2016 Spring TUG Conference

2016 Spring TUG Conference

Vendor Packet

Quick Reference Guide

Here are a few quick reference items that you may find helpful!

o

Labels

o

Please remember to use the shipping labels that we have provided on

page 7. These labels make it easier for the hotel staff to have your

packages delivered to your booth before the conference begins.

o

Web site

o

TUG has a website that is updated with the most current conference

information. You can access the site at the following address:



www.sungard.com/TUG

o

Hotel Registration

o

You can register directly at the hotel using the following embedded link:



https://resweb.passkey.com/go/TrustUsersGroup



_{Or call toll free}

(888) 789-3090



ALL HOTEL RESERVATIONS SHOULD BE MADE PRIOR TO 4/1/16

o

Booth Assignments

o

Booths will be assigned after the vendor registration process is complete.

Conference Hotel Contact

o Dennis Richardson,CMP

Orlando World Center Marriott 407.238.8895

2016 Spring TUG

Orlando World Center Marriott

May 9

_{– 11}

Vendor Coordinator

Christine Holder

Raymond James Trust N.A.

880 Carillon Parkway

St. Petersburg, FL 33716

(727) 567-4873 Fax (727) 567-8768

[email protected]

Booth Package

(1)

6’ Skirted Table

(2)

Chairs

(1)

Waste basket



Participation in the opening general session on Monday



Vendor meeting for improving future conferences



Up to 4 complimentary registrations with each sponsorship



Additional registrations are welcome at –

$625 for 4 additional registrants (maximum of 8 per registration)

Important Dates

Friday

April 1

_{Hotel releases room block at conference rate of $179 plus applicable}

taxes and fees

Friday

April 1

_{Last day for early vendor registration}

Last day to order hotel power and internet service for booth (Please

see page 9 of packet for the order form)

Friday

May 6

_{First day for hotel to accept delivery of materials}

Monday

May 9

_{Booth set-up}

_{8:00 am to 12:00 pm}

Exhibit

12:00 pm to 12:30 pm

Participation in Opening Session

12:30 pm to 1:30 pm

Exhibit

1:30 pm to 2:00 pm

Exhibit

3:30 pm to 4:00 pm

Vendor Cocktail Reception

5:30 pm to 6:30 pm

Dinner

6:30 pm to 9:30 pm

Room Rate

$179 per night plus applicable taxes

Transportation

Orlando International Airport

Hotel distance: 16 miles

Future TUG Conference Dates

October 19

_{– 22}

₂₀₁₆

_{New Orleans Marriott, 555 Canal St.}

April 17

_{– 19}

₂₀₁₇

_{Louisville Marriott Downtown}

2016 Spring TUG Conference

Orlando, FL

Vendor Invoice and Registration

We wish to participate in TUG Orlando World Center Marriott May 9th _{– 11}th

Participate in the Vendor Pool. Early registration is $1,250. Late registration is $1,750 (after April 1st_).

Participate in group Lunch and Learn, 3 spots available at $500 each - (First come first serve basis) Co-host a reception or meal function – Please list ______________________________________ Sponsorship – Please list __________________________________________________________

Vendor Registration

Organization: Primary Contact & email: Address:

City: State: Zip: Phone: Table with: Electric Internet

Conference Attendees:

Name: Phone: Email: Name: Phone: Email: Name: Phone: Email: Name: Phone: Email:

DATE EVENT SPONSORSHIP AVAILABLE Monday Boxed Lunch $5,000.00 Yes 5/9/16 Break $1,500.00 Yes Cocktail Hour $3,500.00 Yes Dinner $10,000.00 Yes

DATE EVENT SPONSORSHIP AVAILABLE Tuesday Breakfast $2,500.00 Yes 5/10/16 Break $1,500.00 Yes Lunch $7,500.00 Yes Break $1,500.00 Yes Cocktail Hour $3,500.00 Yes

(You can plan dinner options directly with the hotel or have the TUG Board plan the event for you.)

DATE EVENT SPONSORSHIP AVAILABLE Wednesday Breakfast $2,500.00 Yes 5/11/16 Break $1,500.00 Yes

Other Opportunities for Sponsorships

All Breaks

– Have your logo at the table with the refreshments provided to participants. - $4,000

Break Cash Giveaways

– Every break when we award $50 to a participant, we will call your

vendor’s name as the provider of the loot. - $250 for all five breaks

TUG Conference Room Keys

– Everyone needs a room key! Why not have your company logo

front and center at check in? - $2,500

TUG Conference CD

– Each participant receives a conference CD to take home with them. This is

your opportunity to add your company logo to the front of the conference CD. - $2,500

Conference Internet

– Your company name and logo will be displayed prominently in the vendor

room and at the beginning of each session during the conference acknowledging your

contribution to the conference! - $3,000

Registration Margaritas!

- What a great way to make registration fun! Participants will be

offered a welcome drink of either a yummy margarita or a refreshing lemon-aid. You will also

be given the opportunity to supply pens with your corporate name and logo to all participants to

use during the conference. - $3,000

The costs listed above represent full sponsorships. Partial or co-sponsorships are welcomed.

Please feel free to give me a call if you have any questions. I can be reached at (727) 567-4873

or at

[email protected]

TO

S

HO

WSI

T

E

Ship To:

Trust

Users

ORLANDO WORLD CENTER MARRIOTT

8701 World Center Dr.

Orlando, FL 32821

Piece _____ of ______

Exhibitor:

Shipping Labels

DIRECT

TO

S

HO

WSI

T

E

Ship To:

Trust

Users

Group

ORLANDO WORLD CENTER MARRIOTT

8701 World Center Dr.

Orlando, FL 32821

Piece _____ of ______

Exhibitor:

____________________

Booth No.:_______

Hotel Name: Address: City, State Zip Code:

Dear Sir/Madam,

Please provide all information requested below to ensure prompt processing of your request to charge your credit card for the charges indicated below. We ask you to sign and date the form before

submission. Please email or fax the completed to: Fax:

Contact name Email Address: mmmmm

Cardholder Information – Required

Name as it appears on the credit/debit card:

Card Type: Visa MC Amex Discover Diners/CB JCB

Account Type: Personal Corporate/Company

Issuing Bank: Phone #:

Hotel will contact to verify card number.

Card Number: 111 Expiration Date:

Address:

(Where statement is mailed)

City, State, Zip:

Home Phone Number: Cell Number:

Fax Number: Alternate Phone Number:

Email Address:

If you are using a company card, please complete the information below:

Corporate/ Company Name: Address: (cannot be a PO Box)

City: State: Zip Code:

Phone Number with Area Code: Authorized Printed Name: Authorized Signer’s Business Title:

Cardholder – Rate Information and Authorized Charges

Guest Name(s) Arrival Date

All Charges Total Rate with taxes per night $ Number of nights

Incidental Charges (select approved charges) Phone Room service

Internet Restaurant Liquor Valet Parking

Other (please specify)

Total charges not to exceed $

I certify that all information is complete and accurate. I hereby authorize to collect payment for the charges for

as indicated in the Rate Information and Authorized Charges section of this form by processing charges to the credit/debit card listed above. I understand that a new form will have to be completed if the guest wishes to extend his/her stay. I certify that I am the authorized signer of the credit/debit card listed above.

Cardholder name: (printed)

Cardholder signature

Date:

Guest Information – Required – Identification will be required at check in

Guest Name (s):

Address:

City, State, Zip

Insert Hotel Name Insert Guest’s Name