Property Resource Guide

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Property Resource Guide

for Groups & Troops

Girl Scouts San Diego

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Resource Center (property reservations) (619) 610-0742

Resource Center (equipment) (619) 610-0745

Camp Winacka Ranger Office (760) 765-1958

Camp Whispering Oaks Ranger Office (760) 765-1273

www.sdgirlscouts.org

For more information or for

additional numbers:

Girl Scouts San Diego

Emergency Contact

(866) 361-2327

Answering Service

Contact Information

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This resource is for day and overnight use of Girl Scouts San Diego properties by local troops, groups and service units and members of Girl Scouts of the USA and Boy Scouts of America.

Girl Scout Mission

Girl Scouting builds girls of courage, confidence and character, who make the world a better place.

Girl Scout Vision

To be the world’s best leadership experience for girls.

Outdoor Education Mission

We aim to inspire positive and challenging experiences in the outdoors, building interpersonal connections between people and the natural environment while sharing life changing adventures.

Index of Sections 1) Introduction 2) Training Requirements 3) Reservation Guidelines 4) Property Descriptions 5) Policies 6) Other 7) Forms

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Thank you for using Girl Scouts San Diego’s property. We have beautiful sites located throughout San Diego and Imperial counties to serve Girl Scouts and the community for both day and overnight use.

In order to reserve property you must:

 Complete the reservation form

 Be a member of Girl Scouts San Diego, member of Girl Scouts of the USA, Boy Scouts of America, or an approved collaborator, community partner, non-profit, government or for-profit organization.

 Ensure proper training and insurance (if applicable)

We offer reservations at the following facilities for day and overnight use:

Balboa Campus Meeting space, lodges, tent camping, Sandra Brue art center, Ellen

Browning Scripps nature center, amphitheater, adventure zone, Groce Family Tree House, Fran Styles Archery Range

Escondido Program Center (EPC)

Meeting space, lodge, tent camping, archery North Coastal Service Center

(NCSC)

Meeting space, available for day use only Camp Winacka (Julian)

(WIN)

Lodges, rustic cabins, primitive tent camping, pool, kitchen, dining area, archery, challenge course (high & low), nature center Camp Whispering Oaks

(Julian) (CWO)

Modern cabins, tent camping, kitchen, dining area, archery, challenge course (high & low)

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Any Girl Scout troop using Girl Scouts San Diego property overnight must have one adult who has completed Let’s Camp training. (This training is required for troops attending overnight events in modern cabins where program and cooking are prepared for you.) This course introduces volunteers to the basics of

planning and overnight, outdoor progression, girl behavior, safety and program activities.

The Let’s Cook training is required for troops planning on providing program meals (girl cooking) or for service unit encampments where troops and groups plan program and cook. This course teaches volunteers the ins-and-outs of planning a meal while observing established safety guidelines.

 If you are cooking with your troop, Let’s Cook is required.

 If you are cooking for a large group (three troops or more), you must use a certified camp cook approved for our properties.

This applies to Girl Scout troops and outside groups. Certified cooks can be hired through the resident camp specialist.

Let’s Tent training is required if troops are camping in rustic cabins or tents. This course also teaches rustic outdoor living skills, environmental stewardship and safety.

A group using council properties must provide a First Aider currently certified in first aid and CPR. For requirements based on group size and acceptable training providers, refer to Volunteer Essentials, chapter 4 (Safety-Wise). This document is posted at www.sdgirlscouts.org/safety.

Encampment director training is required for groups camping (three or more troops). This training is required before events and is recommended before planning starts.

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Property Availability

 Properties are available for use between Labor Day and Memorial Day only.

 For overnights, check-in is at 4 p.m. and check-out is at 2 p.m. the following day (or day of departure for multi-night stays).

Check-in and Out

For safety and insurance purposes site users must check-in and out with council staff, where one is present.

Payment Information

Payment is due at the time of reservation. Major credit cards are also accepted. See page 5-6 for detailed payment information.

Cancellations and Refunds

Cancellation of reservation must be received in writing at the Balboa resource center within 30 days prior to the troop/group reservation date, and 60 days for groups renting entire site. If this deadline has been met, the reservation fee will be refunded. Excessive cancellations will jeopardize future camping privileges.

Any site-usage fees received will not be refunded if:

 Final payment and required documents are not received on or before due date.

 A troop/group fails to show up for their scheduled reservation or arrives more than six hours late without notifying council staff.

 Reservation is cancelled less than 30 days prior to troop/group reservation or 60 days for groups renting entire site.

Cleaning and Additional Charges

Because Girl Scouts take very good care of our council properties, they are no longer required to provide security deposits. In the rare instance that property is left in an unacceptable condition, the user group may be billed for additional cleaning or repair charges. If charges are left unpaid, our council reserves the right to deny future access to the responsible party.

No additional charges will be added provided:

 The property department certifies the clean-up was satisfactory and approves a Property Exit Ticket.

 All keys are returned to the council office within 24 hours of check-out time. Keys may be returned by mail or dropped off at the Balboa or Escondido resource centers.

 There are no damages to buildings, grounds or furniture.

Keys

Keys for use of property may be collected during business hours, M-F 8:30 a.m.-5:30 p.m. Keys may be sent via postal mail, this service should be requested from resource center staff no less than five working days prior to event to ensure keys arrive before reservation. In some instances, a security alarm code may be needed.

Equipment

Assorted resources, books, videos, DVDs, program kits, camping and sports equipment are available for checkout. Find full equipment list online at www.sdgirlscouts.org/resource or at your local resource center.

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Insurance and Other Required Paperwork

Forms must be completed in-full, including all necessary approvals and signatures.

 Overnights require approval of activity consultant, volunteer support coordinator, service unit manager or outdoor education specialist. Activity consultants cannot approve their own forms. They can be signed by the service unit manager, volunteer support coordinator or outdoor education specialist.

 Required trainings must be completed.

 Additional insurance must be purchased if applicable (girls will engage in high risk or organized sports, and/or non-Girl Scouts will be on property).

 As with all Girl Scout activities, Permission, Health History, Safety and Risk Management and In-Town Contact forms must be completed.

General Insurance Information

Additional insurance for Girl Scout troops is not required for overnights at council properties unless non-members will be in attendance. All registered Girl Scout members are covered by Girl Scouts activity insurance for three days/two nights. Any troops wishing to stay longer than two nights must purchase additional insurance.

Non-Girl Scout groups must provide proof of liability insurance coverage, and proof of not-for-profit status. Insurance required is general liability with a combined single limit for bodily injury and property damage of one million dollars ($1,000,000). Girl Scouts San Diego must be named as additional insured party. An original copy of the certificate of insurance must be received with final payment to verify policy and limits.

Non-registered participants (non-member children or adults) must be covered by purchasing

additional activity accident insurance. You must contact the program assistant at (619) 610-0719 to get a form. Forms must be returned back to Girl Scouts San Diego at least five days prior to the event.

Making Reservations

Girl Scout troops – Prior to making a reservation troops must confirm with their Service Unit Activity

Consultant that properly qualified adults are available for activities that require them. Troops visit www.sdgirlscouts.org, click on the property page, and select from the list and descriptions of

properties/facilities. Then click on the “Make a Reservation” button, select available dates, follow the system prompts, and pay the user fee in full.

Service Unit Encampments – Service units reserve property dates through an annual lottery process

held in March. The council’s Property Reservation Specialist inputs the dates in the reservation system, collects reservation fees to hold the dates, and invoices service units for the balance of their user fees at a later time.

Outside User Groups – Non-Girl Scout groups contact the Property Reservation Specialist at (619)

610-0742 to negotiate their contract for property and facility use, sign the contract, and pay security and reservation deposits. The balance of the user fee is invoiced for payment at a later time.

Reservation Confirmation – When reservations are made, our council’s Property Reservation

Specialist emails the Service Unit Activity Consultant to confirm that properly qualified adults will lead activities. (For activities requiring trained facilitators or lifeguards, the Property Reservation Specialist ensures they have necessary certifications.) The Property Reservation Specialist sends a

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Other – Users are reminded that they are renting exposed sites: the council cannot offer guarantees

regarding rain, or other natural conditions.

The council reserves the right to cancel reservations due to hazardous site conditions. In this case, all fees will be refunded.

Directions and Information for Troop Camping Site Reservations

1. All correspondence will be with the Outdoor Trained Adult.

2. Please reserve only the space you will use to ensure maximum use of our council facilities. More than one troop occupying one cabin/unit can use one reservation. More troops than can occupy as a single housing space on council property is considered an encampment.

3. Troop Camping training (Let’s Camp, Let’s Cook and/or Let’s Tent) is required to reserve council facilities. Troops may reserve a site for a single night or weekend.

4. Additional charge for program resources, archery, pool and lodge/kitchen are payable at time of reservation. These may be added later depending upon availability.

5. Cancellation of a reservation must be received in writing to the council within 30 days prior to the troop/group reservation date. if this deadline has been met, the reservation fee may be refunded or applied to future reservations within 12 months. Excessive cancellations will jeopardize future camping privileges. A full refund or another date will be issued if the camp is closed by council personnel due to inclement weather.

6. It is the responsibility of the Outdoor Trained Adult to notify the resource assistant as soon as possible of any changes in information on the reservation, including arrival and departure times.

7. To facilitate communications between troops sharing camping facilities (units, levels) your phone number will be given to other leaders unless you request otherwise.

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Fees for usage of Girl Scouts San Diego properties day and overnight use can be found in the insert.

Facility

Description/Notes

Day Use

Capacity

Overnight

Capacity

Balboa Campus: Balboa Park

Center Facilities 123 shared parking spots 366 165

Leadership Center 1 room

Heated building, kitchenette (microwave,

refrigerator), tables & chairs available 40 day use only N/A Leadership

Center 2 rooms

refrigerator), tables & chairs available 80 day use only N/A Leadership

Center all 4 rooms

refrigerator), tables & chairs available 160 day use only N/A Florence

Burnham Hall

Heated building, kitchen (microwave, stove,

refrigerator), tables & chairs available 80 day use only N/A

Lodge: Cabin 1

Cabin 1 includes an enclosed heated building, full kitchen, mattresses on floor, tables and chairs, bathroom/showers, fire circle, picnic area, use of amphitheater, and access to Tree House. 6 parking spaces

70 36

Lodge: Cabin 2

Cabin 2 includes an enclosed heated building, full kitchen, mattresses on floor, tables and chairs, bathroom/showers, fire circle, picnic area, and access to Tree House.

10 parking spaces

70 36

Tent Sites: Levels 1 & 2

BBQ, fire circle, picnic area, shares indoor

bathroom/showers and parking with lodge. 122 36

Amphitheater (Level 1)

Cement seating, lighting for stage and seating, back-stage area; must be reserved with Level 1 Lodge. Shares bathroom and parking with level 1.

125 N/A

Sandy Brue Art Center (Level 1)

Fully equipped art center with program kits, art supplies and outdoor space for art programs. Cost also includes staff facilitator. Shares bathroom and parking with Level 1.

24 day use only N/A

Ellen Browning Scripps Nature Center (Level 2)

Outdoor space for nature and science programs. Cost includes staff facilitator. Shares bathroom and parking with Level 2.

24 day use only N/A Groce Family

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Facility

Description/Notes

Day Use

Capacity

Overnight

Capacity

Balboa Campus: Balboa Park cont.

Adventure Zone

Certified staff engages your group in team building activities, low elements, and a 40-ft climbing wall. Two hour sessions for Brownies and older (excludes climbing tower) and 4 hour sessions for Juniors and older (includes climbing tower) are available.

Min. 10

Max. 20 N/A

Archery Available M-F until 5 p.m. and Sun. after 2

p.m. 32 N/A

Escondido Program Center: Kit Carson Park

Center Facility

10 shared parking spots; must bring in additional port-a-potties to accommodate 120 for day use.

120 total at any time (45 lodge; 27 tent)

72

Lodge

Mattresses on floor, kitchenette,

bathrooms/showers, outdoor cooking and fire ring.

72 45

Tent Sites

Shares refrigerator, bathroom/showers, outdoor charcoal grill cooking and fire ring with lodge. Covered porch, shared use between lodge and tent campers.

27 27

Archery Available M-F until 5 p.m. and Sun. after 2

p.m. 32 N/A

North Coastal Service Center: Carlsbad

Center Facility Large parking lot in industrial complex. Conference

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Facility

Description/Notes

Day Use

Capacity

Overnight

Capacity

Camp Winacka: Julian

Center Facility 55 shared parking spaces 460 200

Lodges:

Lodge refers to an enclosed cabin with heat, restrooms, fireplace and

mattresses on the floor. Cooking can be done either indoors or on sheepherder stoves, depending on the site.

Meadow Vista Sleeps 24; kitchen with stove, oven and

microwave; mattresses on floor 24 24

Oak Knoll Sleeps 24; kitchen with stove, oven and

microwave; mattresses on floor 24 24

Shady Glen Sleeps 36; mattresses on floor 36 36

Mountain View Sleeps 36; mattresses on floor 36 36

Rustic Cabins:

Rustic Cabins are enclosed cabins or canvas sided buildings with bunks and access to a separate bathroom and sheepherder stoves, no heat or electricity

Morning Side

Sleeps 38; 4 cabins of 8 beds, 1 cabin of 6 beds; screened open air cabin, each side of cabin houses 4 people with separate access.

38 38

Hideaway Sleeps 38; 4 cabins of 8 beds, 1 cabin

of 6 beds; screened open air cabin 38 38

Hilltop Sleeps 48; 6 cabins of 8 beds; canvas

sided, wooden floor and roof 48 48

Rocky Ridge Sleeps 40; 5 cabins of 8 beds; wooden

cabins with shutters 40 40

Primitive Camping

Primitive Camping includes barbeques, tables and port-a-potties. There is no running water.

Primitive Tent Site

Picnic table, port-a-potty, fire ring, BBQ,

tent space; no water on site. 24 24

Kitchen and Dining Area

Industrial full-sized kitchen (must have appropriate training). Used for

encampments and large groups only*

240 N/A

GEICO Reception Center

Computers for adult use, phone,

restroom, camp information board 28 N/A

Environmental Center

Outdoor space, program kits and ideas

for exploring nature 43 N/A

Pool

At Camp Winacka, available June thru 2nd week in October. Lifeguard

required.

96 N/A

Archery

Shared by Camp Winacka and Camp Whispering Oaks, available M-F until 5 p.m. and Sun. after 2 p.m.

32 N/A

Challenge Course Shared at Camp Winacka and Camp

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Facility

Description/Notes

Day Use

Capacity

Overnight

Capacity

Camp Whispering Oaks: Julian

Center Facility 44 shared parking spaces 382 207

Modern Cabins:

Modern Cabins with heat and

electricity, restrooms, refrigerator and shared program shelter. Cooking can be done on propane or sheepherder stoves (no barbeques provided). Black Oak 3 cabins of 16 campers each; 1 room

with 4 beds 16 per cabin 16 per cabin

Engleman Oak 3 cabins of 16 campers each; 1 room

Live Oak 3 cabins of 16 campers each; 1 room

Tent Sites: Tent Areas barbeque, tables and

port-a-potty.

Site 1 Sleeps 24; has fire ring, port-a-potty,

running water 2 sheepherder stoves 36 24

Site 2 Sleeps 20; has fire ring, port-a-potty,

running water 2 sheepherder stoves 32 20

Site 3 Shares port-a-potty with tent site 2,

running water, 1 sheepherder stove 12 12

Kitchen and Dining Area

Industrial full-sized kitchen (must have appropriate training). Used for

encampments and large groups only*

160 N/A

Archery

Shared by Camp Winacka and Camp Whispering Oaks, available M-F until 5 p.m. and Sun. after 2 p.m.

32 N/A

Challenge Course Shared by Camp Winacka and Camp

Whispering Oaks, subject to availability. 32 N/A

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11 Trust Support Integrity Self Awareness Communication Group Acceptance Group Cooperation Personal Confidence Problem Solving Skills Leadership Development

Camp Winacka and Camp Whispering Oaks Ropes Course: (fall 2013)

Camp Winacka and Camp Whispering Oaks shared challenge course offers low and high ropes course designed to enhance leadership, teamwork, and problem solving skills, and improve communication, cooperation, support, trust. Participants will learn to think creatively and critically, develop climbing skills and participate in the ultimate challenge through Girl Scouts San Diego ropes course program.

Challenge Course

A challenge course is a series of mental challenges and physical obstacles that help to build:

Team Building

Team building is an organizational practice that improves team effectiveness through cooperation, trust and

communication. Programs are customized to fit the specific needs of each group.

Low Ropes Course

Explore and recognize the benefits of highly effective teams and team building. Groups will experience enhanced

cooperation, communication and appreciation for individual strengths and differences.

High Ropes Course

Take your group to a higher level by utilizing elements that are 30 feet in the air. Participants use ropes and harnesses to negotiate the course as well as a 300 foot zip line. Our high ropes course can be used in conjunction with our low ropes course or as a stand-alone team building experience. Participants must be in second grade (Brownie Girl Scouts) and older to participate in the low element course. Participants must be 4th grade (Junior Girl Scouts) and older to participate in the high element course, including zip line.

The course is available to rent during September to May, weather permitting.

Ropes Course Instructors

Our Ropes Course Instructors are highly trained and qualified to lead your group through the ropes course tailored to your group goals. Fees include area rental, equipment usage, and facilitator costs. All ropes course reservations require two trained council facilitators.

The course is designed to offer progressive challenges to girls year after year. Each session is designed with games, problem solving initiatives, and select course elements based on age and ability of group to work together on each progressive challenge.

Encampment directors will work with Girl Scout camp staff to ensure that course scheduling and usage best meets the needs of your particular group. Factors that affect scheduling include number of girls, age of participants, program priorities and desired outcomes.

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Balboa Campus: Balboa Park Lodge Camping (indoors)

Unit: Sleeps: Parking Spaces: Notes:

Level 1 36 6 (more on main level) Mattresses on floor

Level 2 36 10 Mattresses on floor

Level 3 21 17 Mattresses on floor

Subtotal: 93 lodge campers Tent Camping

Level 1 36 6 Shares bathroom and kitchen with

lodge campers

Level 2 36 10 Shares bathroom and kitchen with

lodge campers

Subtotal: 72 tent campers Day Use

Additional Users: Notes:

150 Upper level must be reserved to

accommodate 150 day users

Subtotal: 150 day users Total Type: Capacity: Lodge Camping 93 Tent Camping 72 Day Users 150 Total: 315

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Escondido Program Center: Kit Carson Park Lodge Camping (indoors)

Lodge 45 10 Mattresses on floor (49)

Tenting 27 10 Shares bathroom and kitchen with

lodge campers

48

Port-a-potties must be brought (at the expense of the user group) to

accommodate additional users. One potty per 15 additional users.

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Camp Winacka: Julian Lodge Camping

Oak Knoll 24 55 to share Has kitchen with stove, oven &

microwave; mattresses on floor

Meadow Vista 24 55 to share Has kitchen with stove, oven &

microwave; mattresses on floor

Shady Glen 36 55 to share Mattresses on floor

Mountain View Male Housing 36 2 55 to share 55 to share Mattresses on floor Has separate bathroom

Subtotal: 122 lodge campers Rustic Cabins

Hilltop 48 55 to share 6 cabins of 8 campers each; canvas

sides, wooden floor and roof Morning Side 38

55 to share 4 cabins of 8 campers each; 1 cabin

for 6 campers; screened open air cabins

Rocky Ridge 40 55 to share 5 cabins for 8 campers each;

wooden cabins with shutters Hideaway 38

55 to share 4 cabins for 8 campers each; 1 cabin

for 6 campers; screened open air cabins

174 Meals may be difficult as lodge can only

seat 240 people

Subtotal: 174 day users Total

Type: Capacity:

Lodge Camping 122

Rustic Cabin Camping 164

Day Users 174

Total: 200 (overnight maximum)

Primitive tent site (no facilities or running water) available at Lower Lake for experienced campers; call resource center for details.

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Camp Whispering Oaks: Julian Lodge Camping

Black Oak 52 44 to share 3 cabins of 16 campers each, 1

room with 4 beds

Engleman Oak 52 44 to share 3 cabins of 16 campers each, 1

room with 4 beds

Live Oak 52 44 to share 3 cabins of 16 campers each, 1

room with 4 beds

Site 1 24 44 to share Has fire ring, port-a-potty, running

water, sheepherder’s stove

Site 2 20 _{44 to share} Has fire ring, port-a-potty, running

water, sheepherder’s stove

Site 3 12 44 to share Shares port-a-potty with tent site 2,

funning water, sheepherder’s stove

175 Meals may be difficult as lodge can only

seat 160 people

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Location 1231 Upas Street, San Diego, CA 92103-5199

Facility Description

Located in the northwest corner of Balboa Park, the Balboa Campus serves as our council

headquarters and includes a resource center, council store, meeting rooms, program space, lodges, tent camping, amphitheater, Art Center, Nature Center, Adventure Zone, Tree House and staff offices. Entrance gates to each lodge level are located on Richmond Street. Both winterized lodges and grounds for tent camping are available for troop or group camping as well as for large service unit events. Levels are secured through tall fencing and locked gates.

For meeting and program space, we offer the Leadership Center, which includes four rooms

separated by portable walls and a kitchenette. Florence Burnham Hall offers additional meeting space and a full kitchen. These are available for day use only.

Brick lodges on levels one and two are heated with flush toilets and hot showers. Kitchens are equipped with an electric stove and oven, microwave and two refrigerators. There is no cooking of raw meat indoors per City of San Diego. Grills are provided for cooking or groups should pre-cook meat prior to visiting the site. Inside features include a fireplace, mattresses, tables and chairs. Cleaning supplies, toilet paper, brooms and mops are provided.

The outside fire ring, flagpole and flag are shared with tent campers.

Tenting areas on levels one and two share indoor bathrooms and one refrigerator with lodge campers. Barbecues and a fire ring are available for cooking. The fire rings are shared with lodge campers for campfire programs. Sheltered fireplaces for cooking in inclement weather are available on the Level 1 and 2 porches. Please use charcoal only in the barbecues.

Safe Foot Paths

Use stairs between all levels rather than the road for the safest pathway. The road should only be traveled by vehicle. Use the main level Richmond Street exit when traveling off property by foot as to avoid traffic in the parking areas.

Tours

Self-guided tours are available of the Balboa Campus and the surrounding facilities. For information or to arrange a self-guided tour for a troop/group, contact the resource center property assistant at (619) 610-0742 or property [email protected].

Parking

The main parking lot is on the upper level. Spaces for a limited number of cars are available on each of the cabin levels. Overflow cars should be parked on the upper level lot after gear is unloaded. All cars parked on cabin levels must back in so that the lots can be evacuated quickly in an emergency.

Activity Ideas

San Diego Zoo, Balboa Park museums, theaters, Space Theatre and Science Center, International Houses of Pacific Relations, the Arboretum, Florida Canyon Nature Preserve, other downtown attractions.

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Level 1 Amphitheater

The outdoor amphitheater features concrete seating, lighting for stage area; must be reserved with lodge on Level 1

Sandy Brue Art Center

Located on Level 1, the art center features art supplies, program kits and outdoor space with tables and chairs to tap into your creative side. See Balboa Campus Activities Guide for more information and a list of program kits available.

Level 2

Ellen Browning Scripps Nature Center

Located on Level 2, the nature center offers outdoor space, program kits and ideas for exploring the natural setting of our property at Balboa Park. See Balboa Campus Activities Guide for more

information and a list of program kits available.

Level 3

Adventure Zone

Team-focused games, initiatives, low elements. Girl Scout Juniors and up can tackle a 40-foot climbing wall. The aim of many of the activities is to allow the individual to see themselves and their team as increasingly capable and competent. By paying close attention to progression, and starting with ground games and initiatives, groups and individuals feel confident graduating to activities which involve some physical emotional risk. By sharing individual successes and setbacks with a supportive team, participants gain self-esteem, and practice working successfully in a large group.

Groce Family Tree House

Located on Level 3, the tree house is a multi-level program area offering participants a unique space for a troop meeting, doing badge work or just exploring. Children must be supervised at all times.

Fran Styles Archery Range

Located on Level 3, the archery range can be used with a certified archery instructor.

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Location 3050 Las Palmas, Escondido, CA 92025

Located in the heart of Kit Carson Park, the Escondido Program Center offers a range of services to North County volunteers as well as an additional camping site for the council. Best suited for troop or group overnight and day camping, the building is winterized for beginning campers, and the grounds behind the building offers space to tent camp. The facility is secured through fencing and locked gates and is patrolled by the local police department.

The site offers a centrally heated wooden lodge with flush toilets and hot showers, inside fireplace, mattresses on floor, tables and chairs. Kitchen is equipped with a refrigerator; one electric stove top (no oven) and one small microwave oven. Cleaning supplies, rake, shovel, broom and mops are provided. A back porch with canvas sides is available for group use.

Before use, adults should perform a safety check that playground equipment is sound, and that loose-fill material on ground is evenly distributed.

Shared outdoor space includes a fire ring, barbecue and eight picnic tables for 56 people, playground, flagpole and amphitheater that seats 85. Archery equipment is also available for use on site.

Tent campers share indoor bathroom with cabin campers. A refrigerator, barbecue and two picnic tables are available for each of the three tent areas.

Parking

There is limited parking inside the fence of the program center. When this lot is full, cars may be parked in the large public parking lot adjoining the program center. Be sure to keep the gate locked at all times.

Activity Ideas

The San Diego Zoo Safari Park, the arboretum and hiking trails in Kit Carson Park, North County Fair Shopping Mall, the Ostrich Ranch, the San Pasqual Battlefield, Bates Nut Farm, hiking in the San Deiguito River Park, fishing or aquatic activities at Lake Hodges and Pinery Tree Farm, Escondido Park Rangers from the Lake Dixon Ranger Station can be contacted at (760) 839-4345 to give a nature talk.

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Location 4949 Pine Hills Road, Julian, CA 92036

Elevation 4,000 Feet

Camp Whispering Oaks is located in San Diego County near the mountain town of Julian. It is comprised of 58 acres of varying terrain in the Cuyamaca Mountains with cabin and tent camping facilities. Warm and dry during the summer, warm days and cool nights in the spring and fall; it can be cold and snowy during the winter. Camping here affords the opportunity to experience all four

seasons.

A lodge with a fireplace, dining tables and a full kitchen is located near the entrance of the facility. The lodge is available for program activity by troops; however, the kitchen must be additionally reserved. A paved play court is located just below the lodge. Additionally, an irrigated play field is available for program usage. Equipment for sports and games is available in the sports shed adjacent to the red ball field. A shared flagpole is located adjacent to the ball field. Playground structures are located near Engleman Oak and Live Oak. Adults must supervise girls’ use of playground. Before use, adults should perform a safety check that playground equipment is sound, and that loose-fill material on ground is evenly distributed. Seasonally, a small pond may be available for environmental activity; dependent upon rainfall. Program decks adjacent to tent site #1 are a great location for nature activities or stargazing.

An amphitheater able to seat 200 girls is available for ceremonies, campfires and performances. Smaller troop size fire rings are located in tent sites one and two. Camp Whispering Oaks shares a challenge course and archery range, trained facilitators are required for use.

Check In/Out

All users must check in and out with the on-duty camp ranger. The on-duty ranger can be contacted through the walkie-talkie box in each program shelter. She/he will give you keys if you need them and answer any questions about the site. The ranger does live on site so please respect his/her home and privacy.

Parking

There is a designated parking area at Camp Whispering Oaks. This area is located on the southeast side of the main road beyond the health facility. All vehicles must be backed into parking spaces for emergency evacuation. Vehicles may only be parked near cabins for loading/unloading and

emergency purposes.

Communication

Units are equipped with a walkie-talkie box that communicates with the portable walkie-talkies. You cannot call another unit’s built in walkie-talkie. A ranger will be available by walkie-talkie day or night.

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Location 4720 Boulder Creek Road, Julian, CA 92036

Elevation 3,800 Feet

Camp Winacka is located in San Diego County near the mountain town of Julian. It is comprised of 625 acres of varying terrain in the Cuyamaca Mountains with two small lakes, cabin and rustic camping facilities. Warm and dry during the summer, it can be cold and snowy during the winter.

The GEICO Reception Center

Located in the parking lot of camp; offers a place for troops and groups to meet up and rest before heading to their sleeping quarters. There are restrooms and camp maps located in this building. This is a great place for groups to check-in for encampments.

The lodge, located in the center of camp, is a covered and enclosed space with retractable canvas walls. It offers a fireplace, small stage, dining tables and a full, industrial-sized kitchen which is available with an additional reservation. There is a flagpole near the lodge for shared use. A flag and sashes are available.

A shared campfire ring seats 245 people and is located near the upper lake. Each unit site (except Oak Knoll and Meadow Vista) has a campfire ring for use of those troops assigned to the unit. An observation tower is located on the hill behind Morningside unit; the tower is a good hike destination. Picnic tables and port-a-potty are on site. Adults must supervise girls’ activities at the observation tower.

A beautiful tent site at lower lake is available for primitive tent camping. Picnic tables, a barbecue, fire ring, a port-a-potty and spaces for tents are provided. There is no water available on site.

Arrangements for keys must be made with on-site ranger. Parking is limited and several hundred feet from campsite.

Camp Winacka shares a challenge course and archery range, trained facilitators are required for use. Groups can explore nature in the Environmental Center. Canoeing and lake exploration is available at the lake located near the campfire ring.

Check In/Out

All users must check in and out with the on-duty camp ranger. The on-duty ranger is located at the GEICO Reception Center, and does live on-site so please respect his/her home privacy.

Luggage Service

A member of the property staff is on-duty from 2-8 p.m. on Friday and 8 a.m. to 2 p.m. on Sundays to transport your gear to Hilltop, Morningside, Hideaway or Rocky Ridge. Unload your cars into the bin marked for your area. Hand-pushed luggage carts are also available to transport gear. There is a limit of one truckload per troop or per unit for encampments.

Parking

Five paved areas plus two gravel overflow parking areas (70 spaces) are designated for parking; one at the main gate, one in front of the GEICO Reception Center, two close to Meadow Vista and one near the lodge. Vehicles must be backed into parking spaces. In order to minimize impact on the meadow, no private vehicles are allowed on dirt roads.

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Swimming Pool

Located at Camp Winacka, adjacent to the lodge. It’s available for use with proper supervision. See Safety Activity Checkpoints for the lifeguard and swim watcher ratios. Must be specifically reserved, keys can be picked up from the ranger. Pool is open June 1 thru the second weekend in October.

Challenge Course

A low - high ropes course is available for reservation Saturdays from 9 a.m. to 1 p.m. for Camp Whispering Oaks campers and Saturdays from 1 to 5 p.m. for Camp Winacka campers. Sundays are negotiable. Groups must use a certified ropes course instructor. A first aider and first aid kit must be present. Keys can be picked up from the ranger. See page 13 for more details.

Hiking

There are several hiking trails laid out for your enjoyment. Maps are available. All trails are clearly marked.

Dehr Creek Trail

This trail is a 9/10-mile loop trail. A trail map can be found at the reception center.

Lakes

Lower Lake is a delightful, serene hiking destination; a place to do nature study, write poetry or have a Girl Scouts Own. Upper Lake is near Camp Winacka’s campfire ring. Exploration of the shores can be a fun and educational activity. Because the water is not clear, swimming is not allowed in either lake.

Observation Tower

Located on the hill behind Monringside Unit, the tower is a good hike destination. A picnic table and port-a-potty are available on site. Adults must monitor all activities at the observation tower for safety purposes.

Environmental Center

Located behind the Oak Knoll unit. The environmental center offers outdoor space, program kits and ideas for exploring the natural setting of our property.

Sports Equipment and Play Field

Both a grass field and a hard court are available at Camp Whispering Oaks. The equipment is stored in a nearby shed, and is available based on the honor system. Please make a note on your

Property/Equipment Damage Report if the sports equipment gets damaged.

Water Play

Located at Camp Whispering Oaks, this area can be fun on a hot day! Misters in an open pavilion provide a great place for cooling down.

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All groups using Girl Scouts San Diego property are advised to have the following with them:

 Roster listing name, address and emergency contact information for all participants.

 Listing of all participants with known allergies/health conditions and activity restrictions, or other accommodations.

 Signed permission to seek emergency treatment for all minors.

Alcohol and Drugs

Alcohol is the most abused drug among youth in the United States. Alcoholic beverages are not permitted on Girl Scout owned or operated sites at Girl Scout-sponsored activities. Any ALL ADULT non-Girl Scout groups planning to serve alcohol must obtain written approval in advance. Recreational drugs of any kind are prohibited.

Animals

Site users and temporary staff may not bring dogs, cats or other pets onto council property with the exception of service animals. Pets belonging to full-time staff must be under control and on a 6’ leash whenever site users are present.

Earthquake

In the event of an earthquake, move quickly away from buildings, utility poles and power lines. Do not re-enter any building until permission is received from site staff or authorities. If you are inside during an earthquake, stand in a doorway or under a heavy piece of furniture such as a desk or bed. Stay away from windows. Cover your head and neck with your arms in a crouching position.

Electrical Storm

Lightning will seek tall objects, so stay away from lone trees, drinking fountains and hilltops. Seek shelter under a low clump of trees, in a building or automobile. Don’t hold a radio or cell phone, especially one with an antenna.

Downed power lines are extremely dangerous. Stay clear and don’t touch them. Do not touch a victim who is in contact with a downed power line. Contact the event director or property staff if there are any electrical problems. Do not try to put out an electrical fire with water. All sites are equipped with fire extinguishers.

Emergency Transportation

At least one vehicle in operational order must remain available at all times. This vehicle must not be used for other jobs and must always have enough fuel to reach primary emergency locations.

Evacuation

The event director must determine an emergency signal and designated meeting spot in advance, and communicate this information to all adults in pre-event materials. A typical signal is three long blasts of a car horn or air horn, repeated until everyone has gathered. A typical meeting place is a camp flag pole.

Upon hearing the emergency signal, each troop or unit will gather immediately and proceed together to the designated meeting spot. There, the event director or designated person will conduct a head count and communicate further instructions.

If it is necessary to immediately evacuate camp, campers will be loaded into every available vehicle and shuttled to a safety zone designated by the event director. Drivers may need to make more than one round trip. Other than medically necessary items, belongings are left behind. A practice

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Fire

If inside a building, pull the fire alarm immediately. If you are outside, send runners to sound the alarm. Report the size, location and nature of the fire to an adult in charge or the local authorities by calling 911. The adults in charge are responsible for conducting a fire drill with campers the first day of any program on Girl Scouts San Diego property.

Firearms, Hazardous Materials and Equipment

Firearms, air guns, weapons, ammunition or explosives are not allowed on council properties at any time. If you bring tools of any kind (power or hand), flammable liquids such as gasoline, paint thinner, etc., please notify council staff so materials can be in locked storage when not in use. These materials should be used only by individuals who are trained and experienced in their use.

First Aid Supplies and Equipment

Girl Scouts San Diego does not supply these items. All troops must supply their own first aid/CPR trained adult and first aid kit to camp. First aiders must be trained by a nationally recognized provider of training. See Volunteer Essentials Chapter 4 for requirements.

Food Safety

1. Food shall be stored in appropriate food storage areas. Food should not be stored on the floor. Food should be stored at a temperature range of 40-140 degrees Fahrenheit for as short a time as possible.

2. Smoking is not permitted in any food preparation or serving area.

3. Garbage containers in the kitchen and dining areas shall be kept covered except when in continuous use.

4. All dishes shall be scraped clear of food particles.

5. Dishes shall be washed using the three-sink method (hot soap water wash, hot clear water rinse, boiling water rinse or chemical disinfectant rinse). All dishes shall be air-dried. Clean and sanitize all food contact surfaces after each use.

6. All food service utensils shall be returned to the appropriate storage location to protect them from dust and contamination between uses. Only clean and sanitized utensils and equipment should be used for food preparation.

7. Temperature of refrigerators should be monitored daily and recorded on the chart posted. Temperatures should be no higher than 40 degrees Fahrenheit. Notify council staff of any problems.

8. The kitchen shall be cleaned according to instructions provided before leaving the site.

Intruders

Discuss with campers what to do if they see a stranger around camp: tell all adults. If an

intruder/stranger appears non-threatening, an adult should ask, “May I help you?” and direct them off-site if necessary. if they have camp business, the adult should contact staff or the encampment director for an escort.

Contact 911, staff, encampment director and/or facility manager immediately if a prowler is spotted. Care for children who are frightened by prowler (real or imagined) by listening to fears and reassuring them. Do not dismiss fears.

Kitchen Rules

Most kitchens have basic cooking utensils, pots and pans. Equipment may be used and should be washed, dried and stored appropriately. At Balboa there is no cooking of raw meat indoors per City of San Diego permitting regulations. A certified cook is required when cooking for large groups, consult resident camp specialist for information.

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Lost or Missing Camper

In the event a camper is missing, immediately notify the adult in charge. The adult in charge should have a communication plan to notify other adults as needed to look for the child, including in other groups, in sleeping bags, bathrooms, dining areas, etc.

Try to involve as few people as possible at first. Please try to keep all other campers together so more adults can search for the missing child. Any searchers under 18 should use the buddy system.

If camper is not found after 15 minutes, call 911. Notify a council representative at this time. Continue searching for lost camper. After emergency personnel arrive, council staff (or designated adult) should notify parents or guardians.

Complete an Accident/Incident report form documenting your procedures. Have all parties involved provided a written description of the search efforts and send to program manager by the next day.

Major Injuries and Accidents

If you are the adult or first aider at the scene:

1. Do not rush or panic. Count to ten and evaluate the overall situation.

2. Take charge. Be firm and clear with your instructions to campers. Use a calm tone of voice. 3. The adult with the highest level of certification is delegated the responsibility to aid injured

parties. Give priority attention to caring for the needs of the victim.

4. Delegate another adult to ensure safety of the other children by taking them away from the immediate scene and organizing singing, games and other activities.

5. If it is a large group event; contact the director and/or health supervisor as quickly as possible. 6. Once the director/health supervisor arrives at the scene, summarize the situation and answer

questions. That person will take charge.

7. Assign someone to call the council office to report a major emergency, (866) 361-2327; the answer service will assist you. Remain by the phone for a return call.

8. Be sure to accurately fill out the Accident/Incident report soon after the event. (See Necessary paperwork section for more information.) Report emergencies and “near misses” even if no injury resulted.

9. If contacted by the media, indicate as pleasantly as possible that the reporter must speak to the council spokesperson that can provide more complete and accurate information.

10. Make one phone call to the group’s in-town contact. 11. Assist in completing the Accident/Incident report.

Restricted Areas

Stay on marked trails and roads at all times to avoid falls, poison oak and to prevent erosion and disturbance to plant life. Stay out of buildings not assigned to your troop/group.

Sleeping Arrangements

Where beds are provided, they are placed to meet health department and fire marshal standards. In situations where mats are placed on the floor, please remember there is no head-to-head sleeping. All mats should be placed 30” apart with an aisle separating rows of mats. All participants must sleep in their own bed.

Smoking

Due to possible fire hazards, there are very limited smoking areas on our property. Information on designated smoking areas will be included in confirmation packets. It is never acceptable to smoke in the presence of Girl Scouts.

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Supervision

All troops or groups must provide their own qualified adult supervision of youth, according to ratios found in Volunteer Essentials and the Safety Activity Checkpoints.

Valuables and Belongings

Groups are discouraged from bringing valuables, including electronics, personal sports equipment, etc.

Waterfront Rules

Swimming is allowed only when the Camp Winacka pool is open and only under the supervision of an adult (18 years or older) holding current lifeguard certification and CPR and First Aid certifications. There will be one lifeguard (over 18 years of age) for every 25 swimmers. One adult (over 18 years old) watcher is required per every 10 swimmers. For 26-50 swimmers, one of the lifeguards must be an adult (the other can be 16 years or older). All waterfront personnel must be out of the water supervising swimmers.

Lifeguards are responsible for sharing Camp Winacka pool rules with all swimmers. Adults renting the pool are also responsible for going over swimming rules with minors prior to using the swimming pool. The buddy system should be used to account for swimmers. One head lifeguard will be in charge of all other lifeguards and watchers while at the swimming pool. Supervising staff should be familiar with emergency waterfront procedures.

Waterfront Emergencies

In the event of a serious accident (especially involving a head/neck injury or loss of consciousness) please clear swimming pool immediately. The lifeguard in charge will give instructions regarding emergency procedures. Call 911 immediately. Once the victim has been transported, you must complete an Accident/Incident report and submit to the program manager.

Weather & Hazardous Conditions

Renters are reminded they are renting exposed sites which are subject to changing weather conditions. The council reserves the right to cancel reservations due to hazardous site conditions, or other conditions beyond its control. In such cases, all fees will be refunded.

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Animals

Bats

If close indoor contact with bats is experienced during Girl Scout activity, Girl Scouts and volunteers should remove themselves from the space or building and notify camp staff for resolution. This may often mean opening doors and windows and turning off interior lights allowing the bat/s to exit the structure. If bats continue to enter the structure, the activity should be abandoned until an inspection can determine the route of entry and the deficiency corrected. If adult volunteers suspect bats living in buildings or camp structures, activities should be abandoned until an inspection determines otherwise or corrective action is taken.

If physical contact is made with bats the council should be notified as well as the County Health Department for future guidance. Depending on circumstances, medical attention or further evaluation may be needed. The bat/s in question should be captured if possible by camp staff for rabies testing by the County Health Department. Girl Scouts and adult volunteers should not attempt capture.

Bees

1. Remove the stinger if present. Scrape it out with a credit card or finger nail 2. Wash stings with soap and water

3. Apply an ice pack for five to fifteen minutes. Be careful not to freeze the skin 4. Treat swelling by elevating the swollen body part above the heart

If the victim begins to have any of the following symptoms CALL 9-1-1

 Difficulty breathing

 Swelling and itching about the eyes

 Massive rash

 Sense of uneasiness

 Dry hacking cough

 Sense of constriction in throat or chest

 Sneezing and wheezing

Mosquitoes

Wear long sleeves, long pants, socks and closed shoes. Use repellants on exposed skin when in an area where mosquitoes are present. Mosquitoes are most active at dusk and dawn, April through October. Wetlands and marshes are prime mosquito locations. Although mosquitoes can carry West Nile Virus, it is rare in San Diego and Imperial Counties. Please report any dead birds seen on trail or around camp to camp ranger.

Rattlesnakes

Most bites occur when people try to handle a snake. Snakes naturally defend themselves when cornered or surprised. They do not go out hunting for humans to bite! Never step or reach into holes, behind or under logs, etc., where you cannot see. Don’t walk barefoot where snakes are found, especially after dark. Snakes can be more easily seen on the trail than under brush. Stay on the trail! Hikers in front of the line should say “FREEZE!” and point at a snake on the trail to alert the other hikers.

If bitten:

1. Keep the victim calm

2. Transport to medical care as soon as possible

3. If bite is on an arm or leg, keep bitten area below level of heart 4. Do not apply a tourniquet

5. Do not apply ice or cool the wound 6. Do not attempt incision and suction

7. If bitten in a rural area, immobilize the bitten part and walk out slowly 8. Care for shock

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Ticks

They are not poisonous but can carry serious Illnesses. They are another good reason for staying on the trail, wearing long pants and long sleeved shirts. Girls should learn to look for ticks on their bodies and in their hair after hiking. When a tick does adhere itself to the skin, it can often be removed with a pair of tweezers. Grasp the head parts, use a slow, careful twisting motionbe careful not to squeeze the tick or cut off its head. After removal, wash well with soap and use an antiseptic. If the tick is deeply imbedded or any inflammation is present or develops, see a physician.

Common Illnesses

Dehydration is a common problem with young girls in the outdoors. Everyone needs to drink lots of

fluids. If it is warm, you need eight cups of water a day! Often headaches and stomachaches are the result of not enough water. Sodas do not substitute for water!

Heat Exhaustion is recognized when the perspiration is profuse, extreme weakness; skin pale and

clammy, temperature is usually normal. Wet and cool victim’s skin and remove victim from heat source. Drinking liquids often and moderately, light colored clothing and a hat, reducing activity in the heat of the day and avoiding direct sun will prevent heat exhaustion.

Heat Stroke is a breakdown of the body’s heat regulation mechanism and can be a life-threatening

condition. The victim will be flushed, have a hot face dry skin, have a temperature, headache and experience dizziness. Rapid treatment to cool the victim is essential. Cool the head and neck with water or ice packs. Have the victim rest in a cool place and drink cool liquids. Contact emergency medical personnel (911). If an air-conditioned car is available, place victim in car until help arrives.

Hypothermia occurs when the body loses more heat than it can generate and is a danger at

temperatures above freezing. Wet clothing can increase the danger by reducing the insulating value of clothing and by the cooling effect of water evaporation. Prevention is simple: adequate clothing and caution. The early symptoms include the victim feeling numb and sleepy, violent shivering and mental confusion. The treatment is to warm the victim until the body can begin producing its own heat.

Mountain Sickness may be experienced by some girls as their bodies adjust to higher elevations.

Avoid strenuous activity when you first arrive. Forced deep breathing, simple sugars such as candy, oranges or fruit juice and rest will help the victim overcome the headache and nausea.

Poison Oak is the toxic plant most often encountered by campers in Southern California. Prevention

is the best cure. Learn to identify the leaves of three that grow as a shrub or a vine. They are shiny green in summer, red in the fall. Plants produce clusters of white berries during the summer. The terminal leaflet is always joined to the two others by a stem.

The toxic sap can be carried on clothes, tools and pets and in smoke from burning plants. Wearing long pants and staying on established trails will help prevent direct skin contact. The poison center recommends the following treatment if exposed:

1. Wash all exposed skin surfaces with soap and cold water 2. Wash all clothes exposed before handling or wearing again 3. If a rash occurs, baking soda paste may relieve the itching

4. Hydrocortisone preparations now sold over the counter may give relief (troop first aiders should seek permission before using)

5. Do not use calamine lotion

6. Use wet soaks with tepid water for 20-30 minutes every two hours 7. If case is severe, seek medical help

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Poisonous Plants

Teach children never to put leaves, stems, bark, seed, nuts or berries from any plant into their mouths, unless they have been assured by a responsible adult that it is all right to do so. Remember that any plant may cause unexpected reactions in certain individuals. Keep the poison center

emergency, 24-hour hotline number readily available, (800) 876-4766.

Stinging Nettle is occasionally encountered by campers. It leaves a stinging rash that’s painful but

temporary. Nettles are covered with stinging hairs and have greenish flowers. Cool compresses will help relieve the pain.

Sunburn can cause serious health problems. The best care is prevention! Girls should be

encouraged to bring, and use, their own sunscreen. Be careful about using someone else’s sunscreen; there may be an allergic reaction. If sunburned, cool the burn with water and protect it from further damage by staying out of the sun.

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

Activity Approval Form (PGO-023AW)



Event Approval Checklist (PG-1581)



Accident Report Form (PGO-0016W)

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35 Troop #:

Service Unit:

# Girls:

# Female adults: # Male adults:

Program age level: (circle all that apply) D B J C S A

Dates: to: Location:

Activity type/s

from list below: Total cost of activity: $

Activities requiring approval (list in “Activity Type/s” box above). View Safety Activity Checkpoints at www.sdgirlscouts.org/safety. Archery

Backpacking Bicycling Canoeing Caving

Challenge Courses (includes Zip lining)

Climbing or Rappelling

Contract over $500 Requiring Signature Cross-Country Skiing

Downhill Skiing or Snowboarding Fencing

Group Camping (cabin, home or lodge)

Group Camping (tent)

Horseback Riding Ice Skating

In-Line Skating or Roller Skating Kayaking

Out of Council Area Outdoor Cooking Row boating Sailing SCUBA Diving Skateboarding

Sledding, Tobogganing or Show Tubing Snorkeling

Snowshoeing Surfing Swimming

Travel (hotels, hostels, planes, etc.) See Let’s Go!

Trip/Travel Camping (2+ nights/locations)

Tubing (floating down a river)

Waterskiing or Wakeboarding White-Water Rafting Windsurfing Other:

Average participant’s skill level:  Beginner  Intermediate  Experienced

As the adult responsible, I confirm that I have reviewed Volunteer Essentials Chapter 4: Safety Wise 2011.  Yes  No As the adult responsible, I confirm that I have reviewed all the relevant Safety Activity Checkpoints.  Yes  No The instructor/participant ratios identified in Safety Activity Checkpoints for the activity(s) are met.  Yes  No The activity is appropriate to the girls’ skill level, their experience, and their physical and emotional condition. .  Yes  No Describe any specialized clothing or equipment being used (helmets, personal flotation devices, skis, boots with 1/2 heel, etc.)

Key identified risks and safety precautions planned to minimize those risks: (feel free to attach additional information as needed)

Health histories are required for all troop activities. Do the Safety Activity Checkpoints also require health exams?  Yes  No Have you collected them for all participants?  Yes  No

Evidence of liability insurance may be required. Check with the AC to see if a current Certificate of Insurance is on file with the council, for any vendors or outfitters you are using. If not, have you arranged for one to be sent to the council? (see www.sdgirlscouts.org/insurance for information).

 Yes  No

Your event may require additional insurance if you will leave Council boundaries, includes non-Girl Scout members, or lasts more than two nights. Coverage and information may be obtained at www.sdgirlscouts.org/insurance.

If first aider, lifeguard, certified instructor, program consultant, camping qualified adult, etc. will be utilized, list their person and briefly describe their qualifications, certification dates, documented experience, etc. Check Safety Activity Checkpoints and Volunteer Essentials Chapter 4: Safety Wise for requirements.

Person Certification/training/expertise

(CPR, first aid, Let’s Camp, Backpack instructor, Troop Tripping, etc.) Date

 Expires  Completed  Expires  Completed  Expires  Completed I have attached a copy of the following:

 Permission Form (mandatory)

 Copy of request for additional insurance (if required)

 Unsigned special agreements/contracts requiring a signature (bus, site use, waiver, vehicle lease, ski package, etc.) Do not sign any agreements/contracts before obtaining Activity Consultant approval.

 Itinerary for advanced trips that cannot be fully described above. Include lodging and phone for each day and travel schedule (bus, train, plane, driving).

Submitted by: Date:

Phone: ( ) Email:

Activity Consultant Approval: Date:

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Instructions for Completion

The Activity Approval Form is a tool for outlining and researching appropriate activity planning for the troop or

group. It documents communication with – and approval from – your Service Unit Activity Consultant (AC) that your troop or group is following Girl Scout safety regulations for activities.

Approval Process: submit this form and a copy of one completed permission slip to your AC at least one month

prior to activity. Keep a copy of the form for your records. Do not mail this form to the council offices. Notify your AC if there is any change to previously submitted Activity Approval or Permission forms.

To submit via hard copy: complete form and submit to your AC in person or by mail

To submit electronically: download form from website, complete and save on your computer, email to your AC.

Service Unit Activity Consultant (AC) reviews the activities of the troops in the service unit. This person is a

safety advisor who may consult council staff to answer your unique safety questions. Your AC keeps copies of permission forms and tracks adult training records to help verify that your troop has the necessary experience, progression and training to participate in chosen activities. The AC will keep your Activity Approval and notify you if the activity is approved or not.

Training responsibilities can be shared within a troop, but the appropriately trained adult needs to be present.

Higher trainings than those listed here may be required. Follow the guidelines in Safety Activity Checkpoints (SAC, found at www.sdgirlscouts.org/safety).

If no Safety Activity Checkpoints are listed for your activity, contact the adult learning manager, (619) 610-0814.

Local field trip

 Permission Forms (sample copy sent to AC)

 First Aid and CPR trained adult as noted in SAC

 No activity Approval needed (unless any specific activities require approval—see list on reverse)

Day Trip: Out of Council

 Permission Forms

 Activity Approval

 First Aid and CPR trained adult

 Additional Insurance is required (see www.sdgirlscouts.org/insurance)

Overnights/Sleepovers

 Let’s Camp trained adult (if girls do not cook)

 Let’s Cook trained adult (if girls cook)

Encampments (food and activities provided)

 Let’s Camp trained adult

Tent Camping

 Let’s Camp trained adult

 Let’s Cook trained adult

 Let’s Tent trained adult

Overnight: Out of Council

 Activity Approval (check “Out of Council” and appropriate “Group Camping” or “Travel” topics)

 Let’s Camp trained adult (if girls camping, Let’s Cook and Let’s Tent may be required)

 Additional Insurance is required (see www.sdgirlscouts.org/insurance)

Trips and Travel

 Consult the council booklet Let’s go! for Trip and Travel planning, training and other requirements. Contact your AC or outdoor education specialist at (619) 610-0814.

 See Global Travel Toolkit resources at http://www.girlscouts.org/forgirls/travel/

 Extended trips of over 3 nights or involving air travel should begin the approval process 12 months prior to departure, 18 months for international trips.

Signed Agreements and Contracts

 A council-designated representative’s signature is needed if the wording “Girl Scouts” is used in any of these documents.

 Troop adults have the authority to sign

agreements for use of facilities or activities if the total amount of the contract is $500 or less. Council approval is required for any contract more than $500.

SS:mlm PGO-0023AW 6/4/12