Finding
VS
Filtering
Finding
Text
in
Items
1 In an open item click
Edit > Find Text
1.
In
an
open
item,
click
Edit > Find Text.
2.
Type
the
text
you
want
to
search
for
in
the
Find
what field.
what field.
Filtering
•
If
your
Mailbox
or
Calendar
contains
many
items,
it
may
be
hard
to
find
one
item
in
particular.
Filter
lets
you
display
items
according
f
l
f l
d
l
l
h
to
specific
criteria.
For
example,
a
filter
can
display
only
items
that
have
a
certain
word
in
the
subject.
•
Filter
does
not
actually
move
or
delete
items;
it
displays
certain
items
based
on
the
criteria
you
specify.
When
you
clear
the
filter,
all
the
items
reappear.
Filters
you
create
affect
all
folders.
•
The
basic
Filter
dialog
box
lets
you
filter
on
the
following
information:
From,
To,
CC,
Subject,
Message,
and
Category.
If
you
want to filter on additional fields, click
Advanced Filter.
Rules
You can automate many GroupWise actions, such as replying when you’re out of
the office, deleting items, or sorting items into folders, by using Rules to define
f b f h h
a set of conditions and actions to be performed when an item meets those
conditions.
When you create a rule, you must do the following: 1. Name the rule.
2. Select an event. The event is the trigger that starts the rule. 3 Select the types of items that will be affected by the rule 3. Select the types of items that will be affected by the rule.
4. Add an action. The action is what you want the rule to do when it is
triggered.
5. Save the rule.
6. Make sure the rule is enabled.
You can specifyp y manyy more optionsp to limit which items a rule affects. For
example, you can apply a rule to only accepted appointments, to items with a
Creating
a
Rule
2. Type a name in the Rule name field.
li k h h i li h li k i h l
3. Click the When event is pop‐up list, then click an event to trigger the rule.
4. If you clicked New Item, Startup, Exit, or User Activated, click one or more sources
for the item For example click Received and Posted
for the item. For example, click Received and Posted.
or
If you clicked Filed Item, Open Folder, or Close Folder, click the folder icon, click a
folder, then click OK to display the folder name.
5. Click one or more types of items you want the rule to act on in the Item Types list. If you want to further restrict the items affected by the rule, click Define Conditions,
click the appropriate options then click OK
click the appropriate options, then click OK.
6. Click Add Action, then click the action you want the rule to perform.
Some actions such as Send Mail and Reply require you to fill in additional Some actions such as Send Mail and Reply require you to fill in additional information.
7. Click Save.
Proxy
•
Use
Proxy
to
manage
another
user’s
Mailbox
and
Calendar Proxy lets you perform various actions such
Calendar.
Proxy
lets
you
perform
various
actions,
such
as
reading,
accepting,
and
declining
items
on
behalf
of
another user within the restrictions the other user
another
user,
within
the
restrictions
the
other
user
Adding
Proxy
Rights
1 Cli k
T l > O ti
•
1
Click
Tools > Options.
•
2
Double
‐
click
Security,
then
click
the
Proxy Access
tab.
•
3
To
add
a
user
to
the
list,
type
the
name
in
the
Name field, then when the full name appears, click
•
Add
User.
•
4
Click
a
user
in
the
Access
List.
•
5 Select the rights you want to give to the user
Address
Book
•
To
open
the
GroupWise®
Address
Book,
click
the
Address Book button on the Main
Window toolbar
Address
Book
button
on
the
Main
Window
toolbar.
The
Address
Book
opens,
displaying
a
left
pane
that
lists the system address book LDAP address book
lists
the
system
address
book,
LDAP
address
book,
Frequent
Contacts
address
book,
and
any
personal
address books you have created
address
books
you
have
created.
Sharing
an
Address
Book
with
Another
User
• 1 In the Main Window, click on the toolbar.
• 2 Right‐click the address book you want to share, then click Sharing. If the address book is not visible, you must open it by clicking File > Open Book. If you want to create a new book click File > New Book.
• 3 Click Shared with.
• 4 Type the name of the person with whom you want to share the address book, then click
Add User. If you do not know the name of the person, click . You cannot share address books across external domains.
• 5 Click each user’s name in the Share List, then assign him or her Access rights in the Access
group box.
• 6 Click6 Click OKOK to save your changes and close the Properties dialog box. to save your changes and close the Properties dialog box. Or ClickOr Click Apply to applyApply to apply
your changes and keep the Properties dialog box open.
• When you click OK or Apply, the person with whom you want to share the address book
receives a notification The Status column displays as Pending until the user accepts or
receives a notification. The Status column displays as Pending until the user accepts or
declines the shared address book request, then the column is updated to reflect the user’s selection. In the Address Book, shared address books are marked with the icon.
