ISSUER: Bill W. Sanderson, Executive Director Curriculum and Instruction
Stephen Koffman, LCSW, Director Office of Extended Learning and Support
PURPOSE: The purpose of this Reference Guide is to provide information and guidance for
the SFUSD Online Learning Courses, Spring 2014 offered to students.
I. Background
a. State and District guidelines for high school graduation require students to complete 230
course credits, meet the “a – g” requirements and pass the California High School Exit Exam (CAHSEE) English Language Arts and Mathematics.
b. The Office of Extended Learning and Support (ExLS) is funded by the Public Education
Enrichment Fund (PEEF) to provide all students residing in San Francisco alternative and supplemental credit/earning options to ensure graduation and prepare for college and career.
c. Edgenuity, Cyber High and Odysseyware are all funded by PEEF. Schools should not
charge students for participation in these online program.
d. Edgenuity and Cyber High are the online learning vendors adopted by SFUSD. Select a-g
approved courses as well as additional courses required for graduation are available for online instruction and consist of the entire course. ATTACHMENT A-1
e. Cyberhigh courses are NOT approved by the National Collegiate Athletic Association
(NCAA). Select Edgenuity courses are NCAA approved, however schools are required to go through the NCAA approval process for their own courses/curriculum to assure that they meet the NCAA standards. ATTACHMENT A-2
f. Online course offerings have been established as an option for credit recovery/earning for
current SFUSD students. This program is offered to all students who need to retake a course,need additional credits to graduate on time, or have not had the opportunity to take a graduation requirement.
g. English Language Learner students in the 10th, 11th, and 12th grade who have not had the
opportunity to take a graduation requirement may enroll.
h. Only “D” and “F” grades may be repeated.
dependent on prior approval of their school site counselor, course availability and parent permission.
j. For assistance, please contact:
Linda Sawamoto, Online Learning Coordinator
sawamotol@sfusd.edu
Tel: 415.379.7760 Fax: 415.379.9027
II. Instructional Program- Online Learning Options and Criteria
a. Credit Recovery is available for students who need to “recover” required course credit(s)
in order to graduate on time.
i. Credit recovery/earning online courses will be offered at all SFUSD High
Schools. ATTACHMENT B
1. May be offered through the school day, extended day, evening, summer
program, ExCEL Afterschool Program and/or independent study with contract.
ATTACHMENT I-4
ii. Credit recovery/earning online courses are for the following students who:
1. Need to make up credits to meet the a-g requirements.(grade of “F” in
original course)
2. Want to “retake” the course for a better grade. (grade of “D” in original
course)
3. Are English Language Learners in need of remediation or who have not
had the opportunity to complete a graduation requirement.
iii. The criteria/priority for credit recovery/earning enrollment are as follows:
1. 12th grade students (class of 2014) who received a D or F in any required
course to graduate.
2. 11th grade students (class of 2015) who received a D or F in any required
course to graduate.
3. 10th, 11th, or 12th grade ELL students who have not have the opportunity to
take a graduation requirement.
4. 10th grade students (class of 2016) who received a D or F in any required
course to graduate
b. Test Preparation is available for students who would like to prepare online for the
CAHSEE, SAT, and/or ACT.
i. May be offered through the school day, evening, summer program, ExCEL
Afterschool Program and/or independent study as available. ATTACHMENT I-4
c. Enrichment is available for students based on space available and who have prior
approval from their counselor and parent.
III. Schedules and Credits
a. Schedule ATTACHMENT C
i. Registration for online courses will be on-going from January 6, 2014 to
April 23, 2014.
ii. Online courses will be in session from January6, 2014 to May 14, 2014.
b. Concurrent students can only take 2 courses (10 units) at a time.
c. Online grades/credits are issued at the end of each semester.
i. Variable credits may only be issued through alternative programs (Downtown,
Independence, Ida B. Wells, Log Cabin, Woodside) at the end of each semester.
ii. Online courses may be transferred between SFUSD schools for students to
complete their course within the semester.
Contact: Linda Sawamoto, Online Learning Coordinator sawamotol@sfusd.edu
Tel: 415.379.7760 Fax: 415.379.9027
IV. Student Application and Parent Notification
a. Lists of students eligible for credit recovery/earning will be sent to school counselors and
posted to the SFUSD intranet. (TBD)
b. The Spring 2014 Online Course Registration form serves as the parent notification and will be available at the local school sites through school counselors. ATTACHMENT D c. The Spring 2014Online Course Registration form will be advertised through SFUSD
website and site School Loop. http://www.sfusd.edu/creditrecovery
d. Flyers will be provided in multiple languages for advertisement at the local school site
and posted at http://www.sfusd.edu/creditrecovery. In addition, the local school site
principal or designee will be responsible for advertising the Spring 2014 online course option. ATTACHMENT E
V. Enrollment and Grades
a. The enrollment process for the Spring 2014 Credit Recovery/Earning Online Course
registration is an integral part of ensuring students receive the support that is needed. It is
the responsibility of the SFUSD home school counselorto: ATTACHMENT F-1
i. Identify students in need of credit recovery/earning (List will be provided by the
Extended Learning and Support office).
ii. Counsel students in need of credit recovery/earning that includes meeting in
person with identified students.
iii. Select classes and fill out the Spring 2014 Credit Recovery/Earning Online
Course Registration form.
iv. Enter into SYNERGY the online course placeholder code of ONLN000
(“ONL-zero-zero-zero”). ATTACHMENT F-2
selected online school site. ATTACHMENT G
vii. Make a copy of the registration for site record keeping.
viii. A week before the end of the semester, ensure final grades list is received from
the Academic Liaison.
ix. It is the responsibility of the Home School Counselor to ensure final grades and
credits are entered into the student course history in Synergy correctly. ATTACHMENTS F-1, F-3, F-4
x. For further information contact: Nelson Paw, Head Counselor
Extended Learning and Support
pawn@sfusd.edu
Tel: 415.379.7760 Fax: 415.379.9027
b. Charter and Private School Student Enrollment
i. It is the responsibility of the charter school counselor to contact the SFUSD
Online Coordinator. Other responsibilities include:
1. Counseling students in need of credit recovery/earning that includes
meeting in person with identified students.
2. Informing students that a parent signature is required.
3. Making a copy of the registration for site record keeping.
4. Faxing a copy to the Extended Learning and Support Office
(415.379.9027).
5. Receiving an e-mail confirmation from the SFUSD Online Coordinator for
the location of the student’s online school site.
6. Informing the student to bring the signed registration and Emergency Card
to the student’s confirmed online school site. ATTACHMENT G
ii. At the end of each semester the counselor will:
1. Receive a final course completion report from the SFUSD Online
Coordinator.
2. Ensure final grades and credits are entered for the student transcript.
VI. Staffing Procedures
a. For those schools that have ExCEL Afterschool Program grants, the ExCEL Academic
Liaison can serve as the Online Academic Liaison. If the ExCEL Academic Liaison is a certificated teacher, s/he can serve as the Teacher of Record. The ExCEL Site
Coordinator may also serve as the Online Academic Liaison.
b. For those schools without the ExCEl Afterschool Program, the Office of Extended
Learning and Support will work with the school to assess its classroom needs and funding to help support online learning at their site.
online learning and provides direct technical support and academic assistance to the students enrolled in the on-line program. The Academic Liaison tracks and monitors the student progression for course completion to ensure the credit and grade is awarded at the completion of the on-line course. In addition to the Teacher of Record responsibilities, the Academic Liaison responsibilities include: ATTACHMENT H
i. Instruction aligned with the California Common Core Standards.
ii. Collaborating with the District Online Coordinator
1. Faxing a copy of the Online Course Registration form to the Extended
Learning and Support Office (fax) 415.379.9027, by 2:00 pm the day after student has been enrolled in an online course.
2. Maintaining an updated list of students who are active in online courses.
3. Notifying with the District Online Coordinator of inactivated courses for
individual students.
iii. Ensuring appropriate paperwork is completed by each student (registration,
emergency form, agreement)
iv. Monitoring of online learning courses of students
a. Assigning New Course(s)
b. Editing Student Options
c. Editing Start and Target Dates
d. Disabling Course(s)
e. Editing student records
f. Editing Student Course Options (Under School Courses)
g. Deactivating inactive students from course.
h. Adding, Setting, & Editing Teacher Information.
v. Communicating with team members.
a. Confirming and updating final grades.
b. Ensuring student final grade/credits are communicated to the counselor
for Synergy input.
vi. Maintaining supplies (headphones)
d. The Teacher of Record (TOR)* must be a certificated teacher employed by SFUSD. The
course will appear on the pupil’s class schedule. For those schools with an ExCEL Afterschool Program, if the Academic Liaison is a certificated teacher, s/he may serve as the TOR.
e. The TOR is responsible for: ATTACHMENT H
i. Changing his/her own password.
ii. Assisting and monitoring the pupil’s progress.
iii. Reviewing any final exam or project that would need to be graded.
iv. Correcting assignments that would need to be graded.
v. Adding retakes/resetting assignments.
vi. Confirming and changing grades.
vii. Collaborating with school personnel and administrators to support the on-line program.
a. There were two mandatory professional developments for Academic Liaisons and
teachers on policies, procedures, Edgenuity, and Synergy requirements in October 2013.
b. Ongoing training will be available as needed by sites. Please contact the Online
Learning Coordinator.
VIII. Supplies
a. The Office of Extended Learning and Support will provide each school with an initial
supply of 24 headphones for use with the online program. The Academic Liaison will be the manager of the headphones.
IX. Emergency Cards and Emergency Plan
a. Academic Liaisons will be responsible for ensuring every student has an emergency card
on file. ATTACHMENT G
b. Academic Liaisons will be familiar with and be able to implement the school emergency
procedures.
X. Student Attendance and Expectation ATTACHMENTS I-1 through I-5
a. Each site will have a Student Online Learning Agreement/Expectation consisting of:
i. Attendance/Time requirement
ii. Course expectations
iii. Behavior expectations
XI. Attendance Accounting and Documentation
a. It is the responsibility of the Academic Liaison to maintain records in regards to:
i. Enrollment
ii. All classes are balanced and enrollment is maximized.
iii. Attendance
iv. Grades/credits
A-1 SFUSD Online Learning Courses
A-2 SFUSD Online Learning Course Description-Edgenuity
A-3 NCAA Information
B Online Site Contacts
C Spring 2014 Calendar
D SFUSD Online Learning Registration Form
E-1 Online Option for Credit Recovery/Earning Flyers -English
E-2 Online Option for Credit Recovery/Earning Flyers-Spanish
E-3 Online Option for Credit Recovery/Earning Flyers-Chinese
F-1 Counselor Responsibilities
F-2 Synergy Instructions: Adding a Class Section to Student Schedule
F-3 Transfer Transcript Translation
F-4 Synergy Instructions: Adding Courses to Student History
G Emergency Form/Medical Information Card
H-1 Academic Liaison and Teacher of Record
H-2 Online Learning Course Enrollment Procedures-Academic Liaison
I-1 Online Learning Usage Agreement: Sample 1 Student Usage Agreement
I-2 Online Usage Agreement: Sample 2 Welcome to Online Learning
I-3 Online Usage Agreement: Sample 3 Balboa Online Agreement
I-4 Online Usage Agreement: Sample 4 Galileo
I-5 Online Usage Agreement: Sample 5 SFUSD Site Independent Study Agreement
I-6 Online Variable Credit Sample 6: Alternative Sites for Variable Credit
J-1 Q and A for Family/Student
J-2 Q and A for Site/Teacher
