Premier s Community Initiatives Fund Round 9

Premier’s Community

Initiatives Fund –

Round 9

Application Guidelines

& Frequently Asked

Questions

The Grant Programs Unit

Telephone:

(08) 8226 2815

Email:

pcif@dpc.sa.gov.au

Preparing your application:

Make sure you have read these guidelines carefully to determine whether your organisation and project meet the eligibility criteria.

Workshops will be conducted by the Grant Programs Unit staff in both metropolitan and regional locations, subject to demand.

These workshops will provide organisations with information on the application process, eligibility criteria and allow an opportunity to raise any questions regarding specific project ideas prior to applying.

For details regarding Workshops in your area, or if your are unable to attend an Workshop but would like to discuss your proposed application, contact the Grant Programs Unit or visit our website - contact details are on the front page of this Guide.  

To avoid an ineligible application or delays in assessment of your application ensure you complete the application form by answering ALL questions and supplying ALL information requested including:

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A letter from your financial institution indicating that two (2) signatures are required to operate your account;

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Your organisation’s 2009/2010 audited financial statements;

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A copy of your organisation’s constitution stating your aims and objectives;

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A copy of your organisation’s certificate of incorporation (or equivalent);and

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Copies of quotes for all items over $500 as listed in your itemised budget. DATES TO REMEMBER

Applications Open: Saturday 23 October 2010 Applications Close: Strictly 5.00 Friday 3 December 2010

Only applications postmarked Friday 3 December 2010 will be accepted.

 

Lodging your application:

Post:

The Grant Programs Unit

Department of the Premier and Cabinet GPO Box 2343

A  

DELAIDE SA 5001

Hand deliver:

The Grant Programs Unit

Department of the Premier and Cabinet 200 Victoria Square

Adelaide SA 5000

LATE, FAXED OR EMAILED APPLICATIONS WILL NOT BE ACCEPTED What is the Premier’s Community Initiatives Fund?

The Premier’s Community Initiatives Fund has been established by the Premier of South Australia to provide financial assistance to organisations that offer direct services and support to members of the South Australian community, but do not receive mainstream funding.

The Premier’s Community Initiatives Fund provides financial assistance for projects that benefit disadvantaged, disabled or socially isolated members of the South Australian community.

The objective of the Fund is to make available grants of up to $10,000 to assist organisations to undertake a one-off project that will benefit the South Australian community. Applications are considered on an annual basis.

Who can apply?

Organisations must be a not-for-profit South Australian based community organisation.

Be either:

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Incorporated under the Associations Incorporation Act 1985; or

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A council subsidiary formed under Section 42 or 43 of the Local Government Act 1999; or

An Aboriginal Association

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incorporated under the Aboriginal Councils and

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r comparable legal status, such as incorporation by Act of

rams or services according to your constitution is also eligible to apply for funding.

In a

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anisations such as hospitals,

t schools, tertiary institutions) or,

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Have unacquitted grants outstanding with the Grant Programs Unit or;

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Have received a Premier’s Community Initiatives Fund grant in the two previous rounds: i.e. Round 7 or Round 8.

Associations Act 1976; or

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A company limited by guarantee formed under Corporations Law; or Some othe

Parliament

For profit business, political parties, organisations that have a charter where the main objective is to raise funds for you or a parent/partner organisation are ineligible to apply. In addition an organisation which is principally established to provide leisure/recreation or sport prog

in

ddition, applicants can not:

Be Government or semi Government org

libraries and private educational institutions (primary, secondary and independen

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Hold or be affiliated with an organisation that holds a gaming machines licence or;

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Be currently in receipt of recurrent or ongoing funding from other State or Federal Government sources over $50,000pa or;

Auspicing

If your group is not incorporated or a similar legal entity, you may wish to appoint an incorporated body to auspice (manage) your application on your behalf.

Aus l

In i al

ent P

&

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d to provide their own details and information in Sections A and

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the grant monies and project if successful. Any grant lf of the ineligible

utive rounds.

e advised to read these guidelines to ensure that they fully ibility prior to signing the application form.

spicing, please contact the Grant Programs Unit for

Wh

Some exa he Premier’s

Co u

The auspice’s role (Principal Organisation) includes managing the funds on behalf of the group that is not incorporated (Auspiced Organisation) and is responsible to manage those funds in accordance with the Grant Agreement.

A common auspicing arrangement occurs where an organisation has several sub branches, but each sub branch does not have its own incorporation status and there rfo e cannot apply for funding on its own. An example of this is ‘Scouts

tra ia’.

add tion to meeting the basic eligibility criteria e.g. incorporated or similar leg ity, rincipal Organisations:

May be in receipt of up to a maximum of $250,000 per year in recurrent or annual funding from government organisations;

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May auspice for more than one sub branch of their organisation per round; Will be require

B of the Application Form, and apply for funding as the ‘Applicant’; Will be responsible for

monies will be provided to the Principal Organisation;

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Will be required to enter into a Grant Agreement on beha organisation;

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Cannot receive funding for the same sub branch in two preceding rounds or in consec

Auspice organisations ar understand their respons

If you have any queries regarding Au clarification.

at can be funded?

mples of projects from Round 8 that were funded through t mm nity Initiatives Fund include:

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Upgrading building facilities with disability access

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Upgrading playground and crèche facilities

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Provide first aid training for low income families with children

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Run a camp on traditional country for young Aboriginal offenders

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Develop and run a new program on improving self esteem If y

con

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Build an all weather outdoor area to improve client services

ou are unsure whether your project or items to purchase are eligible for funding, tact the Grant Programs Unit on (08) 8226 2815 or email pcif@dpc.sa.gov.au

Wh The

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funding for wages); ade on behalf of individuals

of loans,

that begin prior to May 2011, or applications for ases;

nts or programs/activities

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Exhibitions

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Emergency Relief (food vouchers, food, payment of bills, clothing)

What happens next?

at cannot be funded?

following costs are ineligible and will render the application ineligible: Projects outside South Australia

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Payment of wages of ongoing staff of the organisation (contact the Grant Programs Unit if you are considering applying for

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Individuals, including applications m

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Purchase of Airfares

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Payment of ongoing administrative costs such as repayment payment of ongoing bills, public liability insurance etc

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Payments for projects reimbursement of purch

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Annual or ongoing eve

Sponsorship of fundraising events

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Religious or political activities

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Receipt of your application

You will receive a letter of notification to confirm that we have received your application within two weeks of lodgement.

Additional Information

On occasions, before an application can be fully assessed, applicants may be requested to supply additional information in relation to your application. Please ens

How w App a assess

Your applica according to:

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u

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ber and type of target groups who will benefit from your project (refer estions at the end of this Guide for an explanation

sport/recreation;

ecision making process of

warded to the

criteria and as well as the availability of funds.

cted that total funds requested will exceed the funds available, satisfying ll the assessment criteria alone does not guarantee you will receive a grant.

ure this information is provided as soon as possible. ill my application be assessed?

lic tions will undergo a preliminary assessment by the Grant Programs Unit to your application and supporting documentation against the eligibility criteria.

tion will be assessed

The level of other funding you receive per annum i.e. total funding yo receive from Federal, State or Local Government organisations;

The num

to the Frequently Asked Qu of target groups);

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Whether your project outcomes are targeted towards social services/health and wellbeing, or community events/education/tourism, or

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The number of people in the South Australian community to benefit from your project;

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The location of the project.

Results from the preliminary assessment will assist in the d the Premier’s Community Initiatives Fund Evaluation Committee. Recommendations from the Evaluation Committee will then be for Premier for his final approval.

All applications will be assessed on their individual merit and funding is dependant on meeting all

As it is expe a

Please note: you may not receive the full amount requested.

The budget for the Premier’s Community Initiatives Fund is approximately $250,000 per round.

Notification of results

Successful organisations

ertify that their organisation will spend any project funds received

thro e

Agr Signing require

A Grant Agreement is a legally binding document which requires two authorised members to c

ugh the Premier’s Community Initiatives Fund in accordance with the terms of th eement.

the Grant Agreement will mean your organisation agrees to the following ments:

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To spend all grant monies on the project, as listed in the Grant Agreement;

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No portion of the grant monies being spent on items not listed in the Grant Agreement. Your organisation must apply in writing for approval from Grant Programs Unit for any alterations to the approved project;

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Any unspent grant monies for the project for which the grant was provided being returned to the Department of the Premier and Cabinet;

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Grant monies being spent within twelve (12) months of execution of the Grant Agreement, unless an extension has been negotiated with the Grant Programs Unit;

Receipt of the grant

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must be publicly acknowledged in any programmes, correspondence or promotion of your organisation and its services to members of the community;

The grant

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being acquitted by completing an Evaluation Report and an Accountability Statement in accordance with the requirements of the Grants Programs Unit and the Grant Agreement. Your organisation must also retain and provide copies of receipts for the full grant amount together with evidence that the organisation publicly acknowledged it received support from the Government of South Australia. An Acquittal Pack explaining the above requirements will be provided to your organisation once your Grant has been approved;

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Participate in quarterly reviews conducted by the Department of the Premie and Cabinet. If you are successful, Grant Programs Unit will contact yo organisation a

r ur pproximately every three (3) months to discuss the progress of the project funded.

Unsuccessful Organisations

If your application is unsuccessf vised of the reason in

writ . rograms Unit for feedback

on

Comm ons are:

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Other projects may have a higher priority (requests for grants far outweigh the funding available);

orm may be incomplete or the essential documentation is not

ct and its benefits to disadvantaged target groups in South sufficient or unclear.

or more information

ul your organisation will be ad ing You are also encouraged to contact the Grant P your application.

on reasons for unsuccessful applicati

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The Application f attached;

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Your organisation or project may not be eligible;

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Details of the proje

Australia are in

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verything you need to know to ensure a successful application is contained in this ack. For information about eligibility or to discuss your project please contact the

rant Programs Unit on: Phone: 822 E p G 6 2815 or Email: pcif@dpc.sa.gov.au

FREQUENTLY ASKED QUESTIONS

What if my organisation is not incorporated?

emier’s Community Initiatives ike to consider being auspiced by another eligible organisation in order to apply for funding. See Page 5

Can I have an extension to submit my application?

?

of causes and symptoms that can lead to individuals,

Targe ro r society which the South Australian Government has determined to be priority groups in its commitment to making the State the best it

can b Plan. The Strategic Plan is a list of

goals every member of our community to

achieve the best we can. By establishing projects to assist target groups in our socie provide opportunities for every South Australian to live th the future. For more information regarding targets in South isit the website www.SAplan.org.au

You are not eligible to apply for funding from the Pr

Fund. If you meet all the other eligibility criteria, you may l for further information on auspicing.

NO – only applications post marked before or on the closing date will be accepted.

How much money can my organisation apply for?

Organisations can apply for a maximum of $10,000 in funding.

What is meant by disadvantaged, disabled or socially isolated members of the South Australian community

There is a complex mix

families, groups and localities being socially disadvantaged and having difficulties participating fully in the life of our State.

Members of the community with a combination of often interrelated problems such as unemployment, low income, substance abuse, mental health, disabled, inadequate housing, and culturally and linguistically diverse populations, which all can contribute to becoming socially disadvantaged and having feelings of isolation from the community.

What are target groups?

t g ups are members of ou

e, outlined in South Australia’s Strategic hed to encourage as

that have been establis ty, we can work together to

eir best life and succeed in

The t Premier’s Community Initiatives Fund are:

• Aboriginal and Torres Strait Islander

Licence?

A Gaming Machines Licence (or poker machine licence) is a licence issued by the bling which states how many Gaming Machines your

a Gaming Machines Licence or is affiliated with an arget groups for Round 9 of the

• People with disabilities • Homeless • Mental Health • Young Offenders • Unemployed • Substance Abuse • Social Justice • Regional Populations

• New and Emerging populations (eg culturally and linguistically diverse) • Ageing populations

• Populations suffering significant economic or social disadvantage

What is a Gaming Machines

Office of Liquor and Gam

organisation is legally approved to operate. Due to the significant amount of revenue that is profited from Gaming Machines, it has been determined that organisations who do not profit from this revenue are in greater need of funding from the Premier’s Community Initiatives Fund than those who do.

If your organisation has

organisation that holds one you are ineligible to apply for funding from the Premier’s Community Initiatives Fund.

What is in-kind support?

These are items or services your organisation or donations. In-kind

receives in place of financial payments support could be in the form of volunteer services, venues

ur budget list, only provide the dollar amount for each item before GST has been added.

provided at no charge, or non-cash items which have been donated. What is GST exclusive?

GST exclusive is the total cost of each item, without the GST charges included. For example, question 5 of the Application Form asks for an itemised budget exclusive of GST. When completing yo

What is Auspicing?

Auspicing is where an unincorporated organisation who is ineligible to apply for funding forms a partnership with another eligible organisation. The eligible organisation becomes the auspice, and agrees to apply for funding on behalf of the ineligible organisation. The auspice organisation is considered to be the applicant and if successful, will be responsible for any funding received. See Page 5 for further

ally binding document that all successful applicant organisations will have to sign before they receive any grant monies. The Agreement

as, e

ll follow all the

ll the monies as specified in the original Grant Agreement. When you receive your Grant,

the documents that need to rant.

rmation: • Accountability Statement

• Copies of all official receipts/tax invoices for all funding provided to you information on Auspicing.

What is a Grant Agreement? A Grant Agreement is a leg

outlines the legal requirements involved in spending your grant monies, such details of the project, what can be purchased with the money and what you ar required to do to successfully acquit your grant.

By signing the Agreement, your organisation is declaring that it wi conditions outlined the in Agreement.

What does Acquittal mean?

Acquittal means providing the Department of the Premier and Cabinet with a necessary documents to demonstrate that your organisation has spent your grant you will also receive an Acquittal Pack, which outlines all

be completed by your organisation to successfully acquit your G You will be required to complete and supply the following info

• Project Evaluation Report

• Proof that your Grant has been publicly acknowledged as specified in your Grant Agreement

An example of these forms can be found on our website

What is an Accountability Statement?

The Accountability Statement is required to be completed by your organisation as part of the acquittal process. It requires two authorised members of your organisation to certify that the grant monies were spent on items for the project as outlined in your Grant Agreement. The Statement lists all of the items purchased with your grant monies, as well as the cost (excluding GST) for each item. Official receipts and tax invoices will need to be attached to the Accountability Statement for all items

ernment of South Australia to complete the approved project. The

s the Government of South Australia, or a copy of your organisation’s newsletter article acknowledging the Government of outh Australia. The correct terminology to use is “This Project is supported by a grant from the Government of South Australia.” If you wish to use the Government

closing date will I find out if my application has been purchased.

What is a Project Evaluation Report?

This report will need to be completed as part of the acquittal process. Your organisation will be required to provide specific written information detailing the outcomes of the project funded, such as how many people were assisted by the project, if your original intentions for the project were achieved, and the success of the project.

What is Public Acknowledgment?

Public Acknowledgment is part of the acquittal process where the successful organisation provides proof that it has publicly acknowledged the funding received from the Gov

specific terms of any public acknowledgement required will be outlined in your Grant Agreement. Examples of public acknowledgement could be photos of a plaque erected at your organisation that acknowledge

S

Logo please contact Grant Programs Unit first. How long after the

successful?

It is anticipated that organisations will be advised of the outcome of their application in approximately March 2011.

What records is our organisation required to keep if we are successful in receiving a grant?

ed with the grant monies (as per your Grant Agreement)

ill I have to wait to receive the money?

ralia prior to receiving correctly y effect

n completing the Application Form, in particular, when providing the start es for your project.

The grant monies cannot be spent on a project that has already commenced or is ue to commence prior to the signing of the Grant Agreement.

What support does the Grant Programs Unit provide my organisation?

nit at any time (during business hours) to discuss your project. The Grant Programs Unit will contact you quarterly to see how • A copy of your completed Application Form for future reference

• The Acquittal Folder that will be posted to you after you have received your grant monies

• A copy of the completed Grant Agreement (an original will be forwarded to you with your grant monies)

• All official receipts and tax invoices for all items purchas

• A copy of the proof that your organisation publicly acknowledged receiving a grant.

If I am successful, how long w

There are various factors which can influence this. Your organisation will be required to enter into a Grant Agreement with the Premier of South Aust

any grant monies. The time it takes for your Grant Agreement to be signed and returned to the Department of the Premier and Cabinet for execution ma the time it takes for us to commence the payment process.

Once the signed Grant Agreement has been returned, the Department will endeavour to forward the grant monies to successful organisations during May 2011. Keep this in mind whe

and end dat

d

You can contacts the Grant Programs U

the project is going and in most cases will come on a site visit once your project is completed.

I have received a grant from the Premier’s Community Initiatives Fund in the past, when am I next eligible to apply?

rganisations are eligible to receive funding two years AFTER the date they signed eir last Grant Agreement from the Premier’s Community Initiatives Fund, ie. if you receive a grant, you must skip two Rounds before ly. T

sh ity t thre your ful

grant application was in Round 5 or earlier, and you have satisfactorily acquitted that grant, you should be eligible to apply in this round, subject to meeting all other eligibility requirements. Contact Grant Programs Unit if you require further clarification.

Timing of previous rounds of the Premier’s Community Initiatives Fund

O th

you can re-app e rounds. If

he table below last success ows the eligibil to apply dates for the las

Last Round

Successful in Opening/Closing Dates

Date of Grant Agreement

Next Round Eligible to

Apply

Round 8 August/September 2009 March 2009 Round 11

Round 7 August/September 2008 January 2009 Round 10

Round 6 August/October 2007 February 2008 Round 9