CALL THE MEETING TO ORDER ROLL CALL
1. APPROVAL OF AGENDA: (Additions and/or Deletions)
2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): Any person may address the Council at this time upon any subject for discussion during Closed Session.
3. CLOSED SESSION:
4. RETURN TO OPEN SESSION: (recess if necessary) Reconvene in open session
Pledge of allegiance Invocation
Report any changes to agenda
Report any action out of Closed Session
5. BUSINESS FROM THE FLOOR: Any person may address the Council at this time upon any subject on the agenda or not on the agenda within the jurisdiction of the City Council. However, comments on items on the agenda may be reserved until the item is discussed and any matter not on the agenda that requires action will be referred to staff for a report and action at a subsequent meeting.
Presentations are subject to a five-minute limit.
6. CONSENT CALENDAR: All matters listed under the Consent Calendar are considered to be routine by the City Council. There will be no separate discussion on these items. Any member of the public or the City Council may request removal of an item from the Consent Calendar to be considered separately.
7. PUBLIC HEARINGS:
8. COUNCIL DISCUSSION/ANNOUNCEMENTS:
9. NEW BUSINESS:
9.A Fiscal Year 2021/2022 Budget Work Shop
9.B Consider Resolution No. 21-5898, Continuing Resolution authority to meet payroll and vendor warrants in the absence of a formally adopted budget for FY 2021-2022 through August 4, 2021 or at adoption of the City's budget, which comes first
10. CONTINUING BUSINESS:
11. CITY ADMINISTRATOR REPORTS:
CITY OF SUSANVILLE
66 N. Lassen Street • Susanville CA Mendy Schuster, Mayor Brian Moore, Mayor pro tem
Kevin Stafford • Quincy McCourt • Thomas Herrera Susanville City Council
Special Council Meeting • City Council Chambers
Wednesday, June 30, 2021 – 5:00 PM
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12. ADJOURNMENT:
The next regular meeting of the Susanville City Council will be held on July 7, 2021 at 4:30pm.
AGENDA ITEM NO. 9.A Discussion Item
Submitted By: Dan Newton, Administrative Services Action Date: June 30, 2021
SUBJECT: Fiscal Year 2021/2022 Budget Work Shop PRESENTED BY: Dan Newton, Interim City Administrator
SUMMARY: The budget preparation process began in April of 2021. Staff
presented a proposed budget to the City Council on May 19, 2021. A proposed budget including the line item budget was prepared and shared with the public via the City's web page and Administration's Facebook page. Additionally, seven zoom live videos were completed and posted on the City Administration's Facebook page.
The proposed budget is presented with a deficit of $1.1 million dollars.
The budget preparation methodology is consistent with past practice.
Reliable revenues are used to cover operational expenses. Grants for equipment are net zero revenue vs. expenses. Out of area fire
revenues are also net zeroed with expenses. The upside to this budget methodology is that it presents the financial position of the City in a conservative manner and exhibits that reliable revenues are not adequate to cover operating expenses. Increases in CalPERS costs, increases in staffing costs, and increases in materials and supplies will make it increasingly difficult to cover the deficit. Over the past few years, there have been major budgetary savings in salaries and benefits due to unfilled vacancies and one time revenues such a grants. Despite the adoption of deficit budgets, the City has not finished a year negative. Last year, FY 19/20 after adopting a
$570,000 General Fund Deficit, the General Fund finished positive
$80,000. Page 13 of the 2020 Comprehensive Annual Financial Report provides an analysis of the General Fund's position at the end of FY 19/20.
Staff will be providing a brief presentation and then facilitating a discussion to receive input from the City Council. Staff proposes to then prepare a plan to reduce the presented deficit by 50% and bring the budget back to the City Council for adoption.
FISCAL IMPACT: The proposed budget is presented as a deficit budget of $1.1 million dollars.
SUSANVILLE CITY COUNCIL AGENDA ITEM
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ACTION REQUESTED: Receive presentation ATTACHMENTS:
AGENDA ITEM NO. 9.B Action Item
Submitted By: Chandra Jabbs, Administrative Services Action Date: June 30, 2021
SUBJECT: Consider Resolution No. 21-5898, Continuing Resolution authority to meet payroll and vendor warrants in the absence of a formally
adopted budget for FY 2021-2022 through August 4, 2021 or at adoption of the City's budget, which comes first
PRESENTED BY: Dan Newton, Interim City Administrator
SUMMARY: Each fiscal year the City Council approves and adopts a budget as required by law. With the approval and adoption of the budget, Council gives Staff the authorization to spend for the fiscal year.
Without a formally adopted budget the City cannot legally encumber and expend funds and the Finance Manager cannot issue checks.
FISCAL IMPACT: Without the proper authorization, the Finance Department would not be able to pay vendors and employees causing the City to shut down operations.
ACTION REQUESTED:
Motion to approved Resolution No. 21-5898 authorizing the continuing resolution authority to meet payroll and vendor warrants in the
absence of a formally adopted budget for FY 2021-22 through August 4, 2021 or at adoption of the City’s budget, whichever comes first.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
21-5898 - 2.pdf
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RESOLUTION NO. 21-5898
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE AUTHORIZING THE CONTINUING RESOLUTION AUTHORITY TO MEET PAYROLL AND VENDOR WARRANTS IN THE ABSENCE OF A FORMALLY ADOPTED BUDGET FOR FY 2021-22 THROUGH AUGUST 4, 2021 OR AT ADOPTION OF THE CITY’S BUDGET, WHICHEVER
COMES FIRST
WHEREAS, the City Council has not yet approved a budget for FY 2021/2022; and WHEREAS, the City Finance Department must issue checks to employees and vendors in order to continue operations; and
WHEREAS, the City Council finds that services need to be continued at current staffing levels and for the purchasing of essential supplies, as determined by the City Administrator, but not to exceed the levels approved in the FY 2020/2021 budget.
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Susanville that the Finance Manager is hereby authorized to continue to issue checks for payroll and vendor payments for essential supplies, not exceeding the FY 2020/2021 levels, through August 4, 2021 or at the adoption of the FY 2021/2022 budget whichever comes first.
APPROVED: ____________________________
Mendy Schuster, Mayor
ATTEST: _____________________________
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 30th day of June 2021, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINING:
___________________________
Heidi Whitlock, City Clerk
APPROVED AS TO FORM:
Margaret Long, City Attorney
