Clock EVO...3 Powerful affordable hotel software that keeps you in control... 3

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Property Management Software

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10

Reservations ... 10

Front desk ... 10

Customer Profiles ... 11

Cash control, Invoicing, Night Audit And AR ... 11

Housekeeping And Room Maintenance ... 12

Powerful Rate Management ... 12

Statistics, Reports And Forecasts ... 13

Tour Operators Contract Management ... 13

Variety of Robust Interfaces ... 14

Clock EVO: PMS Detailed Specifications

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15

PMS Reservations ... 15

Front desk ... 17

Guest and Company Profiles ... 19

Cashiering, invoicing, night audit and Accounts Receivable (AR) ... 21

Housekeeping and room maintenance ... 23

Powerful rate management ... 24

Statistics, reports and forecasts ... 26

Tour operators contract management ... 28

Clock EVO: PMS System Requirements (recommended)

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31

Operating system ... 31

Hardware requirements ... 31

Network specifications ... 31

Incompatibility with other software products ... 32

Recommendations ... 33

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Push and streamline your online sales from a single point ... 34

Enhance your online strategy and gain better control of Internet sales ... 34

List of available Channels

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35

Rental Management Software

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40

Data differentiation for managers and owners ... 40

Statistics, reports and scenarios to support your business decisions. ... 41

Central Reservation Office (CRO)

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42

Central reservation management ... 42

Central profiles ... 42

Central management of contracts and partners ... 43

Guest Loyalty Program

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44

POS and Inventory Control

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45

Our Point Of Sale software has proven its efficiency ... 45

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Clock EVO

Powerful affordable hotel software that keeps you in

control.

Functionality matters. Take advantage of all advanced features.

Think of what you want to do, not what you can do.

When it comes to the functionality of your hotel software, you simply can’t afford to compromise. After all, you run your entire business with it. Clock Evo offers one of the widest and deepest functionality ranges among the professional hotel management systems. So rest assured - you will hardly find an operation you won’t be able to perform with Clock Evo.

Automate the workflow. Take control.

Set up once, then let Clock Evo apply

rates, rules and restrictions on the

background.

While your employees do what they should - serve guests - Clock EVO works in the background to assist, facilitate and streamline the process, making all necessary checks to prevent any possible error. You, as a manager, have an overview of the overall performance of the hotel, but you can also monitor and control critical operations very closely.

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Feel confident. Like so many others do.

Join hundreds of satisfied customers

worldwide.

Clock EVO has run successfully for years in hundreds of properties around the world. We are standing firm on our extensive experience, we have met all kinds of challenges, but generally managed to build customer satisfaction and confidence. And by listening to our clients and constantly improving our software, we are so sure of its advantages and capabilities, that we offer Clock EVO with a 90-day money back guarantee.

Don't pay a fortune to succeed.

Total costs over 36 months, compared to other leading brands

Up to 50% more affordable than other

leading brands

Do you wish to rationalise your costs? Did you think that a good hotel software would exhaust your budget? Relax! Clock EVO comes to you full of features and capabilities, but at a very attractive price. See our flexible licensing plans and find the best for you or request a quote for your individual set of features.

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Hotel Website Reservations

Commission-free online bookings for all your

customers

The Online Booking Engine is an optional module of Clock EVO. You can include it in your package of features and boost your profit with direct online reservations that are completely free of any commissions. As an alternative, web booking engines provided by CRS or WBE vendors would generally charge you not less than 3-5% commission for booking coming from your own hotel's web site. Other reservation channels will also deduct a significant amount from the revenue they generate for you.

So it is worth trying to redirect maximum traffic through your own website, without bothering for extra commissions. For example, you may encourage all your corporate clients, agents and loyal guests to check availabilities, send requests or directly book at their negotiated rates on your site. Or, you may try to convert present GDS or travel portal bookers into direct customers - fully free of any booking charges.

As a result, you may benefit from new sales opportunities, eliminate commissions over partner site reservations, provide faster and more convenient ways for your customers to interact with you and save time and efforts on processing reservations.

Online booking capabilities for regular guests, agents

and companies

The Online Booking Engine provides everything you need to interact with your regular customers, agents and corporate clients. You can easily grant them online access to their negotiated rates or special conditions.

Profiles.

All existing profiles in Clock EVO can be registered as users of your website. All you need to do is to define an access password in the profile details and provide it to the respective customer.

Group bookings.

The Web booking engine allows selecting more than one room in a booking. These rooms can be of different types, different boards and accommodate different numbers of adults and children. In this way the engine easily satisfies the needs of agents and companies.

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Negotiated rates.

By logging into your website, your regular and corporate clients can see their negotiated fares and book at them directly. Special prices and conditions are password protected at the highest level of security. You can create exclusive preferential offers and be sure that the information will be visible only to the selected profiles.

Special guarantee policies.

Your negotiated fares can be linked to special guarantee policies, where the deposit is calculated differently or no payment is required.

Guarantee.

You can choose among several guarantee methods for your online bookings: bank transfer, providing credit card details or online credit card payment. The amount of the guarantee deposit is calculated automatically. You can link certain rates to certain guarantee policies. This allows requiring one-night deposit for regular prices, but full advance payment for discounted rates, for example.

Easy implementation.

To start benefiting from your own website reservations, you just have to add a single line to one of the web pages. Yet another line allows you to add an availability calendar on the home or some other page. The calendar gives real time information about sold out and bookable dates and your customers know in advance for which days to check prices and offers.

Availability management.

You have one common availability for online and offline sales that is managed entirely by the hotel software according to the preset parameters. For each room type or rate you can specify a minimum number of available rooms or an occupancy level at which internet sales should be terminated. The Online Booking Engine will then sell these rooms and rates as long as the occupancy is below the specified level. You can also define how many rooms can be booked at once.

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Rates.

The Online Booking Engine can sell using the rates already set in your property management software. Just select one of the existing rates and indicate that you want to offer it on your website as well. All rate restrictions like sales period, arrival period, number of guests etc. apply to the online sales automatically.

Bookings.

Visitors of your hotel website get information about the rooms available at the hotel and the rates and packages offered with them. They can select one or more rooms and choose among the available boards to make an online booking. They can also cancel their booking if the rate allows such action.

Automatic response.

Customers receive automatically created confirmation or cancellation messages to their e-mail addresses. These letters are also customisable and will appear in your colour scheme, with your logo and footer.

Multi-language capabilities.

The Online Booking Engine has been translated to some of the most popular languages for native communication with your potential consumers.

Integration.

The Web booking engine is closely integrated with the EVO hotel software. All information needed is automatically derived from the hotel system and all created bookings are automatically imported into the system as well.

Design.

The colours of the booking engine can be set to suit the colour scheme of the hotel's website. Your online booking system will appear as a native part of the webpage.

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Event Management and Additional

Resources

Organising an event has never been this easy.

If the amenities in your hotel allow you to offer extra services or organise events, Clock EVO is your ultimate solution. The Event management module smooths the process of creating the offer and booking the resources needed. On a single screen you manage the whole event, whether it is a two-hour presentation or a week-long conference. The software also facilitates the booking of extra services for hotel guests or external customers.

Event Management

All facility halls and available equipments are visible on the resource occupancy display that shows their availability by hours, days and months. The whole process of preparing the offer occurs on a single screen, divided in sections for each service group. Each section contains a Memo cell that is used for providing instructions to the responsible staff or for other organisational purposes. Through live connection to the POS you can withdraw menus or single items from the restaurant assortment with their actual prices. If accommodation is needed as well, rooms are booked without switching to another module and the event planner automatically calculates and adds their price to the total amount of the offer. You can also add different special conditions or link the event proposal to an existing reservation. The progress of each offer is indicated by a status - Tentative, Confirmed or Cancelled. You can print full copies including all Memos and notes for internal purposes, or customer copies without this information. With the Event Management module of Clock Evo you reach all departments involved, gather information from their databases and quickly assemble event proposals ready to be sent to your customers for approval.

Additional resources

The additional resources management module includes all supplementary facilities offered by the hotel. They are grouped in resource types, such as spa centres, beauty parlours, conference facilities, etc.

Clock EVO allows you to register various types of additional resources, to set working hours for them and to create schedules and bookings. Your resource planning becomes easier and faster with the availability calendar where you have a clear overview of all your facilities and their occupancy. The system also allows the creating of so-called virtualresources. Instead of looking for free resources at the moment of creating the booking, a virtual resource is booked. Later, the booking is transferred to a suitable physical resource. You can also register packages - sets ofservices to be sold together on a special price. All manipulations

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and operations concerning additional resources are allowed to users with the proper rights granted.

On the occupancy calendar all bookings and resources are displayed in different colours reflecting their status: outside working hours, booked, posted, etc. If there is a note entered in the details of the booking, it is displayed as a tooltip in the schedule. This helps you to obtain maximum information about the occupancy of your resources at a glance. By this you can easily decide to switch equipment or move events in order to accommodate another request.

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Property Management Software

A reliable hotel PMS to bring you closer to excellence

We understand that every property is unique, and every manager has established their own approach and working routines. Our hotel management system does not try to change your style. We offer software that facilitates and enhances the efficiency of each operation and with this ensures a smooth work process.

Reservations

All bookings are different. Whether you have to deal with a group reservation with different parameters for each room or with an individual one, where guests have different lengths of stay, boards, services or invoicing instructions - with Clock EVO hotel software you handle complicated cases as easily as simple ones. Its customisable display, interactive screens, integrated profile database and wide range of manipulations allow you to improve your workflow and meet any customer requirement. Demanding guests could challenge your skills and would appreciate the professional services you provide with Clock EVO.

Key features

• Simple intuitive booking process

• Almost unlimited manipulations on bookings

• Profile database always available

• Management of group bookings and rooming lists

• Automated room allocation

Read full specifications >>

Front desk

Crowded reception desk and staff on the edge of their nerves are no good for the business. Because we know that, Clock EVO Property Management Software is designed to lead you through all daily routines avoiding overwhelming situations. Whether you are a city hotel with mostly individual guests or a vacation property accommodating big groups, with our PMS you

Key features

• Automated or manual room allocation

• Single-click check in/out of individuals or groups

• Extra services posting and management

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can plan and prepare your operations in the quiet hours, and then process the bookings quickly and effectively at the time of check-in/out. Any special room requirement or requested service is watched by the system and reflected in all of its functionalities - the automated room allocator, reminders, task sheets distributed to the staff involved. All this, plus the full control you have over operations and employees, guarantee your perfect performance.

• Guest services - wake-up calls, messages etc.

• Room shares, changes, upgrades or moves

• Guarantee deposits and no-show processing

• Payment routings and invoicing

• Distribution of task sheets to different departments

Customer Profiles

In the hospitality industry, it is of utmost importance not only to attract new customers but also to maintain healthy and productive relations with your regular guests, corporate customers, tour operators and agents. The Customer Profiles give you all the information and functionalities needed, right on the spot. All operations, sales and management related features share one single database and all details about your clients and contractors are well arranged and easily accessible anywhere in the hotel software. By this, the employee in contact with the client knows immediately what to offer and how to approach. On their site, your customers will recognise and appreciate your efforts to provide them with the special service they deserve for their loyalty.

Key features

• Available on every active screen

• Detailed customer information

• Automated data transfer to bookings

• Negotiated rates and conditions

• Payment instructions and routings

• Staff access restrictions

• Profile history and statistics

Cash control, Invoicing, Night

Audit And AR

No doubt that quality of services and range of facilities are key success factors in the hotel industry. To achieve an overall positive result, however, a strict financial control is a must. Clock EVO PMS covers all aspects of your financial policy. We provide you with full flexibility in cash control and invoicing in

Key features

• Multiple forms of payment and currencies in one transaction

• Accounts receivable journal

• Automated Night audit

• Variety of document types and customisable forms

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terms of split tender transactions in different currencies, several document types to optimise your documents flow and monitoring of all collected deposits and their consumption. The accounts receivable journal shows outstanding payments, their ageing and the respective booking or invoice. To improve your control, you can set different access levels for every staff member or group and retrieve different reports to see any corrections made, the reason and the responsible employee. You also have the fully automated Night Audit that finalises the fiscal day and locks all accounts.

access levels

• Different reports and filtered inquiries

Housekeeping And Room

Maintenance

You may want to grant your regular or corporate guests the possibility to order special amenities in their room. Or a contract with an agent may include such terms. With Clock Evo Property Management Software you can create standard and specific supply schedules and if a booking belongs to the respective profile, the housekeeping department will be informed to prepare the rooms accordingly. Of course, exceptional requests can also be added to the task sheets, as well as repairing instructions for the maintenance department. The status of a room is changed automatically when it’s cleaned, blocked or the guest has checked-out. There are different types of room blocks, depending on the reason, and all of them will appear on the interactive screens like the Occupancy Forecast.

Key features

• Standard housekeeping procedures with individual task sheets

• Profile-specific supply schedules

• Different types of room blocks visible on interactive room plans

• Automated room status update

• Supply cost calculation

• Maintenance schedules and repair instruction

Powerful Rate Management

One of the key elements of your successful hospitality business is the rate and revenue management. It requires serious analytics, planning and calculations. That makes us feel really

Key features

• More than 75 parameters to define rate structure

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proud of our powerful rate management module. Our hotel management software allows you to provide multiple fare levels, discounts and packages on one hand, and on the other, the calculation of available prices and cut offs is automated and minimises the risk of mistakes. Moreover, you can define each user's rights to apply different groups of fares and discounts, in order to keep the control. The pricing module contains more than 75 parameters and several restriction rules that help you precise your rate calculations and execute a really flexible pricing policy. Thus, entering the booking details and choosing a rate, you get the whole stay automatically calculated or an error message is displayed whenever a fare rule is broken.

maximise the revenue

• Automated calculation and warning messages

• Different user rights with access and function limitations

• Introduction of discounts, packages, special offers

• Combination of packages to add extra services

Statistics, Reports And

Forecasts

To keep a clear overview of your property’s performance, you need a powerful monitoring and reporting tool. Statistics, reports and regular analyses help you to stay alert for eventual revenue breakdowns or other problems and take the appropriate actions to avoid them. Clock EVO PMS generates more than 200 different reports, with a wide variety of applicable filters that enable you to get a general overview or to analyse a strictly specific subject. With our Property Management Software you can track the operations of your staff and control their accuracy. The system also calculates all standard Key Performance Indicators (KPI) according to the USALI definition.

Key features

• Simple daily inquiries to support different departments

• Complex reports covering all aspects of your work

• Different filters to precise the generated information

• KPI in compliance with the USALI standards

• Control reports of user operations and activities

• Short or long term occupancy forecast with different scenarios

• Export of reports to MS Office or Open Office

Tour Operators Contract

Management

Key features

• Automated operations based on the contracted terms

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Clock EVO provides one of industry's most comprehensive and proficient tour operator contract management system. This is one of the essential features of our Property Management Software and the reason why Clock EVO is prefered by many vacation properties.

All conditions of the respective contract automatically apply to every new booking that is linked to it. Once the reservation is registered, most follow-up operations are performed by the system, like price calculation, tax deduction, invoice issuance and transfer of financial data to the AR journal. Clock EVO PMS gives you the possibility to customise documents, provide multi-currency rates and, of course, retrieve all necessary reports and analyses at the end of the contracted period in order to evaluate and adjust your policy if needed.

• Automatic rooming list import interface

• Advanced rate and discount definitions

• Allotment management and capacity or term violation alarms

• Handling of advance payments, early birds and deposits

• Price confidentiality on tour operator contracts

• Forecasts, scenarios, analyses and detailed statistics

Variety of Robust Interfaces

Tech-savvy customers are looking not only for comfort or location, but for different in-room facilities as well. Clock EVO provides a wide and growing range of interfaces for integration of third party hotel technologies with your hotel management system. This extends your options to improve guest services and optimise your work. For example, if provided by the vendor, your interactive TV system could support guest messages, bill preview, express check-out or room status change by the housekeeping, when integrated with the PMS.

Another group of interfaces is developed to integrate your hotel software with your back-office accounting or ERP system, which significantly shortens and simplifies accounting processes and synchronisation.

PMS System requirements (recommended) >>

Main interfaces

• PBX, Door locks, Interactive TV

• Mini-BAR and POS

• Energy saving technologies

• ERP systems or accounting software

Full list of supported interfaces >>

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Clock EVO: PMS Detailed Specifications

PMS Reservations

Quick reservation process

The reservation system of Clock EVO provides plenty of features to speed up and simplify the booking process and all related operations.

Screen customization Change the settings of your booking form to fit your needs. Hide rarely used cells and

preset default values for others to avoid repeated actions.

Variable interactions A new booking can be initiated from different screens - Available rooms and prices,

Occupancy forecast and Room status.

Profile integration

The database with guest, agent, tour operator and company profiles is always linked to your active screen. When a profile is selected, all available information is loaded - contacts, rates, guarantee policies, payment routing instructions, invoicing details, room, view or special maintenance preferences, marketing and segmentation profiles etc. This data will also be transferred to the newly created booking.

A few clicks reservation

In the case of an urgent call for example, you can complete a booking with minimum parameters like name and contact. Further details can be introduced later when the guest provides them or arrives at the hotel.

Manual or automatic room allocation

In certain cases you may need to book a specific room upon the customer’s request. Other bookings will be handled by the automated allocator. It is programmed to collect all data from the reservation and consider any special requirements when assigning a room -floor or view preferences, late arrivals, specific supplies etc. You decide whether to use the manual or automatic allocation at the time of check-in.

Big variety of operations and booking modifications

Often bookings contain variable parameters or have to be changed in many different ways during the stay. If you run a city or business hotel, you know much about complex reservations and their dynamics. So do we. Clock Evo is ready to meet both your requirements and those of your customers.

One booking - multiple services You can charge a reservation for different room type or board every day.

Room upgrade Complementary or upon request, upgrades are easy to handle within the booking.

Negotiated price

If you negotiate a price valid for one specific arrival, it can be registered directly into the booking and the system will take it into account automatically. You can even define different prices for each day of the stay.

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Early or late arrival

If a guest arrives at an unusual time, the hotel system will take that info into account when assigning rooms to the bookings and will protect late arrivals from being cancelled as no-show.

Different boards If needed, different boards can be set for each day of stay or for each guest in a booking.

Room preferences Any guest requirements to the room, like low floor or view for example, are saved and

taken into account automatically when assigning rooms to the bookings.

VIP service

For any external services you would like to provide to your guests, like ensuring transportation, purchasing event tickets etc., you can create a Task and link it to the booking. At the precise moment you will get a reminder to help you organize the procedure on time and appoint the responsible people. If the customer has requested any special in-room amenities, like bottle of champagne or non-allergenic towels, the system automatically includes these remarks in the housekeeping instructions sheets, so the responsible personnel is duly informed.

Room Sharing

This function is very useful when you have two guests that share the same room, but their length of stay, board or invoicing details are completely different. In this case, the booking can be easily split. All common details will remain and you can update only the distinctive parameters.

Complementary bookings

Guests may be granted free nights or extra services as a compliment, compensation or bonus to the negotiated fare. These services can be assigned to a special profile, which helps you to analyse and improve your strategy.

Deposits and advance invoicing

The system is capable of calculating deposits received as guarantee payments by deducing the provided services from them and recalculating the final amount. Invoicing of such advance payments is also available.

Group reservations

Groups arranged by agents or companies can be managed together in a simple and efficient manner in Clock Evo PMS.

Same or different parameters for each room

The parameters of all rooms in a group booking can be the same, or there can be different length of stay, room type, number of guests, board, etc.

Simultaneous check-in/check-outThe bookings in group can be checked in or checked out all at once with just one click. Common or split invoices A payment for a group can be made at once against a single invoice or each booking can

be invoiced and paid for separately.

Add/Delete rooms Rooms can be easily added to or removed from a group.

Guarantee and cancellation Manage booking life cycle efficiently through the guarantee and cancellation functions.

Guarantee policy and deposits

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vary in amounts or deadlines.

Link guarantee policies to profiles

Each profile can be linked to a guarantee policy, so that it is automatically applied when a booking for the respective profile is created. The same guarantee policy will apply if the bookings are made directly through your web site.

Expired guarantee terms A list of all bookings that you haven’t received guarantee for.

Deposits registration. Registering a received deposit with or without issuing an invoice, depending on your accounting policies. Deposits are automatically deducted from the bill on check out.

Confirmation letters Print Confirmation letters, Requests and Cancellation notifications, all bearing the hotel logo and in different languages.

No-shows handling Customizable auto cancellation of no-show bookings.

Back to Table of Contents >>

Front desk

Room allocation

Manual room allocation In the manual selection process you may take into consideration any kind of guest preference details and access the Interactive room status monitor to pick up the most suitable room. Clock EVO will help you to identify all available rooms that match your search criteria.

Automatic room allocation If you don’t need to assign a particular room, let the automatic allocator do the job for you. The software will take into consideration present occupancy (vacant, occupied) and housekeeping status (clean, dirty) of all rooms and may also apply room optimization rules, such as:

• Equal distribution, where EVO applies room rotation to ensure that all rooms serve approximately equal volume of nights and respectively suffer similar wearing.

• Maximum consistency, where the system suggests the first room that is freed, regardless of its number or occupancy ratio. This is extremely useful for hotels with high occupancy rate that operate close to their maximum capacity.

Check-in

Checking in a guest could happen in as little as 30 seconds.

Single click checkin Check in a single booking or an entire group with just one click. Registration cards. Print pre-filled registration cards for confirmation and signing by the guests.

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Room allocation Assign rooms in advance or on check in. Various optimisation algorithms support the process, ensuring optimal occupancy.

Room upgrades Check in guests in higher category rooms at the price of the room type initially booked.

Late/Early arrivals The information about late, early and group arrivals helps you to better organise the check-in procedures and avoid incorrect no-show cancellations.

First package meal In case of irregular arrivals you can change the first meal of the package to be consumed. E.g. if a guest is checked in in the evening, you can change the first meal to dinner instead of lunch.

No-show In case of non-arrival, bookings get the respective status. You can decide whether to cancel them manually or to leave it to the system.

Check-out

The checkout process is fast and simple as the system guides you through all necessary operations.

Single operation check-out Check out one or several rooms or an entire group with a single operation.

Deposit processing Unused deposit amounts are automatically suggested for consumption or refund.

Invoicing Issue individual or group invoices. Invoice details are offered automatically from the profile details of the guest or the arranger.

City ledger/Credit accounts Set group accounts as “credit accounts”, which enables you to postpone the invoicing of the room charges and to only issue invoices for extra services on check out of each room. Operations with credit accounts are restricted by access level rights.

Express check out If there is a suitable interactive TV system, guests can register their own check out without any intervention from the reception desk.

Messages, wake-up calls, locators

Better guests service also ensured by these functions:

Notes Notes can be added to bookings and set to appear on check in, check out, on editing or posting of services.

Wake-up calls Wake-up calls can be managed by the system through reminders. If there is a connection to a phone exchange, wake-up calls can be automated.

Messages Like wake-up calls, messages for guests can be managed by the system through reminders or through connection to a phone exchange. If such connection exists, a light on the phone indicates that there is a message waiting.

Staff tasks Various guest servicing related tasks can be tracked in the system, assigned to the responsible employees or set deadlines for and distributed in task sheets.

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Guest locators Enter the location of a hotel guest who is expecting a visit, so they can be easily notified. External systems, like POS, can also be set to give information about the location of a guest.

Bill on TV Guests check their current bill at the hotel via a suitable interactive TV system.

Guest and Company Profiles

The profile database saves the time and efforts of all of your staff, from the reservation agent to the sales manager

While basic customer profiles can contain only a few details that can save you some time, in the company profiles you can store as much information as you can imagine. The more details you record in the database, the easier it will be to work with that contractor later on.

Information.

The profiles contain all the necessary information about your customers - contact details, invoicing instruction, payment method and routing - everything that would help you provide the best service should be written here. You can specify room preferences, special requirements, exclusive housekeeping instructions, even things like food allergies or favourite wine. When a booking is made with this profile and the guests arrive, all departments will be informed accordingly about the services they should provide. The available information is automatically filled in in address cards and invoices.

Profile details

Negotiated rates & contractual conditions.

You may have hundreds of contracted rates but you don’t have to remember them by heart. The pricing information gets automatically transferred to every new booking once the profile is selected. When assigning the respective rates you can also make some or all of them available for online sales through password protected access to your website. Besides the prices, you can also store different modifiers like discounts, surcharges, packages (e.g. 10=14), “Early birds” etc. and they will be automatically calculated and posted.

Custom rate for a specific arrival.

If, for any reason, a custom price or service (e.g. upgrade) is negotiated for a specific arrival, this can be indicated directly in the booking and will be posted automatically on the account of the guest/company.

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Deposits processing, credit status and limit.

If a contract includes advanced deposit made by the client that is consumed with each arrival, the system tracks the updates on this deposit. If a credit limit is set for an account and the outstanding postings reach that limit, the software blocks the account until a payment or a deposit is received. No further postings are allowed and each attempt to add one results in a special notification. Profile accounts can also be set not to accept postings from the POS or other interfaces. A “credit account” status allows postponed invoicing for room charges (e.g. tour operator contract) and informs your staff to issue an invoice only for the extra services on check out. Operations with credit accounts are restricted by access level rights.

Payment instructions and routing.

Setting checkout and payment policies for a profile provides your staff with information about how to issue the documents and process the payment. For example, invoice for the room charges to be issued to the company and extra services to be paid directly by the guest. This also helps your front desk to prepare the check-out procedures in advance and then finalise them within seconds. Profiles may also be assigned special invoice formats, optimized for groups and for comparison with the partner's rooming lists.

Processing and access restrictions to profile and account information.

The access to process certain profile accounts may be restricted to specific users. If such limitation is assigned to a profile, users without the respective rights will not be able to see or modify postings and prices. This functionality is designed to provide price confidentiality on special accounts.

Allotments, cut-off periods and booking positions.

Another features to be defined in tour operator profiles are the contracted allotments and release periods. You can also register the booking positions sent by the operator. Using this information, the system calculates the occupancy forecast for the hotel. Clock EVO hotel software also tracks the allotments and release periods and alerts the user in case of overbooking or term violation.

Profile history and statistics.

Last but not least, the profile database is a source of information for your sales department. They can search through all profiles to generate distribution lists for marketing campaigns, based on different criteria -turnover, number of nights, revenue. The results of such researches can be exported to MS Office / OpenOffice documents and the files sent to the customers can be linked to the profiles for prompt activity overview. The detailed statistics and history of each profile help your sales team to evaluate the effect of a contract and adjust the prices and conditions offered. Statistics are enabled for number of nights, turnover,

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average price, etc. and can be compared to specified past periods.

Cashiering, invoicing, night audit and Accounts

Receivable (AR)

Posting services

• Reliable and convenient posting system based on the principles of unchangeability, chronology and control on operations.

• Completely automated posting of nights and package services.

• Advance invoicing: before check in, after check in or at any moment during the stay of the guest at the hotel.

• Convenient POS-like interface for fast posting of extra services to guest accounts or external customer accounts.

• Fixed or editable extra service prices. Posting for past or future dates.

• Easy and intelligible price correction method for services already posted. All follow-up correction inputs are made automatically.

• All operations related to posting services, editing or cancelling of postings are protected by access rights. The detailed operations log allows powerful control and strict investigation.

A variety of invoice forms

• Invoices can be printed out in various forms depending on the needs of guests or agents: Detailed invoices, Voucher lists, Rooming lists or single row descriptions.

• Multi-language support for invoice print forms and document specifications.

• Group invoices for agents, tour operators or events. Invoicing of a group can be organized by arrival or departure date, or can be done for selected rooms booked by respective agent.

• Different document types for clearer document procedures: Invoices, Accounts, etc.

• Different currencies allowed in documents. Individual accounts can be kept in the currency the guest knows and uses.

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Cash and delayed payments

• Payments in different currencies.

• Support of split payments - using different payment types and currencies in the same document.

• Automated currency conversion upon payment.

• Monitoring of accepted deposits and suggestion for their consumption.

• Reports giving information about deposit amounts and balance.

• Refund and cancellation of accepted deposits.

• Monitoring of delayed payments. Ageing reports. Delayed payment batches linked to invoices and related bookings.

• Detailed reports for tracking and covering of receivables.

• Linking received bank transfer payments to existing receivables from customers.

Flexible multi-currency operations

Clock Evo's database is designed to process multi-currency operations and transactions. Some of the functionalities supported by this feature are:

multi-currency rates you can configure your rates and packages in different currencies, including the possibility to store separate package elements in currencies different from that of the entire package (for revenue distribution)

multi-currency postings all postings to guest and company accounts may be recorded in different currencies. The software tracks these charges, processes them and maintains postings and balance in both local and agreed rate currency

multi-currency deposits all deposits may be charged or collected in different currencies

multi-currency payments you may register and update the balance of guest and company accounts in different currencies. EVO will recalculate each payment according to the exchange rate at the moment of registering the payment and will update the balance appropriately

multi-currency invoices you can issue invoices in different currencies which is exclusively important for hotels with significant volume of export operations negotiated in foreign currencies

multi-currency AR in AR you can track invoices and deposits pending in different currencies and match them with payments in various currencies

Managing outstanding invoices and overdue receivables

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receivables by customers and ageing or list all of them chronologically. This helps you to quickly identify the delayed payers and take the appropriate actions immediately.

To activate the AR functionality, you just need to specify which invoice payment types have to be recognised and tracked as receivables. Once this has been done, all invoices with such form of payment get automatically transferred to the AR journal with their full details.

Each payment you receive can be associated to specific invoice, no matter if it covers it in full or just partially. You can also split a single payment between several invoices.

The AR functionality supports multi-currency settling, meaning that you are able to track and manage documents and payments issued in different currencies. Once a document is fully paid, it will no longer appear in the AR journal.

Your receivables collection and management are supported by different summaries. They show information about the customer, invoice date and number, due date, amount and notes for each record. You can filter and manipulate receivables, add or edit payments and filter the data by several criteria. The detailed balance report enables you to analyse even past periods and behaviours and adjust your collection policy if necessary.

Housekeeping and room maintenance

Housekeeping

Online information about clean, dirty and blocked rooms.

Room maintenance and supply schedules

Define standard maintenance schedule containing the procedures for cleaning and preparing the rooms for guests, which allows creating individual task sheets for each housekeeper. The system supports different maintenance schedules for different arrangers, if such are included in the contract.

Special requests Each booking allows you to add individual special requests for specific preparation of the room or extra amenities. Such requirements can also be stored in the guest profile and in this case they are automatically transferred to each booking of the respective guest.

Supplies cost calculation Calculate the cost of operations and materials for a specified period.

Room blocks Two types of room blocks – Out of Order and Out of Inventory, each being accounted for differently in the occupancy monitoring. A variety of user-defined block reasons and notes are available.

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operator.

Automated mini bar posting Post mini bar consumption directly to the guest account via a suitable interactive TV system.

Status change at check-out Change the status of the room automatically on check-out.

Room blocks

Room block function in Clock EVO PMS allows blocking rooms from sale for different reasons.

Different blocks for different cases

• Rooms closed for sale because of serious technical problem

• Rooms blocked for energy or heating saving purposes

• Rooms designated for use by the hotel

• Rooms not recommended for accommodation due to minor problems

Different blocks affect hotel occupancy differently and modify the key indicators in a different manner (Occupancy %, RevPar, etc.)

Multiple rooms blocks Set and cancel more than one block at once.

Visible from interactive room plans

Blocks are presented in the visual room plans and can be modified directly from there.

Powerful rate management

Rates and contracts

You will surely appreciate how easy but powerful the rate system of Clock EVO PMS is. Designed to cope with the most complicated pricing issues, it offers a simple and understandable interface for creating simple and complex rates with the same ease. Prices are calculated per person for a more precise audit and maximum clarity in the communications with your partners. With more than 75 parameters available, you can define accurate rates for any possible occasion.

Seasons Each rate can have different levels for high and low seasons.

Number of guests Prices can depend on the number of guests in a room, e.g. single occupancy of double rooms, extra bed prices etc.

Adults and children Different prices for adults, children and combinations of both. Different rates for first, second and next child. Customizable age definitions for child and infant for each rate.

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Boards Different prices for different boards or all-inclusive. Separate postings for food and accommodation for more precise revenue reporting.

Other services included in the package

Additional services may be be posted separately or be included in the total package price. You can also create packages of extra services, like Spa or Ski and automatically add them to the booking when choosing the rate.

Deductions Various tour operator deductions, like advertising fees, for example.

Discounts A powerful system for automatic calculation of even most complex discounts: early booking, еxtras, last minute, child discounts, promotions, weekend prices, long stay etc. Discounts can be calculated on various bases - night, meal, other services - as a percentage or fixed amount to be deducted. Here again, you have more than 75 parameters to assign as discount eligibility criteria.

Using all of the above features, you can store negotiated rates and assign them to profiles. In this case, when a new booking is created from that profile, applicable rates are suggested by the software for more convenience.

Rate restrictions

Clock EVO PMS provides the following software functionalities to help you improve the yield management:

• Defining a level of occupancy at which a rate should be automatically stopped from sale.

• Stop / Allow a specific rate on specific days.

• Setting a 'Closed for arrival' restriction.

• Defining min/max length of stay for a rate and/or date.

• Defining min/max total number of guests for a rate.

• Interactive graphic calendar for clear overview and easy management of rates and their restrictions.

Rates and dynamic rates management

Once you load all your rates in Clock EVO, the system is capable of calculating and applying any price or discount, no matter how complex they are. You can benefit from dynamic pricing and increase your revenue and yield and at the same time minimise the manual operations needed and by this - the risk of mistakes. Of course, you can restrict the access to rate management through user rights to prevent any unwanted interference or abuse.

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Statistics, reports and forecasts

Reports and key performance indicators (KPI)

Clock EVO offers a wide range of reports covering all aspects of the hotel management: occupancy forecasts, housekeeping, control, analysis, marketing, accounting and catering.

Key performance indicators Our hotel software tracks all standard industrial indicators of the hotel performance. All indicators are calculated in conformity with USALI.

• Room Statistics: Occupancy, Multiple Occupancy, Guests by Marketing Segments, Arrivals, Departures, Cancellations, No-Shows.

• Revenue: By USALI categories, sub-categories and marketing segments.

• Ratios: ADR, Average Guest Rate, Occupancy%, Multiple Occupancy %, RevPar, Total RevPar, Average Guest per Room, Average length of stay, Average revenue per guest.

Control reports Various reports for control of:

• registered and used deposits;

• cashier reports;

• award and consumption of loyalty bonus points;

• lists of issued documents;

• reports on rates and room prices;

• in-house and external phone calls. User operations are also tracked:

• change of stay

• editing of address cards

• moving guests to different rooms

• manual changes of the occupancy conditions

• deleted guests

• etc.

Registration / Address cards and registers

All registers and address cards required by the law. Different forms with consideration of the local municipality or state requirements.

Contract terms / Voucher lists Reports useful in processing receivables from tour operators or companies and in monitoring allotments. Descriptions of bookings and guests by arrivals, vouchers and issued invoices. Summary and detailed reports. Tour operator allotment usage.

Bookings, Guests, Accounts All reports needed for the day-to-day operations at reception.

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• Arrivals by time and transfer

• No-show

• Checked in bookings

• Guest lists

• Receivables by rooms and bookings

• Guest birthdays

• Departures

• Departures by time

• Transfer

Occupancy Reports on current, short-term and long-term occupancy. Hotel map showing free, occupied and expected rooms. Availability calendar showing free rooms for each date of a selected month. 7-, 14- and 30-day occupancy forecasts. Long-term occupancy forecast with detailed information about the occupancy types and days, weeks and months. Export of the occupancy forecast to Excel and OpenOffice allowing deeper analyses and prognoses.

Statistics and marketing Statistics and marketing information on occupancy and revenue.

• Revenue. Net and gross revenue tracked by: guest marketing segment; Agent/Company/ Tour operator; USALI categories, sub-categories, custom categorisation and services; Nationality; Other marketing analyses like: Channel, Come reason, Hear reason, Source. The revenue data for the selected period can be presented per day, per week, per month or year. Some reports show the information for a day, month and year and in comparison to a previous year.

• Occupancy. The reports on nights and occupancy ratio can be presented in different aspects: By nationality; By room types; By marketing segments; By types of blocks; By additional marketing indicators: Segment, Source, Channel, Come reason and Hear reason. The occupancy can also be presented in various levels of details: per day, per week, per month, per year. Comparison 'Day, Month, Year' reports present the data juxtaposed to data from a previous year.

Housekeeping Reports with instructions about the daily maintenance of the rooms. Using the maintenance schedules allows complete automation of the housekeeping information process.

Condo owners / resident investors (condo hotels,

managed apartments, vocational properties)

Various reports giving information about the income from renting rooms of owners. Reports providing information about the movement in owners' customer accounts. Report on bookings and nights of owners staying in their own rooms. Balance report analysing the income, expenses and profit from each room and its owner for the hotel.

Accounting Various reports on the accounting of different operations.

• Documents list. Various lists of the issued invoices and documents allowing several detail levels: by documents; by services; by contractors; by payment types.

• Accounting records. Sales operations in the hotel in simple sales records: Customer account, Revenue account, VAT

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account.

• Sales reports.

F&B All information from the hotel to the restaurants needed for the catering of the guests. Summary reports for planning daily breakfast, lunch and dinner. Report on provided special (contracted) catering per agents. Detailed reports per rooms and guests for admission to the buffet. Statistics report for a desired period. All reports allow for meal time changes depending on early or late arrivals of arranged tourists.

Tour operators contract management

Efficient end-to-end workflow - from contracting, through daily operations, to

invoicing and collection

Once the contract is introduced, all that you need to do is to select a contract profile which to associate with the respective rooming list - no manual rate/package postings or adjustments are needed at all. Users introducing rooming lists or performing check-in may not even be aware of the specifics of the contract. Upon check-in, the correct prices are automatically posted and the invoice is ready to be printed in the agreed format or with the required specification breakdown - practically without any operator intervention. The issued invoice is then automatically transferred to the AR (accounts receivables) log, where you may track its collection and ageing.

More state of the art functionality

Clock EVO PMS will check if newly created reservations meet the agreed allotments, release periods or room types and will notify you about any combinations that exceed the conditions of the contract.

The hotel software will also produce a sophisticated occupancy forecast, combining all specific aspects of your business with tour operators such as allotments, booking positions, release periods, rooming lists and guests in-house, thus allowing you to maximise your sales opportunities.

To make the process even more comprehensive, Clock EVO allows you to customise rooming list templаtes for each tour operator, so that they fully match the structure of the rooming lists they send to you, thus

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avoiding any possible misunderstanding.

Key features, related to tour operator contracting

• Special advanced multi currency, multi tax, multi discount rates, supporting:

◦ guest, room and/or apartment pricing - no room shares or manual postings

◦ the system automatically accumulates and applies numerous different discounts that are consistent with each other, e.g. child on an extra bed, early booking and long stay discounts with fixed or percentage amounts. The calculation is based on more than 75 discount and rate application parameters which you set-up and update in the software.

◦ flexible configuration of boards, packages and board plus package supplements, including element price allocation

◦ flexible packages revenue breakdown and revenue group allocation

◦ multiple tax policies for charging different VAT, local and alternative sales or consumption tax rates on all or on selected package items.

• Handling advance payments, early birds and deposits

• Contingent/allotments handling and forecasting:

◦ contingents/allotments and release periods

◦ introducing and matching booking positions with allotments and rooming lists for more sophisticated occupancy forecasting

• Price confidentiality on tour operator contracts, i.e. posted price details on tour operator contracts may remain invisible to users without authorization

• Native rooming list functionality with possibility to customise the format of the rooming lists screen for each tour operator to match the format of the real rooming lists they issue

• Voucher registration, charter list check reports

• Multiple invoice formats and additional detailed specifications to match your documents with the agreed formats.

• Multi-currency AR (Accounts receivables) where to track the collection and ageing of outstanding invoices

• Automatic rooming list import interfaces (request the updated list of available import interfaces at [email protected])

• Operational departments workload reports:

◦ reports to the restaurant with the number of guests expected for each meal. Such inquiries can be made for the next day or week ahead and be separated by agents in the event that special food is required for their tourists.

◦ flexible room maintenance and supply schedules according to the contract

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schedules

Occupancy forecasting

• Scenario occupancy forecasting

• Booking pace

• Revenue forecasting

• Statistics by market segments, sources, profiles, nations, etc.

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Clock EVO: PMS System Requirements

(recommended)

Operating system

Workstation MS Windows XP Home Edition MS Windows XP Professional Windows Vista (32 and 64 bit) Windows 7 (32 and 64 bit) Windows 8 (32 and 64 bit)

Server MS Windows 2003 Server

Windows Server 2008 (32 and 64 bit) Windows 7 (32 and 64 bit)

Windows 8 (32 and 64 bit)

Hardware requirements

Workstation

• Pentium (equivalent or better ) 2400 MGhz or faster;

• 1024 МВ free RAM;

• 20 GB HDD;

• monitor with screen resolution 1024х768 and Hi-color (16 bit) or higher;

• one, two or more RS232 ports for connection to RS232 printers, fiscal devices, card readers, card encoders, telephone exchanges, or other interfaces.

Server

Number of workstations Up to 5 5 to 10 more than 10

Pentium 4 – 2,4 GHz (equivalent or higher ), 2 GB free Ram or more, 60 GB HDD, UPS, CD-RW, USB

Pentium 4 – 2,8+ GHz (equivalent or higher), 2 GB free Ram or more , 80+ GB SATA or SCSI HDD, UPS, CD-RW, USB

Pentium 4 – 3+ GHz (equivalent or higher), 3 GB free Ram or more, 120 GB SATA or SCSI HDD, UPS, CD-RW ( backup device), USB

Network specifications

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update of the license key and the automated regular system updates

• 100 Mbit TCP / IP LAN stable connection; open servers 3050, 3051, 3424 TCP ports and 3424 UDP port. The content of the shared folders must be accessible from all workstations.

• Working in CRS (Central Reservation System) mode requires at least 4Mbit internet connection between the hotels.

• Clock Evolution requires at least 512 Kbit TCP channel (1 Mbit recommended)

• Multiple users of the same database via internet require terminal server. Each user works in a separate session. The terminal connection is optimized and the systems operate flawlessly even in cases of slower internet connection.

!Note

• Server variant 1 is not recommended for systems operating in replication mode and multiple transactions using remote access.

• The server should not be used as a workstation.

• CD-RW drive is recommended for daily database backup created by the automatic archiver on the server. This ensures the restoring of the normal operability of the system in cases of HDD errors.

• The USB drive required on the server is used for the hardware licensing of the software.

Incompatibility with other software products

Incompatibility with other software products using Interbase or Firebird database is possible. Such may be accounting systems Ajur L, Santa, or other hotel or restaurant software.

To check the compatibility of such software with the products of CLock Hotel Software, please contact Clock HS Customer Care centre.

In cases of incompatibility, Clock HS products need a separate server.

To minimize expenses, a virtual server software can be installed on the existing hardware server. Thus all that is necessary is an additional Windows license and probably RAM, for meeting the requirements above. The virtual environment can be provided by the free VirtualBox or any other alternative. The only requirement is that it supports USB.

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Recommendations

• Recommendations for POSitive mobile HandHeld/PDA:

◦ Wireless Network Adapter;

◦ Mobile browser;

◦ Non fiscal POS printer for receipts issued by POSMobile.

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Channel Management

Push and streamline your online sales from a single

point

In a world of rapidly increasing share of online hotel reservations, you need a reliable system for managing sales through different channels. Every manager tries to build a balanced online distribution strategy that will increase the number of bookings but won’t cause a decline in revenue. To upload availability and rates separately for each partner site is a struggle. The Clock EVO Channel Manager interface comes to solve this problem.

Enhance your online strategy and gain better control of

Internet sales

The functionalities of the Channel Manager enable you to manage all your online distribution channels simultaneously from a single spot. As it significantly reduces the time for update of availability and prices, it allows you to add more channels and thereby increase your online visibility. On a single screen, with just one login, you control the quantity of rooms, their allocation and the rates for all your online booking sources. On another single screen you can see an overview of all internet reservations or of those coming from selected sites. It is possible to view and modify availability and rates for all or selected channels, for a period or per day of week, for all or selected rates and rooms.

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List of available Channels

1Budapest Ab-in-den-Urlaub Abreu

Agoda Alfabookings Allhotels coming soon

Altoetting Amandatour Amden-Weesen

Amitour Amrum-reservierung Andermatt Gotthard Tourismus

Appian Line Asiarooms Asiatravel

Asiaweb Atel Atrapalo

Auratours Avios coming soon Back Pack Online (HostelWorld)

Badbirnbach Bad-reichenhall Bancotel

Basel Tourismus Bbliverate coming soon Bbplanet

Berchtesgadener Bestday Bestrooms

BestWestern Member Web Biel-Seeland Tourismus BolognaWelcome

Bookassist Bookdeal Booked.net

Bookhotelsinrome.com Booking.com BookinGay

Booking expert BookNdeal BookOn

Boscolo (marketplace) Bramante Bremen Tourismus

Bremenhaven-tourism Brilon-Tourismus Bsp

Budapest hotel start coming soon Budgetplaces Buesum

Burghausen Caesardata Calypsobedbank.com

Canton de Vaud O.T. Carlton hotel group coming soon Centralr

Centralreservations.com Chianti.it(wrooms) coming soon Chiemsee-alpenland

Cisalpina Citybreak (Nozio) CityForDays

Classic international hotel Clickbed Cote.azur.fr

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Delphinet Despegar Dynam-Iq

DirectWithHotels Dithmarschen-tourismus Dresden.de

Easyconsulting Easytobook EBKing coming soon

Ecoworldhotel EPlattform GraubÃ¼nden Escapio

Etineries Eurores Exclusivelyhotels coming soon

Expedia Expotel coming soon Extratime

Farmbooking coming soon Fastbooking Federal hotel

Feratel/ deskline Flims-Laax-Falera FirenzeAlbergo

Fisheyes Flashbooking Florence Promhotels

Fluege.de Foehr.de Freereservation

Freiburg Fribourg Region Fvg

Garda pass coming soon Gartour Geco coming soon

Genares Genf Tourismus Getreadyrentals

Globekey Gomio Graechen

Gremi D'Hotels de Barcelona Gta hotels (metglobal) Gta travel (octopus/gulliver)

Gulliver.ie (Gullnet) Guestlink Hamburg.de

Heidiland Holidaycity Holidayinsider

Hostelbookers Hostelmania Hostelsclub

Hosteltouristworld Hostelworld Hotel gogo ( reconline )

Hotel.de (hotel.info) Hotelbeds Hotelconnexions coming soon

Hotelclub Hoteliers.com Hotelita

Hotelnet Hotelreservierung Hotelreservation coming soon

Hotels.nl Hotels4U.com Hotelsarea

Hotelschart Hotelspecials.nl Hoteltravel

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Hotwire coming soon Hrs Husum-tourismus

Hutchinson Priceline ICastelli.net IHotelier.com

In1solutions.com Infostaltravelmkt (hotelisimo) Initalia

Inlobby coming soon Instant worldbooking coming soon Inthotels

Irish welcome coming soon Irs18 Italcamel

Italybookinghotels.it Italyholiday.net Italyitalia.com

Its-Magellan coming soon Itvacations Itwg

JacTravel Jumbonline Justbook coming soon

Justintime Kuoni-connect coming soon Lago Maggiore E.T.

Lastminute.com / Ghe Laterooms Latestay

Leysin Tourisme Lohospo Loetschental Tourismus

Luxuryres Mappamondo Marsol

Martehotels Mdtravelitaly Meunsterland-tourismus

Mirai Hotelsearch Montreux-Vevey Tourisme Muenchen.de

Myswitzerland Naturarena NBCRS.com

Neuharlingensiel Nethotels Netrez (Pegasus)

Nevertoomuch (N2M) Nordfrieslandtourismus NT Incoming

Nyceworld Offerhotel Online Gds

Onlyrooms Openhospitality coming soon Opera 21

Orbitz Ostseefiordischlei Pitztal

Personal booking (wrooms) Perugia.com Praettigau Tourismus

Prestigia Pricetravel.com.mx Pugliae.com

Rakuten Reconline Regioneuropapark

Reiseland-Brandenburg Reisen.de Reserver

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Rimini Reservation coming soon Roline System Roma on line

Romahotelservice Roombooking service coming soon Roomex.com

RoomGenie Roomtrade Ruhr-tourismus

Sardegna.com Savognin Tourismus im Surses Sauerland

Scharbeutz Sehrstourism Sestante

Siciliae.com Sidetours Simplebooking

Smilo Orizonia Spacehotels Spaghettihotel

Special tours coming soon Splendia Sunhotel

Superbreak Switzerlandtravelcentre

(myswitzerland) Schwyz Tourismus

Synxis (globeres,luxuryres) Syshotelonline Ticket coming soon

Titanka Thueringen Tourismus Tobook

Tomas Travel Tourico Tourisme de Barcelona coming soon

Tourisme Neuchatelois Transhotel Travco

Travel europe Travel.it Travellero

Travelocity, Globalhotels Travel Republic Tui

Ultranet Unister (Resisen.de,Urlaub.de) Unitravel (ghrs)

Valle D' Aosta Pass Vastravel Vda

Viajes Olympia coming soon Venere Ventanagroup coming soon

Vertical Booking Viaggiaedormi.com Viaggiareweb (romaviva,

milanoalberghi)

Viajes el Corte Ingles Villars Tourisme VisitBerlin

VisitItalyTours Visittrentino Visitwales coming soon

VivaFirenze Wallis Tourismus Wangerland

Waytostay coming soon Willingen Winterberg

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Whl

(worldwidehotelink,albatravel) Wimdu Wookbook coming soon

World view limited coming soon Worldby (romeby,florenceby..) Wotif

YourSpainHostel

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Rental Management Software

Your assistant in contract management, result calculation and communication organisation

The Rental Management module of Clock EVO is developed to support the interactions between property managers and owners. After registration of each contract, the software enables transparent and efficient property management, regular reporting to the owner via internet access, statistics and scenarios for better assessment of agreed conditions.

The financial relations between the owners and the managing organisation are based on commissions and services. Each rental property owner has a profile and the conditions for using each property are defined in contracts. The postings for the use of the property are made in the hotel module and then imported in the Rental Management module, where commissions and services are calculated and distributed among the respective accounts with consideration of the conditions in the contracts.

Data differentiation for managers and owners

Owners can check their current balance and the performance of their rental property through password-protected access

Each owner in the Rental Management module has two accounts – an ow