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Andrea Naylor PA to Head of Financial Services Debra Hayes

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A to Z of Services we provide: Financial Services Advice 1 Advice 2 Advice 3

Head of Financial Services Andrea Naylor

PA to Head of Financial Services Debra Hayes - 01785 353523 d.l.hayes@staffs.ac.uk

Accounts Payable / Receivable

Accommodation invoices Accounts Payable/Receivable Sacha Morrall - 01785 35 3351

Accounts Payable - payment of invoices to suppliers Accounts Payable/Receivable Lorraine Brown - 01785 35 3289 Rhian Eskin - 01785 35 3358

BACS payments Accounts Payable/Receivable Rhian Eskin - 01785 35 3358

Barclaycard Accounts Payable/Receivable Rhian Eskin - 01785 35 3358

Cashiers Accounts Payable/Receivable Lesley Perry - 01785 35 3536 Sharon Johnson - 01782 29 4412 Carole Bailey - 01782 29 4412

Debt Collection - Accommodation fees Accounts Payable/Receivable David Cooper - 01785 35 3614

Debt Collection - Employers Accounts Payable/Receivable Deborah Pownall - 01785 35 3540 David Cooper - 01785 35 3614

Debt Collection - Students Accounts Payable/Receivable Jacque Mottershead - 01785 35 3383 David Cooper - 01785 35 3614

Direct Debits Accounts Payable/Receivable Sue Reynolds - 01785 35 3246 David Cooper - 01785 35 3614

Employer sponsor letters Accounts Payable/Receivable 01785 35 3346 David Cooper - 01785 35 3614

Fee queries Accounts Payable/Receivable 01785 35 3346 David Cooper - 01785 35 3614

Foreign payments Accounts Payable/Receivable Rhian Eskin - 01785 35 3358

i-Expenses / Travel claims Accounts Payable/Receivable Sacha Morrall - 01785 35 3351 Lorraine Brown - 01785 35 3289

Invoices - non student and companies Accounts Payable/Receivable 01785 35 3346

Maintenance of company account details (e.g. change of address etc.) Accounts Payable/Receivable Deborah Pownall - 01785 35 3540

Manual cheque processing Accounts Payable/Receivable Lorraine Brown - 01785 35 3289

Mobile phone requests Accounts Payable/Receivable Lorraine Brown - 01785 35 3289

Payments to Staff - business payments, overseas, staff advances Accounts Payable/Receivable Rhian Eskin - 01785 35 3358 Lorraine Brown - 01785 35 3289

Payments to the University - Cashiers Accounts Payable/Receivable Lesley Perry - 01785 35 3536 Sharon Johnson - 01782 29 4412 Carole Bailey - 01782 29 4412

Staff advances Accounts Payable/Receivable Rhian Eskin - 01785 35 3358 Lorraine Brown - 01785 35 3289

Student Loans Company Accounts Payable/Receivable Alex Boston - 01785 35 3841

Student refunds Accounts Payable/Receivable Jacque Mottershead - 01785 35 3383 David Cooper - 01785 35 3614

Tuition fees / invoices Accounts Payable/Receivable David Cooper - 01785 35 3614 David Cooper - 01785 35 3614

Commercial Accounts Team

Budget / EPF journals Commercial Accounts Terri Hodson - 01785 35 3406

Budgets process Commercial Accounts Clare Heywood - 01785 35 3613 Terri Hodson - 01785 35 3406

Commercial Accountant for ACT, ADU, ECD, Lichfield, UKCGE and Financial Services

Commercial Accounts Andrea Jesse - 01785 35 3223 Commercial Accountant for BEL, MPR, Partnerships, UK Partners, Student Recruitment

and UniQ Commercial Accounts Babis Petrou - 01785 35 3225

Commercial Accountant for CES, Student Office, VC Office, Personnel Commercial Accounts Ian Kirkland - 01785 35 3481 Commercial Accountant forHS, Estates, CS, Student Union and I.S. Commercial Accounts Damion Peck - 01785 35 3385

Costing validation for externally funded projects Commercial Accounts James Bennett - 01785 35 3573

EPFs - External Project Funding Commercial Accounts James Bennett - 01785 35 3573 Terri Hodson - 01785 35 3406

External accounting support for externally funded projects Commercial Accounts Terri Hodson - 01785 35 3406 Andrea Jesse - 01785 35 3223

Forecasts process Commercial Accounts Clare Heywood - 01785 35 3613

HEBCI returns Commercial Accounts Terri Hodson - 01785 35 3406 Damion Peck - 01785 35 3385

HEFCE annual return Commercial Accounts Clare Heywood - 01785 35 3613

Internal Recharges Commercial Accounts Jane Allsopp - 01785 35 3541

Journal Transfers Commercial Accounts Jane Allsopp - 01785 35 3541

Management accounts Commercial Accounts Jane Allsopp - 01785 35 3541

(2)

A to Z of Services we provide: Financial Services Advice 1 Advice 2 Advice 3

Payroll payments Commercial Accounts Commercial Accountants Julie Evans - 01785 35 3365

Payroll templates Commercial Accounts Jane Allsopp - 01785 35 3541 Commercial Accountants

Plan 2 form Commercial Accounts Terri Hodson - 01785 35 3406

TAS - Time Allocation Schedule Commercial Accounts Debra Hayes - 01785 35 3523 Terri Hodson - 01785 35 3406

TRAC, TRAC(T), HeBCI returns Commercial Accounts Terri Hodson - 01785 35 3406 Damion Peck - 01785 35 3385

WPFs sent to Finance Commercial Accounts Jane Allsopp - 01785 35 3541

Financial Accounts Team

Access to Learning Fund Financial Accounts Julie Evans - 01785 35 3365

Accounts - Staffordshire University & Subsidiary Financial Statements Financial Accounts Davina Infanti - 01785 35 3397

Bank reconciliations - general payments Financial Accounts Hayley Brooks - 01785 35 3582 Julie Evans - 01785 35 3365

Bank reconciliations - Salaries & Wages, Access Fund, Business Call Financial Accounts Julie Evans - 01785 35 3365 Julie Evans - 01785 35 3365

Capital - IAP Reconciliation & Forecasting Financial Accounts Julie Evans - 01785 35 3365 Davina Infanti - 01785 35 3397

Cashflow Financial Accounts Davina Infanti - 01785 35 3397

Corporation Tax Financial Accounts Hayley Brooks - 01785 35 3582 Davina Infanti - 01785 35 3397

Emergency Loans Financial Accounts Julie Evans - 01785 35 3365

Endowment/Prize funds Financial Accounts Julie Evans - 01785 35 3365

Fixed Assets Financial Accounts Julie Evans - 01785 35 3365 Davina Infanti - 01785 35 3397

FLUX Stoke-on-Trent - accounting activities Financial Accounts Hayley Brooks - 01785 35 3582 Davina Infanti - 01785 35 3397

Friends of Staffordshire University Ltd - accounting activities Financial Accounts Davina Infanti - 01785 35 3397

Insurance claims Financial Accounts Julie Evans - 01785 35 3365 Hayley Brooks - 01785 35 3582

Insurance, - travel documents Financial Accounts Hayley Brooks - 01785 35 3582 Julie Evans - 01785 35 3365

P11ds - Benefits & Expenses Financial Accounts Hayley Brooks - 01785 35 3582

Payroll payments, processing & reconciliation Financial Accounts Julie Evans - 01785 35 3365 Hayley Brooks - 01785 35 3582

Staffordshire University Enterprises Ltd - accounting activities Financial Accounts Julie Evans - 01785 35 3365 Staffordshire University Unitemps Ltd - accounting activities Financial Accounts Julie Evans - 01785 35 3365

Treasury management Financial Accounts Davina Infanti - 01785 35 3397

VAT Financial Accounts Hayley Brooks - 01785 35 3582

Finance Systems Accounts

i-Expenses - Account set up Finance Systems James Bennett - 01785 35 3573 Helen Holt - 01785 35 3542

Oracle Financials - User Set up Finance Systems Helen Holt - 01785 35 3542 James Bennett - 01785 35 3573

Oracle Financials - Queries with system Finance Systems James Bennett - 01785 35 3573 Helen Holt - 01785 35 3542

Oracle Financials - System maintenance Finance Systems Helen Holt - 01785 35 3542

System - Finance System Finance Systems Helen Holt - 01785 35 3542 James Bennett - 01785 35 3573

Finance System Development Finance Systems Helen Holt - 01785 35 3542

Cost Centre maintenance Finance Systems James Bennett - 01785 35 3573 Helen Holt - 01785 35 3542

Report maintenance Finance Systems James Bennett - 01785 35 3573 Helen Holt - 01785 35 3542

i-Expenses - maintenance Finance Systems James Bennett - 01785 35 3573 Helen Holt - 01785 35 3542

Procurement / Purchasing

New Supplier Requests Procurement David Glover - 01785 35 3313

Nominated / approved suppliers Procurement David Glover - 01785 35 3313

Procurement Procurement Nigel Peake - 01785 35 3316

Puchase Orders Procurement David Glover - 01785 35 3313

Requisitioning advice Procurement David Glover - 01785 35 3313

(3)

Staff Name Tel. email address Title Job Description

Keziah Dewing 01785 353544 k.dewing@staffs.ac.uk Head of Accounts Payable/Receivable Management and development of APR section

David Cooper 01785 35 3614 d.cooper@staffs.ac.uk Senior Officer, Accounts Receivable Supervision of the Credit Control/Sales Ledger function. Responsible for student and non-student debtors, liaising with outside debt agencies and courts.

Deborah Pownall 01785 35 3540 d.pownall@staffs.ac.uk Credit Control (Clerical Assistant) (Mon-Thu)

Credit control function for all company and non-student debtors.

Jacque Mottershead 01785 35 3383 j.mottershead@staffs.ac.uk Credit Control (Clerical Assistant) (Wed-Fri)

Credit control function for student and ex-student accounts.

Alex Boston 01785 35 3841 a.boston@staffs.ac.uk Clerical Assistant (job rotation) Responsible for reconciliation of Student Loan Company accounts. Liz Katabaazi (currently

on Maternity Leave)

01785 35 3351 e.katabaazi@staffs.ac.uk Clerical Assistant (job rotation) General student fee queries, processing of sponsor information.

Rhian Eskin 01785 35 3358 r.m.eskin@staffs.ac.uk Senior Officer, Accounts Payable (Mon-Thu)

Accounts Payable payments, including BACS, cheques and foreign payments. Responsible for research scholars, Barclaycard administration; cancelled cheques; returned BACS payments. Prepayments.

Lorraine Brown 01785 35 3289 l.brown@staffs.ac.uk Deputy Support Officer, Accounts Payable/Receivable

Validation of purchase and sales invoices, control of mobile phones. Processing direct debit payments from bank, accruals. Deputise for Senior Officers. Verification of travel claims.

Sacha Morrall 01785 35 3342

sacha.morrall@staffs.ac.uk

Clerical Assistant (job rotation) Input of manual cheques and processing new purchase invoices. Processing of sales invoices for accommodation and resolution of accommodation queries. Verification of travel claims. Payment of invoices to suppliers.

Aruni Grero (T) 01785 35 3351

aruni.grero@staffs.ac.uk

Clerical Assistant (job rotation) Data input of purchase invoices and resolution of supplier enquiries.

Sharon Johnson 01782 29 4412 s.johnson@staffs.ac.uk Cashier (job share) Receipt, recording and banking of cash, cheques and credit card transactions. Responsible for petty cash at Stoke campus

Carole Bailey 01782 29 4412 c.d.bailey@staffs.ac.uk Cashier (job share) Receipt, recording and banking of cash, cheques and credit card transactions. Responsible for petty cash at Stoke campus

Angela Ward 01782 29 4794 a.c.ward@staffs.ac.uk Assistant Cashier Assistant to Cashier, Stoke Campus

Lesley Perry 01785 35 3356 l.c.perry@staffs.ac.uk Cashier Receipt, recording and banking of cash, cheques and credit card transactions. Responsible for petty cash at Stafford campus

Sue Reynolds 01785 35 3246 s.reynolds@staffs.ac.uk Clerical Assistant (job rotation) Assistant to Cashier, Stafford Campus. Input and control of Direct Debit information. Assistance with student/staff enquiries

ACCOUNTS PAYABLE / RECEIVABLE TEAM

Stoke Cashiers / Payments Office

Stafford Cashiers / Payments Office

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Staff Name

Tel

email address

Title

Job Description

Clare Heywood

01785 353613

c.l.heywood@staffs.ac.uk

Commercial Accountant & Planning

Manager

Lead Costing and Commercial Accountancy Team. Provision and

support of strategic management information to Executive team to

make informed decisions. To help support the departments with

business partnering and to drive the business forward. To help lead the

planning cycle.

Ian Kirkland

01785 35 3481

i.kirkland@staffs.ac.uk

Commercial Accountant - supporting

CES, Student Office, VC Office,

Personnel

To be a credible and valuable financial business partner to the

departments across the University and to ensure accurate and timely

management accounts provision.

Babis Petrou

01785 35 3225

babis.petrou@staffs.ac.uk

Commercial Accountant - supporting

BEL, MPR, Partnerships, UK Partners,

Student Recruitment and UniQ

To be a credible and valuable financial business partner to the

departments across the University and to ensure accurate and timely

management accounts provision.

Andrea Jesse

(maternity)

- Fiona

McKenzie (temp)

01785 35 3223

andrea.jesse@staffs.ac.uk

Commercial Accountant - supporting

ACT, ADU, ECD, Lichfield, UKCGE and

Financial Services

To be a credible and valuable financial business partner to the

departments across the University and to ensure accurate and timely

management accounts provision.

Damion Peck

01785 35 3385

damion.peck@staffs.ac.uk

Commercial Accountant - supporting

HS, Estates, CS, Student Union and

I.S.

To be a credible and valuable financial business partner to the

departments across the University and to ensure accurate and timely

management accounts provision.

Jane Allsopp

01785 35 3541

j.e.allsopp@staffs.ac.uk

Assistant Management Accountant

To Support the Commercial Accountants in the preparation of the

monthly Management Accounts and in the provision of financial data

and costing information for Faculties & Services. To assist in the

production of budgets & forecasts.

Terri Hodson

01785 35 3406

t.hodson@staffs.ac.uk

Cost Accountant

External accounting support in relation to externally funded projects,

EPFs & associated project costing and budget journals. Completion of

HEBCI / TRAC / TRAC(T) returns and financial element of REF.

Debra Hayes

01785 35 3523

d.l.hayes@staffs.ac.uk

PA to Finance Management Team

TAS returns and related queries.

(5)

Staff Name

Ext no

email address

Title

Job Description

Davina Infanti

01785 35 3397

d.infanti@staffs.ac.uk

Financial Accountant

Supervision of Financial Accountancy Section. Responsible for the

preparation of Financial & Statutory Accounts for University and

subsidiaries and Treasury Management. Control of capital

accounting, cashflow, tax and VAT issues and bank reconciliations.

Julie Evans

01785 35 3365

j.evans@staffs.ac.uk

Finance Assistant (Payroll &

Capital)

Control of payroll payments, accountancy and statutory payroll

returns. Responsible for accounting activities of University

Enterprises Ltd and Unitemps Ltd. Control of University Endowment

Funds and Student Access Funds. Fixed asset additions, disposals

and accounting. Processing of insurance claims

Hayley Brooks

01785 35 3582

h.dams@staffs.ac.uk

Finance Assistant (Taxation)

Responsible for University and subsidiary corporation tax and VAT

returns. To advise Faculties & Services on VAT & tax issues.

Processing of travel insurance documents.

(6)

Staff Name

Tel.

email address

Title

Job Description

Helen Holt

01785 35 3542

h.l.holt@staffs.ac.uk

Systems Accountant

Development, administration and control of accounting system

including user security and process changes: consistent application

of accounting rules.

James Bennett

01785 35 3573

j.bennett@staffs.ac.uk

Systems/Operations

Assistant

Assistant to Helen Holt. Assistance with i-Expenses.

Nigel Peake

01785 35 3316

nigel.peake@staffs.ac.uk

Head of Procurement

Responsible for University procurement systems, processes,

functions and services. Manage internal and external relationships, to

monitor activities of the procurement function - benchmarking

against best practice. Providing advice and guidance on any

procurement issues and tenders. Procurement lead for any major

contracts/tenders. Procurement training.

David Glover

01785 35 3313

t.d.glover@staffs.ac.uk

Procurement Manager

Responsible for negotiating contracts for the supply of

goods/services to/from the University. Maintaining terms and

conditions of contract. Co-ordinating University competitive

tendering arrangements. Authorising University orders for

purchasing.

Claire Wells

01785 35 3378

claire.wells@staffs.ac.uk

Procurement Manager

Responsible for negotiating contracts for the supply of

goods/services to/from the University. Maintaining terms and

conditions of contract. Co-ordinating University competitive

tendering arrangements. Authorising University orders for

purchasing.

PA

Debra Hayes

01785 35 3523

d.l.hayes@staffs.ac.uk

PA to Head of Finance

Provision of secretarial/admin support to the Head of Financial

Services and the Finance Management Team. Time Allocation

Schedules (TAS).

OTHER FINANCE STAFF (SYSTEMS, PURCHASING, PA)

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