DATA
PROTECTION
ARCHIVE
REPLICATION
MANAGEMENT
RESOURCE
SEARCH
CommVault
®
Search
Web Interface 7.0 for Users
Singular Search of Files and e-Mail Managed by CommVault Unified Data Management™ Software
The Business Challenge
Data growth continues to put stress on infor-mation technology (IT) infrastructures, demand-ing ever-increasdemand-ing budgets and equipment. Unstructured file systems and e-mail data pres-ent particular challenges in growth and manage-ment, because of the nature of how and when the data is created. Users are typically not responsive to quotas, and are typically disor-ganized in saving and naming their files and in managing their e-mail folders. This makes it more difficult to determine which files and messages are business-critical and which can be retired to help control data growth. This data chaos also makes it difficult for administrators to help users to find missing or lost
files when required.
The CommVault
®Solution
CommVault® offers a radically better approach that removes the degrees of separation typically found between users and their data. Instead of requiring users to work through a help desk and administration teams to find and recover their data, CommVault’s Search Web Interface provides users with easy-to-use, direct web access to files and e-mail managed by CommVault software. The Search interface operates against the single, virtual pool of managed data created by CommVault’s exclusive Singular approach, making it easier and more cost effective to search, access and make use of that data.
The CommVault Search interface services the growing demands of business compliance and legal discovery teams as well as end-users. It includes capabilities designed to assist organiza-tions in responding to legal discovery acorganiza-tions and compliance audits, and to enable higher levels of business productivity and competitiveness by offering users direct access to data.
Easy, Direct Access to Data
The CommVault Search interface is a web-based browser that enables users to search for files and email using attributes and content that can be anywhere within the file, document or email message, including attachments. Simple and advanced criteria can be applied, includ-ing search by file/message attributes, content keywords and phrases and data policy proper-ties (for example, source, agent, timestamps, and job-id). Wildcard and Boolean search meth-ods are supported, along with alternative spell-ing suggestions to improve the quality of the search results.
Search views offer intuitive features such as relevancy scoring, hit sorting and dynamic content teasers to allow users to quickly deter-mine which items they need. When a search returns hundreds or thousands of hits, the user can use the drop-down “Search Navigators” to filter the results based on content and attribute categories. Search-within-a-search capabilities offer an easy way to quickly refine and narrow searches by applying more targeted criteria.
Key Benefits
Legal Discovery and Business Compliance Benefits u Simplify, speed and reduce the cost of enterprise-wide e-discovery u Reduce the legal cost of discovery reduction by removing more extraneous data earlier in the process u Lower risks by providing legal teams with direct control of legal hold actions u Improve and simplify responses to business compliance inquiries and audits u Enable discovery teams to work together more easily to search and find relevant files and messages
User Productivity Benefits
The data that is searchable through the Search interface includes CommVault backup and archive copies that have been Content Indexed. This data can be secondary or “offline” copies of:
u Any file system data
u Microsoft Exchange messages and
attachments
u IBM Lotus Domino messages and attachments
u Microsoft SharePoint documents and objects u Data stored on disk and tape
Search capabilities can also be extended to “online” or production copies of Windows file system data, by applying CommVault Content Indexing to Windows file system servers.
Flexible Use of Search Results
The user-friendly experience of the Search interface extends beyond single search and
Working with Result Sets makes it efficient and fast for users to organize items associated with specific research and discovery projects, to cate-gorize and group items found from more than one search, and to gain more value over time. Result Set lists can be exported into PST and CAB files and shared, enabling research teams or discovery teams to work together to select data before any files are retrieved from the pool. This helps to ensure that only the data that is relevant to a research project, audit or legal discovery action is retrieved—before the time is taken to retrieve the items.
Efficient Retrieve and Viewing
Items, either files or email messages, can be selected and recovered for local viewing and use either individually or as a group. Recovered items are stored on the local web server, in the Job Results directory. Recovered items can be opened and viewed directly from the Search interface, and exported quickly and easily into
Universe of
Searchable Data
Easily search and discover information from a single, virtual pool of managed data:
u Online and Offline Data u Archive Copies u Backup Copies u Email and Attachments u SharePoint Documents and Objects u File System Data u Data Stored on Disk and Tape
Key Capabilities
u Content Indexing—Work with millions of items to maintain fast and efficient content-level search. u Singular Search—Provides a simplified, intuitive search process that spans online Windows files, offline backup and offline archive datasets with a single search for maximum time-savings efficiencies and discovery capability.u Web Client Search Console—
Start the Search Web Interface from directly within Outlook or using a URL from a web browser.
u Search within a Search—
Quickly and easily refine result sets to find relevant data.
u Secure Access and Audit Tracking—Access is defined
in configurable User Groups, and optionally leverages Active Directory. User search activities are tracked and reported.
u Audit-Ready Search Restore Job Reporting—Point-and-click, audit-ready reporting provides details on the Search Restore Jobs suitable for discovery audits. Provides proof of search results and complete result set delivery.
u End-User Self
Search—Web-based search view and retrieve of any Content-Indexed Windows data to which the user has permission.
u eDiscovery Compliance Search—
Privileged users can use the same
jobs are tracked and reported normally, and their status can be viewed directly in the Search interface for user convenience.
The Search interface switches from Result Set to Media views with the touch of a button. The Media view provides a complete list of all of the media on which the items listed in the Result Set are stored, including disk library locations and tapes. This is helpful for confirming the availability of media ahead of attempting to retrieve items, such as when tapes are stored offsite. Users can also use this view to “pin” media, to prevent that media from being removed from the library.
Business Results: Optimized Information Access
Optimizing information—the ability to search and access it—is gaining board-level attention in most companies today especially as it relates to e-discovery and audit. As courts and regulators become less tolerant of data
management mistakes, the need grows for a unified approach to search and find any copy of managed data when the clock is ticking. With CommVault software, multiple different types of data are combined into a single, searchable archive. Search and discovery is enabled across data types and site boundaries. Using a single index, CommVault Search can rapidly find data according to parameters such as date, time and application. Once responsive data has been identified, legal holds can be affected with point-and-click ease. Discovery users can email Result Sets to reviewers or to outside counsel when preparing for litigation, as well as export files and email messages into PST and CAB files for easy import into legal discovery workflow tools.
With information at their collective fingertips, key decision makers, legal compliance officers and business end-users are able to make more informed decisions and improve multi-channel collaboration.
Easy launch of Search capabilities from Outlook toolbar or from a web browser interface using the URL. The CommVault Search interface
enables users to search across archive (including Exchange journal), backup and production data copies. Easy movement of an item from
Features Benefits
Search all data Provides the options to search only offline data, or online data or both.
Keyword searches with wildcard support Use one or more keywords to search across files. Use wildcards to extend the power of the search.
Search within a Search Improves usability by providing an easy method to narrow the results of searches.
Federated Search Single process to search for data across multiple sites within the same CommCell.
Singular Search Provides a simplified, intuitive search process that spans online Windows files, offline backup and offline archive datasets with a single search for maximum time-savings efficiencies and discovery capability.
Query Builder for custom SQL queries Enter custom SQL queries in Compliance searches to fine-tune your search and retrieve of data.
Download staging area Provides an easy-to-manage staging area for preparing to export content into ZIP or PST files, to ensure that the items that you need are included in the list before you perform the export.
Ad-hoc Content Indexing Index any backup or archive copy. Index older backup or archive copies. Speed initial backup and archive operation.
Single Instance Storage (SIS) Capabilities Single Instancing of files and attachments across backup and archive copies as well as across email, files and SharePoint document sets reduces the redundancy of data, making it faster and easier to search. It also reduces the total capacity of storage required to store the data on disk, where it is faster and easier to access with Search Restore Jobs.
Content Indexing Capabilities Work with millions of items and maintain fast and efficient content-level search. View and refine Result Sets before beginning retrieval processes for maximum efficiency.
The CommVault Outlook Add-in search capability is available to search mailbox archives without the need for Content Indexing, for basic search access.
Secure Access Enables administrators to control access to data that can be searched, by defining User Group access privileges in the Unified Console interface.
Active Directory (AD) Integration with Single-Sign On (SSO)
AD Group used to simplify role-based security management and maximize administration efficiencies. Use of AD is optional.
Pin Media Enables a user to select tape media, to prevent the media from being removed from the library.
Pin Job Enables a user to select backup jobs, to prevent them from aging out or being overwritten. This is effective for legal hold retention, as well as for other purposes.
Features Benefits
Quick View Restores the selected results item to the job results directory on the local web server, to make the item locally viewable.
Save Queries as “My Queries” Queries can be named and saved for easy re-use. Queries include keywords, version of the file to search for, location, file types, messaging details, and span of search.
Search Envelopes Search Envelopes can be exported and shared to confirm content—before content is retrieved.
Navigators Quickly sort the items in Search Results by selecting to sort by size, by modified or received time, and item Multipurpose Internet Mail Extension (MIME) type. MIME types include plain text, application type, image, and so forth.
Result Sets Allows users to create folders of relevant hits that they can add to or delete over time. User can apply annotations to result sets and can be manipulated for local use. Items from Result Sets can be exported to CAB and PST files, and the summary can be saved as an XML file.
Export Results Content can be easily exported to PST and ZIP files to share in among groups of people, such as legal discovery teams.
Advanced search options Displays additional search criteria that you can use to further to refine your searches. Multiple entries are allowed in the criteria for To, From, CC, and BCC fields when searching for messages.
Search Restore Job Monitoring The status of jobs performing recovery of items to the local web server can be viewed from the Search interface.
Search Restore Job Summary Report Point-and-click reporting available to administrators provides detailed information on the search restore jobs that are performed by users from the Search web interface. Reports include a summary of search jobs for each client, a list of all search restore jobs during a specified time period, and detailed information on each search restore job.
Easy Administration Capabilities to Control Search Disk Space Use
Set disk quotas, number of results per page, queries per user, results per Result Set, Result Sets per user and Result Set retention periods to control the amount of disk space that each Search user can consume.
CommVault’s Simpana™
suite of Data Protection, Archive, Replication, Resource Management and Search software is designed to work together seamlessly from the ground up, sharing a single code and common function set. This exclusive single-platform architecture enables unparalleled software efficiency, performance and
System Requirements
Supported File Systems Data for Index and Search
AIX, Debian, FreeBSD, HP-UX, Macintosh, Microsoft Windows, Red Flag Linux, Red Hat Linux, SGI Irix, Solaris, SuSE Linux, Tru64, and NAS (archive copies only)
Supported Applications Data for Index and Search
Microsoft Exchange Mailbox and Public Folders, SharePoint Documents, IBM Lotus Domino Server (archive copies only)
Search Console Server Windows Server running Internet Information Services (IIS)
Note: System Requirements are subject to change. For up-to-date System Requirements, please refer to product
