEMENT PENDING WATER QUALITY RESULTS.
WHEREFORE, this Resolution is passed and adopted by the Board of Directors of the Lake Don Pedro Community Services District on July 26th, 2021, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Dan Hankemeier, President, Board of Directors ATTEST:
Syndie Marchesiello, Secretary CERTIFICATE OF
SECRETARY (STATE OF 26
CALIFORNIA) (COUNTY OF MARIPOSA)
I, Syndie Marchesiello, the duly appointed and Secretary of the Board of Directors of the Lake Don Pedro Community Services District, do hereby declare that the foregoing Resolution was duly passed and adopted at a Special Meeting of the Board of Directors of the Lake Don Pedro Community Services District duly called and held at the District office at 9751 Merced Falls Road, La Grange, CA 95239, on July 26th, 2021.
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To: Board of Directors From: Patrick McGowan Date: July 15th, 2021
Subject: Participation in the Mid-State CSDA Chapter
Description – Lake Don Pedro Community Services District obtain values and many benefits from its membership in California Special District Association. A local chapter is being formed, named Mid-State Chapter of the California Special District Association. The Mid-State Chapter will represent Mariposa, Madera, and Merced Counties. Lake Don Pedro Community Services District meets the qualifications for membership within the Mid-State Chapter. Current District liability insurance would cover staff activity within the Mid-State Chapter of CSDA.
Recommendation – With current drought conditions the District will be facing in the near and present future, I feel LDPCSD can only benefit from locally and state-wide representation.
Lake Don Pedro Community Services District STAFF REPORT
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RESOLUTION 2020-xx
RESOLUTION OF THE BOARD OF DIRECTORS OFTHE
LAKE DON PEDRO COMMUNITY SERVICES DISTRICT CONSENT TO PARTICIPATE IN THE MID-STATE CSDA
CHAPTER
WHEREAS, the Lake Don Pedro Community Services District (herein referred to as District) is a local government agency formed and operating in accordance with Section §61000 et seq. of the California Government Code; and
WHEREAS, Lake Don Pedro Community Services District obtain values and many benefits from its membership in California Special District Association; and
WHEREAS, a local chapter is being formed named Mid‐State Chapter of CSDA, that includes Mariposa, Madera, and Merced Counties and;
WHEREAS, LDPCSD meets the qualifications for membership in the Mid‐State Chapter; and
WHEREAS, current District liability insurance cover staff activity within the Mid‐State Chapter of CSDA;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORSOFTHELAKE DON PEDRO COMMUNITYSERVICES DISTRICT HEREBY APPROVES DISTRICT MEMBERSHIP, SUPPORTS PARTICIPATION BY STAFF IN THE LOCAL MID-STATE OF CSDA.
WHEREFORE, this Resolution is passed and adopted by the Board of Directors of the Lake Don Pedro Community Services District on July 26th, 2021, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Dan Hankemeier, President, Board of Directors ATTEST:
Syndie Marchesiello, Secretary CERTIFICATE OF
SECRETARY (STATE OF CALIFORNIA) (COUNTY OF MARIPOSA)
I, Syndie Marchesiello, the duly appointed and Secretary of the Board of Directors of the Lake Don Pedro Community Services District, do hereby declare that the foregoing Resolution was duly passed and adopted at a Special Meeting of the Board of Directors of the Lake Don Pedro Community Services District duly called and held at the District office at 9751 Merced Falls Road, La Grange, CA
95239, on July 26th, 2021. 29
To: Board of Directors From: Patrick McGowan Date: July 15th, 2021
Subject: District Employee Retirement Savings Plan
Description – California State law requires employers to either offer their own retirement plan or register to facilitate Cal Savers. If you have at least five California-based employees, at least one of whom is age eighteen, and don’t sponsor a qualified retirement plan, your business is required to register for Cal Savers or provide an alternative plan by June 30th 2022.
District Options:
A. Cal Savers – If an alternative plan is not offered by deadline of June 30th 2022, all employees will automatically be enrolled in this retirement savings plan. Cal Savers is Roth contributions only, with no pre-tax option. The annual contribution limit is $6000, and employers do not have the option of matching employee contributions. The State chooses the investment lineup and employees are auto enrolled at a 5% contribution. There is no employer fee associated with this plan.
B. Alternative (Simple IRA) Plan – I have been in contact with a representative of UBS
Financial. The financial advisor has recommended a simple IRA as a great fit for our District.
Under this plan employee’s annual pretax contributions limit is $13,500. This option allows individual employees to work with his or her money manager and chose investments that best suits their needs. LDPCSD would be required to match employee contributions up to 3%. If all seven District staff were to max out their individual contributions, District matching contributions would total $2,835 annually.
Recommendation – The ability to manage retirement savings is ideal. The uncertainty that currently surrounds Cal Pers viability leads me to question the States money management. I recommend working with a private financial advisor. Thankfully we have close to a year to work this out.
Lake Don Pedro Community Services District STAFF REPORT
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Investments are not FDIC-insured, nor are they deposits of or guaranteed by a bank or any other entity, so they may lose value.
Investors should carefully consider investment objectives, risks, charges and expenses. This and other important information is contained in the fund prospectuses and summary prospectuses, which can be obtained from a financial professional and should be read carefully before investing.
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This content, developed by Capital Group, home of American Funds, should not be used as a primary basis for investment decisions and is not intended to serve as impartial investment or fiduciary advice.
All Capital Group trademarks mentioned are owned by The Capital Group Companies, Inc., an affiliated company or fund. All other company and product names mentioned are the property of their respective companies.
American Funds Distributors, Inc., member FINRA.
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A closer look at SIMPLE IRA Plus
Deadline to establish • Between January 1 and October 1 of the current year, unless it’s a plan for a new business that was established after October 1 of the plan setup year
Contributions • Pretax contributions by employees
• Plus a mandatory employer contribution of either:
– Dollar-for-dollar match of up to 3% of compensation (in tougher times, you may reduce the match to as little as 1%, but for no more than two of every five consecutive years)
Or
– Across-the-board 2% of compensation for all eligible employees
Service model • Your financial professional will service the plan with access to plan-level reports and may provide general education and enrollment guidance to participants Investments • Customizable fund menus comprised of all American Funds (except tax-exempt
funds), including the American Funds Target Date Retirement Series
• Retirement plan shares (Class R-3 and Class R-5E are available)
• A qualified default investment alternative (QDIA) is available Ongoing maintenance • Annual notice to eligible employees (required)
Pricing • An affordable one-time $25 setup and $25 annual account maintenance fee per participant, which are usually deducted from the participant’s account
Maximum contributions • Annual maximum participant contribution limit: $13,500
• Additional catch-up contribution: $3,000 (for those age 50 and older)
• Total contributions: $27,000/$33,0001 (Maximum participant and employer contributions combined: $27,000, subject to 3% employer match limit2 or 100%
of participant’s compensation, $33,000 with age-based catch-up contributions and employer match)
Vesting • Immediate
Plan nondiscrimination
testing and reporting • Not required
1 Compensation on which the employer calculates the 2% contribution is limited to $285,000.
2 To achieve the maximum contribution amount, participants must earn at least $450,000 annually ($550,000 when the maximum catch-up amount is included.)
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RESOLUTION 2020-xx
RESOLUTION OF THE BOARD OF DIRECTORS OFTHE
LAKE DON PEDRO COMMUNITY SERVICES DISTRICT RETIREMENT SAVINGS OPTIONS
WHEREAS, the Lake Don Pedro Community Services District (herein referred to as District) is a local government agency formed and operating in accordance with Section §61000 et seq. of the California Government Code; and
WHEREAS, California State law requires employers to either offer their own retirement plan or register to facilitate Cal Savers; and
WHEREAS, If you have at least five California-based employees, at least one of whom is age eighteen, and don’t sponsor a qualified retirement plan, your business is required to register for Cal Savers or provide an alternative plan by June 30th 2022; and
WHEREAS, If an alternative plan is not offered by deadline of June 30th 2022, all employees will automatically be enrolled in this retirement savings plan; and
WHEREAS, Cal Savers is Roth contributions only, with no pre-tax option. The annual contribution limit is $6000, and employers do not have the option of matching employee contributions. The State chooses the investment lineup and employees are auto enrolled at a 5% contribution. There is no employer fee associated with this plan; and
WHEREAS, I have been in contact with a representative of UBS Financial. The financial advisor has recommended a simple IRA as a great fit for our District. Under this plan employee’s annual pretax contributions limit is $13,500; and
WHEREAS, this option allows individual employees to work with his or her money manager and chose investments that best suits their needs. LDPCSD would be required to match employee contributions up to 3%. If all seven District staff were to max out their individual contributions, District matching contributions would total $2,835 annually.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORSOFTHELAKE DON PEDRO
COMMUNITYSERVICES DISTRICT SHALL SUPPORT GM IN FINDING A PRIVATE FINANCIAL ADVISOR TO MANAGE EMPLOYEE RETIREMENT SAVINGS.
WHEREFORE, this Resolution is passed and adopted by the Board of Directors of the Lake Don Pedro Community Services District on July 26th, 2021, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Dan Hankemeier, President, Board of Directors ATTEST:
Syndie Marchesiello, Secretary CERTIFICATE OF
SECRETARY (STATE OF 36
CALIFORNIA) (COUNTY OF MARIPOSA)
I, Syndie Marchesiello, the duly appointed and Secretary of the Board of Directors of the Lake Don Pedro Community Services District, do hereby declare that the foregoing Resolution was duly passed and adopted at a Special Meeting of the Board of Directors of the Lake Don Pedro Community Services District duly called and held at the District office at 9751 Merced Falls Road, La Grange, CA 95239, on July 26th, 2021.
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To: Board of Directors From: Patrick McGowan Date: July 20th, 2021
Subject: Mariposa County 2020-2021 Grand Jury Investigation/Report
Description – In December of 2020, the Mariposa County Civil Grand Jury (MCCGJ) received a complaint alleging the owner of a lot was doubled charged the Capital Improvement project (CIP) fee. After reading the complaint, reviewing past complaints, researching via the internet and having a group discussion, the MCCGJ decided to investigate the complaint by performing a site inspection and interview with myself.
District staff provided supporting materials to assist the MCCGJ in their investigation. Upon the completion of the on-site interview, additional information was requested and provided. This continued for some time until all information was gathered.
At the conclusion of the investigation it was found that there was no evidence supporting the formal complaint received in December of 2020.
MCCGJ Recommendations – A formal written response is required to the court in regards to the recommendations listed within 90 days (September 20th) of when report was received.
A. Current and future Board of Directors support upgrading of the aging distribution system.
B. General Manager should develop a formal complaint log to assist in tracking, and responding to customer complaints.
C. Update District website to accurately reflect the status of key facts, and certification status.
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To: Board of Directors From: Patrick McGowan Date: July 15th, 2021
Subject: District Meter Audit Summary
Description – A little over a year ago, we began a full system meter audit of our 1495 service connections. This project was not a daily priority, it was more or less a filler assignment when time permitted. One District staff member (Augustine) was assigned to complete the audit, to ensure consistency. Here is a summary of the audit findings:
Meter Box Replacements – 45 District Leaks Identified – 6 Customer Leaks Identified – 53 Reset Meter Box – 35
AMR Wires Damaged – 62
Meter Box Cleaning / Dirt Removal – 146 Meter Under Reading Flow – 97
Non-Operable Meter – 29
Recommendation – Support staff efforts to slowly replace ALL meters throughout our system.
This piece-meal approach allows our District to replace the aging meters in our timeline within the scope of our approved operating budget.
Lake Don Pedro Community Services District STAFF REPORT
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