APPLICATION FOR CITY OF PORT COLBORNE DOWNTOWN CENTRAL BUSINESS DISTRICT COMMUNITY IMPROVEMENT RESIDENTIAL GRANT

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The Planning Act – Section 28

File No.: ______________ (Office Use Only)

APPLICATION FOR CITY OF PORT COLBORNE

DOWNTOWN CENTRAL BUSINESS DISTRICT COMMUNITY

IMPROVEMENT RESIDENTIAL GRANT

This application form is to be used by persons wishing to apply for Community Improvement Plan funding for the incentive programs offered under the Downtown Central Business District Community Improvement Plan by the City of Port Colborne.

The Applicant is required to provide appropriate answers to all questions on the application form. If all prescribed information is not provided, the application will not be accepted.

SUBMISSION OF APPLICATION:

Please submit the completed application form and other information as set out herein to:

City of Port Colborne

Planning and Development Department Planning Division

66 Charlotte Street

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Part A: General Information and Instructions

Before filling out this application, please read the attached Program Guide and arrange for a pre-application meeting with Staff. The Program Guide describes the purpose, basic terms and conditions of the Residential Grant Program.

1. If the applicant is not the property owner, please ensure that written authorization is obtained by the applicant from the property owner to make this application and attached to the application form.

2. If an agent is acting for a property owner, please ensure that Form 1 (attached) is completed and signed by the owner.

3. If you find insufficient space on this form to respond to questions, please provide additional information on a separate page and attach to the application form. 4. Please attach to the application the required supporting documents as requested

by City Staff.

An application will not be considered complete until all required documents have been submitted.

5. Please ensure that the application form is complete and that all required signatures have been supplied.

6. Please print (blue or black ink) or type the information requested on the application form.

7. You may deliver your application in person, or send it by mail to: City of Port Colborne

Planning and Development Department 66 Charlotte Street

Port Colborne Ontario, L3K 3C8

Attention: Lindsay Richardson, Community/Policy Planner

8. For more information, please contact Lindsay Richardson at 905-835-2901 ext 129, or via email at lindsayrichardson@portcolborne.ca.

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Part B: Application *PLEASE PRINT NEATLY*

1. 0 APPLICANT INFORMATION

1.1 Registered Owner(s):

Mailing Address:

City: Province:

Postal Code: Telephone:

Fax: Email:

1.2 If the property owner/application is authorizing an agent to act on his or her behalf in making this application, please complete Form 1, which attached to this application and provide the information requested below. If an agent is authorized, all correspondence will be sent to the authorized agent unless otherwise specified. If no agent is authorized, all correspondence will be sent to the property owner/applicant.

Owner’s Authorized AGENT (if any):

Mailing Address:

City: Province:

Postal Code: Telephone:

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2.0 SOLICITOR’S INFORMATION

2.1 Name of Solicitor:

Mailing Address:

City: Province:

Postal Code: Telephone:

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3.0 PROPERTY INFORMATION:

3.1 Address of Subject Property:

Legal Description (Lot and Plan No.):

Assessment Roll No.:

Current Uses:

Size of Property: ___________________________________________________

Is the property designated under Part IV Yes______ No______ of the Ontario Heritage Act?

Are there any outstanding work orders Yes______ No______ on this property?

Are there existing building(s) on the property? Yes______ No______

If yes, please specify size(s) below:

Building 1 _________________ sq ft Building 2 _________________ sq ft

Building 3 __________________ sq ft Building 4 _________________ sq ft

Is this property in tax arrears? Yes______ No______

If yes, please specify the value of tax arrears: $________________

Please note: Should this application involve more than one (1) parcel of land, the Owner shall provide the Legal Description and Assessment Roll No. for each parcel.

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4.0 PROJECT DESCRIPTION

4.1 Please describe the residential rehabilitation or construction works that are eligible for the grant. Include number and size of existing units to be rehabilitated and/or number and size of units to be constructed. (Please attach site plan/survey and architectural/design drawings). ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________

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5.0 CONSTRUCTION COST BREAKDOWN

5.1 Please attach two detailed cost estimates from bona fide license contractors for work to be preformed.

a) Total Construction Cost (lowest estimate) $ _________________ b) Other sources of government funding? $ _________________

(Includes Federal, Provincial, Municipal Municipal Heritage Committee, CMHC etc.)

c) Please provide details of preliminary construction lending (if any):

____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ d) Amount of Grant Being Applied For $ _________________

($10 per square foot of habitable space to a maximum of $10,000 per unit and to a maximum of $40,000 per property) 6.0 CONSTRUCTION SCHEDULE

Building permits must be obtained within six (6) months of the date of execution of the grant agreement.

Approximate Start Date of Construction (Month/Year) ______________________ Approximate End Date of Construction (Month/Year) ______________________

7.0 Projected Rental Rates and Sale Prices per unit or per square foot

Rental Rate: $ _________________ per unit $ _________________ per square foot Sale Price: $ _________________ per unit $ _________________ per square foot

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8.0 Sworn Declaration

I/WE HEREBY APPLY for a grant under this program.

I/WE HEREBY AGREE to abide by the terms and conditions of the grant program.

I/WE HEREBY AGREE to enter into a grant agreement with the City that specifies the terms and conditions of the grant.

I/WE HEREBY CERTIFY that the information contained in this application is true, correct and complete in every respect and may be verified by the City by such inquiry as it deems appropriate, including inspection of the property for which this application is being made.

I/W HEREBY GRANT permission to the City, or its agents, to inspect my/our property that is subject of this application.

I/WE HEREBY AGREE that if any statements or information in this application or submitted in support of this application are untrue, misleading or there is a material omission, the application may be rejected or not approved, or the grant may be delayed, reduced, cancelled or repayment may be required.

I/WE HEREBY AGREE that the grant may be delayed, reduced or cancelled if the work is not completed, not completed as approved, or if the contractors are not paid in full.

I/WE HEREBY AGREE that the program(s) for which application has been made herein is/are subject to cancellation and/or change at any time by the City in its sole discretion, subject to the terms and conditions specified in the program. Participants in the program whose application has been approved and who have entered into a grant agreement with the City will continue to receive their grant, subject to the grant agreement.

I/WE HEREBY AGREE all grants will be calculated and awarded at the sole discretion of the City. Notwithstanding any representation by or on behalf of the City, or any statement contained in the program, no right to any grant arises until it has been duly authorized, subject to the applicant meeting the terms and conditions of the program and the grant agreement. The City is not responsible for any costs incurred by the Owner/Applicant in any way relating to the program, including without limitation, costs incurred in anticipation of a grant.

Dated at the ____________________, this ______ of _________________, __________ (City/Town of...) Day Month Year _______________________________________ ______________________________ Name of Owner/Applicant or Authorized Agent Signature of Owner/Applicant or Authorized Agent

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CONSENT OF THE OWNER TO THE USE AND DISCLOSURE OF PERSONAL INFORMATION

Complete the consent of the owner concerning personal information set out below.

I/we, am/are the owner(s) of the land that is subject of this application for the purposes of the Freedom of Information and Protection of Privacy Act, I/we authorize and consent to the use by or disclosure to any person or public body any personal information that is collected under the authority of the Planning Act for the purposes of processing this application.

I/we, as the owner(s) of the land that is subject of this application, further acknowledge that I/WE DO NOT have pecuniary interest whatsoever in the “Cost Estimates” as required and provided with this application.

Signature of Owner(s) Date:

Date:

AFFIDAVIT I/We

of the City/Town/Township of

in the County/District/Regional Municipality of

solemnly declare that all the statements contained in this application are true, and I/we make this solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and effect as if made under oath and by virtue of the Canada Evidence Act.

DECLARED before me at the ) TO BE SIGNED IN THE PRESENCE OF A ) COMMISSIONER FOR TAKING AFFIDAVITS

of ) ) in the of ) ) This day of ) ) A.D. 20 . )

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Form 1 AUTHORIZATION

LOCATION OF SUBJECT LANDS:

I/We, the undersigned, being the registered owner(s) of the above lands hereby authorize

of _______________________the of

to make an application on my/our behalf to the Council or the Grant Review Committee for the City of Port Colborne for transaction concerning an application for a Residential Grant in accordance with the Planning Act.

Dated at the of

in the of

this day of 200

Signature of Witness Signature of Owner

Signature of Witness Signature of Owner

Signature of Witness Signature of Owner

This form is only to be used for applications which are to be signed by someone other than the owner or where more than one owner giving authorization to another owner.

If the registered owner is a corporation, in addition to the signatures of the authorized signing officers, the corporate seal must be affixed.

Where the Owner is without a spouse, common-law or legally married, the Owner is required to sign only once. Where the spouse of the Owner is not an owner, the spouse is required to sign. Spouse shall include a common-law spouse as defined within the Family Law Reform Act.

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The Planning Act – Section 28

PROGRAM GUIDE FOR CITY OF PORT COLBORNE

DOWNTOWN CENTRAL BUSINESS DISTRICT COMMUNITY

IMPROVEMENT PLAN RESIDENTIAL GRANT

This guide is to be used by persons wishing to apply for Community Improvement Plan funding for the incentive programs offered under the Downtown Central Business District Community Improvement Plan by the City of Port Colborne.

Further Information:

For more information regarding the Residential Grant Program please contact:

Lindsay Richardson, Community/Policy Planner Ph. 905-835-2901 ext 129

Fax. 905-835-2939

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Program Description

The purpose of the Residential Grant Program is to provide a financial incentive in the form of a grant to promote the renovation of existing residential units and construction of new residential units through:

i) Renovations to existing residential units in mixed use buildings (which include commercial/residential, commercial/institutional and other mixed uses containing a commercial use);

ii) Conversion of excess commercial and vacant space on upper stories of commercial and mixed use buildings to residential units;

iii) Residential intensification; and

iv) Infilling of vacant lots with new residential units. Frequently Asked Questions (FAQs)

1. Who can apply?

Only owners of properties within the Port Colborne Downtown Central Business District (CBD) Community Improvement Plan Project Area that meet the program eligibility requirements may apply.

The City retains the right and absolute discretion to reject an application received from a person or corporation which in the opinion of the City or its professional advisers, does not possess the experience, financial, technical, personnel or other resources that may be required to carry out the obligations that the applicant proposes to assume under the terms of its application and grant agreement.

2. How does the program work?

The City will provide a grant equal to 50% of the cost of rehabilitating existing residential units and/or constructing new residential units on the basis of $10 per square foot of habitable floor space rehabilitated/constructed, to a maximum grant of $10,000 per unit, and a maximum of 4 units per property/project. The total maximum grant for any property/project will be $40,000. The grant can be used for rental or ownership units. If used for ownership units, the grant may apply to buildings that fall under the Condominium Act. The grant will be paid once all

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3. What types of projects are eligible for funding? The following types of projects are eligible:

i) renovations to existing residential units in a mixed use building to bring these units into compliance with the Building Code, Fire Code and Property Standards By-law;

ii) Conversion of excess commercial space or vacant space in an existing commercial or mixed use building that creates two or more residential units; iii) Construction of at least two net residential units on vacant property (i.e. vacant

lots and parking lots).

4. What conditions must be met to be eligible for a grant?

In addition to the General Program Requirements, the following specific requirements must also be met:

i) The applicant will be required to submit at least two (2) cost estimates from bona fide licensed contractors, including a breakdown of costs;

ii) Eligible works must conform to the City’s Downtown CBD CIP Facade Design Guidelines, as amended from time to time, and appropriate reference material as determined by City Staff.

5. Is there a fee to apply? No.

6. When will the grant funds be advanced? The grant will be advanced in full only when:

i) A Grant Agreement has been signed and executed; ii) Construction is complete;

iii) The building has been inspected by Staff; and

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7. What are the default provisions?

The default provisions are contained in the Grant Agreement. Payment of the grant may be cancelled if:

i) Property taxes are more than three (3) months in arrears;

ii) The building is demolished or any of the heritage features are altered in any way that would compromise the “Reason for Designation”;

iii) The applicant declares bankruptcy;

iv) The applicant uses the grant for works that are not eligible for this program; v) The applicant fails to maintain the improvements as required in the Grant

Agreement; and

vi) The applicant is in default of any of the provisions of the Grant Agreement. 8. How do I apply for a grant?

In order to apply for a grant, an applicant must arrange for a pre-application meeting with staff in order to determine program eligibility, proposed scope or work, project timing etc.

Once authorized to apply for a grant, the applicant must complete and submit an application form, ensuring that all required signatures have been provided and that the application is accompanied by all required documentation as shown on the required documents list. 9. What happens next?

The following is a basic outline of what occurs, once the application is submitted:

i) Application and supporting documentation are reviewed by staff to ensure that they meet all of the eligibility requirements. If your application does not meet the eligibility requirements, you will be notified of this in writing.

*Staff may request clarification or additional supporting documentation. ii) Staff will perform an initial site visit(s) and inspection(s) of the property (as

required).

iii) A recommendation on the grant application is made by Staff and forwarded to the appropriate approval authority.

iv) If your application is approved, the Grant Agreement is then executed by the City. A copy of the executed agreement(s) is then returned to you for your records.

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v) Construction of the approved works may now commence, subject to the issuance of any building permits (as required).

vi) Upon completion of the works Staff will conduct a final site visit(s) and

inspection(s), as required to ensure compliance with the Grant Agreement and any permits pursuant to the Ontario Heritage Act.

vii) Submit to the City, copies of paid invoices and “after” pictures of the completed works.

viii) Upon review and approval of all submitted documentation, the City will issue a grant cheque to the applicant for the full amount of the approved funding.

For further information on this program please visit our website at www.portcolborne.ca/page/Downtown_CBD_CIP

Or contact Lindsay Richardson at 905-835-2901 ext 129 or via email at lindsayrichardson@portcolborne.ca.

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