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• Office Equipment Rental &

Management Service

• Paperless Meeting

• Clickable Paper

• Event Digital Signage

• Digital Message Board

• Drawing Digital Signage

Ricoh

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Office Equipment Rental & Management Service

Rental Equipment Problems

Problem 1

Poor image quality output due to dated, unmaintained print device provided.

Problem 2

Event operations disrupted due to equipment malfunction.

Problem 3

Rental equipment line-up is not complete to meet customer needs.

Solution by Rental Equipment

Solution 1 and 2

Ricoh provides top quality devices with market leading office equipment and a proven maintenance policy.

Event continuity is ensured by professional on-site service and support.

Solution 3

Ricoh’s extensive office equipment line-up available to meet all event requirements.

Rental Equipment Line-up

• Multifunction Printers • Printers • Facsimiles • Production Printers • Projectors • Interactive Whiteboard

• Unified Communication System • Shredder

• Paper

• PC (desktop & laptop) • Tablets

Ricoh can provide a diverse range of hardware & software solutions for your event. You can

also count on expertise consulting services, equipment installation & removal and round the

clock on-site support for each event. We take pride in our professional services.

Ricoh provides a wide range of printing, electronic imagery and IT equipment rental services at events

internationally.

To achieve an efficient document output environment, Ricoh engages in maintaining and improving

management quality with onsite maintenance and support services. All types of office supplies required such

as paper or toner cartridges are provided. In the case of confidential documents, we take exhaustive disposal

measures to ensure your privacy.

Case Study

The 10th Conference of the Parties to the Convention on Biological Diversity (COP10)

Date: 18-29 October, 2010

Venue: Nagoya Congress Center (Nagoya, Japan)

• Ricoh provided an optimized document output environment with a total of 114 devices, including Ricoh digital multifunction machines and printers, all of which incorporate energy conservation technology to reduce power consumption.

• Ricoh ensured smooth event operation of COP 10 including 24-hour maintenance support throughout the conference.

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Clickable Paper

TM

Clickable Paper™ is a powerful, interactive solution that combines the online and offline worlds together. Using

Ricoh’s great recognition image matching technology, it provides immediate one-touch access to multiple online

resources by simply pointing a smartphone or a tablet at any offline surface.

Clickable Paper™ can be used with any type of printed or digital media for your event such as event agenda,

schedule, draw sheet, newspapers, magazines, brochures, promotional materials, posters, digital signage

images.

Case Study

Innovation for Cool Earth Forum 1st Annual Meeting

Date: 8 October, 2014

Venue: Hotel Chinzanso (Tokyo, Japan)

• Ricoh provided paperless meeting utilizing Clickable Paper™. • 700 participants could see the presentation material on their

smart-phone and tablet by capturing the meeting agenda.

• The event hosts were highly satisfied with Ricoh’s innovative and friendly solution as it helped to promote IT technology and eco-logy which perfectly meets the event concept : “Innovation for Cool Earth”

Beyond QR Codes

Clickable Paper™ enabled page requires no editing or reformatting, so it doesn't interrupt the branding look or feel of your piece. And each piece can have several invisible hotspots, each with up to six rich links such as video / multimedia, websites, e-commerce portals and social networks.

Meeting Presentation Problems

Problem 1

It is cumbersome to prepare pre-printed conference materials and costly to reprint due to last minute changes.

Problem 2

Unsure if information has reached the audience.

Solution by Clickable Paper

TM

Solution 1

Pre-printing and the distribution of materials in venue is not required. Content and additional information can be obtained easily with a hand-held device (Cost reduction and flexibility).

Solution 2

Click through data available for analysis and follow-up with audience.

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Paperless Meeting

RICOH Smart Presenter allows for complete paperless meetings and give your event an environmentally

sustainable character. Instead of paper handouts, participants use tablets to see digital content. Participant’s

tablets will synchronize with the presenter’s slide and main screen. Operation is intuitive using pinch & swipe

operation and digital notes can be added to the content, eliminating the need for any paper handouts.

Moreover, you can avoid the need to reprint handouts if the content changes.

Polling Option

By using the polling option, audience feedback is summarised instantly making your meeting/seminar more smart and interactive. When the presenter asks a question to the participants, the response will be shown on the main screen in real time.

Meeting Presentation Problems

Problem 1

a) Many sheets of paper used and easily gets disorganized. b) Distributing hardcopy prints is time consuming.

c) Unused prints are a waste of our natural resources.

Problem 2

It is difficult to relay accurate information.

Problem 3

Information security risk.

Solution by Ricoh Smart Presenter

Solution 1

a) Meeting documents presented on Ipads or mobile devices. b) Better time management

c) Support the ECO trend.

Solution2

By synchronizing the information for presenters and participants, it is easy to accurately convey the information.

Solution3

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Case Studies

The 8th APEC Transportation Ministerial Meeting

Date: 4-6 September, 2013

Venue: Hotel New Otani Tokyo (Tokyo, Japan )

• Ricoh provided large-scale paperless meetings using 60 iPads.

• All delegates from Asia-Pacific countries were able to see the meeting materials on the iPad and take handwritten digital notes. Even small text and presentation details could be viewed by intuitive control like pinch and zoom and thumbnail view to browse pages.

• Ricoh’s event solutions met the host demands to achieve innovative meeting management through Ricoh’s cuting-edge event solutions.

The 29th General Assembly of the Japan Medical Congress 2015 Kansai

Date: 11-13 April, 2015

Venue: Kyoto International Conference Center (Kyoto, Japan)

• Ricoh provided large-scale paperless meetings using 200 iPads in the main session throughout the conference. • Individual participants can zoom in, zoom out, go back or jump ahead in the presentation.

• The polling function enabled Interactive meeting. Participant responses were shown on the screen in real time.

Paperless Meeting Digital Message Board

Office Equipment Rental & Management

Event Digital Signage Drawing Digital Signage Clickable Paper

Paperless Meeting Digital Message Board

Office Equipment Rental & Management

Event Digital Signage Drawing Digital Signage Clickable Paper

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Event Digital Signage

Signage Problems

Problem 1

Want to combine image content with video content.

Problem 2

We want to send useful information to a participant.

Problem 3

Large canvas floor plans require installation space and only provide single and static content.

Solution by Digital signage

Solution 1

You can create the content by utilizing existing material in different formats.

Solution 2

It is possible to send extensive information in a flexible and customized layout.

Solution 3

Using stylish and portable stands, information can be effectively displayed without large-scale construction.

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Ricoh provides digital signage service for your event including hardware and software rental service, consulting

and design for signage contents and optimal signage points, system operation and maintenance service with

onsite / offsite support.

Digital Signage Software

Ricoh Event Digital Signage software allows different type of contents displayed at the same time combining videos, images, schedules and scrolling texts. The layout and contents can be customized for your event. You can easily update signage contents by just replacing files using windows file system.

Simultaneous server distribution is also available when several signage points are deployed.

Digital Signage Stand

Ricoh has different kinds of smart and stylish signage stands to use with Ricoh’s ultra short throw projectors. You can choose most suitable stands for your event.

Multi-Projection-Stand

• Effective eye-catching tool

• Smart and stylish without large-scale construction. • Consisting of a wide screen, several ultra short • throw projectors and edge-blending system.

All-in-One Stand

• Remarkable stands with 80 inch screen

• Smart and stylish without large-scale construction.

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Case Studies

The 67th Annual Meetings of the IMF and the World Bank Group

Date: 9-14 Oct 2012

Venue: Tokyo International Conference Center

• The government aimed to demonstrate the power of the Japanese economy through unique, advanced technologies and services. Considering of the aims of the Japanese government, Ricoh provided smart and stylish event digital signage as well as to present "Cool Japan“.

• A multi-projection stand with three ultra short throw projectors was installed as effective eye-catching tool at the entrance of the venue. A movie which present Japanese advanced technologies and services were delivered on the screen.

• Multiple digital signage with smart stand were installed at the venue. An alerting function to participants was also prepared in case of unexpected emergencies.

Paperless Meeting Digital Message Board

Office Equipment Rental & Management

Event Digital Signage Drawing Digital Signage Clickable Paper

ITXPO 2014 Corporate Seminar

-Date: 28-30 October, 2014

Venue: Hotel Nikko Tokyo (Tokyo, Japan)

• Three digital signage with all-in-one stands were installed, efficiently delivering seminar schedule, presenter introduction and corporate messages.

The 29th General Assembly of the Japan Medical Congress 2015 Kansai

Date: 11-13 April 2015

Venue: Kyoto International Conference Center

• Multiple digital signage stands were installed around the venue. • Conference schedule, visitor notifications and posters of other

medi-cal conferences were effectively delivered.

Paperless Meeting Digital Message Board

Office Equipment Rental & Management

Event Digital Signage Drawing Digital Signage Clickable Paper

Paperless Meeting Digital Message Board

Office Equipment Rental & Management

Event Digital Signage Drawing Digital Signage Clickable Paper

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Digital Message Board

Ricoh Digital Message Board allows participants to share and visualize their wishes with everyone. Participants

take a photo and write a message on Ricoh Interactive Whiteboard. Their messages will be automatically hung

on the wish tree digitally. The more participants write their wishes, the bigger the wish tree will grow. The

system can be used as an iconic symbol and Participants attraction during the event by IT.

A photo card can be given to a participant as a memorable souvenir.

Customization for Your Events

The photo frames and stamps can be customized for your event.

User Data Collection

Questionnaires can be added before taking a photo.

You can analyze the data after the event for your marketing analysis.

Advertisement Printing Service

Several advertisements can be printed on a photo message card. Sponsors of your event can utilize the ad space for their promotion purpose.

Participants write their wishes on the Interactive Whiteboard.

The wish tree grows with their wishes.

Participants can bring back the photo cards with them.

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Case Studies

Sports Festival Tokyo 2013

Date: 28 September – 8 October, 2013 Venue: Ajinomoto Stadium (Tokyo, Japan)

• Lots of messages for athletes from over 3000 participants were collected in 5 days.

• Participants took a selfie and wrote their messages and the photo card was handed to the participant as a memorable souvenir.

• Everyone was able to enjoy the photo messages displayed on the wish tree on the large screen at the main stage. By sharing and visualizing everyone's wishes, visitors felt more united at the event.

FUTABA WORLD 2014 Citizen Festival

-Date: 28 September, 2014

Venue: Kawauchi elementary school (Fukushima, Japan

• In cooperation with a university, Ricoh’s digital message board was used to investigate how to improve health and QoL (Quality of Life) of citizens at the event.

• In total 357 people participated throughout the one-day event.

• Ricoh provided the data analysis including participant’s place of origin, gender and age group and the client success-fully collected "real voice of citizen" about their health and QoL.

Paperless Meeting Digital Message Board

Office Equipment Rental & Management

Event Digital Signage Drawing Digital Signage Clickable Paper

Paperless Meeting Digital Message Board

Office Equipment Rental & Management

Event Digital Signage Drawing Digital Signage Clickable Paper

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10

Drawing Digital Signage

Ricoh Drawing Digital Signage is new type entertainment solution.

Kids draw a picture on paper, scan it and the picture will come to life in a digital world. When pictures are

projected to a large screen, they start to move with different movement made possible by Ricoh’s image

technology which analyzes the drawing patterns and colors.

This attractive tool can be used for customer/visitor retention at your event such as in-store events, museums,

citizen events etc.

You can choose different themes to meet your event.

Drawing

Scanning

on the screen

Moving

Aquarium

Fireworks

Car Racing

It can be displayed with Ricoh’s digital signage stand such as multi-projection stand and all-in-one stand.

Imaginative recreation

This application is enjoyed by children by considering what to draw and seeing it come to life on the screen.

Attract more shoppers, for more time

This fun and interesting attraction will let visitors spend more time in the store or at event.

Easy Operation for organizers

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Case Studies

Seasonal event at amusement park

Date: 29 Apr - , 2015

Venue: LAGUNA GAMAGORI (Aichi, Japan)

• The amusement park adopted this solution to increase visitors for a limited time event.

• 1200 Kids on the first day drew fishes on a paper. The fishes were swimming in an aquarium on 14m large screen. Kids had fun just like being in the sea.

• Ricoh produced the dynamic attraction utilizing an existing large warehouse space.

In-store events at car dealer

Date: April 2014 - September 2014

Venue: Car dealer’s shops at various locations in Japan

• Car Racing series was used to aim visitors attraction and customer retention at 207 car dealer branches in Japan. • The system was connected with other branches on network and kids were able to enjoy car racing and check their

racking including participants from other branches.

• When a family with kids visited the shop, during kids were enjoying drawing, the parents were able to focus on the deal while the kids were entertained. The car dealer was also very satisfied with the extra time they could spend with the customers.

• Several new car models had been pre-installed in the system for a promotion and kids enjoyed the car racing compe-ting with the new models.

Paperless Meeting Digital Message Board

Office Equipment Rental & Management

Event Digital Signage Drawing Digital Signage Clickable Paper

Paperless Meeting Digital Message Board

Office Equipment Rental & Management

Event Digital Signage Drawing Digital Signage Clickable Paper

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http://www.ricoh.com

Referenzen

References

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