ILS & Technology Services & Budget

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ILS Expenses

Budget 2015

INTERLOAN AND RESOURCE SERVICES 5%, $338,054 TECHNOLOGY SERVICES 14%, $1,240,588 CONSULTANT SERVICES 10%, $659,916 GREEN COUNTY LIBRARY SERVICES 6%, $421,568 SAUK COUNTY LIBRARY SERVICES 12%, $962,998

DELIVERY AND MATERIALS CONTROL 27%, $1,974,265 ADMINISTRATION AND COORDINATION 7%, $521,108 LSTA GRANTS 1%, $117,500 OTHER EXPENSES 3% (include Digital Buying Pool $198,994, Library Online $13,000), $211,994 ILS CONTRACTED SUPPORT 8%, $78,713 ILS CONTRACTED DEVELOPMENT 1%, $10,000 ILS THIRD PARTY

MAINTENANCE & STARTUP 5%, $50,017 ILS TELENOTICE

PHONE CHARGES 1%, $7,205

ILS STAFF SALARIES 23%, $231,084 ILS CATALOGING SOFTWARE/CONTRACT 53%, $531,255 ILS AUTHORITY CONTROL 1%, $10,893 ILS INSURANCE/ WRS/FICA 8%, $82,699 ILS $1,001,866

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ILS Contracted Support

($78,713 8%)

 Ongoing ILS support costs to PTFS LibLime for

LibLime Koha including cloud hosting, system maintenance and

processing, and full backup protection.

 Includes GetIt maintenance.

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ILS Contracted Development

($10,000, 1%)

 Covers development management & support at LibLime and startup expenses for new projects.

 The Carryover/Contingency fund will be used to fund additional

development in 2015 and beyond.

 The contingency fund stands at $530,750 at the start of 2015.

 This contingency fund has no planned growth.

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ILS Telephone Notice Charges

($7,205 1%)

 Lines and local/long distance charges for the tele-messaging system

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ILS Third Party Maintenance &

Support ($50,017, 5%)

 Cover art, author notes, summaries, tables of contents, first chapters and Publisher Weekly reviews from

Syndetics Solutions

 Awards, Series, Patron reviews from Library Thing

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ILS Cataloging Services

($531,255, 53%)



Madison Public Library for the provision of

cataloging services to all ILS member libraries,

including Madison.

 _{provide full MARC records for each brief bibliographical}

record entered into the database by a SCLS ILS member as specified in "Materials that Receive MARC

Cataloging"

 provide bibliographic record database maintenance, including merging duplicates

 _{edit and load records for electronic resources}

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ILS Authority Control ($10,893, 1%)

 Vendor authority control (LTI) on LINKcat database

 Authority control tools (Library of Congress) for cataloging staff

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ILS Staff Salaries &

Benefits($313,783, 32%)

 Module support for ILS Member Libraries:

 System administration and setup

 Training & documentation

 Development

specifications and testing

 Software updates

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ILS Staff Salaries &

Benefits($313,783, 32%)

 Provide database maintenance and support

 Provide the following miscellaneous support services for ILS Member Libraries:

 _{Provide assistance with library closings and moves}  Develop and run custom reports on demand, routine

reports & provide various statistical data

 _{Produce a biweekly purchase alert report}

 _{Provide reports and memo customized to the State}

Annual Report for Public Libraries

 _{Assist with identification, investigation and selection of}

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ILS Staff

 Technical Services Consultant (Amy Gannaway)  Circulation Services Consultant (Heidi Oliversen )  Web Services Consultant (10%) (Rose Ziech)

 ILS Support Technician I (Michelle Karls)

 ILS Support Technician II (Cindy Weber)

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Technology Services Expenses

Budget 2015

INTERLOAN AND RESOURCE SERVICES, $338,054.00 ILS SERVICES, $1,001,866.00 CONSULTANT SERVICES, $659,916.00 GREEN COUNTY LIBRARY SERVICES, $421,568.00 SAUK COUNTY LIBRARY SERVICES, $962,998.00 DELIVERY AND MATERIALS CONTROL, $1,974,265.00 ADMINISTRATION AND COORDINATION, $521,108.00 LSTA GRANTS, _$117,500.00 OTHER EXPENSES 3% (includes Digital Buying

Pool $198,994, Library Online $13,000), $211,994.00 HARDWARE MAINTENANCE 2%, $22,726.00 TELECOMMUNICATIONS/ CENTRAL SERVER HARDWARE 9%, $107,476.00 SOFTWARE LICENSES 6%, $74,586.00 SUPPORT EQUIP. &

SERVICES 1%, $5,000.00 BROADBAND LINES & SERVICES 10%, $125,547.00 STAFF SALARIES 53%, $658,895.00 _TECH INSURANCES/WRS/FICA 19%, $246,358.00 TECHNOLOGY, $1,240,588

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Tech Hardware Maintenance

($13,600, 1%)

 This account covers the annual maintenance contracts for all the Cisco hardware including switches and

routers.

 The Cisco SmartNet maintenance subscription allows us to download and install the latest firmware updates, as well as access to Cisco technical support.

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Tech Central Server Hardware

($107,476, 9%)

 This account includes over 150 network switches and routers located in each member library, the primary servers located at SCLS Headquarters (Windows, Web, E-mail, etc.) as well as the UPS power backup units

located at SCLS HQ.

 Each piece of equipment is slated for replacement on a 5-year cycle and the replacement costs are pro-rated over 5 years.  Use LSTA grants to offset costs.

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Tech Software Licenses

($74,586, 6%)

 Includes various software licenses installed on SCLS supported PCs, both Patron and Staff.

 This account also includes the central software licenses for servers.

 Nearly all the expenses in this account are offset by the PC Support fee.

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Tech Support Equipment &

Services ($5,000, 1%)

 This account covers the technicians’ cellular phones, the on-call pagers, the cabling provided by SCLS,

miscellaneous expenses such as testing equipment, labelers, and minor software subscriptions necessary to support member libraries.

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Broadband Lines and Services

($125,547, 10%)

 This account covers the expenses associated with the

BadgerNet TEACH lines, the SCLS WiscNet Membership Fees, and the MuFN membership fee.

 This account represents the fastest and largest growth area in terms of dollars due to the need to increase bandwidth at all libraries.

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Tech Staff Salaries & Benefits

($905,253 72%)

Services Provided:

 System Administration and innovation

 PC Support: purchasing,

installation, software updates, anti-virus, Windows Office, PC Time management (extra software fee required)

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Tech Staff Salaries & Benefits

($905,253 72%)

Services Provided:  Network Support: Network equipment, broadband fees, Firewall, Wireless support

 Help Desk & Field Tech Services (also for ILS)

 Database

authentication

 Email and email

mailing lists (Office 365)

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Tech Staff Salaries & Benefits

($905,253 72%)

This account covers the salaries and benefits for the following Technology Team members:

 Technology Services Coordinator (Vicki Teal Lovely)

 Computer Systems Integrator (Greg Barniskis)

 System Administrator / Innovator (Dan Jacobson)

 Network Administrator (Pat Dolan)

 Technology Services Support Specialist (Kerri Hilbelink)

 PC & Server Support Specialist (Andrew Hoks)

 Help Desk Technician (Brian Hahn)

 Computer Technician I (Michael Feherenbach)

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Technology Contingency

 Planned savings for software licenses and hardware purchases.

 Also used for unexpected expenses.

 At the beginning of 2015, the contingency amount was at $504,585

 In 2015 this fund is offsetting two part-time technicians.

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