Corbin Ball, CSP, CMP
Corbin Ball Associates
#sgmp @corbinball
© Corbin Ball AssociatesCourse Notes: www.corbinball.com/assets/virtual-sgmp.pdf
Definition and benefits
Types of virtual meetings & pricing
Suggestions to optimize
Conducting live meetings or
presentations over the internet.
--
Wikipedia
Conference calls
Instant messaging
Web collaboration / Web conferencing
Wikis
Virtual tradeshows
3D environments
Web casts
Video conferencing
Telepresence
Types of Virtual Meetings
Types of Virtual Meetings
Low costs
Avoid travel hassles
Environmentally friendly
No catering or AV fees
Easily recorded
Global reach
24/7
Virtual Meetings: Why?
Virtual Meetings: Why?
An event that combines both
face-to-face and virtual experience for
local and remote attendees.
Greater reach
Ability to engage remote
audiences
Great impact
Hybrid meeting: Why?
Hybrid meeting: Why?
50% of planners reported that
cannibalization was a top concern.
60% said attendance did not change
with a hybrid meeting.
88% reported no negative change in
future meetings.
Cannibalization is a myth:
Cannibalization is a myth:
MPI Hybrid Meeting Survey Sept.,2012, 1,800 participants
Why did you attend virtually?
(Why did you stay home instead of traveling?
MPI Hybrid Meeting Survey Sept.,2012, 1,800 participants
1. Travel budget 55%
2. Can’t be out of the office 50%
3. Cost of event 45%
4. Not enough lead time to plan to attend 25%
5. I chose to watch the recording later 20%
6. I prefer to attend virtually 15%
Web Conferencing & Webinars
gotomeeting.com
livemeeting.com
webex.com
adobe.com
join.me
anymeeting.com
icohere.com
Audio/Video
(VoIP)
Messaging
and chat
Polling and
Surveys
Slides
Desktop sharing
White board w/
annotation
Web pages
Time savings (reduced travel to meetings)
Hard cost savings (air, hotel, meals, AV,
room rental)
Fast (ad hoc -- anytime, anywhere)
GoToMeeting:
$49/month, up to15 participants $99/month, 1000 participants WebEx
Free to $89/month (100 people)
Join.Me Free - $19/month
Anymeeting.com Free (ad supported), $69.00/mo. 200 pax no ads iCohere: $7,350/year for 50 enabled users (NFP) -15 modules
Be time sensitive.
Keep it short (30-45 minutes recommended max.)
Use interactivity and enthusiasm.
Use a moderator w/ 20+ attendees.
Turn of the phones – “Do not disturb.”
Test EVERYTHING! – A test run is vital!
secondlife.com
venuegen.com
digitell.com
Second Life:
Basic Software and Avatar: Free
512 square meters: $5/month
Region (6l5,536 sqm) $195/month
Virtual Beginnings Conference Center (Digitell)
One Time Event:
$5,000-25,000 depending on users, customization,
exhibit hall
Purchased conference center/exhibit hall:
$15,000-40,000
VenueGen:
Individual: $49/mo (5 users)-$599/mo (60 attendees)
Enterprise$2275/mo (200 hosts – unlimited attendees
Single events: $1,500/day
INXPO / Unisfair:
Pricing starts at $15,000 for small
events, but many cost as much
as $100,000.
Broadcasting audio or video content over the
internet
Live or on demand
Uses streaming media
Has become very reliable
livestream.com
sonicfoundry.com
rolandsystemsgroup.com
Video Conferencing
skype.com
plus.google.com
lifesize.com
Start with specific goals and agenda.
Appoint a facilitator (traffic cop).
Test everything! Allow practice runs.
Avoid bright colors or loud/busy prints.
Speak clearly toward the microphone (no shouting).
Look at the camera when speaking.
Restrict movement when speaking.
Mute microphone when not in use.
Be quiet (side conversations, phones, paper, chairs).
Have a backup plan.
Skype and Google+ : Free
LifeSize Express (HD):
$6,000
LifeSize Room (HD):
$9,000-$40,000
polycom.com
hp.com/halo
cisco.com/telepresence
dvetelepresence.com
teleportec.com
Telesuite: $78,500 and up
Cisco Telepresence: $300,000
Rental Rooms: $299-$899/hour
HP Halo: $349,000
LifeSize: $6,000-$40,000
DVE: $150,000 and up
Teleportec: $30,000 per installation
Rental rooms (limited): $400/hour
Course Notes:
www.corbinball.com/assets/virtual-sgmp.pdf
Corbin’s Favorites File
www.corbinball.com/bookmarks
Corbin’s Article Database
www.corbinball.com/art
Corbin’s TechTalk Newsletter
www.corbinball.com/techtalk
Thank you!
Course Notes:
www.corbinball.com/assets/virtual-sgmp.pdf
Contact me @:
Web:
www.corbinball.com
Newsletter:
www.corbinball.com/techtalk
Blog:
corbinball.wordpress.com
Email:
corbin@corbinball.com
Facebook:
facebook.com/corbin.ball
Twitter:
twitter.com/corbinball
LinkedIn:
linkedin.com/in/corbinball
Skype & AIM:
corbinball
© Corbin Ball Associates
Corbin Ball, CMP is an international speaker, consultant and writer helping clients worldwide use technology to save time and improve productivity. With 20 years of experience running international technology meetings, he now is a highly acclaimed speaker with the ability to make complex subjects understandable and fun. His articles have appeared in hundreds of national and international publications and has been quote in the New York Times, the Wall Street Journal, USA Today, US News and World Report and several other publications. Corbin serves or has served on many hotel, corporate and association boards. He is the only person to receive both MPI’s International Supplier of the Year and MPI’s International Chapter Leader of the Year awards. Corbin has been named in 2012 as one of "The 25 Most Influential People in the Meetings Industry" by Successful Meetings Magazine, the 5th
time he has received this award.
Corbin Ball Associates 506 14th Street Bellingham, WA 98225 Phone: +1.360.734.8756 Email: corbin@corbinball.com Web: www.corbinball.com
