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Travis County Commissioners Court Voting Session Agenda Request

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AGENDA REQUEST & BACKUP MATERIALS DEADLINE: Agenda requests and backup materials must be submitted in PDF format via email to agenda@traviscountytx.gov by 12 noon on Tuesday in order to be considered for inclusion in the following week’s voting session.

Revised 17-12-05

Meeting Date: September 24, 2019

Agenda Language: Consider and take appropriate action on an order approving the Travis County Budget for FY 2020

Prepared By/Phone Number: Travis Gatlin, Planning and Budget, 512-854-9165

Elected/Appointed Official or Department Head: Jessica Rio, County Executive, Planning and Budget

Commissioners Court Sponsor(s): County Judge Sarah Eckhardt

Press Inquiries: Hector Nieto, PIO@traviscountytx.gov or (512) 854-8740 Background/Summary of Request and Attachments:

This is the required order for the adoption of the FY 2020 Travis County Budget. The Proposed Budget was filed with the County Clerk’s Office for public view on Friday, September 20, 2019. It was also submitted to the County Auditor and County Judge’s Office as well as published on the County’s website.

Staff Recommendations: PBO recommends approval of this budget.

Issues and Opportunities: The Proposed Budget is submitted for approval and reflects the decisions made by the Commissioners Court beginning with the adoption of Budget Guidelines in the spring. PBO will work towards publishing the adopted budget for publication once this action is taken.

Fiscal Impact and Source of Funding: The FY 2020 total budget for all funds is

$1,210,176,330. The General Fund totals $882,620,494. The General Fund is used for the general operations of the County including law enforcement, corrections and rehabilitation, the court system, parks, social services, juvenile justice, and emergency response and medical services.

Required Authorizations:

Jessica Rio, Planning and Budget Office, (512)854-9106 Joe Hon, County Judge’s Office, (512)854-9555

Travis County Commissioners Court Voting Session Agenda Request

Item 22 - LATE

FILED FOR RECORD

9/24/2019 9:00 AM

Dana Debeauvoir - County Clerk, Travis County,TX

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COMMISSIONERS COURT ORDER SETTING BUDGET FOR TRAVIS COUNTY FOR FISCAL YEAR ENDING SEPTEMBER 30, 2020

DATE: _________________________

STATE OF TEXAS § COUNTY OF TRAVIS §

RECITALS

By Commissioners Court Order dated September 24, 2019, the Commissioners Court has set the tax rates and levied taxes based on the tax requirements identified in the County budget for the fiscal year beginning October 1, 2019.

In this order, "Proposed Budget" means the budget that the County Executive, Planning and Budget of Travis County prepared for the period beginning October 1, 2019 and ending September 30, 2020 and filed with this Commissioners Court, the County Clerk and the County Auditor on September 20, 2019.

In accordance with TEX.LOC.GOV'T CODE, Chapters 111.063 through 111.073, the County Executive, Planning and Budget of Travis County, has prepared the Proposed Budget and filed it with this Court, the County Clerk and the County Auditor on September 20, 2019.

By order made and entered into the Minutes of this Commissioners Court, a public hearing on the Proposed Budget was called to be held on September 24, 2019, at 9:00 a.m., in the Commissioners Courtroom, 700 Lavaca Street, First Floor, Austin, Texas 78701.

The Commissioners Court intends that the Proposed Budget includes certain interpretations about and restrictions on the use of the funds budgeted in the Proposed Budget. These interpretations and restrictions are included in the following documents:

a) Budget Rules,

b) Position List which shows all authorized positions including new positions, c) Revenue Estimate prepared by the County Auditor, and

d) Recapitulation Financial Statement

After careful consideration of the Proposed Budget as modified by these restrictions, it appears to the Court that this Proposed Budget is in the best interests of the County for the period for which appropriations are made in it, and that this Proposed Budget should be adopted and approved.

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ORDER

The Commissioners Court of Travis County, Texas, makes the following orders that relate to the adoption and implementation of the Travis County Budget for the fiscal year beginning October 1, 2019 and ending September 30, 2020:

1. The budget for Travis County, Texas, for the period beginning October 1, 2019 and ending September 30, 2020 includes the following documents, which were filed with the County Clerk and County Auditor on September 20, 2019 and are incorporated in it by reference:

1.1 Proposed Budget at the office or department level which is managed at the control group level,

1.2 Current Proposed Budget for Certificates of Obligation for Fiscal Year 2020 Issuances,

1.3 Current Proposed Budget for Voter Authorized Bonds for Fiscal Year 2020 Issuances,

1.4 Position List which includes new positions,

1.5 Elected Officials salaries as stated in the Nunc Pro Tunc Order of the Travis County Commissioners Court Re: Order Setting Salaries for Elected Officials for Fiscal Year Ending September 30, 2020 that was approved by Commissioners Court on September 20, 2019 and replaced the Order dated July 30, 2019, setting these salaries, nunc pro tunc,

1.6 The Budget Rules for Fiscal Year 2020 which govern the expenditures of funds under the Proposed Budget,

1.7 Auditor's Revenue Estimate, and 1.8 Recapitulation Financial Statement.

2. The budget for Travis County, Texas, for the period beginning October 1, 2019 and ending September 30, 2020 includes the following documents, which are not yet available and will be filed with the County Clerk on or before December 15, 2019, and are incorporated in this order by this reference:

2.1 A combined total of properly pre-encumbered balances at the end of the Fiscal Year 2019 and properly encumbered balances at the end of the Fiscal Year 2019, including balances initially pre-encumbered and encumbered

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prior to Fiscal Year 2019, to the extent that they do not exceed

$315,000,000 and are used for the purpose pre-encumbered or encumbered on or before September 30, 2019,

2.2 Capital account balances as of September 30, 2019 to the extent that they do not exceed $650,000,000,

2.3 An amount of Voter Authorized Bonds, Certificates of Obligation and State Highway Bonds, if any, to be issued that does not exceed $250,000,000, and

2.4 Re-appropriated grant funds for the end of Fiscal Year 2019 not to exceed

$250,000,000 in accordance with the terms of the grant contracts.

3. The total of adding the amounts stated in 1.8 Recapitulation of Financial Statement and the amounts estimated in 2.1, 2.2, 2.3, and 2.4 of this order shall establish the total adopted budget for expenditures and is not to exceed $2,675,176,330.

4. The budget for Travis County for the period beginning October 1, 2019 and ending September 30, 2020 includes employee and retiree health and other benefits that are determined annually. The budget for Travis County for the period beginning October 1, 2019 and ending September 30, 2020 is finally approved and adopted for that time period.

5. After receiving direction from the County Judge to do so, the County Executive, Planning and Budget of Travis County shall file an official and approved copy of the Budget with the County Auditor and the County Clerk with a cover page that includes the applicable statement, the results of the record vote, and the property tax information as required by Texas Local Government Code section 111.068 (c).

6. As soon after adoption of the budget by the Commissioners Court as practicable, the County Executive, Planning and Budget of Travis County shall post a copy of the adopted budget including an amended cover page that includes the applicable statement, the results of the record vote, and the property tax information as required by Texas Local Government Code section 111.068 (c) on the Travis County website and keep it posted until the first anniversary of the adoption of the budget.

7. Expenditures of the funds of Travis County shall not be made, approved or paid from this date until September 30, 2020, unless the expenditures are in strict compliance with this budget, unless it is amended in compliance with the laws of Texas.

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This order was adopted at an open meeting of Commissioners Court of Travis County, Texas held on September 24, 2019,

on motion made by: ___________________________________ ,

and seconded by: ________________________________________ .

and those voting in favor of the motion have signed their names below:

______________________________________

Sarah Eckhardt, County Judge

__________________________ ___________________________

Jeffrey W. Travillion, Sr. Brigid Shea

Commissioner, Precinct 1 Commissioner, Precinct 2

__________________________ ___________________________

Gerald Daugherty Margaret Gómez

Commissioner, Precinct 3 Commissioner, Precinct 4

Members voting against budget: ___________________________________________________

Members abstaining from voting on budget: __________________________________________

Members absent: _______________________________________________________________

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