Trade Show Invitation

Trade Show Invitation

The Australian Brahman Breeders Association Limited is inviting exhibitors to take part in the 18th World

Brahman Congress Trade Show.

The Trade Show will be held at the Rockhampton Showgrounds from May 19-21, 2016 and will be an

important part of the Congress.

It will coincide with the conference in the Schwarten Pavilion on Thursday May 19 and the Stud Cattle Show

judging on Friday and Saturday, May 20 & 21.

Brahman genetics are the foundation of the northern beef industry. Research has indicated 70% of the bulls

working north of the Tropic of Capricorn are Brahmans.

Brahman cattle play a major role in the supply chain of Australia’s domestic and premium beef export market

to Japan, and the European Union and are the breed of choice for Australia’s live export markets to feedlots

in Asia.

Our World Congress is expected to attract wide interest from cattle producers across Northern Australia as

well as Brahman breeders from North and South America, South Africa and throughout Asia.

The Australian Brahman Breeders Assoc with over 1000 stud members is the largest beef cattle association

by membership in Australia. With about 20,000 new animals recorded in our pedigree and performance

database annually we are among the leading beef cattle associations in Australia and enjoy a similar position

among Brahman associations throughout the world.

Participation in the Trade Show will give exhibitors an opportunity to link with a successful high profi le event in

the Northern Beef industry and exposure to a large and infl uential market of Australian and international beef

cattle producers.

Both indoor and outdoor Trade Show sites will be available and site numbers have been limited to ensure only

areas which receive high traffi c fl ow will be utilised.

We trust you will give serious consideration to our invitation and we welcome any enquiries you may have.

Yours faithfully,

JOHN CROAKER

Bookings and

Site Enquiries

Australian Brahman

Breeders’ Association Ltd

PO Box 796

Rockhampton Qld 4700

TRADE SHOW CO-ORDINATOR:

Michael Lawton

Email: [email protected]

Mobile: 0428 529 208

Trade Show

Opening Times

Schwarten Pavilion Sites

Monday May 16 ...5.00 – 9.00pm

(optional)

Tuesday May 17 ...5.00 – w10.30pm

(optional)

Full Trade Show all pavilions and outdoor

Wednesday May 18 ....8.00am – 5.00pm

Thursday May 19 ...8.00am – 5.00pm

Friday May 20 ...8.00am – 5.00pm

Saturday May 21 ...8.00am – 5.00pm

THE BRAHMAN

ADVANTAGE

Preferred

Equipment

Supplier

Underwood Party Hire

100 Buchan Street, Portsmith

Cairns Qld 4870

Phone: (07) 4035 4513

Fax: (07) 4035 2615

Terms and Conditions

1. The exhibitor must submit to Australian Brahman Breeders Association Ltd (ABBA) (the Company), hereafter referred to as “The World Brahman Congress” (the Event), a completed Trade Fair Application, herein referred to as “the agreement”, together with an application fee of 25% of the total site fee.

2. The exhibitor shall pay the remaining 75% of the total site fee no later than 26/2/2016. The exhibitor shall pay for all site materials and additional accreditation by 1/4/2016. ABBA reserves the right to terminate this agreement should the exhibitor fail to comply with this payment schedule.

3. If the exhibitor should request that this agreement be terminated before 26/2/2016, the ABBA may do so on the condition that it retains the 25% application fee.

4. NO REFUNDS will be given after 26/2/2016.

5. The site set-up must be completed and the display open for business and manned at all times during the Trade Show opening hours. The exhibitor shall not dismantle, remove or pull-down the site or any part of it before close of business on the fi nal day of the Trade Show.

6. Vehicles involved in the set-up of Trade Show sites must be removed from the Trade Show area by 8.00am Thursday May 19. Vehicles will not be permitted entry to the Trade Show area after 7.30am on Friday and Saturday and must be removed by 8.00am. 7. Vehicles involved in the dismantling of exhibits will not be permitted entry to the grounds before the close of the Trade Show on the

fi nal day May 21.

8. The exhibitor shall not share, assign, transfer, sublet, set over or part with possession of their site or any part of it or enter into any agreement so to, unless written authorisation from the ABBA is obtained prior.

9. It is the responsibility of the exhibitor to maintain a clean, tidy and waste free site at all times. The exhibitor shall make no alterations to any fl oors, walls or roofs and the site must be returned to the same condition as that of when the exhibitor took possession. 10. The exhibitor shall cover their public risk liability and indemnify ABBA, its employees and agents from all claims, demands, losses,

damages, actions, costs and expenses resulting from the use of the site. The exhibitor must provide a Certifi cate of Currency, as proof of Public Liability Insurance coverage with ABBA noted as an interested party, to ABBA no later than 1st April 2016. Exhibitors must have a minimum liability limit of $20 Million.

11. ABBA shall not be liable for any theft, loss or damage to the exhibitor’s property during the event.

12. ABBA will use its best endeavours to ensure the supply of services to the site but it shall not be liable for any theft, loss, damage or expenses incurred by the exhibitor resulting from any cause beyond the control of ABBA.

13. If ABBA shall fi nd it necessary, expedient or desirable to postpone the World Congress Trade Show or cancel or suspend the operation of the Trade Show site agreement, then this agreement shall cease to operate or be suspended upon notice to the desired effect being served upon the exhibitor by handing it to the exhibitor personally or by mailing it to the exhibitor at the postal or email address given on the site application, or at the option of ABBA or it’s authorized agent handing it to or offering it to any person who appears to be an employee, agent or partner of the exhibitor. ABBA shall not be liable to the exhibitor for any compensation, whether in respect to loss of profi t or otherwise, as a result of such cancellation or postponement. ABBA may at its sole discretion decide whether to refund any monies paid by the exhibitor.

14. ABBA reserves the right to reallocate or relocate any trade fair site to enable a better showing of exhibits and to amend or alter the exact location of the site. The exhibitor agrees to be bound by such alteration or relocation.

15. Exhibits, displays and demonstrations shall remain in keeping with the dignity and atmosphere of the World Congress Trade Show and ABBA reserves the right to reject any display or demonstration, which does not achieve this objective.

16. ABBA or its authorised agents may enter upon the site at any time to remove any article, sign, picture or printed matter, which in his/her opinion is not eligible for display or may cause offence.

17. The exhibitor shall not erect or display any form of signage, promotional or advertising material on or around the grounds outside the boundaries of the trade fair site leased under this agreement.

18. The exhibitor shall not conduct any leafl et dropping, questionnaires, surveys or offer to the public any free products and/or materials on or around the grounds outside the boundaries of the trade fair site leased under this agreement.

19. The exhibitor shall not conduct, permit or suffer any lottery, raffl e, guessing competition, game of chance, sideshow or sale by auction or tender on the grounds without the prior written permission of the ABBA & the applicable permit/license from the relevant governing body.

20. Microphones, sound amplifi ers and machine demonstrations will be permitted only as long as they cause no annoyance to neighbouring exhibitors or the visiting public.

21. Only tractable cattle will be allowed on Trade Show sites.

22. Any persons intending to use animals for show, display or demonstrations at the World Brahman Congress must be aware of and abide by the regulations under the Animal Care and Protection Act (2001). Every person in charge of an animal has a legal “Duty of Care” to that animal, which means they must take all reasonable steps to meet the needs of that animal through the provision of water and appropriate diet. Appropriate accommodation. Rapid diagnosis and treatment of any disease. Handling and management that does not cause the animal unnecessary fear and suffering.

23. All cattle must be visibly free of ticks and must remain so for the duration of the event. ABBA reserves the right to remove any infested or disruptive animals at the exhibitor’s expense.

24. If any breach or infringement of any conditions of this agreement and/or if the exhibitor does not occupy its site for the full period of the Trade Fair, ABBA shall have the right to cancel this agreement, retain any monies paid and relet the site.

Food & Beverage

The retail sale of unpackaged food, meals

and beverages for immediate consumption

from Trade Show sites requires the

approval of ABBA.

The sale of such food and beverage if

approved shall comply with relevant

license and food standard and

hygiene regulations.

Indoor Trade Sites

The booth dimensions are 3m x 3m x 2.4m

high. Panels are frontrunner covered and

Velcro compatible. Each booth is carpeted

and will have access to power, 2 lights

and 2 power points and named facia.

Exhibitor Checklist

25% payment

upon application

75% payment

due by 26/2/2016

Site materials and

certifi cates of currency

by 1/4/2016

Schwarten

Pavilion

13 x 3mx3m sites @ $2500 each

The Schwarten Pavilion will be the focal

point for social functions and catering

activities as well as the venue for the

Congress Conference sessions.

Trade Show exhibitors in this area would

have the option of being open during the

extended period of social functions.

The number of Trade Show sites are limited

in this pavilion.

The Stud Cattle Show judging will be

held in the eastern (open) end of the

Schwarten Pavilion.

Agricultural

Pavilion

22 x 3mx3m @ $1500 each

The Agricultural Pavilion is an older style

pavilion in close proximity to the

Schwarten Pavilion.

It provides fl ow through access to the

outdoor trade sites.

Kele Pavilion

36 x 3mx3m sites @ $1500 each

The Kele Pavilion is a newer pavilion

with fl ow through access to the outdoor

trade site area and adjacent to the

Rockhampton Cattle Club.

Exhibition

Pavilion

47 x 3mx3m sites @ $1500 each

The Exhibition Pavilion is the largest of

the indoor trade show pavilions and is

located centrally in the World Congress

Trade Show area.

Outdoor

Trade Sites

These sites are sold on a “space only”

basis and does not include fi xtures

or fi ttings. Power boxes are located

throughout the Trade Show area and

have multiple outlet points.

It is the responsibility of the exhibitor to

outfi t these sites in a safe and visually

appealing manner.

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REVISED OUTDOOR TRADE SITES

SITE

COST

NUMBER

SIZE

(INC. GST)

O1

10m x 13m

$1,650

O2

20m x 30m

$2,750

O3

19m x 30m

$2,750

O4

19m x 30m

$2,200

O5

6m x 12m

$660

O6

6m x 12m

$660

O7

8.25m x 13m

$880

O8

8.25m x 13m

$880

O9

8.25m x 13m

$880

O10

8.25m x 13m

$880

O11

8.3m x 12m

$1,100

O12

8.3m x 12m

$1,100

O13

8.3m x 12m

$1,100

O14

6.5m x 5m

$550

O15

6.5m x 5m

$550

O16

6.5m x 5m

$550

O17

6.3m x 5m

$550

O18

6.3m x 5m

$550

O19

6.3m x 5m

$550

O20

6.3m x 5m

$550

O21

6.3m x 5m

$550

O22

6.3m x 5m

$550

O23

6.7m x 5m

$550

O24

6.7m x 5m

$550

O25

6.7m x 5m

$550

O26

6.7m x 5m

$550

O27

8m x 5m

$660

O28

8m x 5m

$660

O29

8m x 5m

$550

O30

8m x 5m

$550

O31

8m x 5m

$550

SITE COST

NUMBER

SIZE

(INC. GST)

O32

8m x 5m

$550

O33

8m x 5m

$550

O34

8m x 5m

$550

O35

6.5m x 5m

$440

O36

6.5m x 5m

$440

O37

6.5m x 5m

$440

O38

6.5m x 5m

$440

O39

6.5m x 5m

$440

O40

15m x 18m

$1,650

O41

15m x 18m

$1,650

O42

15m x 18m

$1,650

O43

15m x 18m

$1,650

O43A

14m x18m

$1,650

O44

21m x 19m

$2,200

O45

15m x 19m

$1,320

O46

15m x 19m

$1,320

O47A

14m x 18m

$1,320

O47

15m x 24m

$1,540

O48

15m x 24m

$1,540

O49

15m x 24m

$1,540

O50

15m x 24m

$1,540

O51

15m x 15m

$1,100

O52

15m x 15m

$1,100

O53A

15m x 19m

$1,100

O53B

15m x 19m

$1,100

O54

15m x13m

$880

O55

15m x 25m

$1,540

O56

15m x 20m

$1,320

O57

15m x 15m

$1,100

O58

15m x 15m

$1,100

0 20

10 30 50 70

40 60 80

METERS 1:1.5m

ROCKHAMPTON SHOWGROUNDS MAP

OUTDOOR TRADE

INFORMAL SEATING

UNLED CLASSES

INDOOR TRADE

FIRE HYDRANT

OUTDOOR TRADE STALL NUMBERS O1 - 58 SCHWARTEN PAVILION AGRICULTURAL PAVILION KELE PAVILION EXHIBITION PAVILION

S

A

K

E

S

A

K

E

BRAHMAN COMPOUND 20x30 19x30 8.25x13 8.25x13 8.25x13 8.25x13 8.3x12 8.3x12 8.3x12 6.6x5 19x30 6x12 6x12 10x13 15x19 21x19 15x19 14x18 15x24 15x18 15x18 14x18 15x15 15x15 15x15 6.3 15x24 15x24 15x18 15x18 50x25

PARKING

CAMPING

15x24 15x15 15x13 15x25 15x20 4.4x4.4 15x19 15x19 1 3 2 4 5₆ 7 9 10 11 12 13 14 15 16 17 18 20 19 21 2 2 23 2425 26 27 28 8 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 43A 44 46 45 47 47A 48 49 50 51 52 53A 53B 54 55 56 57 58

REVISED OUTDOOR TRADE SITES

Pavilions

ROLLER DOOR ROLLER DOOR ROLLER DOOR A1 A16 A15 A13 A11 A14 A12 A10 A4 A7 A20 A2 A17 A5 A8 A21 A3 A18 A6 A19 A9 A22

Agricultural Pavilion

Kele Pavilion

3x3

OFFICE

3x3

OFFICE

ROLLER DOOR ROLLER DOOR ROLLER DOOR ROLLER DOOR K1 K21 K27 K33 K20 K26 K32 K19 K25 K31 K22 K28 K34 K23 K29 K35 K24 K30 K36 K18 K4 _K15 K7 _K12 K2 K17 K5 K14 K8 _K11 K3 _K16 K6 _K13 K9 _K10

ROLLER DOOR ROLLER DOOR ROLLER DOOR ROLLER DOOR ROLLER DOOR WINDO W

K

it

chen

Female

M

_ale

E1 E23 E2 E22 E3 E21 E4 E20 E5 E19 E6 E18 E7 E17 E14 E15 E16 E8 E47 E41 E35 E29 E42 E36 E30 E24 E43 E37 E31 E25 E44 E38 E32 E26 E46 E40 E34 E28 E45 E39 E33 E27

E9 E10 E11 E12 E13

STA GE S1 S5 S9 S3 S7 S11 S2 S6 S10 S4 S8 S12 S13

Schwar

ten Pavilion

Trade Show Booking Form

ROCKHAMPTON SHOWGROUNDS, EXHIBITION ROAD

THURSDAY, 16 MAY - SATURDAY, 21ST MAY 2016

I/We hereby apply to rent space within the Rockhampton Showgrounds as part of the 18th World Brahman Congress

Australia Trade Show.

Company N ame: ...

Contact Person: ...

Postal Address: ...

... Postcode: ...

Ph: ... Fax: ... Mobile: ...

Email: ...

SITE INFORMATION

Preferred Location: ...

Inside Site

Outside Site

Site No: ...

Area m

2

_{: ... Frontage:}

_{... Depth:}

_...

Type of Product on display: ...

Public Liability policy (Certifi cate of Currency, Public Liability insurance to be supplied - Condition 10)

COST INFORMATION

Total Cost of: Site/s

- Inside dressed pavilion sites

- Outside sites

$ ...

TOTAL

$ ...

Twenty-fi ve percent deposit (25%)

$ ...

Paid .../ ... /...

Balance due by 26th February 2016

$ ...

Paid .../ ... /...

SITE BOOKING & PAYMENT:

A signed booking form and a 25% deposit is required for the fi rm bookings of a site. An invoice for fi nal payment by

26th February 2016 will be forwarded in January 2016. Sites for which full payment has not been received by

26th February 2016 will be resold and the deposit forfeited.

BOOKING FORM:

Please return your signed booking form/space agreement together with a 25% deposit payable to the Australian Breeders’

Association Ltd, PO Box 796, Rockhampton QLD 4700. Fax: (07) 4922 5805. Email: [email protected]

I have read and agree to abide by all the conditions set out on page 3 of the Trade Show Prospectus.

Attached is $... being a 25% deposit and confi rmation of this site booking.

Signature: ... Signature: ...

(Signature of Exhibitor) (Signature of World Congress Representative)

AUSTRALIAN BRAHMAN BREEDERS’ ASSOCIATION LTD

F

Make cheques payable to the Australian Brahman Breeders’ Association Ltd. (No international cheques accepted)

F

Credit Card(American Express not accepted)

F

Direct Deposit

BSB 064 710 A/C 1046 8783 Commonwealth Bank

Visa Mastercard Expiry Date.../...

Cardholders Name ... .

16TH-21ST MAY