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Active Participation of Residents/Fellows in Patient Care


Academic year: 2021

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Active Participation of Fellows in Patient Care Page 1

Active Participation of Residents/Fellows in Patient Care

Document Owner: Lawson, Louise Version: 2

Effective Date: 08/20/2012 Revision Date: 08/20/2015 Approvers: Goble, Jonathan; Smirz, Lynda; Keene, Jack; Leland, James Department: Medical Staff Office



To delegate the rules under which Residents/Fellows can practice at Indiana University Health North Hospital (IU HEALTH NORTH HOSPITAL).



All Residents/Fellows (Physicians and Allied Health Professionals – AHP), Physicians.



Accredited Program: A Medical School or Osteopathic Program that is accredited by the Accreditation Council for Graduate Medical Education (ACGME) or American Osteopathic Association (AOA).

Credentialed Fellow: Upon the completion of his or her residency program, a Fellow that has gone through the Indiana University Health North Hospital credentialing process for the purpose of performing procedures that he or she has been determined to be clinically competent.

Fellow: A graduate of a medical school or Doctor of Osteopathy School and holding an unrestricted license to practice medicine as an M. D. or D. O. in the State of Indiana that is admitted to a Fellowship program.

Program Letter of Agreement (PLA): A formal letter of agreement

between the Graduate Medical Education Office, signed by the Director of an accredited school and specific program Section Chief and/or Indiana

University Health North Hospital Section Chief or Executive Officer defining the specific terms and conditions of the program in accord with the hospital mission.

Resident: A physician admitted into a Residency program with a Resident License.


Active Participation of Fellows in Patient Care Page 2 1. The intent of the Teaching Program at IU HEALTH NORTH HOSPITAL

is to provide Residents/Fellows with an opportunity to augment previous experience in clinical and basic science areas in preparation for his/her chosen career. This program will enable the individual to observe the practice of medicine in its various forms in a community setting. 2. Residents must always work under the direct supervision of their

preceptor/supervising physician/AHP who is a member in good standing of IU HEALTH NORTH HOSPITAL.

Anyone in an accredited or non-accredited Fellowship training program cannot apply for full privileges at IU HEALTH NORTH HOSPITAL. Fellows can opt for either of the privilege pathways as outlined below: a. Fellows can complete the short application form associated with

this policy (Attachment A). These fellows must always work under the direct supervision of their preceptor/supervising physician/AHP who is a member in good standing of the IU HEALTH NORTH HOSPITAL or AHP staff.

b. Fellows can complete the form described in 2-a. above and complete a standard, full initial application form for privileges at IU HEALTH NORTH HOSPITAL. These Fellows can apply for all privileges which would be appropriate for, associated with, and applicable to his/her completed residency training, exclusive of those privileges which would be associated with his/her Fellowship training program. For the area/areas of clinical practice

associated with his/her Fellowship,the Credentialed Fellow can participate in patient care at IU HEALTH NORTH

HOSPITALonly under the direct supervision of their

preceptor/supervising physician/AHPwho is a member in good standing of the IU HEALTH NORTH HOSPITAL Medical or AHP staff.

3. With preceptor oversight, the program will allow the Resident/Fellow to participate in the care and treatment of ambulatory and acute problems. a. The IU HEALTH NORTH HOSPITAL program allows

Residents/Fellows from an approved teaching program to participate in the following:

- the history and physical examination process,

- writing orders and progress notes,

- proposing treatment plans,


Active Participation of Fellows in Patient Care Page 3

- diagnosis of surgical problems and diseases,

- pre- and post-operative care,

- assisting in surgery,

- discharge summaries.

b. The Residents will participate in all aspects of patient care under the direction of an IU HEALTH NORTH HOSPITAL Medical or AHP staff member acting as Preceptor and/or his/her designee. When functioning as a Fellow, he/she will practice within the scope of clinical practice under which the Fellow is being trained. 4. Active participation by Residents/Fellows, whether hands-on or

documentation in the medical record, may be permitted under the general supervision of IU HEALTH NORTH HOSPITAL physicians/AHPs acting as Preceptors. Preceptors will provide personal oversight to assure the Resident/Fellow meets acceptable standards of practice. Fellows who are approved as medical staff members may independently exercise those limited privileges granted pursuant to the medical staff application process; however, such privileges shall never permit unsupervised practice in areas for which the Fellow is receiving fellowship training. 5. Documentation for any services provided with the participation of a

Resident/Fellow should properly reflect the teaching physician’s participation in the service provided.

a. Documentation may be through the Resident/Fellow’s dictated note and/or the teaching physician’s personally written or dictated note for the encounter. The teaching physician shall personally document his/her participation in the service, if personal

documentation is required by the Centers for Medicare &Medicaid Services (CMS) teaching physician guidelines, by documenting to the level required by the CMS rules and regulations related to teaching physicians for the particular type of service provided. b. The teaching attending of record for each patient encounter shall sign off on the Resident’s/Fellow’s electronic note within one week of the note’s generation.

This policy applies to all patient encounters regardless of payer, and applies to all providers in all settings. All Residents/Fellows must be supervised by teaching physicians with adequate documentation for services that are billed by the teaching physician. To reasonably assure compliance with regulatory requirements, the chart documentation pertaining to Resident/Fellow

supervision is subject to periodic audits by the Medical Staff Office. Any problems identified will be brought to the attention of the appropriate Section Chair.


Active Participation of Fellows in Patient Care Page 4



1. Fellows opting for the pathway described in IV 2-b above shall follow all steps and requirements applicable to individuals seeking membership on the medical staff (refer to policy on Appointment/Reappointment to Medical Staff)

2. With regard to Residents and all Fellows, regardless which pathway they choose, the following shall also apply:

IU HEALTH NORTH HOSPITAL physicians/AHPs acting as Preceptors of an accredited school of medicine or an accredited Resident/Fellowship program shall provide documentation of their association on an annual basis to the Medical Staff Office.

The Preceptor has both an ethical and a legal responsibility for the care of the individual patient and for the initial and ongoing supervision the Resident(s)/Fellow(s) involved in the care of a patient.

3. The affiliate School of Medicine or the Indiana University School of Medicine, will provide Indiana University Health North Hospital with a Program Letter of Agreement (PLA) for appropriate review and signature. 4. Resident/Fellows will complete and file with the Medical Staff Office a

“Participation in Patient Care Form” no later than five (5) business days prior to the first day of instruction at IU HEALTH NORTH HOSPITAL. This form shall be cosigned by the IU HEALTH NORTH HOSPITAL Preceptor or their designee (Attachment A).

a. Resident/Fellows will be required to provide the following with the Participation in Patient Care form:

1) A copy of their medical license

2) Malpractice insurance coverage information 3) Health evaluation status/immunization record

4) Proof of current TB testing or questionnaire (must also provide updates annually if applicable)

5) Proof of current flu vaccination if applicable at time of application (must also provide updates annually if applicable)

6) Fellows must provide scope of fellowship documentation


Active Participation of Fellows in Patient Care Page 5 b. Residents/Fellows will also be required to complete an online

abbreviated orientation session prior to any participation in patient care at IU Health North Hospital. Arrangements may be made through Medical Staff Services. During orientation

Residents/Fellows will receive an FPPE card that they are required to return to the Medical Staff Office when they have completed the current rotation at Indiana University Health North Hospital.

c. Residents/Fellows shall identify themselves whenever seeing patients. Appropriate identification badges from IU HEALTH NORTH HOSPITAL must be worn at all times. Patients have the right to refuse treatment that involves participation by


d. Information regarding Resident/Fellow affiliations will be available on the IU HEALTH NORTH HOSPITALPULSE page or by contacting the IU HEALTH NORTH HOSPITAL Medical Staff Office.


Evidence Based / References




Credentials Committee

Medical Executive Committee


Approval Body

Medical Executive Committee Board of Managers


Active Participation of Fellows in Patient Care Page 6


Approval Signatures

__________________________________ _______________________

James Leland, MD, Chairman Date

Credentials Committee

_____________________________________________ ___________________________

Jack Keene, MD, President, Medical Staff Date Chair, Medical Executive Committee

_________________________________ _______________________

Lynda Smirz, MD MBA Date

Chief Medical Officer and Vice President Surgical Services

__________________________________ _______________________ Jonathan R. Goble, MHA, MBA, FACHE Date


Active Participation of Fellows in Patient Care Page 7 ATTACHMENT A

Participation in Patient Care

______ Resident ______ Fellow (Please check one.)

As a Resident/Fellow of_______________________________________________ (Institution)

I will be participating in clinical practice at IU HEALTH NORTH HOSPITAL under the preceptorship of: (List all preceptors please.)

________________________________________________________________________ ________________________________________________________________________

From ____________________________ Through _______________________________.

As such, I agree to abide by the IU HEALTH NORTH HOSPTAL policy regarding Residents and/or Fellows as stated in the Medical Staff Policy Manual.

Residents and/or Fellows must provide:

• Fellows only must provide scope of fellowship documentation

• Copy of medical license

• Health evaluation status/immunization record

• Proof of current PPD with request and annually if applicable

• Proof of malpractice/Certificate of Insurance**

• Proof of current Flu shot with request and annually if applicable

**Unless Resident/Fellow is covered by the Trustees of Indiana University, IUMC affiliation agreement Certificate of Insurance.

It is the responsibility of the graduate program to maintain currency of Resident/Fellow information.

_________________________________________________ ________________________ Participant Signature Date

_________________________________________________ _________________________

Participant Name DOB

______________________________________________________________________________ Home Address


__________________ ______________________ _____________________________________

SSN Office Phone Pager and Home/Cell

Preceptor Signature Date

Return form and required attachments to the MEDICAL STAFF OFFICE no later than five ( 5 ) business days prior to the first day of instruction at IU Health North Hospital, Attn: Medical Staff Office Ste. B106B, 11700 N. Meridian St., Carmel, IN 46032

Fax: 317-688-2873 Email: iuhnhmedstaff@iuhealth.org If questions phone: 317-688-2810

Received in MSO by: _________________________________________ Date: _____________


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